Minutes of an Open Meeting of Council held at 6:00 p.m. on the above date in the Council Chambers at City Hall.

Transcription

1 The Corporation of The City of Dryden March 20, 2017 Minutes of an Open Meeting of Council held at 6:00 p.m. on the above date in the Council Chambers at City Hall. Present: Absent: Staff: Others: Deputy Mayor MacKinnon, Councillors, and Trist. Mayor Wilson, Councillors Bush and Valley. CAO E. Remillard, Deputy Clerk A. Euler and Clerk D. Kincaid. Mr. M. Fisher. 1. Call to Order: Deputy Mayor MacKinnon called the meeting to order at 6:00 p.m. 2. Declarations of Pecuniary Interest and the General Nature thereof for: The Agenda for this meeting. Deputy Mayor MacKinnon called for declarations of pecuniary interest, and the general nature thereof, under The Municipal Conflict of Interest Act with respect to the agenda for this meeting and the response was negative. Minutes of meeting at which a member was not in attendance: Deputy Mayor MacKinnon called for declarations of pecuniary interest, and the general nature thereof, under The Municipal Conflict of Interest Act with respect to minutes of a meeting at which a member was not in attendance and had not previously declared and the response was negative. 3. Adjournment to Closed Session: 1 THAT, Council do hereby adjourn to a Closed Session of Council pursuant to Section 239 of The Municipal Act, 2001, as amended, for the following reasons: Closed Report re 310 Van Horne Avenue Update. (Land disposition) Closed Staff Report re Community Development. (Personal matters about an identifiable individual, including municipal or local board employees)

2 Page 2 of 9 Page 2 of 9 4. Reconvene from Closed Session: 2 THAT Council do hereby reconvene to an Open Session of Council. 5. Resumption of Open Council Meeting: Deputy Mayor MacKinnon called the Open Council Meeting back to order at 7:00 p.m. Present: Absent: Staff: Others: Deputy Mayor MacKinnon, Councillors, and Trist. Mayor Wilson, Councillors Bush and Valley. CAO E. Remillard, Treasurer S. Lansdell-Roll, Fire Chief K. Kurz, Deputy Clerk A. Euler and Clerk D. Kincaid. Mr. Dean Caron, Kenora Mayor D. Canfield and two (2) members of the public. 6. Report from Closed Session: Ms. Kincaid advised there had been two (2) Closed Agenda items and that on the first, Council had received an update on a Sale and Purchase Agreement regarding the property at 310 Van Horne Avenue and had directed a by-law to amend the agreement be brought forward to the Open Meeting. On the second item, Council received information from the CAO regarding a Community Development Project and had provided direction to the Deputy Mayor and Clerk. 7. Delegations: 8. Presentations: Dryden Fire Service Chief K. Kurz 25 Year Service Presentation. Mr. Remillard thanked and congratulated Chief Kurz for his 25 years of service as a City of Dryden employee. Chief Kurz advised he had actually been a part of the City of Dryden for 39 years as he had been a volunteer for 14 years before being hired. Council thanked Chief Kurz for going above and beyond during his years of service. Mr. Dean Caron and Mayor David Canfield City of Kenora re FPInnovations. Mr. Caron and City of Kenora s Mayor Canfield provided Council with a presentation on the forestry industry and the importance of forestry and reforestation. They reviewed the many uses of forest products, the new interest in building with wood and the benefits of the forestry industry to communities. Council thanked Mr. Caron and Mayor Canfield for their very interesting presentation.

3 Page 3 of 9 Page 3 of 9 9. Public Notices - Clerk: Consent Agenda - Part 1 - General Consent Agenda Part 1 Motion: 3 THAT Council hereby consider the following items of the Consent Agenda - Part 1 - General under date of March 20, 2017 as read and adopted: 10. (c) 11. (c) (d) (e) Adopt/Receive Minutes: Kenora District Services Board Meeting Minutes - January 19, (Receive) 4 Trist THAT the Minutes of the Kenora District Services Board Meeting held January 19, 2017 be received. Finance Committee Meeting Minutes - February 9, (Adopt) 5 THAT the Minutes of the Finance Committee Meeting held February 9, 2017 be adopted. (c) Policy/By-law Review Committee Meeting Minutes - March 1, (Adopt) 6 THAT the Minutes of the Policy/By-law Review Committee Meeting held March 1, 2017 be adopted. 11. Motions Arising from previous Council and Committee of the Whole Meetings: Adoption of Strategic Plan Vision, Mission and Values Statements. 7 THAT Council adopt the following Vision, Mission and Values Statements from the February 2017 Strategic Planning session: City of Dryden Vision: Dryden will be the vibrant social and economic hub of Northwestern Ontario. Our community will be:

4 Page 4 of 9 Page 4 of 9 The most well planned, safe, and attractive City in our Region. Excellent in the delivery of healthcare, education, tourism, and City services. Welcoming for people to come and share what our unique northern lifestyle has to offer. City of Dryden Mission: To create a vibrant, diverse, safe, healthy, and sustainable community. City of Dryden Values: As stewards of our public services and assets we will: Create and maintain a safe workplace and community. Engage everyone with respect and dignity. Provide effective and efficient services in our community. Work collaboratively with all stakeholders. Communicate clearly with transparency and accountability. Support and promote community diversity. Section Cancellation, Reduction, Refund of Taxes Approval. 8 THAT as per Section 357 of the Municipal Act, S.O., 2001, c. 25, as amended, Council approve the following application for the cancellation, reduction or refund of taxes: Roll Number Period Reason & 2016 Building demolished November 15, 2015 and due to Zoning By-law, property change of Tax Class from Residential to Commercial Vacant Land (c) Moffat Family Fund - The Winnipeg Foundation. 9 Trist THAT as per the recommendation in Staff Report FIN , Council approve the Community Proposal Selection Committee recommendation of the following two (2) recipients for funding totaling $55, from the Moffat Family Fund: Dryden Food Bank and Making Connections for Children & Youth; and,

5 Page 5 of 9 Page 5 of 9 FURTHER THAT Council authorize the Clerk to forward those proposals to the Winnipeg Foundation for approval. (d) Council Summer Meeting Schedule (July and August 2017). 10 THAT as per the recommendation in Staff Report AD , Council approve the cancellation of the Committee of the Whole Meetings scheduled for July 10, 2017 and August 14, (e) Municipal Office/Facility Closures re Christmas/New Year THAT as per the recommendation in Staff Report AD , Council authorize the additional closure of Municipal Offices and Facilities during the 2017 Christmas period as per the conditions outlined in the Staff Report for the following dates: December 27 (full day) and December 28 (full day) 12. Award of Tenders/Request for Proposals: 13. Information Items: Municipal Wages and Accounts - February THAT Municipal Wages and Accounts for the month of February 2017 in the amount of $1,800, be approved for payment. 14. Proclamations: Walk for Values re Human Values Day - April 24, THAT at the request of Walk for Values, Council proclaims April 24, 2017 as Human Values Day in the City of Dryden. Dryden Recreation Extension And Modification Committee re Hometown Proud Month, July Councillor Trist commented on the DREAM Committee fundraising dinner and advised she was happy that Chris and Sean Pronger would be in town for part of Hometown Proud Month.

6 Page 6 of 9 Page 6 of 9 14 Trist THAT at the request of the Dryden Recreation Extension and Modification Committee, Council proclaim July 2017 as Hometown Proud Month in the City of Dryden. Consent Agenda - Part 2 - By-laws Consent Agenda - Part 2 Motion: 15 THAT Council consider Section 15 of the Consent Agenda - Part 2 - By-laws, under date of March 20, 2017 which includes the following by-laws, as read a first, second and third time: By-law By-law By-law By-law By-laws - First, Second and Third Reading: By-law re Amend By-law re Performance Management System for Permanent Non Union Employees and Succession Planning. 16 Trist THAT By-law being a by-law to amend Bylaw being a by-law to adopt the City of Dryden Corporate Policy and Procedure Manual by: deleting Policy, Procedure and Form HR-PE-01 - Annual Evaluations for Non Union Employees; and, adding Policy and Form HR-PM-01 - Performance Management System for Permanent Non Union Employees; and Policy HR-SP-01 Succession Planning be read a first, second and third time. By-law re Amend Purchase and Sale Agreement re 310 Van Horne Avenue. 17 THAT Council authorize By-law being a bylaw to authorize the execution of an amendment to an Agreement of Purchase and Sale for 310 Van Horne Avenue to Dryden Senior Co-operative Housing Inc., to allow for a December 31, 2017 Closing Date, be read a first, second and third time.

7 Page 7 of 9 Page 7 of 9 (c) By-law re Confirmatory By-law. 18 THAT By-law being a by-law to confirm the proceedings of Council be read a first, second and third time. (d) By-law re Minutes of Settlement Canadian Tire Corporation MOU. 19 THAT By-law being a by-law to authorize the execution of the Minutes of Settlement with respect to the appeals filed for the 2013, 2014, 2015 and 2016 taxation years for roll number , following the recommendation of the Municipal Working Group, for the Memorandum of Understanding reached by the Municipal Property Assessment Corporation (MPAC) and Canadian Tire be read a first, second and third time; and, Regular Agenda FURTHER THAT Council authorizes the Treasurer, Steven Lansdell-Roll, to sign the Minutes of Settlement on the appeals. 16. Items Severed from Consent Agenda or Deferred Items: 17. Staff Reports: 18. Notices of Motion: 19. Motions: Council Appointments to Boards and Committees. 20 THAT the following members of Council be appointed to and removed from various Boards and Committees from March 21, 2017 through November 30, 2018: Dryden Police Services Board: Remove Mayor Greg Wilson Appoint Councillor John Dryden Museum Advisory Board: Remove Councillor John Appoint Councillor Mary Trist.

8 Page 8 of 9 Page 8 of Reports of Municipal Officers: CAO: Mr. Remillard requested permission from Council to provide a letter of support to the Dryden Go-Getters in response to their request, they had made several months ago about renovating the building at 84 St. Charles Street in order to enlarge the kitchen. He advised that the City's Community Development department would be able to assist the group with their funding applications. Council directed Mr. Remillard to provide the letter. Mr. Remillard advised that the Strategic Planning process was underway and he would be providing a more in-depth update in April. He advised that the working groups would be looking for public input and recommendations from the working groups are due to him by May 31, 2017, after which another session will take place with the consultant. Treasurer: Mr. Lansdell-Roll advised that the Finance Department employees are finalizing the 2016 year end and that the auditors will be on site in a few weeks. (c) City Clerk: Ms. Kincaid advised that the annual spring notices regarding topics such as clean up and planting at the cemetery and the posting of signs would be forthcoming. She also reminded the public of the Push for Change events regarding youth homelessness scheduled in Dryden for March 31 and April 1, noting tickets for the April 1 lunch are available at a variety of locations. (d) Public Works Manager: 21. Announcements: Mr. Poole was not in attendance. Mayor s Remarks: Mayor Wilson was not in attendance. Councillors Reports: Councillor Trist noted it was the first day of spring and advised that she was looking forward to participating on the Museum Advisory Board.

9 Page 9 of 9 Page 9 of Adjournment: Councillor thanked Ms. Huntus for the work she had done in preparing the Performance Management System and Succession Planning policies. He noted Council would have to investigate how they would replace the CAO on a short term basis should the need arise. Councillor advised that he was looking forward to working on the Dryden Police Services Board. He also advised that he had taken part in a Strategic Planning meeting regarding Governance earlier in the day. Councillor MacKinnon advised that the Strategic Planning group on Safety was making progress. He advised that he had attended some of the Northern Bands Hockey Tournament, noting it had been very well organized and he congratulated all those who had participated. He reminded the public that at 7:00 p.m. on March 21, 2017 a showing of the film The Secret Path would be taking place at The Centre and that it would be shown twice during the day at Dryden High School. Adjourn. 21 THAT, this meeting do hereby adjourn. The meeting adjourned at 8:40 p.m. Confirmed this day of 2017 A.D. Clerk Mayor