Minutes of the Meeting of Kessingland Parish Council held on Wednesday 8 th January 2014 at Marram Green, Hall Road at 7.00pm.

Transcription

1 Minutes of the Meeting of Kessingland Parish Council held on Wednesday 8 th January 2014 at Marram Green, Hall Road at 7.00pm. Members present: Cllr Martin Chairman, Cllrs Bullard, Dunne, Fickling, Haggerty, Kite, Livermore, Sims, Wernham. Also; Parish clerk, 1 member of the public, SCC Ladd, WDC Cllr Provan Agenda 1a) To receive any apologies for absence. Apologies were received from Cllr Crossland, Cllr Burden, and Cllr Womack. PCSO Dennington, PCSO Ledbetter. b)to receive any Declarations of Personal Interest regarding the Agenda. Nil c) To receive any declaration of a Disclosable Pecuniary Interest regarding the agenda. All councillors declared a DPI in relation to the setting of the precept. d) To receive any request for dispensation relating to the DPI declared above. The parish clerk considered a dispensation for the DPI for all councillors in relation to the setting of the precept. Dispensation was Approved. e) To remind councillors to update the Register of Interests online. Noted. 2. To approve and sign the Minutes of the Parish Council meeting held on Wednesday 13 th December One alteration page 2 section 4 c) amend to read PCSO Dennington has been consulted It was RESOLVED by all to approve the minutes with this one alteration. 3. Meeting Adjourned for public participation. The purpose of the meeting is for Councillors to discuss Parish business and whilst the attendance of residents is welcomed, they are not allowed to join in the discussions of the Councillors. During each meeting the council will adjourn for a period for public questions. During this time, residents can put questions to the Chairman regarding local concerns. Where possible, 1

2 the Chairman will respond but the matter may have to be deferred and placed on a later month s agenda for discussion. a) To receive a report from a police representative The police had provided a report in their absence. This was read to the meeting. b) To receive a report from Suffolk County Council Cllr Ladd provided a report. He advised that he had authorised the order for London Road - both for the roundels and the temporary siting of the VAS. Cllr Ladd also advised that he has asked SCC to find out the cost of purchasing a mobile VAS Suffolk County only have 3 at the present time for use throughout Suffolk. Several parishes in Waveney have need for a VAS and it has been suggested that if at least 1 more could be purchased solely for use in Waveney, then local parishes would benefit. Cllr Ladd advised that he has offered to use some Locality funding for this purpose but may need to approach local councils for a donation to assist. c) To receive a report from WDC Cllr Provan advised the WDC has received some funding from the EDP Flood Relief fund and that this has been used to buy various items needed. Cllr Provan advised that Paul Sharp has been appointed as the new police Superintendent for Suffolk some local parishes have invited him to attend one of their council meetings. After discussion Council agreed to invite Mr Sharp to a future meeting. d) To receive comments from any members of the public. No comments made. Meeting reopened. 4. Chairman s Report a) Cllr Vacancy this is being advertised through the normal formal process. No election has been called. WDC has advised that the parish council can now co-opt. Vacancy to be advertised and applications invited. b) Severe Flood Emergency The Environment Agency has been advised about the problems at the River Hundred / pumping station. Damage at Benacre Nest is escalating. Meeting will be held with the Environment Agency on 30 th Jan at 2pm at Marram Green to discuss the issues arising from the recent flood emergency and the strategy for the future. Approx. 5ft of land has been lost since the last council meeting. c) Meeting with Anglian Water this to take place at 2pm on 31 st January at Marram Green. Peter Aldous MP will chair. This is for councillors only and is not a public meeting at this stage. Councillors were asked to come with questions. Cllr Martin 2

3 advised that the Parish Council will want to know why AW still respond to planning applications (as a statutory consultee), by stating that there are no matters of concern within the village. The Consumer Council for Water advise that they had not had an adequate response from Anglian Water to the council s initial complaint and they will therefore be escalating their action in this instance. d) Community Fete Discussion took place regarding the Fete. For the past 2 years the parish council has funded any operating loss. In view of this year s council budget, the parish council advised that it would not be taking on the organisation/ funding of a fete for E) Xmas Tree Council advised that the tree had looked very nice. However the lights were vandalised on 2 occasions. Both incidents were reported to the police. After full discussion it was agreed that the council would write an article expressing its disappointment at the vandalism. It was suggested that if a tree is installed this Xmas, a banner/ plaque should be installed advising that the tree has been provided by the parish council - in a similar manner to other councils. f) Listing of Kings Head English Heritage advise that the councils application for Listing has been declined. However one of their reasons for the decline (relating to the frontage of the building) is factually incorrect. Cllr Martin contacted English Heritage and advised them of the error. Letter confirming this error is to be sent to English Heritage. English Heritage did however suggest contacting WDC who advised that they can authorise a property to be a building of Local Historic Interest. Ruth Summers the Design and Conservation Officer has confirmed that she will consider the Kings Head for this designation. 5. To receive updates from working groups, and representatives, and to receive Recommendations for consideration including; Leisure and Environment working group. Playing Field works - Cllr Kite advised that the fencing/ wall is being installed. Allotment fencing repairs will be carried out rather than the installation of a new fence. Locks have been changed. Meeting with Juggernauts F C date to be confirmed. Black Dog steps Norse advise that they have recommended the purchase and installation of new steps (cost 20000). Top step is still in need of repair in short term, as it is a potential H and S danger. WDC to be advised. Allotments there are 3 vacant allotments. 3

4 A resident has complained about a compost bin being too close to her fencing allotment holder to be asked to relocate the bin. Highways Transport and Police No meeting held no report. Emergency Planning working group Debrief meeting has taken place regarding the December flooding emergency. The Emergency Group were concerned that the leaflet from Suffolk Resilience had been delivered in the village with no consultation with themselves. This will be taken up by the Environment Agency. Other local parishes had the same problem. The Group will be requesting that banners are made which will be able to be erected to highlight the location of the Emergency Rest Centre. More volunteers will also be requested. Tourism and Events No meeting held. Neighbourhood planning working group The next Neighbourhood Planning meeting will be held on 13 th Jan to discuss which questions will form the basis of the community questionnaire. 6. Planning correspondence including applications received up to the date of the meeting; There were no planning applications to consider. b) WDC decisions received and noted including the Refusal of 30 new buildings at Heritage Green. c) Planning Correspondence Nil 7) Finance including; a) To receive and approve cheques for payment. A copy of the account balances and the cheques requiring payment were provided to all councillors and are attached to the main minutes. Cheques as detailed in the Receipts and Payments Book. It was Resolved by all that the cheques as detailed could be signed. Discussion took place about future delivery of the newsletter. This to be considered at a future meeting. Other methods of communication also to be considered including; notes in school bags, notes in with prescription collections from the chemist, notice boards, radio stations, Journal community news, website. b) To receive any donation requests Nil 4

5 c) Precept 14/15 The Clerk reminded councillors that the Informal whole council meeting had considered the budget and reserves in depth, on a line by line basis. It was acknowledged that in these economic times the precept could not be increased. It was therefore agreed by the informal working party to recommend a precept in line with that of 2012/13 and 13/14 of 88,000. It was acknowledged that this may prevent/ delay some projects and that outside funding may need to be sourced. After full discussion it was RESOLVED to request a precept of 88,000 for 2014/ Reports from councillors and council representatives o Report and update from KSSC Rep. No meeting to report on. o Report and update from School Governor. No report. o Report and update from Hangout. There was no report from The Hangout rep. o Xmas tree carols This took place on 21 st Dec at 3.30pm and was enjoyed by those present. o Church Service for 2014 commemoration Cllr Dunne advised that he will provide council with an update at the next meeting. o SNT meeting Cllr Haggerty advised that he had attended. The priorities this month will be on burglaries. 9. Clerks Matters and correspondence including; o Skatepark Funding WDC/ Norse are working jointly on this project. o CIL meeting at WDC on 30 th Jan at 6.30pm. o Letter of thanks from garden volunteer received for the gift vouchers. 10. Date of next meeting - Next Meeting of the Parish Council Wednesday 12 th February 2014 at 7pm. Chairman.. Date 5