Horacio Peluffo, Protocol and External Relations Officer

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1 COP 21 / CMP 11 Presentation to the Diplomatic Missions Paris, France, 6 October 2015 Horacio Peluffo, Protocol and External Relations Officer UNFCCC secretariat, Conference Affairs Services

2 Content Content Pre-sessionals and Conference Venues Scenario and Overview of the Sessions Participation, Nomination, Registration Protocol, Visas Protocol events Side Events and Exhibits General Information UN Security Contacts Questions & Answers

3 Pre-sessionals Venue: UNESCO The pre-sessional meetings will be held at UNESCO headquarters from Monday 23 to Saturday 28 November There will be no UNFCCC registration at UNESCO UNESCO headquarters entrance: 125 Avenue de Suffren Paris, France

4 Overview Schedule Pre-Sessional Meetings (UNESCO)

5 Conference Venue: Paris-Le Bourget site COP 21/CMP 11 will take place from Monday, 30 November to Friday, 11 December 2015 at Paris-Le Bourget site (Parc des expositions du Bourget). Address: Parc des expositions du Bourget Place Charles Lindbergh Le Bourget France All meetings of the conference and side events will be held inside the conference venue.

6 Overview Schedule COP21/CMP11 (Le Bourget)

7 Overview Schedule COP21/CMP11 (Le Bourget)

8 Participation, Nomination, Registration Participation (all information also available at Parties Observer States UN Bodies, Specialized Agencies and Related Organizations Admitted Organizations (IGOs/NGOs) Accredited Press and Media Tentative expected participation Parties: participants Admitted NGOs: participants Admitted IGOs: participants UN Bodies, Specialized Agencies and Related Organizations: participants Accredited Press and Media: participants Technical Staff Security Secretariat

9 Participation, Nomination, Registration Registration / Accreditation Nominations Government authorities: National Focal Points UN: Heads of organizations Admitted IGOs/NGOs: Designated Contact Points Registration / Accreditation Online Registration (ORS) Access to the Conference Centre will require presentation of a valid Conference badge. Only those delegates duly registered with the UNFCCC secretariat will receive a badge. Registration of Party delegates for sessions of the Convention and its Kyoto Protocol is made through the Online Registration System (ORS).

10 Participation, Nomination, Registration Registration / Accreditation Online Registration (ORS) Diplomatic missions that wish to include their members in their country s delegation and in the corresponding list of participants at the conference should contact their country s national focal point for climate change, who is the only person authorized to access the ORS for the sessions of the Convention and its Kyoto Protocol. Diplomatic missions accredited to the Government of the French Republic may pick up the badges of those delegates from their delegations who have previously participated in the sessions of the Convention. A letter containing the full name and ID number of the person authorized to pick up the badges should be presented at the registration-help desk counter. It should also include the telephone number of the diplomatic mission. The secretariat will print and hand over these badges upon presentation of the letter/note Verbal.

11 Participation, Nomination, Registration Registration / Accreditation Modalities Photo badge system Contact database ( records with photos) Photo registration within 1 minute A valid photo ID and acknowledgement letter from the online registration system should be presented to registration staff to receive pre registered badge. Ministers and above will not need a photo.

12 Registration timeline TIP: To avoid delays, it is highly recommended that you register from Saturday, 21 November to Thursday, 26 November.

13 Protocol Protocol Each Embassy should arrange protocol for its delegation. Contact Person in the secretariat Horacio Peluffo Protocol and External Relations Officer Credentials In accordance with rule 19 of the Draft Rules of Procedure being applied, the credentials of representatives of Parties, as well as the names of alternate representatives and advisers, shall be submitted to the secretariat no later than 24 hours after the opening of COP 21.

14 Protocol Credentials The credentials must be issued by the Head of State or Government or by the Minister of Foreign Affairs or, in the case of the European Union, by a competent authority of that organization. In the case of a person acting ad interim, the title must indicate that the person is exercising such powers ad interim. In this respect, the secretariat will accept the following formulations: Acting President, Acting Prime Minister, Acting Minister of Foreign Affairs, President ad interim, Prime Minister ad interim and Minister of Foreign Affairs ad interim. Original credentials, duly signed as indicated above, written in one of the six official languages of the United Nations, should be deposited during COP 21 with the External Relations counter, located beside the Information Desk in the Conference Center at Paris-Le Bourget site, in France. No other office or authority of the secretariat or of the Host Country is designated to receive credentials.

15 Protocol Credentials The receipt of the document will be acknowledged by the secretariat in writing on a copy of the original. Please provide a copy of the original document for that purpose. A list of valid credentials will be posted in the official site of the secretariat < The secretariat strongly recommends to Parties to verify that their credentials have been listed on the official site of the secretariat. No credentials necessary Observer States, observer organizations

16 Visas Visas All foreign delegates entering France must have a passport which is valid for at least 6 months. Participants requiring a visa for France, or a transit visa, are strongly encouraged to contact the appropriate consular authorities immediately. To facilitate the issuance of a visa, a copy of the acknowledgement letter from the online registration system (ORS) should be attached to the visa request. For more information, please visit the following link on the host government s web page for the conference where information on the issuance of visas can be found: <

17 Protocol events To access the Plenaries, these events will require tickets, allocated to each delegation, which could be collected at the information desk.

18 Side Events and Exhibits Side Events and Exhibits at Paris-Le Bourget site Held by Observer organizations and Parties in partnership with Observer organizations or by the secretariat Side Events and Exhibits are located at the UN Conference Center Le Bourget. Exhibits: 200 by observers organizations and Parties (requested 330) Side Events: 210 by observers organizations, Parties and the secretariat (requested 860) a.m. to 1.00 p.m p.m. to 2.45 p.m p.m. to 4.30 p.m p.m. to 6.15 p.m p.m. to 8.00 p.m. Open to all registered participants

19 General Information Further Information Online Daily Programme Online Information for Participants Online Side Events and Exhibits Brochure CCTV Official Website Webcast of Plenary meetings and Press conferences

20 Security Security Arrangements Overview The conference venue will be considered as premises of the United Nations. Access to the conference venue will be controlled by the United Nations Security and Safety Services.

21 Security Security and Safety Concept Security ring concept French security forces will be in charge throughout Paris such as the airport and at hotel venues and on the routes between the airport, hotels and the outside perimeters of the conference venue. Access control and security support operations All personnel entering the conference venue will be screened under the supervision of the UN Security and Safety Services (UNDSS). A photo-barcode badge system will control access and egress. All persons will be screened, except Heads of Delegation at the level of Government Minister and above. Fire and medical support facilities on site.

22 Contacts Contacts Parties Horacio Peluffo, NGOs / IGOs Megumi Endo, cool@unfccc.int Public Information and Media Carrie Assheuer, cassheuer@unfccc.int Spokesperson Nick Nuttall, nnuttall@unfccc.int

23 Thank you Thank you

24 - The user manual for the system is available at the following web address: < Parties_and_Observer_States.pdf> The manual contains complete information and guidelines on how to access and use the system. Requests for technical support can be sent to the following address: Names and contact details of the national focal points for climate change can be found at the following page: <

25 - Security and Safety Concept Vehicle access A shuttle bus service will operate between the RER station in Le Bourget and the venue. Night buses will be operated between Le Bourget site and Paris, outside the operation hours of the public transport system. All participants wearing a conference badge may use this facility. Delegations headed by a Government Minister may request 1 decal to allow a vehicle (max 7 seats) carrying a Minister to drop/pick-up at the Ministers entrance. These vehicles will park in a designated area at the Parc des expositions du Bourget. Country Delegations are required to submit an official Note Verbale accompanying the present application adequately filled in with indication of license plate and type of vehicle. Both documents may be sent as of 23 November 2015 to the UNDSS Focal Point for Decals Management at security-unfccc@unfccc.int, or delivered in person to the UN Security Office adjacent to the Conference Registration Area, as of 26 November 2015.

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