Meeting Agenda. October 9, :30 PM. Roll Call Approval of Minutes Motion to Approve Minutes from April 10, 2018

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1 Meeting Agenda October 9, :30 PM President Dan Unger Board of Directors Greg Insco Jenna LeCount Geoff Milz Raj Rajagopal Emily Randolph Stephanie Wright Executive Director Geoff Milz Secretary Jenna LeCount 1. Roll Call 2. Approval of Minutes a. Motion to Approve Minutes from July 10, 2018 b. Motion to Approve Minutes from April 10, 2018 New Business a. Motion To Grant Vacant Lot To Yard Program Application And Authorize The Executive Director To Execute All Documents Necessary To Transfer 9184 Pippin Road To Lawrence and Kristilynn Turney For The Price Of $1, b. Acceptance of 2018 Third Quarter Financials Adjournment Treasurer Emily Randolph Proactively promoting economic development by promoting business expansion and retention to improve the quality of life in Colerain Township, Ohio 1

2 Meeting Minutes July 10, :30 PM President Dan Unger Board of Directors Greg Insco Jenna LeCount Geoff Milz Raj Rajagopal Emily Randolph Stephanie Wright Executive Director Geoff Milz Secretary Jenna LeCount Treasurer Emily Randolph Proactively promoting economic development by promoting business expansion and retention to improve the quality of life in Colerain Township, Ohio 1. Roll call: Board President Unger called the meeting to order and Mr. Milz called the roll. In attendance were Mr. Unger, Mr. Insco, Ms. LeCount, Mr. Milz, Mr. Rajagopal, Ms. Randolph, and Ms. Wright. 2. Approval of Minutes a. April 10, 2018 Mr. Insco made a motion to approve the minutes and the motion was seconded by Mr. Unger. Discussion: Ms. Wright believes the minutes are incorrect in that she did not make the motion for approval of Q minutes. Mr. Milz made a motion to table the minutes for the purpose of reviewing the meeting video and identifying the correct motion maker. The motion was seconded by Mr. Unger. Ms. Randolph suggested that changes in the future be brought to staff attention prior to a business meeting. Mr. Milz called the vote: Mr. Unger aye, Mr. Insco aye, Ms. LeCount aye, Mr. Milz aye, Mr. Rajagopal aye, Ms. Randolph aye, Ms. Wright aye. b. June 26, 2018 Mr. Unger made a motion to approve the minutes and the motion was seconded by Mr. Insco. With no discussion, Mr. Milz called the vote: Mr. Unger aye, Mr. Insco aye, Ms. LeCount aye, Mr. Milz aye, Mr. Rajagopal aye, Ms. Randolph aye, Ms. Wright aye. 3. New Business a. Acceptance of 2018 Second Quarter Financials Mr. Milz made a recommendation to accept the Second Quarter 2018 Financial statements. Mr. Unger made a motion and Mr. Insco seconded the motion to approve the financials. Discussion: Ms. Wright questioned the purpose of Check #1043. Ms. Randolph noted that this check was for the financial audit of 2016 and The auditors will bill as costs are incurred until work is completed. Ms. Wright questioned who check # 1045 was written to and on what date. Ms. Randolph noted that the check was written to the accountant, Collins Heeb & Associates, INC., on June 26, Mr. Milz called the vote: Mr. Unger aye, Mr. Insco aye, Ms. LeCount aye, Mr. Milz aye, Mr. Rajagopal aye, Ms. Randolph aye, Ms. Wright nay. 4. Adjournment: Mr. Unger made a motion to adjourn and the motion was seconded by Ms. Randolph. Mr. Milz called the vote: Mr. Unger aye, Mr. Insco aye, Ms. LeCount aye, Mr. Milz aye, Mr. Rajagopal aye, Ms. Randolph aye, Ms. Wright aye. 2

3 Meeting Minutes April 10, :30 PM President Dan Unger Board of Directors Greg Insco Jenna LeCount Geoff Milz Raj Rajagopal Emily Randolph Stephanie Wright Executive Director Geoff Milz Secretary Jenna LeCount Treasurer Emily Randolph Proactively promoting economic development by promoting business expansion and retention to improve the quality of life in Colerain Township, Ohio 1. Roll call: Board President Dan Unger called the meeting to order at 5:30PM in attendance were Geoff Milz, Greg Insco, Emily Randolph, and Stephanie Wright. Jenna LeCount was absent. Also in attendance was five community members. 2. Approval of Minutes: A motion to approve the minutes from the January 2018 meeting was made by Mrs. Wright and seconded by Mr. Unger. The motion carried unanimously. 3. New business: a. Approval of 2018 First Quarter Financials A motion to accept the finances for first quarter 2018 was made by Mr. Insco and seconded by Mr. Unger. The motion carried unanimously. Motion to have transactions record. Mr Milz and Mr. Unger seconded the motion. 4. Adjournment: Mr. Milz made a motion to adjourn and the motion was seconded by Mr. Unger. The motion carried unanimously. Prepared By: Treasurer Emily Randolph Executive Director Geoff Milz 3

4 NEW BUSINESS Department: Administration Department Head: Motion To Grant Vacant Lot To Yard Program Application And Authorize The Executive Director To Execute All Documents Necessary To Transfer 9184 Pippin Road To Lawrence and Kristilynn Turney For The Price Of $1, Recommended approval of a motion to authorize the Executive Director to execute all documents necessary to transfer 9184 Pippin Road to Lawrence and Kristilynn Turney. Rationale: The property located at 9184 Pippin Road was acquired through the forfeited land sale by Hamilton County in Mr. and Mrs. Turney live at the adjacent property of 2843 Chopin, have applied to purchase the Pippin Road property for $1,000.00, and meet the eligibility requirements for the program. 4

5 Colerain Township I C C Community Improvement Corporation 4200 Springdale Rd. Cincinnati, Ohio VACANT LOT-TO-SIDEYARD PROGRAM PROGRAM GUIDELINES Purpose To reduce blight in residential neighborhoods by transitioning vacant property to adjacent homeowners who will maintain it and return the property to tax-generating status. Program Description This program is for owner-occupants interested in acquiring vacant land adjacent to their home and incorporating the vacant land into their existing yard. Vacant land in Colerain neighborhoods are often a nuisance to residents, may discourage further investment by adjacent property owners and are often maintained by the Township at a cost to Colerain Township taxpayers. The Residential Vacant Lot-to-Yard Program affords residents the opportunity to invest in these properties and improve their neighborhoods. Residents that seek to acquire land must have an improvement plan in place that considers improving the landscaping, increasing the tree coverage and commits to consolidating the vacant lot with their existing property. Eligibility In order to be eligible for the program an applicant must: Own and occupy as a primary residence an eligible home lot see figure 1 for a graphic description of eligible home lots. Not own real property that is in a tax delinquent status Not own or have any interest in any property that is subject to any significant unremediated violation of Township Resolutions, County Building Code Violations or State Health or Safety Regulations. Not have a history of owning real property in a chronic nuisance state, except if such state may be attributed solely to a prior owner Not have been the subject of criminal/civil prosecution for zoning or property maintenance code infractions within the last five years Not have been the owner of real property on which any foreclosure filing has been commenced within the last five years In order to be eligible for the program a lot must: Be owned by the Colerain Township Community Improvement Corporation and placed on the Vacant Lot-to-Yard Program List by the Executive Director. Be vacant and void of any structures or, if a structure does exist, said structure must be targeted for demolition Terms of Purchase and Sale Purchase Price shall be set by the Board of the Colerain Township Community Improvement Corporation Purchaser must consolidate the lot with the existing lot. Purchaser must provide a written and graphic plan for improvements to the property considering improved landscaping, increased tree coverage, fencing, lawn seeding, etc. After the transaction, the lot may not be sold separately from the adjoining property Purchaser must agree to maintain the lot attractively Purchaser must agree to timely pay all property taxes that become due after the transfer. 5

6 Process 1. A property is placed on the Vacant Lot-to-Yard Program List by the Executive Director 2. An eligible applicant completes and submits a Vacant Lot-to-Yard Program Application to the Executive Director of the Colerain Township Community Improvement Corporation (gmilz@colerain.org) 3. Application is reviewed to confirm eligibility of applicant by staff 4. Application is reviewed by Colerain Township Community Improvement Corporation Board 5. Application is granted or denied by vote of the Colerain Township Community Improvement Corporation 6. Property is transferred to the new owner and the lot is simultaneously consolidated. figure 1: eligible lots 6

7 Vacant Lot-to-Yard List Property No. Address Acres Pippin Rd updated 10/11/17 7

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9 NEW BUSINESS Department: Department Head: Administration Emily Randolph, Finance Director Acceptance of 2018 Third Quarter Financials Acceptance of Third Quarter Financials Rationale: CIC cash balance as of September 28, 2018 is $38, Known expenses for fourth quarter is the water base charge for September's billing month for 8500 Pippin Road and a $46.59 expense for the reordering of checks. 9

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