INVITATION TO BID TO OPERATE A CONCESSION AT THE BIGHT CULTURE MARKET RESTAURANT FACILITY, PROVIDENCIALES, TURKS AND CAICOS ISLANDS

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1 INVITATION TO BID TO OPERATE A CONCESSION AT THE BIGHT CULTURE MARKET RESTAURANT FACILITY, PROVIDENCIALES, TURKS AND CAICOS ISLANDS The Permanent Secretary for the Ministry of Tourism, Environment, Heritage and Culture invites interested parties to submit bids for the operation of the Bight Culture Market Restaurant, Providenciales. The successful bidder will manage and maintain the restaurant. The submission must be enclosed in a sealed envelope with the Envelope Label included (last page) firmly affixed to the front. The envelope must not carry any identification marks indicating the sender as this may result in immediate disqualification. Bids are to be submitted by 9:00 AM on Friday, 19 May 2017 addressed to: The Permanent Secretary Ministry of Tourism, Environment, Heritage and Culture The Harry Francis Building Pond Street Grand Turk Turks and Caicos Islands REQUESTED INFORMATION: 1. Project Concept. Describe the nature, scope, and services to be provided. When feasible, the historical and cultural values of TCI and socio-economic viability of the proposed project should be integrated in the business and operational plan. 2. Renovation plan*. Describe clearly any items that are proposed to be renovated/replaced, repaired, and provide complete list of materials needed to accomplish the renovation, including the timetable required to finish the work, needed manpower (man-days and required skills). *only submit a renovation plan if renovation work is proposed. Bids without such plans will be considered. 3. Operational and Management Plan. Describe how to run and manage the business in accordance with relevant laws of TCI. Include staff requirements and recruitment plan, including tentative operational plan (schedule). 4. Proof of capability to run and manage a small-medium enterprise. A valid business licence, proof of experience or certificate of attendance for training on SME. 5. Proof of availability of funds (letter from bank no older than 6 months in the name of the company, as evidence of good financial standing or bank statement) to renovate and operate the business. It should be noted, that the operational hours will be Monday to Sunday from 6am to 10pm and should comply with all rules and regulations regarding the operation of business. The successful

2 bidder will be responsible for water and power costs, any approved renovation and regular maintenance costs including, painting, and minor repairs. The site will be available for inspection during normal working hours. Bidders are advised to coordinate with DECR to inspect the site before submitting their bids. OTHER CONDITIONS: A Completed signed copy of the Certificate of Non-Collusion. A bid shall not be considered unless a completed and signed Certificate of Non-Collusion is included. BID EVALUATION CRITERIA: This section contains all the criteria that shall be used to review submissions and qualify bidders. No other factors, methods or criteria shall be used; however, clarification may be sought from the bidder for anything that is not comprehensible or understandable. The bidder shall provide all requested information to be considered for evaluation. Incomplete documents or omission of required information may be ground for disqualification. Evaluation will be in two stages. A bidder will be required to meet certain pre-qualification criteria. Final evaluation will be based on quality and benefits to the community. There is no obligation to accept the lowest or any bid. Pre-qualification Bids will be pre-qualified on the following items prior to being evaluated. Failure to pass any of the items may result in the bid not being considered for further assessment. No 1 2 Requirements Copy of the attached Certificate of Non-Collusion. (PLEASE ENSURE IT IS COMPLETED AND SIGNED) Copy of current Business License and Certificate of Good Standing (if a Limited Company). 3 Declaration of no Conflict of Interest within this bid Declaration that no contracts with the Company have been cancelled for non-performance in the last 5 years Declaration that no bankruptcy or insolvency proceedings are held against the Company or its Principals Declaration that there is no litigation against the Company or the Principals 7 Any other supporting information that will justify your bid prices Optional

3 Quality/Price Evaluation The Quality score (A) will be evaluated on the following criteria: NO. CRITERIA REQUIRED DOCUMENT SCORE 1 Project/business Concept. Nature and scope of services to be 30% provided. Historical and cultural values of TCI? Socio-economic viability 2 Renovation plan. Renovation plan(drawings) [optional] Activities & timetable (Gantt chart) Complete list of materials needed to accomplish the renovation, including the needed manpower (man-days and skills requirement). 3 Operational and Management Management plan 30% Plan. Utilize & promote local materials / talents Staffing plan (local and expatriates) Congruence of business plans to relevant TCI policies and laws. 4 Proof of capability to run and A valid business license 15% manage a small-medium experience in operating a business enterprise Certificate of attendance or training on Small-Medium Enterprises (SME) 5 Proof of availability of funds. Letter from bank no older than 6 months in the name of the company, as evidence of good financial standing or bank statement 25% TOTAL SCORE 100% The preferred bidder is the company submitting the bid with the highest total score whilst meeting all of the requirements above and that company will be invited to negotiate a contract with the Government. If agreement cannot be reached with the preferred bidder the bidder with the next highest total score will be considered as the preferred bidder. Negotiations will be undertaken with each subsequent preferred bidder until contractual agreement is reached.

4 CONDITIONS OF OPERATION FOR THE RENTAL OF THE BIGHT CULTURE MARKET RESTAURANT, PROVIDENCIALES Please be advised that the following conditions need to be adhered to for the concession of the Bight Culture Market Restaurant Facility: 1. The term of the concession agreement shall be valid for two (2) years, and can be renewed thereafter subject to satisfactory compliance of the terms and conditions of the contract. There will be an annual review of the agreement and any violation of the terms and conditions will be ground for cancellation or revocation of said agreement. 2. The monthly rental for the restaurant shall be $ DECR will prepare the Invoice payable to Account No. XXXX. Upon payment, a clear copy of the Official Receipt issued by the Treasury shall be submitted to DECR for record keeping. 3. The tenant shall pay the first month and last month rental at the start of the contract. All subsequent monthly rentals shall be paid within the first seven days of the month. 4. Operational hours shall be from 6:00 AM up to 10:00 PM ONLY. No activities in the Restaurant are allowed after 10:00 PM, unless authorized by the Director of DECR or higher authorities. 5. Days of operation will be Monday to Sunday. 6. No loud music or use of louder speakers beyond 75 decibels is allowed at all times, and no music with offensive lyrics can be played. 7. It is the responsibility of the tenant to pay the utility bills which includes water, power, telephone and internet incurred at the Restaurant. 8. Biodegradable materials must be used for packaging of any take-out or for disposal plates, cutlery, or cups. 9. Cleaning products must be eco-friendly except where mandated by Environmental Health Department. 10. Payment for usage of electricity and fresh water. 11. Hold keys to the toilets and provide them to customers upon request. 12. Maintain the cleanliness and hygiene of the toilets, on a daily basis. 13. Provide the toilets with the necessary toiletries such as toilet papers, hand soap, paper towels, and hand sanitizer. 14. Cleaning any mess made or trash left by Restaurant customers in or around the property of the Bight Culture Market. 15. The restaurant concession cannot be sublet. 16. Any violation of the conditions stated above shall be ground for the termination of the contract. For further information, please contact: The Director Department of Environment and Coastal Resources (DECR) Providenciales Turks and Caicos Islands environment@gov.tc Tel:

5 Certificate of Non-Collusion TURKS AND CAICOS ISLANDS GOVERNMENT TENDER SUBMISSION CERTIFICATE OF NON-COLLUSION I/we certify that this tender is made in good faith, and that we have not fixed or adjusted the amount of the tender by or under or in accordance with any agreement or arrangement with any other person. I/we also certify that we have not and I/we undertake that we will not before the award of any contract for the work: I. Disclose the tender price or any other figures or other information in connection with the tender to any other party (including any other company or part of a company forming part of a group of companies of which I am/we are a part of) nor to any sub-contractor (whether nominated or domestic) nor supplier (whether nominated or domestic) or any other person to whom such disclosure could have the effect of preventing or restricting full competition in this tendering exercise II. Enter into any agreement or arrangement with any person that they shall refrain from tendering, that they shall withdraw any tender once offered or vary the amount of any tender to be submitted III. Otherwise collude with any person with the intent of preventing or restricting full competition Pay, give or offer pay or give any sum of money or other valuable consideration directly or indirectly to any person for doing or having done or causing or having caused to be done in relation to another tender or proposed tender for the work any act or thing of the sort described at i), ii) or iii) above. I/we further declare that I/we have no knowledge either of any sum quoted or of any other particulars of any other tender for this contract by any other party. We further certify that the principles described above have been, or will be, brought to the attention of all sub-contractors, suppliers and associated companies providing services or materials connected with the tender and any contract entered into with such subcontractors, suppliers or associated companies will be made on the basis of compliance with the above principles by all parties. I/we acknowledge that any breach of the foregoing provisions shall lead automatically to this tender being disqualified and may lead to criminal or civil proceedings. The Turks and Caicos Islands Government shall treat any tender received in confidence but reserves the right to make the same available to any other funding organisation or

6 statutory regulatory authority either having jurisdiction over the works or who may now or at any time in the future have statutory power to require disclosure of this tender. In this certificate, the word person includes any persons and anybody or association, incorporated or unincorporated; any agreement or arrangement includes any transactions, formal or informal and whether legally binding or not; and the work means the work in relation to which this tender is made. Signature. in capacity of..... in the capacity of date.. Duly authorised to sign tenders and acknowledge the contents of the certificate of noncollusion for and on behalf of: Name of firm. Full postal address Telephone no... Fax no..

7 BID ENVELOPE LABEL Bid for: OPERATION OF A CONCESSION AT THE BIGHT CULTURE MARKET RESTAURANT FACILITY, PROVIDENCIALES, TURKS AND CAICOS ISLANDS To be returned by: 9:00 A.M. on Friday, 19 May 2017 To: The Permanent Secretary Ministry of Tourism, Environment, Heritage and Culture The Harry Francis Building Pond Street Grand Turk Turks and Caicos Islands