INDIVIDUAL CONSULTANT PROCUREMENT NOTICE

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1 INDIVIDUAL CONSULTANT PROCUREMENT NOTICE Date: Country: Syria Description of the assignment: Media Consultant Project name: Enhancing Institutional Capacity for E-Government Implementation SYR/10/008 Period of assignment/services (if applicable): 4 Months Proposal should be submitted at the following address United Nations Development Programme (UNDP) Mezzeh, Ghazawi Str # 8, Damascus, Syria. Please mark your envelope with the description of assignment as mentioned above and include your financial offer as per annex no.4 attached in a separated envelope placed in the main envelope. or by to syriaprocurement.notices@undp.org Please write the description of the assignment in the subject of your , and submit your financial proposal in a separate document as per annex no.4 attached no later than Any request for clarification must be sent in writing, or by standard electronic communication to the address or indicated above. [The procuring UNDP entity] will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. 1

2 1. BACKGROUND I. Background on the Project: Following the launching of the E-Government Strategy in October, 2009 the ultimate goal of the project is to initiate the implementation phase of the strategy through enhancing the operational capacity and the institutional framework for overall coordination of e-government initiatives. Syrian e-government strategy has three strategic priorities: Electronic Services Delivery Public Administration Reform Development of Enabling Environment A set of Objectives and Indicators has been identified for each strategic priority, and a management structure has been proposed to manage the strategy implementation. 2. SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK However, for the implementation of all these objectives a powerful coordination mechanism at the top of governmental departments is needed, consequently a supreme steering committee and an executive team for e-government were created by the Syrian Government. The Executive team will work under the Prime Ministry and is expected to play a key role in transferring strategic goals into practice and coordinate e-government initiatives by (among others); Supporting government authorities in formulation of IT policies and strategies, Supervising marketing strategy of e-government Services and e-services and shared ICT components, Strengthening and diffusion of the best methods and approaches for implementation of e- Government. Supervising the development and deployment of a Monitoring and Evaluation system The Executive Team needs to provide capacity building for other national counterparts to assume and execute the assigned tasks that were mentioned above. Building on the successful experience with UNDP through the cooperation with the on-going project Government Services Reform within which the E-Government strategy was launched, It is expected that by cooperation with the UNDP, required capacity building, instruments and tools will be provided to support the implementation of this project. II. Mission Background As planned under output (5) of the project plan; subtitle :( Raise public awareness among citizens and businesses regarding the available e-services), the consultant will be in charge to support the launching of a media campaign in compliance with the planned e-government communication plan, by providing the required content and support its publishing and distribution process. 2. SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK III. Objectives: 2 a. Plan and execute media campaigns. b. Develop media content in a form of (Press releases, News articles, talking points..) c. Ensure to communicate the developed content with major media channels (Press,

3 (ii) Provide a brief methodology on how they will approach and conduct the work. 3. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS a) Education: Media related Degree b) Experience: 5 years of relevant experience at the national level in professional and specialized journalism and medial. Experience in the building content for vast variety of media, have good experience in working with media teams and programs. c) Language Requirements: Fluency in spoken and written English and Arabic. d) Other Qualifications: experience in producing TV documentary, and work as editor. 4. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS. Interested individual consultants must submit the following documents/information to demonstrate their qualifications: 1. Proposal: 3 (i) Explaining why they are the most suitable for the work

4 5. FINANCIAL PROPOSAL Lump sum contracts The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables. Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days). Travel; All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed. 6. EVALUATION 4

5 Individual consultants will be evaluated based on the following methodologies: Cumulative analysis When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. * Technical Criteria weight; [70%] * Financial Criteria weight; [30%] Only candidates obtaining a minimum technical score of 70 points would be considered for the Financial Criteria Weight Max. Point Technical Competence 70% 100 Criteria A 10% 15 Educational Background Criteria B 25% 35 Practical experience Criteria C 5% 7 Language Requirements Criteria D 30% 43 experience in producing TV documentary, and work as editor Financial (Lower Offer/Offer*100) 30% 100 Total Score Technical Score * Financial Score * 0.3 Weight per Technical Competence Weak: below 70% Satisfactory: 70-75% Good: 76-85% The individual consultant/contractor has demonstrated a WEAK capacity for the analyzed competence The individual consultant/contractor has demonstrated a SATISFACTORY capacity for the analyzed competence The individual consultant/contractor has demonstrated a GOOD capacity for the analyzed competence 5

6 Very Good: 86-95% Outstanding: % The individual consultant/contractor has demonstrated a VERY GOOD capacity for the analyzed competence The individual consultant/contractor has demonstrated an OUTSTANDING capacity for the analyzed competence. ANNEX ANNEX 1- TERMS OF REFERENCES (TOR) ANNEX 2- INDIVIDUAL CONSULTANT GENERAL TERMS AND CONDITIONS ANNEX 3- PROPOSAL SUBMISSION FORM ANNEX 4- FINANCIAL PROPOSAL FORM 6

7 ANNEX1 Terms of Reference for Consultant Project Title: Enhancing Institutional Capacity for E-Government Implementation Project No: SYR/10/008 ( ) Name: I. Background on the Project: Following the launching of the E-Government Strategy in October, 2009 the ultimate goal of the project is to initiate the implementation phase of the strategy through enhancing the operational capacity and the institutional framework for overall coordination of e-government initiatives. Syrian e-government strategy has three strategic priorities: Electronic Services Delivery Public Administration Reform Development of Enabling Environment A set of Objectives and Indicators has been identified for each strategic priority, and a management structure has been proposed to manage the strategy implementation. However, for the implementation of all these objectives a powerful coordination mechanism at the top of governmental departments is needed, consequently a supreme steering committee and an executive team for e-government were created by the Syrian Government. The Executive team will work under the Prime Ministry and is expected to play a key role in transferring strategic goals into practice and coordinate e-government initiatives by (among others); Supporting government authorities in formulation of IT policies and strategies, Supervising marketing strategy of e-government Services and e-services and shared ICT components, Strengthening and diffusion of the best methods and approaches for implementation of e- Government. Supervising the development and deployment of a Monitoring and Evaluation system The Executive Team needs to provide capacity building for other national counterparts to assume and execute the assigned tasks that were mentioned above. Building on the successful experience with UNDP through the cooperation with the on-going project Government Services Reform within which the E-Government strategy was launched, It is expected that by cooperation with the UNDP, required capacity building, instruments and tools will be provided to support the implementation of this project. II. Mission Background 7

8 As planned under output (5) of the project plan; subtitle :( Raise public awareness among citizens and businesses regarding the available e-services), the consultant will be in charge to support the launching of a media campaign in compliance with the planned e-government communication plan, by providing the required content and support its publishing and distribution process. III. Objectives: a. Plan and execute media campaigns. b. Develop media content in a form of (Press releases, News articles, talking points..) c. Ensure to communicate the developed content with major media channels (Press, TV, ). IV. Technical Deliverables: 1.Press releases (200 words) 2. Fetcher/Article (around 600 words) TV or Radio or Print. 3. Media relationships (Workshop/round table meeting /one to one meeting) 4. Creating/enhancing e-government Media incentives (More media engagements with the e-government incentives and services through new innovative and attractive approaches ) 16 (one each week) 8 ( two each month) 4 (one each month) 4 (one each month) 5. Media kit and PR kit Content 1(one in 4 months) 6. Presentation to UNDP Syria Staff End of mission V. Facilitation and Management: a) Ensures that UNDP s name is mentioned in all publications, workshops, and consultancy related activities; copyright of all course materials and any other information generated during the assignment are owned by the project; b) Ensures that the necessary inputs for the assignment are available; c) Builds partnerships for the support of outputs indicated in the assignment if required; d) Assumes management of the consultancy assignment in consistency with the requested technical TOR; e) Ensures that UNDP rules and regulations are implemented with relevance to the consultancy activities; f) Participates in necessary meetings and reviews; g) Liaises with UNDP programme officer on daily/weekly basis to ensure proper monitoring and realizing results; 8

9 h) Suggests resource mobilization opportunities related to the assignment if applicable; i) Ensures that UNDP is invited to all stake holder meetings related to the consultancy assignment if applicable. j) Any other business as required. VI. Reporting Line: to National Project Director Schedule of payment: Duration of Contract 4 Months Payments #### Syrian Pounds to be paid based on deliverables VII. Budget Information: Accou nt no. Operating Unit Funds Dept. Project No. Activity Implementing Agency Donor SYR Cleared by: NPD Team Leader/ Programme Officer Deputy Resident Representative Signature Date Signature of Consultant: Date: Note: Annex (A) contains qualifications 9

10 Annex A Qualifications a) Education: Media related Degree b) Experience: 5 years of relevant experience at the national level in professional and specialized journalism and medial. Experience in the building content for vast variety of media, have good experience in working with media teams and programs. c) Language Requirements: Fluency in spoken and written English and Arabic. d) Other Qualifications: experience in producing TV documentary, and work as editor. 10

11 ANNEX 3 PROPOSAL SUBMISSION FORM Dear Sir/Madam Having examined the Solicitation Documents, the receipt of which is hereby duly acknowledged, I, the undersigned, offer to provide: 1.Press releases (200 words) 16 (one each week) 2. Fetcher/Article (around 600 words) TV or Radio or Print. 8 ( two each month) 3. Media relationships (Workshop/round table meeting /one to one meeting) 4 (one each month) 4. Creating/enhancing e-government Media incentives (More media engagements with the e-government incentives and services through new innovative and attractive approaches ) 4 (one each month) 5. Media kit and PR kit Content 1 (one in 4 months) 6. Presentation to UNDP Syria Staff End of mission in Syria, for the sum as may be ascertained in accordance with the Price Schedule attached herewith and made part of this Proposal. I undertake, if my Proposal is accepted, to commence and complete delivery of all services specified in the contract within the time frame stipulated. I agree to abide by this Proposal for a period of 60 days from the date fixed for opening of Proposals in the Invitation for Proposal, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. I understand that you are not bound to accept any Proposal you may receive. Dated this day/month of year Name: Signature: 11

12 ANNEX 4 FINANCIAL PROPOSAL The Consultant is asked to prepare the Price Schedule as a separate document from the rest of the technical response. All price/rates quoted must be in Syrian Pounds and exclusive of VAT and all taxes since UNDP is exempt from taxes. The format shown below should be used in preparing the price schedule. The Price Schedule must provide a separate breakdown of the Price Schedule lump sum (indicating travel, per diems, and number of anticipated working days) Price Schedule: Request for Proposal for Media Consultant Services Project Name: Enhancing Institutional Capacity for E-Government Implementation Description of Activity Lump Sum 1 Press releases (200 words) 16 (one each week) 2 Fetcher/Article (around 600 words) TV or Radio or Print. 8 ( two each month) 3 Media relationships (Workshop/round table meeting /one to one meeting) 4 (one each month) 4 Creating/enhancing e-government Media incentives (More media engagements with the e-government incentives and services through new innovative and attractive approaches) 4 (one each month) 5 Media kit and PR kit Content 1(one in 4 months) 6 Presentation to UNDP Syria Staff One at the End of mission Total Proposal Lump Sum Value Travel expenses including all travel to join duty station/repatriation travel. Travel costs exceeding those of an economy class ticket are not covered by UNDP. 12

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