PROCEEDING FOR EMERGENCY BOARD MEETING HELD ON AT 1230 HOURS IN THE OFFICE OF CANTONMENT BOARD, CLEMENT TOWN

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1 Page1 PROCEEDING FOR EMERGENCY BOARD MEETING HELD ON AT 1230 HOURS IN THE OFFICE OF CANTONMENT BOARD, CLEMENT TOWN The following members are present:- 1. Brig. Subhash Panwar, S.M, President Cantonment Board 2. Shri. Sunil Kumar, Vice President 3. Shri. Mohd. Sameer Islam,, Member/Secretary 4. Col. S.D Goswami, Adm. Comdt. Stn. HQ C Town, Nominated Member 5. Col. S.K Rakesh, Col Q, HQ 14 RAPID (S), Nominated Member 6. Shri. Tasim Ali, Elected Member 7. Shri. Bhupinder Singh, Elected Member 8. Shri. Ram Kishan Yadav, Elected Member 9. Shri. Tek Bhadur, Elected Member 10. Smt. Bina Nautiyal, Elected Member 11. Smt. Shahina Akther, Elected Member Absent 1. Shri. Bir Singh Budiyal, ADM (Finance/Revenue) 2. Col. Rajiv Bakshi, Health Officer, Nominated Member 3. Shri. Janak Raj Mittal, E.E, MES, Clement Town NOTING i. Agenda By Circulation dated regarding purchase of one water tanker. ii. Agenda By Circulation dated regarding purchase of one hydraulic tractor trolley. iii. Agenda By Circulation dated regarding purchase of one night soil tanker with de-slitting machine RESOLUTION Considered and approved MONTHLY ACCOUNTS To consider and note the monthly accounts for the month of January & February, The brief of accounts are as under:- JANUARY, 2018 Opening Balance Rs.6,49,72,706/- Expenditure Rs.1,07,93,012/- Income Rs.45,86,741/- Closing Bal. Rs.5,87,66,435/- Total Rs.6,95,59,447/- Total Rs.6,95,59,447/- FEBRUARY, 2018 Opening Balance Rs.5,87,66,435/- Expenditure Rs.2,11,42,173/- Income Rs.29,39,728/- Closing Bal. Rs.4,05,63,990/- Total Rs.6,17,06,163/- Total Rs.6,17,06,163/-

2 Page RESOLUTION Noted and approved RE-APPROPRIATION a) To Consider and approve re-appropriation of Rs.92,679/- from Budget Head E-6(a) (Arboriculture, public gardens, tree tending, forest etc) to E-5(a) (Cattle pound) under rule 20 of Cantonment Account Code The said amount has been exceeded from existing provision due to payment of arrears of 7 th CPC. The existing provision was Rs.11,21,800/-. Hence exceeded Budget Provision. available in E-6(a) from where amount is to be re-appropriated. Head E-5(a) and E-6(a) both minor heads are under the same major head. b) To Consider and approve re-appropriation of Rs.4,00,000/- from Budget Head F-4(a) (Civil Conservancy Establishment) to F-4(b) (Civil Contingencies) under rule 20 of Cantonment Account Code The said amount has been exceeded from existing provision due to purchase of Night soil trolley etc. A sum of Rs. 3,93,096/- exceeded from the existing provision of Rs.80,47,000/-. Hence re-appropriation. available in F-4(a) from where amount is to be re-appropriated. Head F-4(a) and F-4(b) both minor heads are under the same major head. c) To Consider and approve re-appropriation of Rs.15,00,000/- from Budget Head D- 2(a) (Repair/Maintenance of Building) to D-2(F) (Miscellaneous public improvement) under rule 20 of Cantonment Account Code The said amount has been exceeded from existing provision due to Development of open air gym and development of parks in Cantt Area. The existing provision was Rs.1,01,50,000/-. Hence exceeded Budget Provision. available in D-2(a) from where amount is to be re-appropriated. Head D-2(a) and D-2(f) both minor heads are under the same major head RESOLUTION Considered and approved EXTENSION OF CONTRACT OF HOMEOPATHIC DOCTOR To consider the application dated received from Dr. Gaurav Manglik, Homeopathic seeking extension for further period of 11 months. In this regard, it is intimated that the term of Dr. Gaurav Manglik was extended for further 11 months w.e.f vide Agenda By Circulation dated

3 Page3 The application alongwith complete case file is placed on the table RESOLUTION Considered and approved. The Board decided to extend the contract of Shri. Gaurav Manglik, Homeopathic Doctor for further 11 months w.e.f on Rs.12000/- per month DOOR TO DOOR GARBAGE COLLECTION FROM CIVIL AREA OF CLEMENT TOWN CANTT. Tenders was called with newspapers (Dainik Jagran, Amar Ujala, Garhwal Ki Matti, Shah Times & Hindustan Hindi local newspaper) advertisement which was published on through e-tendering for door to door garbage collection from civil area of Cantonment and transportation into trenching ground, segregation and dumping. The technical bid was opened on where 04 tenders were received. One tender M/s. Shark Security Services rejected due to not fulfill complete terms & conditions. Other three tenders technically found correct, thereafter financial bid opened on where lowest rate Rs.47,04,000/- for one year (12 month) quoted by M/s. People Association For Total Health And Youth Applause, Dwarka, New Delhi. The comparative statement of bidders is shown below:- S.No Name of Firm Amount 1 M/s. Peoples Association For Total Help And Rs. 47,04,000/- (L1) Youth Applause 2 M/s. Aakanksha Enterprises, Rs. 48,00,000/- (L2) 3 M/s. Jain Hydraulics Private Limited Rs.48,96,000/- (L3) The monthly installment of said bid is calculated Rs.3,92,000/- per month, where rate of Rs.30/- per month each house i.e. (2885 houses) total amount Rs.86,550/- will be recovered by contractor from residents of Cantt area and the vide this CBR No dated therefore Rs.3,05,450/- will be payable per month to contractor from this office RESOLUTION Considered and approved, the lowest rates quoted by M/s. Peoples Association For Total Help And Youth Applause FINAL PAYMENT OF ELECTRICITY BILL OF KHATTA COLONY Payment of final electricity bill of lane No1. staff quarters. It is submitted that the Cantonment Board has requested the UPCL to disconnect the 23KW electric connection of staff quarters and provide separate electric connection to the staff quarters in this regard the UPCL has provided separate electric connection to the staff quarters and sent a bill of Rs.1,13,856/- as final bill for the permanent disconnection of electric connection. Submitted for information and further directions.

4 Page RESOLUTION The Board considered and resolved to pay the final bill amounting to Rs. Rs.1,13,856/- to the UPCL. The recovery to be made from the defaulters subsequently on completion of inquiry REVISION OF PAY SCALE/GRADE PAY TO CANTONMENT BOARD TEACHERS To read and consider Govt. of Uttarakhand GO No. 655/ek/;fed/2002 dated and No. 74/XXVII(7)/2009 dated wherein they have revised the Grade Pay of their Teachers. Selection scale has been granted after completion of 10 years satisfactory service and promotional scale after completion of 12 years from the date of selection scale. The revised Grade Pay is to be given () and actual benefit to be given w.e.f. The teachers of this Board are also entitled to get selection Grade and promotional scale at par the employees of State Govt. The detail of employees of this Board who are eligible to get the said benefit is given as under: S. No Name of employees Date of appointment Grant of Selection Pay Scale as completion of 10 years of service/revised selection scale/promotional scale on completion of 12 years of service in selection scale Existing Pay Scale/Grade Pay (Rs. Selection date as per G.O Smt. Suman Chettri Retd. Head Mistress 2. Shri Anil Kumar Sharma Retd. Head Mistress 3. Smt. Ila Rani Head Mistress 4. Smt. Naresh Bala 5. Smt. Kana Bala 6. Smt. Geeta Rani w.e.f PB w.e.f PB w.e.f PB w.e.f PB w.e.f PB w.e.f PB PB PB PB PB PB PB

5 Page5 7. Smt. Asha Rani 8. Smt. Lata Pandey 9. Smt. Vijay Lakshmi Rawat 10. Smt. Satyeshwari Tiwari 11. Smt. Shalini Pundir PB PB PB w.e.f PB w.e.f PB GP GP 2800 PB PB PB RESOLUTION The matter is deferred for the next Board Meeting INSTALLATION OF BIO-TOILET It is submitted that the Cantonment Board has invited e-tender for supply and fixing of twin toilet block of steel make with Biodigester vide letter No. 253/CBC/E- Tender/4057 dated through Newspaper advertisement in Amar Ujala and Dainik Jagran. In response of this only single technical bid uploaded by M/s Akansha Enterprises, Delhi. The aforesaid tender was cancelled due to single technical bid received. The office re-invite the E-tender for the same vide office letter No. 253/CBC/E- Tender/ dated in Amar Ujala and Dainik Jagran. In response to this total 02 tenders were received from M/s Mangla Sales and Solution and M/s True Steels Pvt. Ltd. offered the rates excluding GST and freight charges. The technical and financial bid was opened on The lowest rate was quoted by M/s Mangla Sales and Solution. The comparative statement of financial bid of firms is as under:- S.No Bidder Name Total Cost Bid Rank 1 M/s Mangla Sales and Solution Rs. 9,24,500/- L1 2 M/s True Steels Pvt. Ltd. Rs. 9,80,000/- L2 The matter is placed before the Board for consideration RESOLUTION Considered and approved. The is authorized to place the order and incur the necessary expenditure as per General Financial Rules under the Budget head. Sd/- Mohd. Sameer Islam, Member Secretary Sd/- Brig. Subhash Panwar, SM President Cantt. Board