MEETING AGENDA. c. I-64 Corridor Study/Review Corridor (click here for draft agreement) 5:30

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1 Charlottesville-Albemarle Metropolitan Planning Organization POB 1505, 401 E. Water St, Charlottesville, VA (434) phone (434) fax MEETING AGENDA METROPOLITAN PLANNING ORGANIZATION POLICY BOARD 4:00 p.m., Wednesday, July 26, 2017 Water Street Center, 407 E. Water Street, Charlottesville, VA Item Time Description 4:00 Call to Order Matters from the Public: limit of 3 minutes per speaker 1 Public are welcome to provide comment on any transportation-related topic, including the items 4:00 listed on this agenda, and/or comment during items marked with an *. 2 4:10 Response to Matters from the Public 3 Review and Acceptance of the Agenda* 4 Approval of Meeting Minutes from May 24, 2017 * (click here for draft minutes) 5 4:10- Memorandum of Understanding for Regional Transit Partnership * 4:25 (click here for framework and here for the MOU) 6 4:25 N/A 4: Long RangeTransportation Plan (LRTP) 7 4:25- Bimonthly LRTP Update 4:35 Goals and Objectives * (click here for document) 8 4:35- Inter-regional Transit Study 4:45 (click here for fact sheet) Staff Reports a. TIP Adjustments b. Hydraulic/Hillsdale Small Area Planning 9 4:45- c. I-64 Corridor SP@CE Study/Review Corridor (click here for draft agreement) 5:30 d. Transportation Improvement Program (TIP) interactive online map published LINK e. CTAC & Tech Committee Appointments & Attendance f. Review of 3-C Agreement g. Next meeting scheduled for September 27, King Family Vineyards 10 5:30 5:35 Transit Updates: CAT, JAUNT, UTS, RideShare Draft Monthly Transit Ridership Report 11 5:35 Items Added to the Agenda * 5:40 12 Other Business Additional Matters From the Public 13 Members of the Public are welcome to provide comment on any public-interest, transportationrelated topic, including the items listed on this agenda. (limit of 2 minutes per speaker). 14 6:00 Adjourn Times are approximate * Requires a vote of the Board

2 Charlottesville-Albemarle Metropolitan Planning Organization POB 1505, 401 E. Water Street, Charlottesville, VA (434) phone (434) fax MPO Policy Board Minutes: May 24, 2017 Committee Voting Members Angela Foroughi, VDOT Culpeper District Kathy Galvin, City of Charlottesville Ann Mallek, Albemarle County Kristin Szakos, City of Charlottesville (Chair) Liz Palmer, Albemarle County Non-Voting & Alternates Chris Roullard, JAUNT Bill Palmer, UVA, Office of the Architect Staff Chip Boyles, TJPDC Will Cockrell, TJPDC Faruk Hesenjan, TJPDC Wood Hudson, TJPDC Will Cockrell, TJPDC Gretchen Thomas, TJPDC Sara Pennington, Rideshare Chuck Proctor, VDOT-Culpeper District Call to Order: Chair Szakos called the meeting to order at 4:04 p.m. Matters from the Public: No public matters were discussed. Response to Matters from the Public: N/A Review and Acceptance of the Agenda: The agenda was unanimously accepted with no changes. Approval of Minutes: On page one in the TIP section, it should read some transit amendments that will be going into a new TIP to be approved in May. On the last page under Other Business, it should read Mr. Cockrell Ms. Mallek moved to approve the minutes with these changes. Ms. Foroughi seconded the motion. The minutes were approved with changes unanimously. Transportation Improvement Program (TIP) Amendment (Public Hearing) Mr. Cockrell explained that the TIP amendments are broken up into three groups. There were also some transit amendments that will be going into a new TIP. Mr. Proctor explained that the amendments are mainly maintenance-based changes. Ms. Palmer wanted to certain that there was a change in the document to clarify that the money in the TIP earmarked for the Bypass is there for financial closeout, not construction costs. Mr. Proctor answered that the central office is going to reduce that number from $110 million to $38 million. They will reconcile the old and new documents in October and the numbers will be reflected in the new document. Page 1 of 5

3 Mr. Cockrell said he would make that clarification in the TIP. Mr. Cockrell then introduced new staff member Faruk Hesenjan to the Policy Board. He noted that Mr. Hesenjan has been helping make the TIP document more user-friendly and to put it online. Mr. Hesenjan will be the contact for this document. Ms. Szakos opened the hearing to the public. Morgan Butler from the Southern Environmental Law Center recognized that the Policy Board had addressed his concern about the money in the document for the Bypass. He would like to see the money ear-marked as a closeout item and not a construction item. The public hearing was closed. Ms. Galvin moved to pass the resolution with the noted change. Ms. Mallek seconded and the motion was passed unanimously. Resolution for FY18 Unified Planning Work Program (UPWP) Mr. Cockrell noted that the UPWP outlines tasks the MPO will undertake in the upcoming fiscal year. He highlighted the tasks already completed to date and upcoming planned tasks. (Click here for the UPWP document to which Mr. Cockrell referred: Ms. Galvin asked about bike/ped mentioned on page 12 and how the staff will be developing performance measures. Mr. Cockrell noted the City has performance measures the staff may use. Ms. Galvin mentioned that it would be good to get regional performance measures. Ms. Szakos opened the meeting to the public. There was no public comment. The public meeting was closed. Ms. Galvin wanted to have a definition of the indicator of bike use for the community and how to analyze use. Mr. Cockrell said the staff s goal is to focus on implementation with a timeline. He noted there are several plans, but implementation with detailed action plans are key to success. The goal is to move plans forward, including Route 76. Ms. Mallek moved to approve the resolution. Ms. Palmer seconded the motion. The motion was passed unanimously. Long Range Transportation Plan (LRTP): Goals and Objectives Mr. Hesenjan gave a presentation on the draft goals and objectives along with a draft scope overview for the MPO s Long Range Transportation update. Mr. Hesenjan noted during the Page 2 of 5

4 modeling stages, the Technical committee may need to meet every month. Click here for the presentation: There will be a place online to make comments and ask questions. Long Range Transportation Plan (LRTP): Scope of Work Mr. Hudson a presentation on the draft scope of work for MPO s Long Range Transportation update. Ms. Galvin asked if this document would tie into comprehensive plans. Mr. Hudson said the staff is planning to go to commission meetings to present the information. Mr. Cockrell noted that the staff has helped to facilitate community meetings and have received good information from them. Ms. Galvin moved to approve the LRTP scope of work. Ms. Palmer seconded the motion. The motion was approved unanimously. Staff Reports Transportation Improvement Program (TIP) Adjustments Mr. Boyles noted that there are no TIP adjustments. Hydraulic/Hillsdale Small Area Plan Mr. Boyles reported there have been and will be community/neighborhood meetings re: this issue. Greenbrier/IRC/Senior Center will be hosting meetings in the upcoming months, with more to come after that. The staff is coordinating some of the Hydraulic/Hillsdale meetings with the Rio Small Area Plan meetings due to questions arising over the crossover on both plans. Mr. Boyles noted that everyone is on schedule for a Smart Scale application. I-64 Corridor SP@CE Study/Review Corridor MOU Mr. Boyles said there is a draft MOU. This is a deliverable for the I-64 Corridor grant. The goal was to build a relationship between the Charlottesville/Albemarle MPO and the Stanton/Augusta MPO along the major corridor and create a formal process of regular meetings and communication and how they function. The annual joint meeting will be in the fall. The MPO is trying to get the Secretary and the Director of DRPT to be there. Regional Transit Partnership (RTP) Mr. Boyles noted that the RTP is moving forward. They are in the process of creating a scope of suggested work. They will be meeting in August and will meet every other month in the off months of the MPO meetings. Mr. Boyles reported that Mr. Hesenjan is working on the reporting document that both the RTP and the MPO will get from the three transit services. Request for Support & Road Abandonment Mr. Boyles reported that there is a property on Holiday Drive where the road currently ends and the property owner requested an abandonment to be used for parking and other usages. The MPO will not comment until the Route 29 study/plan is complete. Currently, the plans do not impact the area in question, but nothing has been set as of yet. The next MPO Policy Board meeting is on July 26. Page 3 of 5

5 Transit Study Update Mr. Boyles added that the PDC funded $6,000 to complete a transit study from Harrisonburg to Staunton to Charlottesville. The consultants have drafted a document with stops between Harrisonburg and Charlottesville. It is a three-bus system that would have two busses running all day for 5 days a week. It is roughly a $500,000 a year program (including capital and operating costs) with a $150,000 local match. There is a possibility of getting it funded at a state level, perhaps through rural transit funding that has the most flexibility at the moment. It may also have its own brand. Mr. Boyles said he would get copies of the document to the Board as soon as it was available. Transit Updates JAUNT Chris Roullard reported that JAUNT had their annual rodeo in April. The next week, three drivers went to Lynchburg for the Community Transportation Association of Virginia was holding a state-wide driving competition and two of those drivers won individual events. He also reported that JAUNT has hired a Mobility Planner, Steven Johnson, who just graduated from UVA. They have also hired a Transit Fellow as well. Mr. Roullard noted that JAUNT has several requests for proposals out, including garage renovation, website design, and commuter branding. He reported that JAUNT will also be doing more outreach for the 29 Express. CAT There was no representative from CAT in attendance, but Ms. Szakos is on the CAT Advisory Committee and reported that they are looking at changes to Route 9 to serve the YMCA at McIntire Park. Rideshare Sara Pennington reported that, in conjunction with CAT and JAUNT and UTS, Rideshare will be hosting their 27 th annual Clean Commute Day at the Free Speech Wall on the Downtown Mall on Friday, May 26. They can pledge to clean commute in person or online for prizes. There will be free rides that day on CAT and JAUNT on their commuter routes and the NDA service that day as well. Ms. Pennington said there are 525 active registrants in the carpool database with a 51% match rate. She reported there are 176 people in the Guaranteed Ride Home program. There are others who may be eligible for that program and there will be a push to find those people and enroll them. Ms. Mallek recommended that Ms. Pennington come to the board/council meetings and tell them about the service. UTS Bill Palmer reported for UTS. He noted the busses are currently being re-branded with new colors and logos and the bus stops and signs will soon follow. Other Business/Matters from the Public None. Page 4 of 5

6 Meeting adjourned at 5:26. A recording for this meeting is available at: Page 5 of 5

7 Charlottesville-Albemarle Metropolitan Planning Organization of the Thomas Jefferson Planning District Commission POB 1505, 401 E. Water St, Charlottesville, VA (434) phone (434) fax MEMORANDUM OF UNDERSTANDING ON THE JEFFERSON AREA REGIONAL TRANSIT PARTNERSHIP (RTP) This agreement is made and entered into as of July, 2017, by and between the Charlottesville-Albemarle Metropolitan Planning Organization hereinafter referred to as the MPO, the City of Charlottesville hereinafter referred to as the CITY, the County of Albemarle hereinafter referred to as the COUNTY, JAUNT, Inc hereinafter referred to as JAUNT, (with JAUNT and Charlottesville Area Transit together hereinafter referred to as the PUBLIC TRANSIT OPERATORS), and the Thomas Jefferson Planning District Commission serving as planning and administrative staff to the MPO, hereinafter referred to as the STAFF. WHEREAS, in 2016, the Planning and Coordination Council (PACC) asked STAFF to review and recommend opportunities for improved communication, coordination and collaboration on transit matters.; and, WHEREAS, the STAFF completed work on a Regional Transit Coordination Study, where the main recommendation from this study was to establish a Regional Transit Partnership (RTP) hereinafter referred to as the PARTNERSHIP, consisting of an Advisory Board and whose charge is to provide a venue for continued communication, coordination and collaboration between transit providers, localities and other stakeholders.; and, WHEREAS, City Council and the Albemarle Board of Supervisors held a joint meeting on February 14th, 2017, where both bodies voted to support development of the PARTNERSHIP and asked STAFF to develop an MOU; and, NOW THEREFORE, be it recognized and agreed that the MPO, CITY, COUNTY and JAUNT hereby establish the Jefferson Area Regional Transit Partnership (RTP), in accordance with the following articles. Article 1 Staffing, Funding and Boundaries The MPO is responsible, as the lead, for staffing and programming for the PARTNERSHIP, with Section 5303 program funding from the Federal Transit Administration (FTA) and Virginia Department of Rail and Public Transportation (DRPT). Funding will be a regular item in the MPO s Unified Planning Work Program (UPWP). The PARTNERSHIP s program area is limited to the Charlottesville-Albemarle metropolitan transportation planning area (MPA) that includes the CITY and the urbanized portions of the COUNTY. Article 2 Function and Authority The PARTNERSHIP will be an advisory board that provides recommendations to CITY, COUNTY, PUBLIC TRANSIT OPERATORS and other stakeholders, such as the University of Virginia (UVA). The PARTNERSHIP shall not have any inherent decision-making powers and does not supersede management over the PUBLIC TRANSIT OPERATORS. Article 3 Membership and Voting Structure The composition of the PARTNERSHIP may change with time, as the Advisory Board meets and identifies an improved membership structure. At a later date, the Partnership may extend to the University of Virginia, surrounding counties and towns, as needed. Expansion of Advisory Board members will require written amendments to this MOU. The PARTNERSHIP roster includes voting and non-voting membership. Each voting member is permitted one vote on all matters addressed by the PARTNERSHIP. All individuals on the Advisory Board have equal voting powers, with no weighted privileges given to any members.

8 Voting membership includes seven representatives, including: Charlottesville City Council two representatives Albemarle Board of Supervisors two representatives JAUNT Corporation Board two representatives Department of Rail and Public Transportation (DRPT) one representative There shall also be a nonvoting representative as designated by the PARTERNSHIP. The designating body of each member locality or agency, having appointed the appropriate number of representatives to the PARTNERSHIP, as indicated in this ARTICLE, whether voting or nonvoting, may appoint an alternate member(s). Voting privileges for alternates shall be the same as for the regular member in the absence of the regular member. There are no set term-limits for members of the PARTNERSHIP Advisory Board. Each member locality or agency shall reassess membership to the PARTNERSHIP, according to their own processes. Article 4 Meeting Schedule and Bylaws The PARTNERSHIP will set a meeting schedule that is coordinated with the MPO Policy Board meeting schedule. PARTNERSHIP meetings will be bimonthly, during off-months from the MPO Policy Board. The PARTNERSHIP shall convene at least four times in a given fiscal year. This MOU will serve as the main guiding documents for the PARTNERSHIP. The PARTNERSHIP may adopt bylaws, to aid in management of meetings. Unless otherwise determined by the PARTNERSHIP, STAFF will facilitate and manage meetings. Voting and parliamentary procedure will be conducted according to simplified Robert s Rules of Order. Article 5 Deliverables and Roles As recurring responsibilities, the PARTNERSHIP will be responsible for the following: Building the CITY/COUNTY Relationship. The PARTNERSHIP will help the region build relationships and momentum for future successes. Create a formal means of sharing information. Created by an MOU, the PARTNERSHIP will create and maintain a formal mechanism for exchanging information between transit providers, localities and other stakeholders. Address pressing issues immediately. The PARTNERSHIP will provide immediate attention to pressing concerns and issues, as laid out in the Regional Coordination Study, conducted by STAFF. Facilitate transit planning. The PARTNERSHIP will provide recommendations, assessments and guidance on transit-related matters to the CITY, COUNTY and PUBLIC TRANSIT OPERATORS. Integrating transit into other decision-making. The PARTNERSHIP will ensure that transit will receive increased consideration in regional and local planning efforts. Test an RTA structure. The PARTNERSHIP will provide a trial version of a Regional Transit Authority (RTA) that allows all parties to become more familiar with the concept of a consolidated transit system. Preparing for an RTA. Within the PARTNERSHIP, the region will have a venue for negotiating and studying an RTA that could benefit all partners in the region. Specific deliverable include but are not limited to: Drafting Formal Agreements: The PARTNERSHIP will review existing arrangements and transit relationships, reviewing and drafting if necessary, formal contracts and agreements. The initial and primary task would be to address the most pressing problem, the complicated web of arrangements. Integrating Transit into Decision-Making: The PARTNERSHIP will work to integrate greater transit considerations into planning efforts around the region. The PARTNERSHIP will have involvement with

9 the MPO s Long Range Transportation Plan (LRTP), vetting transit-related recommendations. It would also provide recommendations to local planning efforts and projects. Coordinated Transit Development Plans: Currently, the three transit providers have entirely separate planning documents. PUBLIC TRANSIT OPERATORS must update their Transit Development Plan (TPD) every five years. Whether done through the TDP or as a document that later consolidates planning recommendations, the PARTNERSHIP is responsible for overseeing the region s transit planning process. Update RTA Study: The PARTNERSHIP, in coordination with the MPO, will update the RTA Study and develop a new report that will help the region determine if an RTA is feasible. RTP Bylaws and Mission: The PARTNERSHIP may develop bylaws and mission statement. ARTICLE 7-AMENDMENTS Amendments to this AGREEMENT, as mutually agreed to, may be made by written agreement between all parties of this AGREEMENT. IN WITNESS WHEREOF, all concerned parties have executed this AGREEMENT on the day and year first written above. Signatures: WITNESS BY Kristin Szakos, Chair Charlottesville-Albemarle Metropolitan Planning Organization WITNESS BY Diantha H. McKeel, Chair County of Albemarle Board of Supervisors WITNESS BY Mike Signer, Mayor City of Charlottesville, and on behalf of the Charlottesville Transit Service WITNESS BY Randy Parker, President JAUNT, Inc. WITNESS BY Genevieve Keller, Chair Thomas Jefferson Planning District Commission

10 Regional Transit Partnership (RTP) OPERATIONAL FRAMEWORK Thomas Jefferson Planning District Commission CHARLOTTESVILLE-ALBEMARLE METROPOLITAN PLANNING ORGANIZATION JUNE 2017

11 Page 1 of 6 CA-MPO Regional Transit Partnership (RTP) Operational Framework RTP Overview While conducting work on the Transit Coordination Study, the Thomas Jefferson Planning District Commission (TJPDC) and Charlottesville-Albemarle Metropolitan Planning Organization (CA-MPO) worked closely with City and County staff, Charlottesville City Council, Charlottesville Area Transit (CAT), the Albemarle County Board of Supervisors, JAUNT, and University Transit Services (UTS). As staff facilitated discussions and interpreted feedback, this effort revealed several opportunities for improving continued communication, coordination and collaboration between the identified transit partners. This study explored specific strategies for advancing solutions to recent concerns over transit services, as part of a new policy recommendation. On February 14, 2017, City Council and the Albemarle Board of Supervisors came together for a joint meeting, where both localities supported this proposed policy: The Charlottesville-Albemarle Urbanized Area should establish a Regional Transit Partnership (RTP), guided by an advisory board whose membership would be consistent to that of a formal authority and whose charge is to provide a venue for continued communication, coordination and collaboration between transit providers, localities and citizens. The RTP could be a precursor to a Regional Transit Authority (RTA) and could serve as an interim body, responsible for ushering the development of an RTA, if the region determines to consolidate transit systems into a single entity. The following document defines an Operational Framework of the RTP Advisory Board and supports the official Memorandum of Understanding, which formally establishes the Partnership. Purpose: The Regional Transit Partnership (RTP) serves as an official advisory board, created by the City of Charlottesville, Albemarle County and JAUNT, in Partnership with the Virginia Department of Rail and Public Transportation to provide recommendations to decision-makers on transit-related matters. There are four main goals of the Partnership, including: A. Establishing Strong Communication: The Partnership will provide a long-needed venue to exchange information and resolve transit-related matters. B. Ensuring Coordination between Transit Providers: The Partnership will allow transit providers a venue to coordinate services, initiatives and administrative duties of their systems. C. Set the Regions Transit Goals and Vision: The Partnership will allow local officials and transit staff to work together with other stakeholders to craft regional transit goals. The RTP will also provide, through MPO staff and updates of the Transit Development Plans (TDPs), opportunities for regional transit planning. D. Identify Opportunities: The Partnership will assemble decision-makers and stakeholders to identify opportunities for improved transit services and administration, including evaluation of a Regional Transit Authority (RTA). There are seven main objectives of the RTP: 1. Further the City/County Relationship. As trust appears to be a major obstacle to engaging in a consolidated transit system, the Partnership will help the region build relationships and momentum for future successes. 2. Create a formal means of sharing information. Created by an MOU, the Partnership will create a formal mechanism for exchanging information between transit providers, localities and other stakeholders.

12 CA-MPO Regional Transit Partnership (RTP) Operational Framework 3. Address pressing issues immediately. The advisory board will provide immediate attention for facing the pressing concerns and issues, as laid out in the Regional Coordination Study. 4. Facilitate transit planning. The Partnership will provide recommendations, overview and guidance to transit planning efforts, such as the upcoming development of CAT s and JAUNT s Transit Development Plans (TDPs). 5. Integrating transit into other decision-making: The Board will ensure that transit would receive increased consideration in regional and local planning efforts. 6. Test an RTA structure. The RTP will provide a trial version of an Regional Transit Authority (RTA) that allows all parties to become more familiar with the concept of a consolidated transit system. 7. Preparing for an RTA. Within the Partnership, the region will have a venue for negotiating and studying an RTA that could benefit all partners in the region. If the Partnership determines that a full RTA is infeasible or not timely, then it would still have addressed the problem statement and brought greater communication, cooperation and coordination between transit stakeholders. This approach allows the region to immediately begin work on an RTA, while also tackling pressing issues. Function: The RTP will be an advisory board that provides recommendations to CAT, JAUNT and stakeholders, which include City and County officials, as well as other institutions, such as the University of Virginia (UVA). As this is a regional effort that focuses on the Charlottesville-Albemarle Metropolitan Planning Area (MPA), the CA-MPO will staff and maintain the RTP. The CA-MPO is also responsible for federal funding to CAT and JAUNT, through the Transportation Improvement Program (TIP) process. The CA- MPO will: Provide a meeting space and coordination; Take meeting minutes; Prepare meeting packets; Coordinate studies and analysis for Board consideration; Facilitate continued communication, cooperation and coordination on transit matters; and, Forward all recommendations to the appropriate entity. The RTP would send recommendations to: CAT and other City staff, City Council, County staff, The Albemarle County Board of Supervisors, JAUNT staff, The JAUNT Corporation Board, UVA Administration and UTS staff, and Other applicable stakeholders. The City will maintain its existing Transit Advisory Board, to provide attention to micro-related issues, collecting feedback from riders and proposing changes to services. The RTP Board would focus on Page 2 of 6

13 CA-MPO Regional Transit Partnership (RTP) Operational Framework macro-related issues, such as transit policies and coordination between stakeholders. The RTP will occasionally work with the City s Transit Advisory Board to develop comprehensive recommendations. Funding: As this is a regional transportation effort, the CA-MPO will staff the RTP Advisory Board with its annual work program funds. The RTP s administrative work is included in the CA-MPO s annual Unified Planning Work Program (UPWP), which makes those activities eligible for federal and state funding. While staffing the partnership is covered under existing programs, additional studies and special project development will require additional or alternate funding sources. Composition: The composition of the RTP may change with time as the Board meets and identifies an improved membership structure. At a later date, the Partnership may extend to the surrounding counties and towns, as needed. Initially, the RTP will include the following membership. The roster includes voting and non-voting membership. Voting Members Voting membership includes six members, including: Charlottesville City Council two representatives Albemarle Board of Supervisors two representatives JAUNT Corporation Board two representatives Department of Rail and Public Transportation one representative Non-Voting Members There is a larger pool of stakeholders that have non-voting status on the RTP Advisory Board. This will allow them to participate in discussions. One representative each from: CA-MPO staff RideShare CAT staff Charlottesville s Transit Advisory Board JAUNT staff UTS staff Green County Transit Martha Jefferson Hospital UVA Hospital Charlottesville School System Albemarle County School System Piedmont Virginia Community College Charlottesville Area Chamber of Commerce Meeting schedule: The RTP has a similar voting composition as the MPO Policy Board, which includes two representatives from the City, two members from the County and one from VDOT. The RTP Advisory Board will meet on the off months from the MPO Policy Board, which convenes on the fourth Wednesday of every-other month. Page 3 of 6

14 CA-MPO Regional Transit Partnership (RTP) Operational Framework The Partnership will have regular meeting on the fourth Wednesday at 4:00 PM of: August October December* (rescheduled due to holidays) February April June The Partnership may alter the regular meeting schedule or hold special meetings as approved by the Partnership voting members. All Partnership meetings and advisory committees of the Partnership will be held as public meetings following Virginia Code of Law Bylaws: This Operations Framework and the subsequent MOU serve as the main guiding documents for the Partnership. The RTP Advisory Board may adopt bylaws to aid in management of meetings. Unless otherwise determined by the Partnership, CA-MPO staff will facilitate meetings. Voting will be conducted according to the simplified Robert s Rules of Order. Deliverables: In addition to recommendations, the RTP Advisory Board would be responsible for supplemental transit products and deliverables. These deliverables would be focused on ensuring continued communication, coordination and collaboration. Documents and responsibilities include: Drafting Formal Agreements: The advisory Board would review existing arrangements and transit relationships, reviewing and drafting if necessary, formal contracts and agreements. The initial and primary task would be to address the most pressing problem, the overly complicated web of arrangements. Integrating Transit into Decision-Making: The RTP Advisory Board would work to integrate greater transit considerations into planning efforts around the region. The Board would have involvement with the MPO s Long Range Transportation Plan, vetting transit-related recommendations. It would also provide recommendations to local planning efforts and projects. Coordinated Transit Development Plans: Currently, the three transit providers have entirely separate planning documents. CAT and JAUNT must update their Transit Development Plan (TPD) every five years. In previous years, these were conducted separately but DRPT staff indicated these processes will be coordinated in the upcoming updates for Fiscal Year Whether completed through the TDP or as a document that later consolidates planning recommendations, the RTP is responsible for overseeing the region s transit planning process. Update RTA Study: The last RTA study dates nearly nine years. The RTP Advisory Board, in coordination with the CA-MPO, will consider updating the plan and development of a new report that will help the region determine if an RTA is feasible. The report should also address the many controversial decisions that are needed to establish an RTA. Page 4 of 6

15 Page 5 of 6 CA-MPO Regional Transit Partnership (RTP) Operational Framework RTP Bylaws and Mission: This advisory board may develop bylaws and a refined mission statement and course of work. Timeline: As there are immediate needs with coordinating transit systems, the City and County governing bodies requested that the RTP Advisory Board be established as soon as possible. The following timeline sets an outline for establishing the RTP and resolving pending concerns, while planning for future opportunities. Task 1: Approval of Concept - COMPLETED February 2017 The Board of Supervisors and City Council met in a joint meeting on February 14 th, to discuss transit coordination. Both bodies approved the concept for further development. Task 2: Formalizing Structure and Procedures - COMPLETED March June 2017 CA-MPO staff drafted a formal structure for the RTP that includes board membership, procedures, relationships with governing bodies and an MOU. Members of the RTP will have their legal counsel review the proposed structure, to verify legal aspects of the RTP. Task 3: Securing MPO Funding-COMPLETED March May 2017 The CA-MPO included RTP activities in the Unified Planning Work Program. This secures federal and state funding for staffing and administering the RTP. Task 4: Formal Approval May and July 2017 All governing boards will need to approve the final RTP proposal and MOUs to formally establish the RTP. The Board of Supervisors, City Council and JAUNT Corporation Board would provide these approvals, through resolution. Task 5: Convene the RTP Advisory Board August 2017 At the beginning of FY18, the RTP Advisory Board would convene its first meeting, reviewing the Operations Framework and MOU, as well as a work program. Task 6: Address Immediate Needs October December 2017 As its first focus, the RTP Advisory Board would work to address and refine the region s problem statement. Specifically, the Board would: 1. Formalize Agreements: The primary objective should be improving the relationship between the City and its biggest client, Albemarle County. The RTP should work with the City and County staff to develop a contract for services, based on examples secured by CA-MPO staff. The RTP Advisory Board should also draft agreements between CAT and UTS, for the Trolley and reciprocal services. These contracts may be renewed on an annual basis, but they will be critical in formalizing services and compensation. The process will allow all parties to communicate

16 CA-MPO Regional Transit Partnership (RTP) Operational Framework their needs and ensure a more collaborative solution, even if the final arrangement results in no changes to services or costs. 2. Improve Communication: The RTP will formalize a venue for CAT, JAUNT and UTS to communicate on new routes, stops, grant applications, driver training and other opportunities for collaboration. a. Receive the first of monthly ridership data from CAT, JAUNT, Rideshare. 3. Shared Facilities and Operations: The RTP will explore opportunities for shared vehicles maintenance and storage, as well as shared office space. Shared facilities could be a transition to a potential RTA, if the region decides to move forward with that option. Task 7: Transit Development Plans October March 2018 CAT and JAUNT will be working with DRPT to develop their updated Transit Development Plans. The RTP Advisory Board will be a conduit for directing input from the local officials and stakeholders. The Partnership will provide recommendations and guidance through that process. Task 8: Pursue RTA Assessment The next step would be an exploration of an RTA. The County and JAUNT would need to show how the City would benefit from a consolidated system. The RTP Advisory Board would also need to negotiate the many difficult decisions that goes into establishing an RTA. Most notably, the parties would need to focus discussion on funding an RTA. Page 6 of 6

17 DRAFT Plan Goals & Objectives ACCESSIBILITY- Improving inter and intra-regional access and mobility for all users (people, goods, and services) by integrating various modes of transportation in an effort to improve connectivity and coordination among stakeholders. Objectives: Improve access to transit for all users. Ensure the diverse needs of a changing population are met (elderly, disabled, limited English proficiency, and persons lacking access to private vehicles) Ensure the appropriate, types, connections, and levels of freight service are provided to the entire region Continue to support efforts to enhance access to intra-regional transit services, to include bus, rail, and air services Increase awareness and continue to support Rideshare and Travel Demand Management (TDM) services. Enhance connectivity among and between various modes of transportation through identifying and filling gaps in networks. Providing forum for policy discussion among transportation stakeholders ECONOMIC DEVELOPMENT & LAND USE- Supporting the region s economic competitiveness by ensuring the integration of transportation and land use decisions in the planning process enhance efficiency across all modes of transportation Objectives: Improve the effectiveness of the existing transportation network, recognizing internal and external future travel demands from tourism, freight, and commuters. Assure activity centers are designed to accommodate a range of transportation modes Target transportation improvements to support local land use and development priorities OPERATIONS & MAINTENANCE- Encourage and promote the cost-effective operations and maintenance of the regional transportation network that delivers optimal performance for all users. Objectives: Identify and prioritize addressing of physical deficiencies, to include pavement, bridges and other multi-modal deficiencies, on the existing transportation network. Improving communication among stakeholders regarding transportation data, maintenance coordination, best practices, and emerging technologies.

18 SAFETY- Improve the geometric conditions and physical characteristics of the transportation network to reduce fatalities and serious injuries. Objectives: Reduce the number and severity of crashes. Identify key safety deficiencies in regional networks across all modes including the needs of bike and pedestrian users CONGESTION- Where appropriate, improve roadway design to reduce congestion for vehicles, freight, and transit. Objectives: Improve the efficiency of the existing transportation system and services whenever possible. ENVIRONMENT & COMMUNITY- Promote sustainable transportation improvements that mitigate impacts on the environment and ensure nondiscriminatory planning in our region. Objectives: Promote use of alternative transportation modes and alternative fuel vehicles. Incorporate environmentally/context-sensitive design into roadway, bicycle/ pedestrian facilities and transit improvements to improve or maintain the aesthetic values for the surrounding environment and to minimize environmental impacts and avoid encroachment on historic and culturally significant assets. Promote the inclusion of minority and low income populations in the planning process.

19 I-81/I-64 Inter-Regional Public Transportation Proposal Public bus service connecting Harrisonburg, Staunton, Waynesboro, and Charlottesville Background The need for inter-regional transit service between the Shenandoah Valley and Charlottesville has been discussed for many years and has been identified in various transportation planning documents. With funding assistance from the MPOs in the study area (Harrisonburg-Rockingham; Staunton-Augusta-Waynesboro; and Charlottesville-Albemarle), the Central Shenandoah Planning District Commission (CSPDC) led the development of a transit feasibility study and service plan. The study was conducted between February 2016 and May 2017, with input and guidance from a stakeholder committee made up of representatives from the following agencies: each of the three MPOs; CSPDC; Thomas Jefferson Planning District Commission (TJPDC); James Madison University (JMU); University of Virginia (UVA); Charlottesville Area Transit (CAT); BRITE; JAUNT; the Virginia Department of Rail and Public Transportation (DRPT); and others. Public Survey Highlights Over 600 survey respondents Current travelers through the corridor reported the following trip purposes: work (63%); errands (11%); medical (6%); school (5%) and rail/air travel (4% each). 96% reported a need for service; 40% would use; 56% might use. Features such as a guaranteed ride home program, Wi-Fi, and affordable fares were valued by respondents. I feel that a commuter/inter-regional bus service connecting Harrisonburg and Charlottesville is greatly needed and would contribute immensely to the quality of life in the region. 1

20 I-81/I-64 Inter-Regional Public Transportation Proposal Public bus service connecting Harrisonburg, Staunton, Waynesboro, and Charlottesville Employment Travel Highlights 1,257 commuters from Central Shenandoah service corridor to downtown Charlottesville and UVA Medical. o There are currently 705 UVA employees who live in Waynesboro, Staunton, or Harrisonburg. Additional UVA employees live within the broader corridor. 237 commuters from Central Shenandoah service corridor to Sentara Martha Jefferson Hospital and Pantops. 556 commuters from downtown Charlottesville and service corridor to Harrisonburg (JMU and downtown). Major Institutions and Jurisdictions in Service Corridor James Madison University Harrisonburg City Sentara Rockingham Memorial Hospital Rockingham County Blue Ridge Community College Staunton City Augusta Health Augusta County University of Virginia Waynesboro City University of Virginia Medical Center Albemarle County Sentara Martha Jefferson Hospital Charlottesville City Service Concept Implement a public transportation link between Harrisonburg and Charlottesville to serve a variety of trip needs including work, education, access to Greyhound and Amtrak, and access to medical care. As designed the service will: o Connect James Madison University and the University of Virginia. o Provide an alternative travel option for people who do not drive or choose not to drive through the corridor and over Afton Mountain. o Offer direct connections to and from Greyhound and Amtrak service in Charlottesville. Projected demand at full implementation: 44,620 annual passenger trips (175 daily) 2

21 I-81/I-64 Inter-Regional Public Transportation Proposal Public bus service connecting Harrisonburg, Staunton, Waynesboro, and Charlottesville Level of Service and Fares Monday through Friday, 5:50 a.m. to 8:45 p.m. Six eastbound trips; seven westbound trips each weekday. Distance-based fares: $5.00 between Harrisonburg and Charlottesville; $4.00 between Staunton/Waynesboro and Charlottesville; and $3.00 within the Shenandoah Valley. Vehicles Required Three buses in service and one spare 28-passenger capacity buses for start-up Leased or contractor-owned Park and Ride Lot Needs Harrisonburg I-81, Exit 245 Weyers Cave I-81, Exit 235 Bus Type Example Staunton I-81, Exit 222 Waynesboro I-64, Exit 94 o Improvements planned through Smart Scale grant Proposed Implementation Timeline and 3-Year Budget Three-year service start-up proposed, beginning in January, 2019 FY19, service start-up, January 2019, 6 months of the fiscal year FY20, 1 st full year FY21, 2 nd full year FY22, first 6 months to end of the fiscal year Implementation Year Annual Operating Costs Farebox Revenue Estimated Funding Splits Federal S.5311 State Assistance Local Assistance FY19 (1) $249,357 $33,450 $107,954 $34,545 $73,408 FY20 $513,675 $88,347 $212,664 $68,052 $144,612 FY21 $529,085 $133,860 $197,613 $63,236 $134,377 FY22 (1) $264,543 $66,930 $98,806 $31,618 $67,188 (1) Six-month budget 3

22 I-81/I-64 Inter-Regional Public Transportation Proposal Public bus service connecting Harrisonburg, Staunton, Waynesboro, and Charlottesville Proposed Local Match and Commitment If ten local funding partners share the responsibility to provide local match for the proposed three-year start-up, each would pay the following: o FY19: $7,341 o FY20: $14,461 o FY21: $13,438 o FY22: $6,719 The service would then be evaluated to determine if it is successful and should continue, at which time the local funding commitments would be re-evaluated. Preliminary Implementation Tasks Continued dialogue with DRPT with regard to grant applicant, organizational structure, and availability of federal and state funding Dialogue with Greyhound and Amtrak to learn about the availability of funding based on service connections Development of local match through discussions with major institutions served and local jurisdictions in the corridor Identification of park and ride lots Development of branding and marketing campaign Fine-tuning of level of service and bus stops Development of grant application(s) (applications due December 15, 2017 for FY 2019) 4

23 Proposed Service Corridor and Stops 5

24 Charlottesville-Albemarle Metropolitan Planning Organization of the Thomas Jefferson Planning District Commission POB 1505, 401 E. Water St, Charlottesville, VA (434) phone (434) fax MEMORANDUM OF UNDERSTANDING ON METROPOLITAN TRANSPORTATION PLANNING RESPONSIBILITIES FOR THE CHARLOTTESVILLE-ALBEMARLE METROPOLITAN PLANNING AREA 3-C AGREEMENT This agreement is made and entered into as of day of, 2017 by and between the Commonwealth of Virginia, hereinafter referred to as the Commonwealth, the Charlottesville-Albemarle Metropolitan Planning Organization hereinafter referred to as the MPO, the City of Charlottesville hereinafter referred to as the City, the Charlottesville Area Transit hereinafter referred to as CAT, the County of Albemarle hereinafter referred to as the County, JAUNT, Inc (rural transit and paratransit operator) hereinafter referred to as JAUNT, (with JAUNT and CAT together hereinafter referred to as the Public Transit Operators), and the Thomas Jefferson Planning District Commission serving as planning and administrative staff to the MPO, hereinafter referred to as the Staff. WHEREAS, joint responsibilities must be met for establishing and maintaining a cooperative, comprehensive and continuing (3-C) metropolitan transportation planning and programming process as defined and required by the United Commonwealths Department of Transportation in regulations at 23 CFR 450 Subpart C, and WHEREAS, the regulations at 23 CFR (a) direct that the MPO, Commonwealth, and Public Transit Operator(s) responsibilities for carrying out the 3-C process shall be cooperatively determined and clearly identified in a written agreement. NOW, THEREFORE, it is recognized and agreed that, as the regional transportation planning and programming authority in cooperation with the Staff and Public Transit Operators, the MPO shall serve as the forum for cooperative development of the transportation planning and programming activities and products for the Charlottesville-Albemarle Area. It is also agreed that the following articles will guide the 3-C process. Article 1 Planning and Modeling Boundaries The MPO is responsible as the lead agency for coordinating transportation planning and programming in the Charlottesville-Albemarle metropolitan transportation planning area (MPA) that includes the City of Charlottesville and the urbanized portions of the County of Albemarle as indicated on the attached map. It is recognized that the scope of the regional study area used with the transportation demand model may extend beyond the MPA and beyond the boundaries of the City of Charlottesville and Albemarle County. The boundaries of the MPA shall be subject to approval of the MPO and the Governor. Article 2 Metropolitan Transportation Planning and Programming Process The Commonwealth, the MPO, the CITY, the COUNTY, JAUNT, the Staff, and Public Transit Operators shall establish continuing, cooperative, and comprehensive transportation planning and programming process as provided for by the Federal Highway Administration Safe, Accountable, Flexible, Efficient Transportation Equity Act and Extension Acts (SAFETEA-LU) and in accordance with the constitution and statutes of the Commonwealth of Virginia. This process shall be followed and result in plans and programs that consider all MPO 3-C Agreement Draft June 30, 2017 Page 1

25 transportation modes and supports metropolitan community development and social goals. These plans and programs shall lead to the development and operation of an integrated, intermodal transportation system that facilitates the efficient, economic movement of people and goods. The MPO, designated in accordance with 23 CFR Part 450, shall be responsible for carrying out the metropolitan transportation planning process. The Commonwealth, the MPO, the CITY, the COUNTY, JAUNT, the Staff, and Public Transit Operators as signatories of this agreement shall coordinate their responsibilities for transportation planning, programming and implementation with those of the MPO. The Commonwealth shall coordinate its responsibilities for statewide transportation plans and programs with the metropolitan transportation plans and programs. The Commonwealth, the MPO, the CITY, the COUNTY, JAUNT, the Staff, and Public Transit Operators shall cooperate in the reconciliation of such plans and programs as necessary to ensure connectivity with transportation systems. Details regarding specific functions, duties and responsibilities of the Commonwealth, the MPO, the CITY, the COUNTY, JAUNT, the Staff, and Public Transit Operators in the metropolitan transportation planning and programming process shall be as described in the Unified Planning Work Program (UPWP). Such functions, duties and responsibilities shall be carried out in accordance with all applicable provisions of SAFETEA-LU (or as amended by future Federal legislation reauthorizing transportation funding and the 3-C process), and its implementing federal regulations of 23 CFR 450 and 23 CFR 420. The MPO may coordinate its regional transit planning and communication obligations through a Regional Transit Partnership (RTP). Established by written agreement between the MPO, the CITY, the COUNTY, JAUNT, and Public Transit Operators, the RTP shall serve as an advisory board to all members to the agreement and to the Staff. Funding for the staff and administrative functions shall be considered in the annual Unified Planning Work Program. The RTP shall have its own bylaws establishing roles, responsibilities, membership and procedural requirements and reporting. Article 3 Metropolitan Planning Organization The MPO policy board shall be composed of the following voting representatives designated by and representing their locality or agency: 1. City of Charlottesville 2 representative(s) 2. County of Albemarle 2 representative(s) 3. Commonwealth 1 representative participating on behalf of the Commonwealth, appointed by the Commonwealth of Virginia Secretary of Transportation) The policy board will consider, analyze as appropriate, and reflect in the planning and programming process the metropolitan planning factors and requirements for MPO and Commonwealth certifications as required by sections 23 CFR , and , respectively. There shall also be a nonvoting representative designated by and representing each of the following: 1. Federal Highway Administration 2. Federal Transit Administration 3. Federal Aviation Administration 4. Virginia Department of Rail and Public Transportation 5. JAUNT 6. Charlottesville Area Transit 7. Thomas Jefferson Planning District Commission 8. University of Virginia 9. Charlottesville Albemarle Regional Transportation Citizens Advisory Committee MPO 3-C Agreement Draft June 30, 2017 Page 2