Maple Grove City Council Meeting. DRAFT Meeting Minutes. February 4, 2019

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1 3A AGENDA ITEM Maple Grove City Council Meeting DRAFT Meeting Minutes DRAFT (Delete this when final edits are complete) Call to Order Pursuant to call and notice thereof, a Regular Meeting of the Maple Grove City Council was held at 7:30 p.m. on February 4, 2019 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Karen Jaeger, Phil Leith, and Kristy Barnett. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Peter Vickerman, City Planner; Ken Ashfeld, Public Works Director/City Engineer; and George Hoff, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the City in the Pledge of Allegiance. Additions or Deletions to the Agenda Mayor Steffenson asked if there were any additions and/or deletions to the Consent Agenda to which Heidi Nelson stated the following: Item Amended to the Agenda None Item Amended to the Consent Agenda None Item Added to the Agenda None Item Removed from the Consent Agenda for Discussion

2 Page 2 3N. Age Friendly Maple Grove 2019 Funding Request Consent Items The following Consent Items were presented for Council s approval: MINUTES A. Regular Meeting January 22, 2019 B. Council Workshop January 22, 2019 PERSONNEL ITEMS C. Recruitment Approval for an Associate Planner Position Motion to authorize the recruitment for an Associate Planner position in the Community and Economic Development department. D. Recruitment Approval for a Water & Sewer Maintenance I Position Motion to authorize the recruitment for a Water & Sewer Maintenance I position in the Public Works Department. E. Recruitment Approval for a.5 FTE Passport Administrative Support Clerk Motion to authorize the recruitment for a part-time (.5 FTE) Passport Administrative Support Clerk position in the Administration Department. COMMUNITY DEVELOPMENT ITEMS F. Fernbrook View Apartments PUD Concept Plan Development Stage Plan Rezoning, Preliminary Plat and Final Plat - Ordinance No and Resolution No Motion to adopt Ordinance No rezoning property from RA-Single Family Agriculture to R-4 PUD, Medium Density Residential-Planned Unit Development.

3 Page 3 Motion to adopt Resolution No approving the PUD Concept Plan, Development Stage Plan, Rezoning, Preliminary Plat and Final Plat of Fernbrook View Apartments. G. SilverCrest Development, LLC Request for Release of Reverter Rights Motion to approve the Release of Land from Right of Reinvestment to the City of Maple Grove in Warranty Deed document and authorize the Mayor and City Clerk to execute the same on behalf of the City of Maple Grove. ENGINEERING ITEMS H. Final Acceptance Project No Motion to approve the final acceptance of the Monticello Ln./Dunkirk Ln./Garland Ln./Community Center Street Rehabilitation Project No completed by Hardrives, Inc. subject to the warranty provisions of the contract and statutory law. I. Final Acceptance Project No Motion to approve the final acceptance of the Fire Station 2 Restroom Renovations Project No completed by Soltau Construction LLC subject to the warranty provisions of the contract and statutory law. ADMINISTRATIVE ITEMS J. Resignation from Citizen Advisory Committee Motion to accept the resignation from Nkechi Anyamele for the Citizens Advisory Committee. K. Walker Consultants Proposals for Professional Services for Transit Facilities Repair Motion for the Mayor and City Council to authorize the City Administrator to accept the Walker Consultant professional service proposal for the Maple Grove Transit Station and Parkway Transit Station.

4 Page 4 L. Transfer from General Fund to the Long-Term Development Fund, Capital Improvement Fund and Community Center Fund Motion to transfer $3,500,000 from the General Fund to the Long-Term Development Fund to finance public facilities, $100,000 to the Community Center Fund for future building maintenance, $200,000 to the Capital Improvement Fund for police office modifications ($100,000) and Government Center office/cubical modifications ($100,000). M Park Dedication Residential Unit Fee and Commercial/Industrial Acre Fee Motion to modify the park dedication rate to $4,233/unit for single-family residential plats filed with Hennepin County for a period beginning February 1, 2019 and ending January 31, 2020 based on the City Ordinance. Motion to continue the park dedication rate of $6,500/acre for industrial plats and $11,000/acre for commercial plats filed with Hennepin County for a period beginning February 1, 2019 and ending January 31, 2020 which amount is based on the City policy established pursuant to Resolution N. Age Friendly Maple Grove 2019 Funding Request This item was removed by Councilmember Barnett for discussion. O. Approval of Tuition Aid for Employee Degree Program Motion to approve tuition aid toward tuition costs for a Bachelor of Arts degree in Individual Studies for Property and Evidence Technician Theresa Keehn. CLAIMS P. Motion to approve the claims as listed: City Checks: $567, Purchasing Card: $28,813.23

5 Page 5 Electronic Payments: $23, Motion by Councilmember Hanson, seconded by Councilmember Barnett, to approve the Consent Items as amended, removing item 3N (Age Friendly Maple Grove 2019 Funding Request). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration of Items Pulled from the Agenda The following items were pulled from the Consent Agenda. Regarding Item 3N (Age Friendly Maple Grove 2019 Funding Request), Councilmember Barnett stated she was very impressed by the City s Age Friendly plan for Maple Grove. Motion by Councilmember Barnett, seconded by Mayor Steffenson, to approve funding up to $14,000 to Age- Friendly Maple Grove to complete their 2019 goals and proceed with the approved Action Plan. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Special Business Open Forum 7:30 p.m. Public Hearing 2019 CDBG Funds Allocation Plan Resolution No There were no open forum issues brought before the Council at this meeting. Community and Economic Development Director Hogeboom requested the Council adopt a Resolution approving the 2019 CDBG Funds Allocation Plan. He described how the City has utilized CDBG funds in the past and reviewed the proposed allocations for Motion by Councilmember Hanson, seconded by Councilmember Barnett, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:34 p.m. and asked if anyone would like to address this issue. No public testimony was offered.

6 Page 6 Community Development Items Motion by Councilmember Leith, seconded by Councilmember Barnett, to close the public hearing at 7:35 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Barnett, seconded by Councilmember Jaeger, to approve adopting Resolution No approving the 2019 CDBG Funds Allocation Plan. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. JMAR Storage PUD Concept Stage Plan City Planner Vickerman explained the applicant is requesting PUD Concept Stage Plan approval in order to develop a vacant property into a self-storage facility. The site is located south of the Holiday gas station at Bass Lake Road and I-494 and directly adjacent to the I-494 on-ramp from Bass Lake Road (which forms the eastern boundary). To the west is a large wetland and to the south is the City of Plymouth. The site has no public road access. The site has approximately 4.13 nonwetland acres out of 8.23 acres total. City Planner Vickerman reported the applicant is proposing to access the site through the Holiday gas station site before splitting into a series of access drives in front of the storage units. A small area of additional parking is proposed. It was noted there is a large Xcel Energy electrical transmission line easement through a portion of the property. City Planner Vickerman explained staff has been in communication with the City of Plymouth and noted there was no move to provide access from Plymouth. He reported the property was currently zoned and guided Residential. He indicated it would be difficult to construct apartments or townhomes on this property given the access concerns. He stated the proposed use would be a low traffic generator. City Planner Vickerman commented further on the proposed request and stated the applicant held a neighborhood meeting in order to address concerns that were raised at the Planning

7 Page 7 Commission meeting. He was pleased to report the applicant had amended his plans to address the concerns raised by the neighbors. He explained after much discussion by the Planning Commission they recommended approval with conditions. Councilmember Jaeger explained when the plan was first reviewed by the Planning Commission there was a lot of dissension amongst the neighboring homeowners. She reported since that time, Mr. DeVries has met with the neighbors and has adjusted his plans. She thanked the developer for working with the neighbors to amend his plans. Councilmember Leith thanked the applicant for meeting with the neighbors and for making concessions to his plans and for reducing the number of storage units. City Planner Vickerman commented further on how the Concept Plan had been adjusted by the applicant. He noted the location of the trees that would be saved along the south property line. Councilmember Hanson stated she understood the developer made some huge concessions but explained a large number of neighbors were still not in favor of the proposed self-storage facility. She commented on the two petitions the City had received regarding this Concept Stage Plan. Councilmember Barnett asked what else could fit onto this property. City Planner Vickerman indicated this has been the challenge for this property, given the proximity to the power lines and general access concerns. Councilmember Barnett questioned if the estimated trips per day was based on the reduced number of units. City Planner Vickerman reported this estimate was based off of the original plans with more units. He anticipated the number of trips per day would be less than previously stated. John DeVries, th Avenue North, stated he has been a resident of Maple Grove for a long time and explained the parcel he was trying to develop was quite difficult. He reported he developed the Holiday site. He explained he has held three meetings with the neighbors. He commented on the architecture that would be used on the site and indicated the storage units would not be visible from the adjacent townhomes. He was of the opinion he did not have a great deal of opposition from the

8 Page 8 neighbors at this time. He reported he was trying to develop his property in a manner that would bring value to the neighborhood. He indicated he would be maintaining a portion of the site as a dog park for the townhomes, noting this portion of the site would have to be maintained by the townhome association. Councilmember Hanson thanked the developer for working with the residents to amend the project plans. She requested further information regarding the buffers that would be provided on the property. Mr. DeVries explained he has marked the property and described the buffer zones and screening that would be provided along each property line. He commented on how the elevation of the site would assist in screening the use. Councilmember Hanson requested further information regarding how the site would be accessed. Mr. DeVries described how the storage facility would be accessed. He reported the rental units would be visited quite rarely once occupied and would not be visited during peak traffic times. He noted the proposed selfstorage units he was constructing would be dry storage units with no power or heat. Councilmember Hanson recommended the weekend hours be reconsidered to delay traffic to and from the storage facility until 7:00 a.m. or 8:00 a.m. Mr. DeVries anticipated the hours could be adjusted. Councilmember Hanson asked if the applicant would be requesting a zoning change. Mr. DeVries stated it was his intent to rezone the site. Councilmember Leith stated he would be offering his support to the proposed self-storage facility. He did not believe residential would work on this property. Motion by Councilmember Leith, seconded by Councilmember Jaeger, to approve directing the City Attorney to draft a Resolution approving the JMAR Storage PUD Concept Stage Plan subject to: 1. The applicant addressing to the satisfaction of the City any remaining applicable comments contained in the memorandums from:

9 Page 9 a. The Community & Economic Development Department dated January 23, 2019 b. The Engineering Department dated November 9, 2018 c. The Fire Department dated November 9, 2018 The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. Councilmember Hanson stated she originally planned to not support the request, however, with no residents in attendance speaking against the project, she would now be offering her support. Mayor Steffenson commented the proposed use was much less intense than previous applications. He expressed frustration with the fact the City of Plymouth had not provided access to this parcel. Councilmember Jaeger agreed and thanked the applicant for working with the neighbors. Councilmember Barnett thanked the developer for being a good neighbor and for being willing to adjust his plans. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Park 81 North PUD Concept Stage Plan and Preliminary Plat Amendment Development Stage Plan Rezoning and Community and Economic Development Director Hogeboom stated the applicant seeks Planned Unit Development (PUD) Concept Stage Plan and Preliminary Plat Amendment, a PUD Development Stage Plan, Rezoning, and Final Plat approvals for the purpose of creating a 67,780 square foot delivery station on a acre parcel (~663,000 square feet). The property is bounded by County Road 81 to the north, 89 th Avenue to the south, and existing industrial users to the east and west. The site was formerly occupied by the Lehigh Hanson and Spancrete companies and the former site improvements were demolished and remediated in 2018.

10 Page 10 Final Plat Community and Economic Development Director Hogeboom commented further on the request and described the package delivery company that would be locating on the Park 81 North property. He reported the Planning Commission requested further information regarding the proposed canopies. He reviewed that information with the Council and noted the Planning Commission recommended approval of the request. Josh Budish, developer for the project, thanked staff for providing the Council with a thorough report. He thanked the Council for their consideration and stated he was available for questions or comments. Councilmember Hanson asked if the site access for this project had changed. Mr. Budish explained the site access was the same. He reviewed the site plan with the Council and highlighted the access points. Councilmember Jaeger requested further information on the truck traffic and site parking. Mr. Budish reviewed the number of trucks that would be coming to the site on a daily basis and discussed the site parking. Mayor Steffenson requested further information on how truck traffic would back into the site. Dan Neebler, Duke Realty, described how trucks would flow through the property to the loading dock area. Mayor Steffenson questioned if working under a canopy would be conducive to business during cold snaps in Minnesota. Mr. Budish reported the canopies would keep rain and snow off of the employees and packages. Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to approve directing the City Attorney to draft a Resolution approving the Park 81 North PUD Concept Stage Plan and Preliminary Plat Amendment, Development Stage Plan, Rezoning and Final Plat. Subject to: 1. The applicant addressing to the satisfaction of the City any remaining applicable comments contained in the memorandums from:

11 Page 11 a. The Community Development Department dated January 12, 2019 b. The Fire Department dated January 10, 2019 c. The Arbor Committee, dated January 18, 2019 d. The Parks & Recreation Department, dated January 10, 2019 The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report On Upcoming Community Development Items I-94 Unbonded Overlay Project Noise Abatement Walls Community and Economic Development Director Hogeboom stated the City would be recruiting for an Associate Planner. In addition, he noted the City Planner position would be reclassified to Planning Manager which would complete the restructuring of the Community and Economic Development Department. He reported the Planning Commission would be reviewing a solar project for the Hindu Temple, the Rush Creek Apartments, a variance along Glacier Lane, and a continued hearing for Christian Brothers Automotive at their meeting on February 11 th. Public Works Director/City Engineer Ashfeld commented on the I-94 unbonded overlay project and noise walls. He discussed the cost-effective approach that was taken by MnDOT with respect to noise walls and how stakeholders were involved. He explained the I-94 project was proposing to have four noise walls and the City Council was being asked to consider three noise walls. He reviewed the location of the proposed noise walls along with the voting results the City has received from stakeholders to date for the proposed noise walls. He requested the Council vote on the proposed noise walls, while also receiving communications from the Engineering Department. Councilmember Barnett asked who would be covering the $7.6 million expense for the noise walls. Public Works Director/City Engineer Ashfeld reported this expense would be covered by MnDOT.

12 Page 12 Councilmember Jaeger clarified that all Minnesota taxpayers were paying for the noise walls. Mayor Steffenson expressed concern with how poorly MnDOT has maintained the noise walls along TH610. He questioned how this could be addressed with MnDOT. Public Works Director/City Engineer Ashfeld reported MnDOT had a problem with the stain that was applied to these wooden plank noise walls and noted MnDOT does not have a solution. He explained the walls that would be built along I-494 would be concrete and would have a stain applied. Motion by Mayor Steffenson, seconded by Councilmember Jaeger to approve receiving communications in the form of s from residents, property owners and trail users on file in the Engineering Department. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Mayor Steffenson, seconded by Councilmember Hanson to approve receiving Rice Lake Noise Wall poll summary dated January 26, Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Mayor Steffenson, seconded by Councilmember Hanson to approve receiving staff report summarizing the Minnesota Department of Transportation summary of noise abatement walls. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Councilmember Leith asked if the Park Board supported the proposed noise walls. Councilmember Jaeger commented the Park Board did not take a vote at their most recent meeting. She commented further on proposed noise wall NB3 and suggested the wall not cover up the lake. Public Works Director/City Engineer Ashfeld stated the City may not be given a choice as to the location of the sound wall from MnDOT. Councilmember Barnett explained she had been in contact with

13 Page 13 each resident that ed or had communicated with the City. She stated she would be supporting each of the proposed noise walls as a show of her support to these residents. She recommended the Council not abstain from voting on the noise walls. Councilmember Leith stated he was leaning towards abstaining to let the residents make the decision regarding the noise wall. Councilmember Jaeger concurred. Councilmember Hanson stated she had planned to abstain, but after hearing Councilmember Barnett she explained she could offer her support. Mayor Steffenson asked if the Council could abstain on the vote except if a 50% positive vote was required. Public Works Director/City Engineer Ashfeld reported the City could offer an abstention and if the noise wall does not receive 50% support, MnDOT would renew the campaign to all stakeholders. On the second round only 25% of the eligible voters would be required to vote. Mayor Steffenson commented further on the benefits of an abstention vote. However, he stated he could also support the City voting yes on the NB3 noise wall. Motion by Mayor Steffenson, seconded by Councilmember Jaeger to direct the Director of Public Works to vote Yes for Proposed Noise Wall NB3 (trail property). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson commented it appeared noise wall NB12 had sufficient votes from the residential and commercial stakeholders to move this noise wall along. He explained his preference would be to abstain on this noise wall. Councilmember Barnett stated she could support abstaining on this noise wall as she did not recall hearing from any resident regarding noise wall NB12. Motion by Mayor Steffenson, seconded by Councilmember Hanson to direct the Director of Public Works to Abstain

14 Page 14 from Voting for Proposed Noise Wall NB12 (trail property). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson commented the public was in support of noise wall NB1. He stated he had some safety and security concerns with respect to this noise wall. Councilmember Jaeger explained she too had concerns with safety and security. She reported she walks this trail a lot and noted she lives off of Rice Lake. She questioned why the City wanted to cover one of its gems (Rice Lake). Public Works Director/City Engineer Ashfeld reviewed the proposed location of noise wall NB1. Councilmember Jaeger stated she would rather see the money for this wall used for another purpose. She recommended this funding be used for TH610. Motion by Mayor Steffenson, seconded by Councilmember Leith to direct the Director of Public Works to vote Yes for Proposed Noise Wall - NB1 (residential property). Upon call of the motion by Mayor Steffenson, there were four ayes and one nay (Councilmember Jaeger opposed). Motion carried. Motion by Mayor Steffenson, seconded by Councilmember Leith to direct the Director of Public Works to vote Yes for Proposed Noise Wall NB1 (trail property). Upon call of the motion by Mayor Steffenson, there were four ayes and one nay (Councilmember Jaeger opposed). Motion carried. Report on Upcoming Engineering Items Heidi Nelson, City Administrator Director of Public Works/City Engineer Ashfeld updated the Council regarding the following: The Environmental Assessment Outreach Meeting was canceled last Tuesday and rescheduled to Thursday, February 7 th from 6:00 p.m. to 8:00 p.m. Ms. Nelson explained that the Council has her Monday report if there are any questions. She stated the Minnesota Real Estate Journal would be holding their West Suburban Summit on Friday, February 8 th. She reported the Wonders of Winter event

15 Page 15 would be held in Central Park on Saturday, February 9 th from 11:00 a.m. to 3:00 p.m. It was noted this was a free family friendly event. Items Added to the Agenda Councilmember Jaeger stated she attended a Housing for All meeting last week and the Municipal Legislative Commission Regional Legislative meeting last Friday. Councilmember Jaeger thanked Malone s for donating 50% of their proceeds from today to CROSS. Councilmember Jaeger commented the 279 Foundation would be holding their fundraiser and gala on Friday, February 8 th. She reported tickets could be purchased at the door. Councilmember Jaeger encouraged seniors to have their smoke detectors checked by the Maple Grove Fire Department. Councilmember Jaeger congratulated the Public Works Department for their great work clearing the City from the recent snow event. Councilmember Hanson thanked the community for participating in the Polar Plunge on Saturday, February 2 nd. She reported she raised $1,062 for this event. She thanked all of the volunteers and officers that assisted to make this event possible. Adjournment Motion by Councilmember Jaeger, seconded by Councilmember Barnet, to adjourn to the regular City Council meeting on February 19, 2019 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 9:25 p.m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator