Administration th Avenue, Suite 110 Marion, Iowa

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1 Administration th Avenue, Suite 110 Marion, Iowa Manager s Memo February 3, 2017 To: Mayor and Council From: Lon Pluckhahn, City Manager Re: Upcoming Agenda Items February 7, 2017 General Information: **PLEASE NOTE THE EARLIER THAN NORMAL START TIME FOR THE WORK SESSION** On Tuesday February 1 st a public comment and outreach session on the airport layout plan was held at the Marion Airport. Anderson-Bogert did a direct notification to hundreds of property owners, plus additional general outreach. Attendees were invited to write down any comments and questions for anything that needed further review. MEDCO will be holding their annual luncheon on March 8 th. Registrations need to be in by February 10 th, so if any council members plan to attend please let Traci in my office know and we will sign you up. I will be out of the office later this month from February 12 th through the 19 th. Please remember that City Hall will be closed to the public on February 20 th (President s Day) for our annual training and cleanup day. In March I will also be out for several days for training and continuing education. Phone (319) citymanager@cityofmarion.org Fax (319)

2 Contracts $10,000 and below approved by City Manager: None. Informational Items: (to be distributed at the Tuesday work session) None. Agenda: Discussion and briefing regarding th Avenue (Tuesday 3:00 4:00) Presentation: Marion Police Department regarding D.A.R.E. (Officer Tom Daubs), Narcotics (Corporal Jim Hancox) and Accident Statistics (Lieutenant Mark Merta) (Tusday) (4:00 4:45) A. FINANCE 1. Motion to approve minutes of the January 24 and 26, 2017 City Council meetings. 2. Motion to approve the bills as presented in the amount of $Available. 3. Motion to approve the following liquor license applications: a. Renewal application for a Class C Liquor License with additional privileges for Outdoor Service and Sunday Sales for TEP, Inc., dba Cedar Rapids Bowling Center (450 Northland Avenue). Expiration 02/28/2017. One violation in previous five years. b. Renewal application for a Class C Beer Permit with additional privileges for Carryout Wine, Carryout Beer, and Sunday Sales for Dolgencorp, LLC, dba Dollar General Store #7226 (1135 East Post Road). Expiration 02/28/2017. One violation in previous five years. c. Renewal application for a Class C Beer Permit with additional privileges for Carryout Wine, Carryout Beer, and Sunday Sales for Dolgencorp, LLC, dba Dollar General Store #7398 (5000 Chandler Court). Expiration 02/28/2017. No violations in previous five years. d. Renewal application for a Class E Liquor License with additional privilege for Carryout Wine, Carryout Beer, and Sunday Sales for Hy-Vee, Inc., dba Hy-Vee Drugstore ( th Avenue). Expiration 02/28/2017. No violations in previous five years.

3 e. Renewal application for a Class C Liquor License with additional privilege for Outdoor Service and Sunday Sales for Marion Post Number 298, dba Marion Veterans Club ( st Street). Expiration 02/28/2017. No violations in previous five years. 4. Resolution No. setting a public hearing for March 9, 2017, regarding the proposed FY17-18 budget. State law requires notice of the budget hearing to be published between 10 and 20 days prior to the date of the hearing, rather than the normal 4 and 20 for other hearings. It must be certified and submitted to the state by March 15 th. 5. Resolution No. setting a public hearing for March 9, 2017, regarding the proposed FY17-20 capital improvement program. The CIP is the basis for the budgeted capital projects fund. B. PUBLIC SERVICES (4:45 5:15) 1. Discussion regarding lease and pole attachment agreement with Verizon Wireless. Marion has worked with Verizon to install several poles around the community with small cellular antennas attached. The company is interested in expanding the network. 2. Discussion regarding Eco Industrial Park Development. Director Miller will brief the council on the next phase of the Eco Industrial Park. C. POLICE/FIRE (5:15 5:35) 1. Motion to receive and file correspondence requesting the City to adopt a policy that limits the amount of indirect costs in police and researcher partnerships to 10 percent (Chief Joe McHale, Marion Police Department). Chief McHale has experience with grants that fund academic work and research, and recommends a policy to limit the amount of indirect costs that can be billed to a grant. This ensures that more dollars go to fund the actual research project.

4 2. Discussion regarding the preliminary draft of the TIPS Grant. This is a grant the department is looking at to increase coordination between departments in the metro and county, as well as making strides in the use of resources. D. PARKS (5:35 5:40) 1. Resolution No. approving Memorandum of Agreement between the City of Marion and Monarch Research Project, related to the 1,000 Acre Pollinator Initiative. This is a native prairie restoration project that will have significant benefits to the community. In the first project, Marion will see about 25 acres prepared and seeded. E. BUILDING INSPECTION NONE F. ENGINEERING (5:40 6:10) 1. Motion to approve Project Calendar regarding Engineering Department payments as follows: a. Resolution No. approving Partial Payment No. 18 to Genesis Equities, LLC for the Central Corridor Project (26th Street to 31st Street) in the amount of $3, b. Resolution No. approving Partial Payment No. 19 to Genesis Equities, LLC for the Central Corridor Project (26th Street to 31st Street) in the amount of $ c. Resolution No. approving Partial Payment No. 11 to Ricklefs Excavating, LTD regarding the Central Corridor Complete Streets and Capacity Improvements, Roundabout at 7th Avenue and 7th Street, STP-A-4775(627) in the amount of $1,

5 2. Discussion regarding the Sidewalk Advisory Committees recommendations for the 2017 Sidewalk Assessment Project location. Each year Marion works on projects to complete and expand the sidewalk network. Engineering will brief the council on the recommendations from the advisory committee for this construction season. 3. Discussion regarding Flood Plain Development Permit associated with fill for the proposed building expansion of the Marion Aldi s at th Street (Mike Rosch, Owner/Agent Aldi, Inc. - Dwight Division). Aldi s is contemplating an expansion, and would need to add to their parking lot to be able to complete it. 4. Motion to receive and file correspondence from the Iowa Department of Transportation District 6 (Speed Study on US 151 and IA 13 in Marion, IA). IDOT has reviewed the 151/13 corridor for appropriate speed limits and transition locations per Marion s request. 5. Resolution No. concurring with Iowa Department of Transportation proposed Staff Action Map. (US 151 and IA 13 in Marion, IA). IDOT is comfortable with limited changes at this time, but has been informed by Marion of the potential developments coming in this area and the need to stay on top of traffic patterns. 6. Discussion regarding traffic signals at Oak Lane and Highway 100. The signals at 100 and Oak were installed when Menards built their store as part of a larger project, but do not meet current warrants for use. Engineering will seek input from council on next steps. 7. Motion to receive and file correspondence regarding parking on Barrington Parkway (Paul James, 710 Barrington Parkway).

6 G. PLANNING AND DEVELOPMENT (6:10 6:30) 1. Motion to approve Project Calendar regarding Planning and Development Department Payments as follows: a. Resolution No. approving Payment No. 16 to Universal Field Services, Inc., for services related to right-of-way acquisitions for the Central Corridor Improvement Project, 13 th Street to 31 st Street in the amount of $15, b. Resolution No. approving a Payment to Stanley Consultants, Inc., for environmental site assessment services related to the Central Corridor Project in the amount of $6, c. Resolution No. approving Payment No. 7 to Confluence for professional services related to the Development of the Marion Base Design Guidelines in the amount $ d. Resolution No. approving Payment No. 6 to RDG Planning and Design for services related to Active Living Design Guildlines per the approved contract in the amount of $ Motion to receive & file and refer to the Planning and Zoning Commission: a. Request to vacate Indian Creek Road per the preliminary plat for Gemstone Estates Addition to Marion, Iowa (Morris Wood Enterprises, LLC.). This is the first step toward the realignment of Indian Creek per the transportation plan for this area. As Tower Terrace builds out, Indian Creek will no longer be a through route. While this does not eliminate traffic at this point, council needs to be aware that it will start the process. 3. Public Hearing regarding a request by Genesis Equities, LLC to vacate and purchase portions of 7 th Avenue located between 26 th and 35 th Streets and to vacate and purchase 26 th Street between 7 th Avenue and 8 th Avenue. These are parcels that will not be needed for streets once the central corridor project is complete.

7 4. Resolution No. approving request by Genesis Equities, LLC., to vacate and purchase portions of 7 th Avenue located between 26 th and 35 th Streets and to vacate and purchase 26 th Street between 7 th Avenue and 8 th Avenue. 5. Public Hearing regarding the rezoning of property located east of Highway 13 and north of Highway 151 (5801 Hennessey Parkway) in Marion, Linn county, Iowa from C-3, General Commercial to PD-S, Planned Development-Special for property located east of Highway 13 and north of Highway 151 (5801 Hennessey Parkway) in Marion, Linn County, Iowa. Water Rock LLC has submitted a site plan for the former driving range on the northeast corner of 13 and 151. It is a multiuse site with commercial, residential, and a hotel planned on about 23 acres. 6. Ordinance No. 17- approving the rezoning of property located east of Highway 13 and north of Highway 151 and for 13 & 151 (5801 Hennessey Parkway) in Marion, Linn County, Iowa, from C-3, General Commercial to PD-S, Planned Development Special. (Applicant: Water Rock, LLC.). Initial Consideration. See #5 preceding. 7. Public Hearing regarding approval of 13 and 151 First Addition Preliminary Site Development Plan located east of Highway 13 and north of Highway 151 (5801 Hennessey Parkway) in Marion, Linn County, Iowa (Applicant: Water Rock LLC). See #5 preceding. 8. Resolution No. approving 13 and 151 First Addition Preliminary Site Development Plan located east of Highway 13 and north of Highway 151 (5801 Hennessey Parkway) in Marion, Linn County, Iowa (Applicant: Water Rock, LLC.). See #5 preceding. 9. Public Hearing regarding an amendment to the Master Trails Plan Map. Marion will amend the Master Trails Plan Map to reflect current trail network and planned expansions.

8 10. Resolution No. approving an amendment to the Master Trails Plan Map. See #9 preceding. H. ADMINISTRATION/OTHER (6:30 7:10) 1. Public hearing regarding a Proposed Amendment to the Central Corridor Urban Renewal Area. 2. Resolution No. to Approve Urban Renewal Plan Amendment for the Central Corridor Urban Renewal Area. 3. Resolution No. Setting a Date of Meeting at which it is Proposed to Approve a Development Agreement with Emerson Mattress, Inc., Including Annual Appropriation Tax Increment Payments in an Amount not to Exceed $315,000. Emerson Mattress is the company that owns the building the local Lebeda store is operating from. TIF assistance was provided to cover the increased costs of construction due to significant brownfield conditions at the site. 4. Resolution No. Setting a Date of Meeting at Which it is Proposed to Approve a Development Agreement with AIS Properties, Inc. d/b/a Restoration Dental, Including Annual Appropriation Tax Increment Payments in an Amount not to Exceed $420,000. Restoration Dental is renovating the former Irwin s building in Uptown. Assistance is covering the cost of ADA, public safety, and historic preservation costs. As part of the project, an elevator and new stairwells have been installed, as well as a full sprinkler system. 5. Resolution No. Setting a Date of Meeting at Which it is Proposed to Approve a Development Agreement with Arnold Property Group, LLC d/b/a GameOn, Including Annual Appropriation Tax Increment Payments in an Amount not to Exceed $45,000. This is the former Bill s Tap building. Mr. Arnold is renovating the property and expanding the footprint for the business on the lower level. TIF assistance is being provided for public safety improvements, in this case the installation of a sprinkler system.

9 6. Public Hearing on Proposed Amendment to the Development Agreement with TWG (The Whitsett Group, Inc.). Marion has an existing agreement with this company for the Blair s Ferry senior apartments behind Casey s. The project has received tax credits from the State of Iowa, and part of the requirement is that 7% local match must be provided. Costs were higher than anticipated so Marion is increasing the TIF award from $650,000 to $705,000. However, the value of the property will also be higher, so it will be selfcontained. 7. Resolution No. Approving an Amended Development Agreement with TWG (The Whitsett Group, Inc.) Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement. 8. Resolution No. Declaring Necessity and Providing for Notice of Hearing on Proposed Urban Revitalization Plan for the 2017 Multi-Residential Urban Revitalization Area. This will be a single use district for Scenic Development. The company is constructing a large senior housing complex and had initially requested TIF assistance. However, further review of these projects has revealed that using tax abatement is administratively less burdensome and provides a separation between TIF and residential type development. 9. Resolution No Accepting the City of Marion Uptown Facade Revitalization Project, Subject to Execution of the Addendum to the Standard Form of Agreement and Completion of the Punch List Items Detailed Within the Addendum. 10. Resolution No. approving an addendum to standard form of agreement between owner and contractor between City of Marion, Iowa and Renaissance Restoration, Inc. 11. Discussion Regarding Purchase Offer-44th Street Property (Former Fiberight Site- KTRO, Inc.). Marion has received an offer from KTRO to purchase the remaining city property fronting 44 th street. Representatives from the company and the city s realtor will be at the meeting to answer questions and discuss the offer.

10 12. Resolution No. adopting the Marion Airport Layout Plan. DOT has now had a full 30 days to review the draft ALP. Once adopted by council, the staff will work on construction schedule and financing plans for future improvements. 13. Discussion regarding a briefing on the 2nd draft budget. 14. Resolution No. approving life and long term disability insurance with Madison National Life Insurance Company, Inc., for July 1, 2017 through June 30, Motion to receive and file correspondence regarding roundabouts (Charley Knudsen, th Avenue). 16. Motion to approve the following Hold Harmless/Noise Waiver Agreement(s): I. Adjourn a. Uptown Marion Market, City Square park and surrounding area, June 10, July 8 and August 12, 2017, City Square park and surrounding area, 5:00 a.m. 2:00 p.m. (Tami Schlamp, Marion Chamber of Commerce). b. Marion Metro Kiwanis BBQ Rendezvous, City Square Park, June 3-4, 2017, 12:00 a.m. 12:00 p.m. (Phil Seidel, 229, Northland Court NE, Cedar Rapids). c. Dystonia Awareness & Fundraising event, Thomas Park, October 7, 2017, 8:00 a.m. 3:30 p.m. (Debbie Durrer, 1 E Wacker #1730, Chicago, IL).