LIST OF CITY COUNCIL MEETINGS AND EVENTS ON THIS DATE (at the time of publication)

Transcription

1 Civic Center 835 East 14 th Street San Leandro, California CITY OF SAN LEANDRO CITY COUNCIL MEETING AGENDA REVISED MONDAY, DECEMBER 11, 2017 LIST OF CITY COUNCIL MEETINGS AND EVENTS ON THIS DATE (at the time of publication) 5:30 PM City Council Special Meeting and Closed Session (agenda attached) 7:00 PM City Council Work Session (agenda attached) AGENDAS Agendas are available to the public at least 72 hours before the meeting and are posted on the bulletin board outside the East 14 th Street entrance to City Hall. Special meeting agendas are available and posted not less than 24 hours before each special meeting. Agendas may be obtained from the City Clerk s Office, on the City's website, or by subscribing to our electronic agenda distribution. For information, call the City Clerk s Office at (510) The complete agenda book is available for review at the City Clerk s Office, at the Main Library, and on the City website. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk s Office, 835 East 14 th Street, San Leandro, and on the City s website at CITY COUNCIL GOALS FOR YEAR 2017 The following City Council Goals serve as a guide for the upcoming fiscal year, and provide overall direction for the City s services and programs: Place San Leandro on a firm foundation for long-term fiscal sustainability Advance projects and programs promoting sustainable economic development, including transforming San Leandro into a center for innovation Provide quality public safety service and grow our partnership with the community to keep San Leandro safe Maintain and enhance San Leandro s infrastructure Support and implement programs, activities and strengthen communication that enhances the quality of life and wellness, celebrates the arts and diversity and promotes civic pride Maintain and support a strong positive relationship between the City, schools and the educational community

2 CITY COUNCIL MEETINGS Regular meetings of the City Council are held on the first and third Mondays of each month at 7:00 p.m. in the Civic Center, City Council Chambers, 835 East 14 th Street. Work Sessions of the City Council are held regularly at 7:00 p.m. on the second Monday of each month, with an additional Work Session scheduled on the fourth Monday, if needed, generally in the Civic Center Complex. At Work Sessions, City staff provide reports to the City Council on a variety of items and issues; however, usually, no formal action is taken at Work Session. Starting times for each item are approximate. The City Council agenda also includes actions of the Successor Agency to the San Leandro Redevelopment Agency. In addition, meetings of the Economic Development Agency, Parking Authority and Public Financing Authority are held annually on the third Monday of June in conjunction with City Council meetings. All actions listed on the agenda are City Council actions, unless otherwise noted. The City Council is prohibited by State law from discussing items not listed on the agenda unless, by a twothirds vote, or unanimous vote if less than two-thirds of the members are present, the City Council finds that there is a need to take immediate action, and the need for the action came to the City s attention after the agenda was posted. The order of business specified in the agenda may be changed if deemed appropriate by the Mayor and agreed to by a majority of the City Council. PUBLIC PARTICIPATION The City Council welcomes your participation at meetings. When you address the City Council, you should approach the podium and speak clearly into the microphone, stating your name for the record. There shall be no dialogue between persons speaking from the podium and the City Council until the speaker has completed his or her comments. Your item may be taken under consideration and referred to staff. All personal, racial or ethnic slurs, profane language, or disruptive conduct is prohibited. Any person who disrupts the meeting by expressing such conduct is subject to removal from the City Council Chambers and/or arrest. AT REGULAR MEETINGS, you have several opportunities for public participation, as follows: Public Hearings: Anyone wishing to speak regarding a Public Hearing should fill out a speaker card prior to the completion of the staff presentation and submit it to the City Clerk. The order of business for Public Hearings is as follows: 1. Staff presentation 4. Public Comments 5 minutes per speaker, 2. Applicant/Appellant 10 minutes subject to adjustment by the Mayor 3. City Council Questions/Clarifications 5. Applicant/Appellant Rebuttal 5 minutes 6. City Council Comments/Questions/Action Public Comments: The public is invited to make comments on items that are not listed on the agenda at this time. Public comments are limited to 3 minutes per speaker, subject to adjustment by the Mayor. Consent Calendar: Members of the public who wish to address the City Council regarding items remaining on the Consent Calendar may do so for up to 3 minutes per item with a maximum of 5 minutes total for all items. Items Removed from Consent Calendar and Action Items: Public comments on these items will be limited to 3 minutes per speaker, subject to adjustment by the Mayor. If you wish to address the City Council, you should fill out a speaker card and submit it to the City Clerk prior to or as the item is being announced so that the order of speakers may be determined and an official record of names obtained. AT WORK SESSIONS, the public is invited to make comments concerning an agenda item, and items not listed on the agenda during the Public Comments section. Public comments are limited to 3 minutes per speaker, subject to adjustment by the Mayor. Speaker cards are generally not required; the Mayor will inquire if anyone wishes to speak. If you wish to address the City Council, you should approach the podium and speak clearly into the microphone, stating your name for the record. AT SPECIAL MEETINGS, the public may address the City Council concerning an item on the agenda only. Public comments are limited to 3 minutes per speaker, subject to adjustment by the Mayor. If you wish to address the City Council, you should fill out a speaker card and submit it to the City Clerk so that the order of speakers may be determined and an official record of names obtained.

3 City of San Leandro Meeting Agenda Civic Center 835 East 14th Street San Leandro, California City Council Welcome to your City of San Leandro City Council meeting. Your City Councilmembers are: Mayor Pauline Russo Cutter Deborah Cox, District 1 Ed Hernandez, District 2 Lee Thomas, District 3 Benny Lee, District 4 Corina N. Lopez, District 5 Pete Ballew, District 6 Monday, December 11, :30 PM City Manager's Large Conference Room Special Meeting and Closed Session 1. CALL TO ORDER 1.A. ROLL CALL Members Ballew, Cox, Hernandez, Lee, Lopez, Thomas; Mayor Cutter 1.B. ANNOUNCEMENTS 2. PUBLIC COMMENTS 3. CLOSED SESSION Public Comments are limited to 3 minutes per speaker, subject to adjustment by the Mayor. When you address the City Council, you should FILL OUT A SPEAKER CARD and submit it to the City Clerk so the order of speakers may be determined and an official record of names and addresses obtained. The public is invited to make comments on items of public interest NOT listed on the Agenda. 3.A. Public Employee Performance Evaluation Pursuant to California Government Code Section Title: City Manager 4. ADJOURN MEETING ACCESSIBILITY The meeting is shown live on the City of San Leandro s website at and on cable (Comcast Channel 15 or AT&T U-Verse Channel 99). The video recording of the meeting will remain accessible to the public on City of San Leandro Page 1 Printed on 12/6/2017

4 City Council Meeting Agenda December 11, 2017 the City of San Leandro s website. The recording is also replayed on cable throughout the week according to the schedule shown at If special accommodations are required for the disabled, please call the City Clerk's Office at (510) or TDD at (510) City of San Leandro Page 2 Printed on 12/6/2017

5 City of San Leandro Meeting Agenda Civic Center 835 East 14th Street San Leandro, California City Council Welcome to your City of San Leandro City Council meeting. Monday, December 11, 2017 Your City Councilmembers are: Mayor Pauline Russo Cutter Deborah Cox, District 1 Ed Hernandez, District 2 Lee Thomas, District 3 Benny Lee, District 4 Corina N. Lopez, District 5 Pete Ballew, District 6 7:00 PM City Council Chambers Work Session 1. CALL TO ORDER 1.A. 1.B. PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL Members Ballew, Cox, Hernandez, Lee, Lopez, Thomas; Mayor Cutter 1.C. ANNOUNCEMENTS 2. WORK SESSION 2.A Discussion of Agenda and Desired Outcomes for the January Planning Session 2.B Staff Report for Work Session on the Recommendations of the Multicultural Ad Hoc Committee 3. PUBLIC COMMENTS 4. ADJOURN MEETING ACCESSIBILITY Public Comments are limited to 3 minutes per speaker, subject to adjustment by the Mayor. When you address the City Council, you should FILL OUT A SPEAKER CARD and submit it to the City Clerk so the order of speakers may be determined and an official record of names and addresses obtained. The public is invited to make comments on items of public interest NOT listed on the Agenda. City of San Leandro Page 1 Printed on 12/6/2017

6 City Council Meeting Agenda December 11, 2017 The meeting is shown live on the City of San Leandro s website at and on cable (Comcast Channel 15 or AT&T U-Verse Channel 99). The video recording of the meeting will remain accessible to the public on the City of San Leandro s website. The recording is also replayed on cable throughout the week according to the schedule shown at If special accommodations are required for the disabled, please call the City Clerk's Office at (510) or TDD at (510) City of San Leandro Page 2 Printed on 12/6/2017

7 City of San Leandro Meeting Date: December 11, 2017 Oral/Discussion Item File Number: Agenda Section: WORK SESSION Agenda Number: 2.A. TO: FROM: City Council Chris Zapata City Manager BY: FINANCE REVIEW: Jeff Kay Assistant City Manager Not Applicable TITLE: Discussion of Agenda and Desired Outcomes for the January Planning Session City of San Leandro Page 1 Printed on 12/5/2017 5

8 City of San Leandro Meeting Date: December 11, 2017 Staff Report File Number: Agenda Section: WORK SESSION Agenda Number: 2.B. TO: FROM: City Council Chris Zapata City Manager BY: FINANCE REVIEW: Jeff Kay Assistant City Manager Not Applicable TITLE: Staff Report for Work Session on the Recommendations of the Multicultural Ad Hoc Committee SUMMARY AND RECOMMENDATIONS San Leandro is one of the most diverse cities in the nation. As such, the City of San Leandro hosts and sponsors a variety of multicultural programs and events celebrating the City s diversity. Further expanding on the City s effort to create inclusive programming, on October 17, 2016, the City Council formed a Multicultural Ad Hoc Committee to explore the possibility of creating a Multicultural Commission. The Ad Hoc Committee was comprised of Councilmembers Ed Hernandez, Benny Lee and Corina Lopez. The Committee met a total of six times and recommends the following for City Council discussion: Integrate multicultural components to existing Commissions to institutionalize equity, multiculturalism, and inclusion throughout the organization and City Commissions Update the Commission Charge of the following City Commissions to reflect inclusion, diversity and equity: Arts Commission, Human Services Commission, Library-Historical Commission, and Senior Commission (See Attachment 1) Update Commission Application to include the following question: Do you speak a language other than English? If so, please list the languages spoken (See Attachment 2) Continue to explore new Sister City and Friendship City opportunities Reengage existing Sister City and Friendship Cities through City Commissions Direct Staff to attempt to reach out to community members who established Sister and Friendship City relationships to begin reengagement Enhance and expand promotion of City sponsored cultural events including but not limited to social media outlets and the City s television and YouTube Channels Expand outreach to non-english media outlets including but not limited to radio, television, print and blogs Dedicate funding to support the above recommendations. City of San Leandro Page 1 Printed on 12/5/2017 6

9 File Number: BACKGROUND The City of San Leandro remains committed to supporting, celebrating, and building upon the City s diverse population through events, programs and services. San Leandro also partners with community organizations on events and programs that reflect our rich cultural assets. The Library and the Recreation and Human Services Departments plan and execute multicultural events and ongoing programming such as Lunar New Year Celebration, Cinco de Mayo, and bilingual story time. Through the Community Investment Fund and in-kind support, the City Council has also provided financial assistance to community events such as: Sponsorship of the Unity in the Community Walk in January 2017 Speaker Series including Tim Wise, Ron Davis, and Día de los Muertos Performance by Luna Mexicana SLED racial justice teen workshop Hispanic Community Affairs Council luncheon Moon Festival sponsorship (in support of the Asian Community Cultural Assoc.) San Leandro panda festival sponsorship Additionally, in 2016, the City Council allocated $50,000 a year to expand on multilingual outreach. Efforts include project notices in English, Spanish and Chinese, simultaneous translation at council meetings and public meetings, and creating information documents in three languages. Building on the above activities, the City Council voted to create a Multicultural Ad Hoc Committee on October 17, 2016 to explore and discuss the possibility of forming a Multicultural Commission. The Ad Hoc Committee met on March 9, 2017; April 13, 2017; May 31, 2017; July 10, 2017; September 26, 2017; and November 2, 2017 (See Attachment 3 for meeting agendas). The meetings included presentations from the Library, Police, and Recreation and Human Services Departments so that the Committee could receive detailed information on the existing programs and services that reflect and celebrate San Leandro s diversity and multiculturalism. One take away from these discussions was that, while the City offers ambitious and highly successful multicultural programming, more could be done to make the community aware of these opportunities. The Committee also devoted significant attention to the role of San Leandro s Sister and Friendship Cities. The Committee agreed that these relationships offer an opportunity to strengthen San Leandro s connections to its cultural heritage and diversity, but also acknowledged that the relationships tend to fade in the years after they are established. The Committee supported efforts to explore a new Sister or Friendship City relationship, but also sought to explore ways to re-engage the existing Sister and Friendship Cities. Based on the presentations and discussions at the various Committee meetings, the Ad Hoc Committee ultimately decided not to recommend forming a new Multicultural Commission. Rather, the Committee discussed a series of changes to existing City commissions, projects, and practices to strengthen, expand and better support existing activities. This direction is based on a desire to weave an appreciation of multiculturalism and San Leandro s diversity into all aspects of City of San Leandro Page 2 Printed on 12/5/2017 7

10 File Number: the organization rather than isolating it into one Commission. At the last meeting in November, the Committee directed staff to schedule a City Council work session to discuss their recommendations. Analysis The recommendation below can only be adopted through resolution: 1. Update the scope and mission of City Commissions, as follows: a. Arts Commission: adjust the charge to note that public art supported by the Commission should be inclusive and celebrate our cultural diversity b. Human Services Commission: adjust the charge to encourage the equitable provision of social services to communities in need, while also adding a charge to track performance of funded programs. c. Library-Historical Commission: adjust the charge so that the Commission will recommend and support inclusive programs and activities that celebrate the City s cultural diversity, Sister and Friendship City engagement, and serve as the liaison between the City Council, citizens, residents, and organizations with an interest in the City's library, historical, and multicultural activities. d. Senior Commission: adjust the charge to include consideration of cultural needs of senior citizens and recommend inclusive methods of meeting those needs. The recommendations below can be achieved through City Council direction: 1. Update commission application to incorporate multilingual skills. 2. Continue to explore new Sister City and Friendship City opportunities Recommend to the City Council to explore new Sister City and Friendship City opportunities. 3. Reengage existing Sister and Friendship Cities a. Staff is directed to initiate programs in partnership with the respective commissions that help the community reengage with existing Sister and Friendship Cities, promoting community building, respect and mutual understanding. Sister and Friendship Cities are below: Ribeirao Preto, Brazil Ponta Delgada, Azores Islands, Portugal Jinotega, Nicaragua Naga, Phillipines Yangchun, Guangdong Province, China b. Possible engagement opportunities include: Youth virtual café or dinner, in partnership with the Youth Advisory Commission Virtual pen pals Request Art Commission assistance to refresh City Hall art exhibit to focus more on the City s diversity. Sister City Youth Summer Exchange Program c. Staff is directed to attempt to reach out to community members who originally established Sister and Friendship City relationships to explore reengagement. City of San Leandro Page 3 Printed on 12/5/2017 8

11 File Number: Enhance promotion of City sponsored cultural events including but not limited to social media outlets and the City s television and YouTube channels. 5. Expand outreach to non-english media outlets including but not limited to radio, television, print and blogs. 6. Dedicate funding to implement the recommendations outlined above. Most of the recommendations do not require new funding. Staff estimates that re-engagement with existing Sister Cities (such as virtual dinners with youth from both communities) would benefit from modest funding, perhaps in the range of $1,000 per year, but notes that this amount could likely be identified in existing appropriations. Potential programs that involve travel to or from Sister Cities would be more significant in terms of cost. Depending on the frequency and number of participants, this could require between $5,000-$10,000 annually. Staff requests direction from the Council if it wishes to establish ongoing funding for these efforts. ATTACHMENT(S) Attachment(s) to Staff Report Attachment 1: Commission Scope Changes Attachment 2: Updated Commission Application Attachment 3: Multicultural Ad Hoc Committee Agendas PREPARED BY: Jeff Kay, Assistant City Manager City of San Leandro Page 4 Printed on 12/5/2017 9

12 Attachment 1 Proposed Changes to City Commission Charges Arts Commission The Arts Commission makes recommendations to the City Council regarding policies related to the development, promotion and placement of visual and performing arts that is of the highest quality, inclusive, visually stimulating, of enduring value and will culturally enrich the San Leandro community; works cooperatively with public and privates agencies to increase opportunity and awareness of and procure space for public art that celebrate our cultural diversity; and makes recommendations to the City Council on the acceptance of donations and submission of art and other matters of arts and culture in the community. Human Services Commission The Human Services Commission identifies social needs in the community and recommends to the City Council possible ways to meet those needs, evaluates and encourages the equitable provision of social services in the City to those communities in need, assists social services agencies with fundraising, and reviews requests for City financial support to social service agencies, and tracks performance of funded programs. Library-Historical Commission The Library-Historical Commission makes recommendations to the City Council regarding policies for the use and improvement of City libraries, recommends policies and programs for preservation and restoration of important historical sites and items within the City, recommends and supports inclusive programs and activities that celebrate the City s cultural diversity, Sister and Friendship City engagement, and serves as the liaison between the City Council, citizens,residents, and organizations with an interest in the City's library, historical, and multicultural activities. Senior Commission The Senior Commission advises the City Council on matters relating to the status and condition of senior citizens within the City, assesses and reports to the council on the social, cultural, health and other needs of senior citizens and recommends inclusive methods of meeting such needs. 10

13 CITY OF SAN LEANDRO BOARDS AND COMMISSIONS APPLICATION I am interested in serving on the (may check more than one): Arts Commission Planning Commission Board of Zoning Adjustments Recreation and Parks Commission FOR OFFICIAL USE ONLY Human Services Commission Rent Review Board Library Historical Commission Senior Commission Personnel Relations Board Youth Advisory Commission applicants need to contact the Recreation and Human Services Department for an application. Name: : Mr. : Ms. Address: Last First Middle Initial Street Address City State Zip City Council District Registered Voter Telephone: Home ( ) Business ( ) Cellular ( ) Present Employer: Telephone: ( ) Address: Street Address City State Zip How long have you been a resident of San Leandro? Do you speak a language other than English? If so, please list the languages spoken For Rent Review Board applicants only, please indicate your representation: Tenant (Resident) Landlord (Resident) Landlord (Non-Resident) Homeowner (Resident) Have you ever served on a City of San Leandro Board or Commission? : Yes No If yes, please list the name(s) of the Board(s) and/or Commission(s) and the term(s) of office: List the community organizations to which you belong or have belonged, including dates and offices held: List any relevant education, training or experience, or other personal qualifications which would be an asset to a board or commission (attach a separate sheet if necessary): Please list any citations or notices you have received for violation of the San Leandro Municipal Code: I certify that all statements contained in this application are true: Signature Date Please mail your application to: City Clerk s Office, City of San Leandro, 835 East 14th Street, San Leandro, CA Applications will be forwarded to the members of the City Council. Members will contact potential nominees directly. 11

14 12

15 13

16 14

17 15

18 16