922 Machin Avenue Novato, CA / FAX 415/ PRESENTER: Regan M. Candelario, City Manager

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1 STAFF REPORT MEETING DATE: September 26, 2017 City Council FROM: Regan M. Candelario, City Manager 922 Machin Avenue Novato, CA / FAX 415/ PRESENTER: Regan M. Candelario, City Manager SUBJECT: REVIEW UPCOMING SIGNIFICANT CITY COUNCIL AGENDA ITEMS FOR THE PERIOD OF OCTOBER 1, 2017 THROUGH DECEMBER 31, 2017 AND REVIEW AND TAKE ACTION ON PROPOSED AGENDA ITEMS FROM COUNCILMEMBERS REQUEST Review the upcoming significant City Council agenda items for the period of October 1, 2017 through December 31, 2017, and review and take action on the following Proposed Agenda Items from Councilmembers. Proposed Items: a. Proposed Agenda Item from Councilmember Eklund: Discuss and take action to reduce MarinMOCA s payments to the City of Novato for space occupied at the Hamilton Art Center or assist in increasing their annual revenue by any of the following and/or other options: 1. Reduce the current space rent paid by MarinMOCA at the Hamilton Art Center. 2. Provide an annual payment to MarinMOCA for current services rendered (e.g. placing art in City buildings, teaching art at schools, providing public art, etc...) 3. Increase the number of artist studios currently managed by MarinMOCA from 14 to at least 28 total studios. 4. Others. b. Proposed Agenda Item from Councilmember Eklund: Discuss and take action on changing our policies and procedures for closed sessions including, but not limited to: a) whether closed sessions should be recorded; b) what issues to be discussed in closed sessions; c) whether the City Council should adopt policies that are stricter than the Brown Act for the purposes of holding a closed session; d) who approves placing items on closed sessions; and, e) any other issues related to closed sessions that may come up in the discussion. On January 12, 2016, the City Council approved discussing and taking action on changing our policies and procedures for closed sessions. As of today, this agenda item has yet to be scheduled. Proposed date to be placed on the City Council Agenda: October 24, 2017 cc17_180 1

2 c. Proposed Agenda Item from Councilmember Drew: I propose that the current copy of the Council Agenda Schedule that the staff is using be ed to council members at the same time the agenda is posted. This Council Agenda Schedule could be marked DRAFT as well as being labeled Internal Planning Document Subject to Change Not for Distribution. DISCUSSION Future City Council agenda items are discussed and tentatively scheduled by City staff on a weekly basis. A tentative agenda planner is provided to the Council bi-weekly, and staff has a monthly agenda planning meeting with the Mayor and Mayor Pro Tem. The City Council has an established quarterly review of upcoming significant agenda items, with the most recent quarterly review occurring at the June 27, 2017 Council meeting. At the meeting held quarterly to consider significant agenda items, Councilmembers may request up to two items for consideration at a future Council meeting. Three votes from the Council are necessary to advance the item to a future agenda. Final placement and scheduling depends on a variety of factors including time required for information gathering and research, staff and consultant availability, and coordination of outside partners and agencies such as the Board of Supervisors, community groups, and organizations. Staff has received the attached Proposed Agenda Items from Councilmembers (Attachments 2-4). RECOMMENDATION Review the upcoming significant City Council agenda items for the period of October 1, 2017 through December 31, 2017 and review and take action on the proposed agenda items from Councilmembers. ATTACHMENTS 1. Upcoming Significant Item Worksheet 2. Proposed Agenda Item from Councilmember Eklund- Closed Session 3. Proposed Agenda Item from Councilmember Eklund- MarinMOCA 4. Proposed Agenda Item from Councilmember Drew- Council Agenda Schedule 2

3 PLEASE NOTE: This document is for planning purposes only. Please check final agendas by vising Upcoming Significant Agenda Items Considered by the Council on September 26, 2017 OCTOBER 1, DECEMBER 31, Attachment 1 Items 1 Brown Act Training for City Council, Commissions Committees and Boards, and the Public 2 Marin Valley Mobile Country Club Capital Improvement Budget Amendment Request and Authorization of Bid Advertisement to Construct Accessibility Improvements at the Clubhouse 3 Public Hearing on Updates to the Social Host Ordinance 4 Execute an agreement with Caltrans for work at Rush Creek within the State Right-of-Way 5 Urban Growth Boundary Gap Resolution 6 Public Hearings on the Extension of Ordinances Establishing a Temporary Moritorium on Indoor (Under Certain Conditions) and Outdoor Cultivation of Nonmedical Marijuana 7 Urgency Ordinance Establishing a Temporary Moratorium on the Commercialization of Nonmedical Marijuana 8 Public Hearing on the Atherton Place Master Plan 9 Strategic Plan Workshop #1 - Set up of the Plan and Scheduling of Dates 10 Closed Session- City Manager Performance Review 11 Downtown Business Improvement District Annual Report and Resolution of Intent to Levy Assessement significant Items Worksheet_ ; 9/21/ :15 PM 3

4 PLEASE NOTE: This document is for planning purposes only. Please check final agendas by vising Upcoming Significant Agenda Items Considered by the Council on September 26, 2017 OCTOBER 1, DECEMBER 31, 2017 Items 12 Public Hearing on the Proposed Assessment for the Downtown Business Improvement District 13 Finalization of the Public Engagement and Outreach Plan 14 Certification of Election Results and City Council Reorganization 15 Tobacco Retail License Fee Resolution 16 City Council Retreat 17 Buck Institute Development Agreement 18 Review of the Fiscal Sustainability Plan 19 Hamilton Discussion on General Plan and Strategic Plan Item 3c 20 Feedback to Council on Massage Ordinance significant Items Worksheet_ ; 9/21/ :15 PM 4

5 Attachment 2 2. DATE: September 20, 2017 FROM: Council Member Pat Eklund Novato City Council Members SUBJECT: Schedule Council approved agenda item for October 24, 2017 Agenda Item #1: Discuss and take action on changing our policies and procedures for closed sessions including, but not limited to: a) whether closed sessions should be recorded; b) what issues to be discussed in closed sessions; c) whether the City Council should adopt policies that are stricter than the Brown Act for the purposes of holding a closed session; d) who approves placing items on closed sessions; and, e) any other issues related to closed sessions that may come up in the discussion. On January 12, 2016, the City Council approved discussing and taking action on changing our policies and procedures for closed sessions. As of today, this agenda item has yet to be scheduled. Proposed date to be placed on the City Council Agenda: October 24,

6 Attachment 3 DATE: September 20, FROM: Council Member Pat Eklund Novato City Council Members SUBJECT: Proposed Agenda Item for Future City Council Meeting Proposed Agenda Item: Discuss and take action to reduce MarinMOCA sl payments to the City of Novato for space occupied at the Hamilton Art Center or assist in increasing their annual revenue by any of the following and/or other options: 1. Reduce the current space rent paid by MarinMOCA at the Hamilton Art Center. 2. Provide an annual payment to MarinMOCA for current services rendered (e.g. placing art in City buildings, teaching art at schools, providing public art, etc...) 3. Increase the number of artist studios currently managed by MarinMOCA from 14 to at least 28 total studios. 4. Others.. Background: MarinMOCA (formerly Indian Valley Artists known also as IVA) has occupied Buildings 501, 502 and 500 (Headquarters) since 1992 when the New Hamilton Partnership owned these buildings. When the City took over ownership of these buildings, the City Council accepted the condition that MarinMOCA (then, IVA) would continue to occupy one of the buildings at reduced cost and sublet art studios. During the development of the Hamilton Master Plan, the City Council agreed to create a Center for the Arts in the Town Center by using these Headquarters buildings and possibly others for artists. MarinMOCA is a well-established non-profit organization promoting the visual arts that is professional and twice voted best museum in Marin. Currently, they are one of six museums that call Novato their home and MarinMOCA is the only museum in Novato that pays rent for occupying city-owned buildings. MarinMOCA is also one of the last havens for the visual arts in Marin County. The City of Novato has supported MarinMOCA over the last two decades with the understanding and recognition of their contribution to the Novato economy and quality of life. 6

7 Attachment 4 DATE: September 20, FROM: Councilmember Pam Drew Novato City Council Members SUBJECT: Proposed Agenda Item for Future City Council Meeting Proposed Agenda Item: I propose that the current copy of the Council Agenda Schedule that the staff is using be ed to council members at the same time the agenda is posted. This Council Agenda Schedule could be marked DRAFT as well as being labeled Internal Planning Document Subject to Change Not for Distribution. This is not a request that a staffer put together a perfect copy of the Council Agenda Schedule, it is to simply provide the Council with something more current than we have presently. The Council needs some way of regularly planning and tracking the work. 7