Minutes of a Regular Meeting of County Council COUNTY OF RED DEER NO. 23. Tuesday, October 6, 1998

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1 Minutes of a Regular Meeting of County Council COUNTY OF RED DEER NO. 23 Tuesday, October 6, 1998 The regular meeting of County of Red Deer Council was held in the Council Chambers of the Administration Building located at Street, Red Deer, Alberta, and was called to order at 10:02 a.m. PRESENT: ABSENT: Reeve M.J. Lewis, Deputy Reeve P.T. Archibald, Councillors G.E. Fitch, G.W. Gehrke, E.R. Kinsella, and E.E. Stoyberg. Councillor D.G. Featherstone. STAFF PRESENT: Chief Administrative Officer W.A. Stambaugh, Director of Community and Planning Services G. Buchanan, Director of Operations M. Savard (attended in the morning), Accountant C. Kitagawa (attended in the morning), Assistant Development Officer D. Bonnett (attended in the morning), Development Officer B. Hoskin (attended in the afternoon), and Recording Secretary N. Lougheed. 2.1 ADDITIONAL AGENDA ITEMS Additional agenda items: Staff Correspondence from Staff Social Club; Correspondence from Alberta Municipal Affairs; Correspondence from Red Deer Alive; Councillor E.R. Kinsella Legal Issue; Reeve M.J. Lewis Personnel Issue. CC Moved by Councillor P.T. Archibald that Council approve and accept the agenda and the additional agenda items as submitted. 3.0 APPROVAL OF MINUTES CC Moved by Councillor G.E. Fitch to approve the minutes of the September 15, 1998, regular County Council meeting as circulated. 6.0 REPORTS (Other Business) 6.1 Direct Control District - General Hot Oil requesting approval to expand an existing oilfield servicing business to include the manufacture of hot oil units on Lot B, Plan , SW This expansion will also include some welding and mounting equipment such as heaters, pumps, hydraulics, toolboxes, etc. as well as construction of a 3000 sq. ft. addition to an existing building. Persons present who spoke to this application: Garett Cupples, applicant. CC Moved by Councillor G.W. Gehrke to approve the application of General Hot Oil for a proposed expansion to manufacture hot oil units in addition to the existing oilfield servicing business on Lot B, Plan , SW , subject to the following conditions: 1. The bylaw for redesignation to Direct Control District DCD receive third and final reading prior to issuance of the development permit. 2. The proposed addition to the building shall complement the existing building.

2 County Council Minutes of October 6, Approval to be obtained from the County Fire Department. 4. Landscaping shall be completed as per the approved plan within two years of the permit being issued. 6.2 Planning Services - request from Donna Lee Matson to allow the continuance of an encroachment on a municipal reserve located in Riverview Park. CC CC Moved by Councillor E.E. Stoyberg to deny the request of Donna Lee Matson to allow existing encroachments (wood box, interlocking brick path, and fire pit) to remain on the Municipal Reserve, Block R-1 and R-2, Plan 6680 KS, SE , adjacent to her property (Lot 16) being located within the same Plan. Moved by Councillor E.R. Kinsella to request administration to investigate the removal of all encroachments located on the Municipal Reserve, Block R-1 and R-2, Plan 6680 KS, SE , adjacent to Riverview Park. 6.3 Finance Department - request from Parkland Humane SPCA for annual grant as has been awarded in the past. CC Moved by Councillor G.E. Fitch to approve the $1,000 grant to the Parkland Humane SPCA for Finance Department - funding request from Balmoral Community Association to cover cost of insurance and property damages due to recent vandalism to the Balmoral Community Hall. CC CC Moved by Councillor E.R. Kinsella to deny the request of the Balmoral Community Association for $1,400 funding to cover costs of insurance and property damages to the Balmoral Community Hall. Moved by Councillor P.T. Archibald that administration communicate with the Community Associations located within the County to clarify the grant criteria for 1999 and invite these associations to insure their properties under the County s umbrella insurance policy. 6.5 Corporate Services - proposed vehicle policy which deals with the use of County-owned vehicles and for pre-approved use of personal vehicles. CC Moved by Councillor G.W. Gehrke to approve the Vehicle Policy as submitted to Council October 6, 1998, to come into effect on January 1, Operations Services - Spruce View lagoon engineering analysis for the purpose of determining its structural integrity. CC Moved by Councillor E.E. Stoyberg to authorize administration to proceed with the engineering study to investigate potential leakage from the Spruce View lagoon not to exceed $4,500 (plus GST). 6.7 Operations Services - Springbrook and area water supply - Well No. 10 reinstatement.

3 County Council Minutes of October 6, CC Moved by Councillor G.W. Gehrke to authorize administration to proceed with upgrading of the system controls for Well No. 10 for Springbrook and area with the amount not to exceed $52,000 (plus GST). 6.8 Operations Services - requesting approval and award of contract for the construction of Lantern/Liberty Street in the South Hills commercial subdivision. CC Moved by Councillor E.E. Stoyberg to authorize administration to award construction of the Liberty/Lantern Street project to Border Paving Ltd. not to exceed $210,000 (including GST). 6.9 Administration - proposed official declaration of Veterans Week. CC Moved by Councillor E.R. Kinsella that the County of Red Deer proclaim the week of November 5 to 11, 1998, as Veterans Week with a proclamation appearing in the November issue of the County News CORRESPONDENCE The following information was provided for Councillor information Red Deer College - annual reports of the Red Deer College for the years ending June 30, 1996, and June 30, Staff Social Club - letter of thanks Alberta Municipal Affairs - letter from Minister Iris Evans regarding setting up a meeting with her at the 1998 Fall convention Red Deer Alive - invitation to attend Red Deer Alive s Civic Leaders Luncheon IN-CAMERA SESSION CC Moved by Councillor G.E. Fitch that the County Council meeting go in camera. TIME: 10:58 a.m. Personnel and legal issues to be discussed. CC Moved by Councillor P.T. Archibald that the County Council meeting come out of camera. TIME: 11:40 a.m Administration/Operations Services - review of proposed restructuring of the Operations Department. CC Moved by Councillor G.W. Gehrke to approve the Operations Organizational Structure as presented in the report to Council on October 6, Administration - Reeve requesting approval to present letter to CAO for his 1999 contract. CC Moved by Councillor G.E. Fitch to authorize the Reeve to conclude the signing for the CAO s contract for 1999.

4 County Council Minutes of October 6, DELEGATIONS :45 a.m. - Merv Phillips, Red Deer Airport Authority - Mr. Phillips attended the meeting with Transport Canada and Alberta Transportation and Utilities on September 14. Everyone in attendance agreed that what the Authority is doing is correct. A Tri-party Agreement with Transport Canada, Alberta Transportation and Utilities, and the Red Deer Airport Authority is being drafted indicating all groups agree with the transfer to the Authority. The Authority s timelines are to have the agreement signed by December 1, 1998, and the transfer to take place on December 31, Both the federal and provincial governments have agreed to cost sharing of all environmental investigations and work. They also agreed that four of the buildings at the airport are environmental hazards and have agreed to demolish them. The Authority is not holding a meeting until the draft agreement is received for review. Recess: 12:00 noon for lunch Reconvene: County Council meeting called back to order at 1:33 p.m. 7.0 PUBLIC HEARINGS CC Moved by Councillor P.T. Archibald that the County Council meeting recess for the holding of a public hearing. TIME: 1:33 p.m. A copy of the comments received by persons in attendance at the public hearing are attached and are considered to be part of these minutes. CC Moved by Councillor G.W. Gehrke that the County Council meeting reconvene after the public hearing. TIME: 1:44 p.m. 7.1 Bylaw No. 2V/98 - a bylaw to redesignate Pt SW from Agricultural District B to Country Residence Agricultural District CRAG. (Barry and Shirley Schalin acres) CC CC Moved by Councillor P.T. Archibald that Bylaw No. 2V/98 be given second reading. Moved by Councillor G.W. Gehrke that Bylaw No. 2V/98 be given third and final reading. 7.2 Bylaw No. 2Z/98 - a bylaw to redesignate Pt NW 3 and Pt SW 10, from Agricultural District B to Country Residence Agricultural District CRAG. (David and Lynette Young acres) CC CC Moved by Councillor G.W. Gehrke that Bylaw No. 2Z/98 be given second reading. Moved by Councillor P.T. Archibald that Bylaw No. 2Z/98 be given third and final reading. 7.3 Bylaw No. 2DD/98 - a bylaw to redesignate Lot B, Plan , SW from Agricultural District B to Direct Control District DCD. (Garett Cupples/General Hot Oil acres) CC Moved by Councillor G.W. Gehrke that Bylaw No. 2DD/98 be given second reading.

5 County Council Minutes of October 6, CC Moved by Councillor E.E. Stoyberg that Bylaw No. 2DD/98 be given third and final reading. 8.0 BYLAW APPLICATIONS 8.1 Wes and Carol Rollings, Pt NE application to redesignate 1.99 acres from Agricultural District A to Country Residence District A. CC Moved by Councillor E.R. Kinsella that the application by Wes and Carol Rollings to redesignate Pt NE from Agricultural District A to Country Residence District A be tabled pending receipt and review of an application to amend the Municipal Development Plan and the adoption of an area structure plan, both of which will involve extensive discussion with the Town of Innisfail. 8.2 Wayne and Linda Sommers, Pt NE application to redesignate 2.35 acres from Agricultural District B to Country Residence District B. CC Moved by Councillor G.W. Gehrke that the application by Wayne and Linda Sommers to redesignate Pt NE from Agricultural District B to Country Residence District B be tabled until such time as an area structure plan is prepared and submitted by the applicant and reviewed by the County. 8.3 DC Energy and Gordon McLeod, Pt NE application to adopt an Area Structure Plan (McKenzie Industrial Park) to allow for the development of a multi-lot industrial park. Bylaw No. 18/98 - a bylaw to adopt an Area Structure Plan for Pt NE (100 acres +/-) to allow for the development of a multi-lot industrial park. CC Moved by Councillor E.E. Stoyberg that Bylaw No. 18/98 be given first reading and the public hearing for Bylaw No. 18/98 be scheduled for October 20, SUBDIVISION APPLICATIONS 9.1 File No. S Barry and Shirley Schalin, SW the creation of a 1.85 hectare (4.57 acre) country residence subdivision. CC Moved by Councillor P.T. Archibald that this application be approved subject to the following conditions: (1) subdivision to be effected by Descriptive Plan or Plan of Survey, the Alberta Land Surveyor to explain the advantages or disadvantages of each; (2) payment of all outstanding property taxes or satisfactory arrangements to be made for payment to the County of Red Deer; (3) the applicant to enter into an agreement regarding access, utilities, etc. to the properties, with and to the satisfaction of the County of Red Deer, in accordance with Section 655(b) of the Municipal Government Act, as amended. The developer is responsible for making suitable arrangements with utility companies for provisions of services and/or necessary easements; and (4) the applicant to enter into an agreement for the dedication of 6 metres along the south side and 12 metres along the east side of the proposed lot for possible future road widening purposes to the satisfaction of the County of Red Deer. No reserves are required. This decision is valid for a period of one year from

6 County Council Minutes of October 6, this date. If these conditions have not been met to the County's satisfaction within this time, reapplication will have to be made. 9.2 File No. S Norman and Bernice Suder, SE the creation of a 5.98 hectare (14.78 acre) country residence agricultural subdivision. Persons present who spoke to this application: Bob Smitten, on behalf of the applicant. CC Moved by Councillor E.R. Kinsella that this application be approved subject to the following conditions: (1) subdivision to be effected by Descriptive Plan or Plan of Survey, the Alberta Land Surveyor to explain the advantages or disadvantages of each, and confirmation from an Alberta Land Surveyor that no existing buildings are located within 7.6 metres of a newly created property line; (2) payment of all outstanding property taxes or satisfactory arrangements to be made for payment to the County of Red Deer; (3) the applicant to enter into an agreement regarding access to both the proposed parcel and the remainder of the quarter, utilities, etc. to the properties, with and to the satisfaction of the County of Red Deer, in accordance with Section 655(b) of the Municipal Government Act, as amended. The developer is responsible for making suitable arrangements with utility companies for provisions of services and/or necessary easements; (4) the applicant to enter into an agreement for the dedication of 6 metres along the east side of the proposed lot for possible future road widening purposes to the satisfaction of the County of Red Deer; and (5) a reduction in the parcel size on the north side of the proposed parcel and the balance remaining in the subdivision bringing the parcel size to approximately 12 to 13 acres. No reserves are required. This decision is valid for a period of one year from this date. If these conditions have not been met to the County's satisfaction within this time, reapplication will have to be made. TIE VOTE MOTION LOST This application is deemed refused due to the lost motion. 9.3 File No. S David and Lynette Young, NW 3 and SW 10, the creation of a 5.56 hectare (13.7 acre) country residence lot. CC Moved by Councillor P.T. Archibald that this application be approved subject to the following conditions: (1) subdivision to be effected by Descriptive Plan or Plan of Survey, the Alberta Land Surveyor to explain the advantages or disadvantages of each; (2) payment of all outstanding property taxes or satisfactory arrangements to be made for payment to the County of Red Deer; (3) the applicant to enter into an agreement regarding access, utilities, etc. to the properties, with and to the satisfaction of the County of Red Deer, in accordance with Section 655(b) of the Municipal Government Act, as amended. The developer is responsible for making suitable arrangements with utility companies for provisions of services and/or necessary easements; and (4) a relaxation of setback from development adjacent to the County road is reduced to 30.5 metres (100 ). No reserves are required. This decision is valid for a period of one year from this date. If these conditions have not been met to the County's satisfaction within this time, reapplication will have to be made ADJOURNMENT

7 County Council Minutes of October 6, CC Moved by Councillor P.T. Archibald that the County Council meeting adjourn. TIME: 2:39 p.m. REEVE CAO

8 County Council Minutes of October 6, PUBLIC HEARING COMMENTS Bylaw No. 2V/98 - a bylaw to redesignate Pt SW from Agricultural District B to Country Residence Agricultural District CRAG. (Barry and Shirley Schalin acres) No speakers heard or letters received. Bylaw No. 2Z/98 - a bylaw to redesignate Pt NW 3 and Pt SW 10, from Agricultural District B to Country Residence Agricultural District CRAG. (David and Lynette Young acres) No speakers heard or letters received. Bylaw No. 2DD/98 - a bylaw to redesignate Lot B, Plan , SW from Agricultural District B to Direct Control District DCD. (Garett Cupples/General Hot Oil acres) No speakers heard or letters received.