Introduction. sector information.

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1 1 Introduction Public sector information (PSI) is one of the most significant resources in Europe and the world at large. In light of its importance, the legal treatment of PSI has been extensively discussed in the past fifteen years in the European Union. When reviewing the issues of access and re-use of PSI in the EU, one must take into account two major factors. First, the availability of public sector information or documents is dependent upon the scope of the right of access to public information. The right of access to public information stems from the general right to information. If the information is classified or protected by other rights, such as intellectual property law, then access to that information will be limited. Moreover, if no law on government transparency exists, then generally, citizens or the public at large will not have the right to access public information. In addition to the substantive right to access public information, the second factor that needs to be considered is the procedure a citizen or company needs to follow in order to acquire access to publicly available information and the conditions applied to the use of such information. If a simple, low-cost procedure is not in place, then again, access will be limited. During the past fifteen years the European Union has recognized that PSI is one of the most valuable resources available in Europe. 1 In order to realize the great potential of PSI, the EU understood that steps had to be taken in order to harmonize Member States laws in relation to accessing and exploiting PSI. Thus, Part I of this Article will describe the economic importance of re-using PSI. Part II will provide an overview of the development of PSI legislation at the European level and explain the background for the legislation of the PSI Directive regarding the re-use of public sector information. 2 Part III will examine the PSI Directive and explore its provisions, while Part IV will discuss the manner in which Member States have implemented the PSI Directive. Part V will highlight the good practices that have been evolving in the implementation of the PSI Directive, as well as review a number of ill practices that have led to the initiation of infringement proceedings against several EU Member States. Part VI will conclude. 1 See next section: The Economic Importance of Re-Using PSI. 2 Directive 2003/98/EC of the European Parliament and of the Council of 17 November 2003 on the re-use of public sector information.

2 2 Part I: The Economic Importance of Re-Using PSI According to PIRA s 2000 study, 3 public sector bodies produce the greatest volume of information in Europe. Given the growing value of the information industry, the study determined that the value of PSI (which can be commercially exploited in value-added PSI products) should be maximized by creating a single European PSI market, and by establishing fair trade in PSI. While determining the exact economic value of PSI is difficult because of the lack of data, the potential value of PSI was estimated to reach 68 billion. The study contended that the EU s cost recovery system was inhibiting market growth, whereas in the United States, where an open approach is taken with PSI, the market was only growing. Moreover, the EU s approach to PSI was causing governments to lose out on the potential revenues that could be gained from tax receipts were the PSI market to expand. Having listed the barriers to commercial exploitation of PSI, the study suggested that the EU invest more money in PSI and human resources, and select a different mechanism for cost recovery. After the legislation of the 2003 PSI Directive which was intended to establish a framework for the re-use of PSI, the MEPSIR study 4 examined the effect of the Directive on the exploitation of PSI. Surveying the United States, twenty-five EU countries, and Norway, the study used standards such as availability, accessibility, transparency, accountability, nondiscrimination, actual demand, and economic results, in order to measure the re-use of six types of information (business information, geographic information, legal information, meteorological information, social data, and transport information). Based on these standards the study found that the overall EU market size of PSI ranges from 10 to 48 billion, a more modest estimate than that of the PIRA study. According to the study, the goals of the Directive had not been fully been realized at the time of the study, and that the PSI market would expand when the Directive was fully implemented. 3 Executive Summary: Commercial Exploitation of Europe s Public Sector Information, Pira International Ltd., September 2000, available at 4 Executive Summary: Measuring European Public Sector Information Resources (Final Report of Study on Exploitation of Public Sector Information benchmarking of EU framework conditions), Helm and Zenc, June 2006, available at

3 3 In 2008, MICUS conducted a study 5 on PSI re-use and found that although the EU Directive had yet to be fully implemented, the market for PSI in the geographical information, meteorological information, and legal information sectors was growing. The impact of the EU Directive was greatest in the geographical information sector, where income was increasing for over 66% of the re-users surveyed. The increase in income was attributed to the improvements in data formats, delivery services, and better pricing and licensing models which were called upon by the EU Directive. According to the study, the market for legal information grew by 40% and the implementation of the EU Directive resulted in changes in data policy. However, the study found that re-users were unsatisfied with the availability and accessibility of legal information. In the meteorological information sector, there was little change in PSI policy even though the market for such information was growing. Interestingly enough, the study found that most reusers were not aware of the EU Directive and the rights that the Directive granted them. Thus, while the markets in these information sectors were growing, and the re-use of PSI had increased, the study recommended that public bodies holding PSI continue to improve their PSI policies so that the re-use of PSI could increase. Part II: The History of European Union Public Sector Information Legislation Since 1989, the EU has been working to promote access to PSI. In 1989, the EU Commission published guidelines that were aimed to improve the synergy between the public and private sector in the information market. 6 These guidelines had little if any impact. 7 However in 1996, the exploitation of PSI began to receive more attention. In September, the EU Parliament requested that new electronic methods for distributing PSI to EU citizens be 5 Assessment of the Re-use of PSI in the Geographical Information, Meteorological Information, and Legal Information Sectors, MICUS, December 2008, available at 6 Commission of the European Communities, Guidelines for improving the synergy between the public and private sectors in the information market, 1989, available at 7 Commission of the European Communities, Proposal for a Directive of the European Parliament and of the Council on the re-use and commercial exploitation of public sector documents, June 2002, at 3 (describing the need for legislative action as opposed to mere guidelines in order to initiate actual reforms) available at

4 4 explored. 8 A month later, the Industry Council of the EU took action and initiated a new policy to incentivize Member States to improve citizens' access to PSI, emphasizing the use of information society tools and partnerships between the public and private sector. 9 In 1998, the Information Society Forum, a group set up by the EU Commission in order to research and provide input on the information society 10 in Europe, encouraged PSI access in its Vienna Declaration. 11 Improved access to PSI was advanced in the Amsterdam Treaty, 12 which stipulated that EU citizens be granted the right to access information belonging to the Parliament, Council and the Boards of the Union. 13 In order to address the need for better exploitation of PSI, in 1999, the EU Commission issued the "Green Paper on Public Sector Information in the Information Society." 14 This green paper stressed the importance the EU Commission attributed to PSI in the EU, described the issues with accessing and exploiting PSI, and outlined the current PSI legal frameworks in Member States. 15 The issues described in the green paper would ultimately influence the principles governing the EU Directive on the re-use of PSI. In addition, the document included a list of questions addressed to Member States about the regulation of access and re-use of PSI. The green paper resulted in a discussion that drew in 185 written responses from the government and semi-governmental bodies, industry bodies, civil groups, and others. 16 These responses were later used in formulating the PSI Directive. 8 European Commission, Public Sector Information: A Key Resource for Europe; Green Paper on PSI in the Information Society, January 1999, at 26, available at ftp://ftp.cordis.europa.eu/pub/econtent/docs/gp_en.pdf. 9 Id at The information society has been described by the EU as mobile phones, the internet, high-speed digital delivery systems, which bring together the previously separate worlds of telecommunications and broadcasting. Europa, 11 Id. Vienna declaration available at 12 The Amsterdam Treaty amended previous EU treaties to create the political and institutional conditions to enable the European Union to meet the challenges of the future such as the rapid evolution of the international situation, the globalisation of the economy and its impact on jobs, the fight against terrorism, international crime and drug trafficking, ecological problems and threats to public health. Europa, The Amsterdam Treaty: Introduction, available at 13 Section 45 of the Treaty of Amsterdam Amending the Treaty on European Union, the Treaties Establishing the European Communities and Related Acts, November 10, 1997, available at 14 European Commission, Public Sector Information: A Key Resource for Europe; Green Paper on PSI in the Information Society, January 1999, available at ftp://ftp.cordis.europa.eu/pub/econtent/docs/gp_en.pdf. 15 Id. 16 Yvo Volman, Exploitation of Public Sector Information in the Context of the eeurope Action Plan, Edward Elgar Publishing Limited, 2004, at 101, available at tion+of+public+sector+information+in+the+context+of+the+eeurope+action+plan.+&ots=rbebovjd0f&sig=zh-

5 5 In 2001, the EU Parliament passed legislation regarding public access to European Parliament, Council and Commission documents. This legislation was the first step in implementing the provisions of the Amsterdam Treaty and the Green Paper on PSI. The legislation anchored into law the right of citizens to access information belonging to EU institutions. 17 That same year, in a Commission Communication, 18 the EU Commission adopted the "eeurope 2002" action plan, which had called for the online publication of public data as well as the development of a coordinated approach to PSI at the European level. 19 The Commission s Communication on the adoption of the action plan reiterated the economic benefits of exploiting PSI for the information economy and also described the challenges faced by companies trying to use PSI data. For example, because the rules and practices for re-using PSI differ or were unclear in different countries, it was unlikely that companies would invest in products that required cross-border exploitation of PSI because of the uncertainty with regard to the law in each country. 20 The Communication outlined the legal framework necessary to deal with the issues of access and re-use of PSI, describing principles concerning re-use, fair trade, pricing, and procedure that should be implemented through the use of a directive. In 2002, the Commission published a proposal for a directive on the access and re-use of PSI. 21 Emphasizing the need for more concrete legislative action, the directive proposal aimed to ensure that in relation to the re-use of public sector information the same basic conditions apply to all players in the European information market, that more transparency is achieved on the conditions for re-use and that unjustified market distortions are removed. 22 LXhQtYtmCPlcXyYJh4XVkpo#v=onepage&q=Yvo%20Volman%2C%20Exploitation%20of%20Public%20Sector%20In formation%20in%20the%20context%20of%20the%20eeurope%20action%20plan.&f=false. 17 REGULATION (EC) No 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents. 18 Commission of the European Communities, Communication, eeurope 2002: Creating a EU Framework for the Exploitation of Public Sector Information, October 2001, available at 19 Council of the European Union & Commission of the European Communities, eeurope 2002: An Information Society for All Action Plan, June 2000, at 23, available at 20 Communication, eeurope 2002 at Commission of the European Communities, Proposal for a Directive of the European Parliament and of the Council on the re-use and commercial exploitation of public sector documents, June 2002, available at 22 Id at 3.

6 6 In 2003, the EU Parliament enacted a directive regarding the right of EU citizens to access environmental information. 23 This directive reflected the importance of transparency, freedom of information and easy access to essential information; in this case with regard to environmental information. Later that year, the European Parliament passed Directive 2003/98/EC on the re-use of PSI. 24 This Directive was the culmination of the many proposals and reports concerning the need to address the barriers to PSI exploitation. In order to establish transparency and fair trade, the Directive establishes rules governing the re-use of PSI that has already been made accessible when public sector bodies license, sell, disseminate, exchange or give out information. 25 As will be discussed later on in the Article, the Directive addresses procedures for re-use, places limits on charging fees for re-use, prohibits discrimination, limits exclusive licensing, and requires means for redress. The Directive required that EU Member States transpose the principles listed in the Directive into national legislation by July By May of 2008, all twenty-seven EU Member States had reported that they had implemented the rules of the Directive. 27 In addition, the Directive required that assessments be made on the implementation of the Directive. 28 The EU Commission examined the application of the PSI Directive from 2005 onwards by sending questionnaires to public bodies and private companies in EU Member States. In 2009, the Commission published a report that examined the implementation of the Directive in different states and which explored the economic effect resulting from the adoption of the Directive. 29 Alongside the evolution of general EU legislation concerning the access and re-use of PSI, the legislation in Member States concerning the right to access public information has 23 Directive 2003/4/EC of the European Parliament and of the Council of 28 January 2003 on public access to environmental information and repealing Council Directive 90/313/EEC 24 Directive 2003/98/EC of the European Parliament and of the Council of 17 November 2003 on the re-use of public sector information. 25 Section 9 of the preface to the PSI Directive. 26 Article 12 of the PSI Directive. 27 Implementation of PSI Directive, Europe s Information Society Thematic Portal, 28 Article 13 of the PSI Directive. 29 Communication on the Re-use of Public Sector Information-review of Directive 2003/98/EC, May 2009, available at

7 7 undergone an unprecedented level of development since the early 1990 s. 30 Scandinavian countries 31 and France 32 were the first to introduce public information access laws, followed by Belgium, 33 the Netherlands, 34 southern European countries, 35 Ireland 36 and the United Kingdom. 37 There are a number of reasons for the proliferation of access laws during recent years. The constitutions of many newly formed democracies include a specific right of access to public information which has required the adoption of new laws. 38 Special conditions prevailing in certain jurisdictions have also led to the introduction of access laws. For example, in the postcommunist states one of the main motivations behind the introduction of access laws has been the focus on providing access to the files of the former secret police. 39 One of the main motivations for legislating access laws in Europe and other countries has been the desire to strengthen the democratic process. The freedom granted in information laws is perceived as a valuable tool for the promotion of citizen participation in government activities. 40 Apart from this democratic, human-rights rationale, economic considerations have also played a role in the adoption of PSI legislation. PSI is a valuable informational product that can be commercialized in many ways. Additionally, the advancement in information technologies has significantly improved the capability of exploiting this data economically. However, despite its promising potential, only several EU Member States had created laws 30 David Banisar, Freedom of Information Around the World 2006: A Global Survey of Access to Government Information Laws, 2006, at 12, available at 31 Sweden has had freedom of information legislation since the introduction of the Freedom of the Writing and of the Press Ordinance in 1766; see: Anders Chydenium Foundation, The World s First Freedom of Information Act, 2006, available at The Access to Public Administration Files Act was passed in Denmark in 1985 (Act No. 572). In Finland, the Act on Publicity of Official Documents was passed in 1951 (Act 83/ ). 32 Law on access to administrative documents: Loi no du jillet 1978 de la liberte aux documents administrate. 33 Law on the right of access to administrative documents held by federal public authorities: Loi du 11 avril 1994 relative a la publicite de l'administration. 34 Government Information (Public Access) Act: Act 703 of 31 October Greece: Code of Administrative Procedure: Law No.2690/1999; Italy: No. 241 of 7 August 1990; Portugal: Law of Access to Administrative Documents: Law No. 65/93 26 August 1993; Spain: Law on Rules for Public Administration: Law no. 30 of the 26 November Freedom of Information Act 1997 No. 13 of Freedom of Information Act 2000, c Banisar, supra note 30, at Id. 40 Proposal for a Directive of the European Parliament and of the Council on the re-use and commercial exploitation of public sector documents, at 2.

8 8 outlining the procedure for accessing PSI. For example, states such as Denmark and the Czech Republic had legislated information access laws in and 1999, 42 respectively. However, such laws lacked a unified framework for addressing PSI re-use that was later instituted by the PSI Directive. Consequentially, the different developments in the laws encumbered the realization of PSI potential at the European level. 43 Part III: The PSI Directive: A. Overview The PSI Directive is geared towards accomplishing a number of objectives. 44 First, it is designed to help facilitate the creation of European information services that make use of PSI. Second, it is meant to increase cross-border re-use of PSI for added-value information products and services. Third, it is intended to limit competition distortions such as monopoly markets and discrimination practices in the EU information market. Fourth, it is aimed to prevent the fragmentation of PSI re-use laws among the Member States, by harmonizing Member States legislation (given that up until the legislation of the Directive, each state was moving at a different pace when it came to PSI re-use legislation). Where a right to re-use PSI already exists, the Directive mandates that the laws regarding the re-use of that information comply with the Directive s standards in order to ensure better exploitation of PSI. Thus, the Directive does not obligate states to permit the re-use of a certain type of document, nor does it demand changes in the legal regimes regarding the right to access that specific information. 45 However, where a right to re-use information already exists, the Directive sets forth the procedures and principles that need to govern its re-use. 41 The Access to Public Administration Files Act, Act No. 572, Law on Free Access to Information, Act No. 106, Proposal for a Directive of the European Parliament and of the Council on the re-use and commercial exploitation of public sector documents, at Proposal for a Directive of the European Parliament and of the Council on the re-use and commercial exploitation of public sector documents, at 4. See also, About Public Sector Information Section at 45 Section 9 of the preface to the PSI Directive.

9 9 B. Provisions and Principles As noted above, the Directive mandates that where documents held by public sector bodies are made accessible, those documents must be re-usable for commercial or noncommercial purposes. 46 A document is considered to be made accessible for re-use (and thus, subject to the Directive s provisions), when public sector bodies license, sell, disseminate, exchange or give out information. 47 Moreover, documents must be made available in their preexisting format or language through electronic means when possible. 48 If a public body decides that certain documents should no longer be made available for re-use, it should make those decisions publicly known. 49 Moreover, only content that fulfills the definition of "document" is subject to the provisions of the PSI Directive. 50 The Directive provides that a "document" is "any representation of acts, facts or information - and any compilation of such acts, facts or information - whatever its medium (written on paper, or stored in electronic form or as a sound, visual or audiovisual recording), held by public sector bodies." 51 The Directive also defines what bodies must provide for the re-use of information that has been made accessible. The Directive defines "public sector body" as "state, regional or local authorities, bodies governed by public law and associations formed by one or several such authorities or one or several such bodies governed by public law." 52 Bodies governed by public law are bodies with legal personalities which were "established for the specific purpose of meeting needs in the general interest and that are not commercial or industrial. 53 The Directive also adds that bodies governed by public law are those that are financed for the most part by the state, are supervised by public sector bodies, or that have an administrative staff of which more than half of the members are appointed by the state. 54 The Directive provides time frames for replying to requests for the re-use of PSI. The 46 Section 9 of the preface to the PSI Directive; Article 1, Section 4 of the PSI Directive; Article 3 of the PSI Directive. 47 Section 9 of the preface to the PSI Directive. 48 Article 5, Section 1 of the PSI Directive. 49 Section 18 of the preface to the PSI Directive. 50 Article 1, section 2(a) and 2(b) of the PSI Directive. 51 Section 11 of the preface to the PSI Directive; Article 2, section 2(c) of the PSI Directive. 52 Article 1 Section 1 of the PSI Directive. 53 Article 2, Section 2(a) and 2(b) of the PSI Directive. 54 Article 2, Section 2(c) of the PSI Directive.

10 10 time allotted for replying to requests for re-use should be reasonable and in-line with the time provided for replying to requests for accessing PSI under the relevant access regimes. 55 If Member States do not have laws with a specific time frame for the provision of documents, the Directive provides a time frame of 20 business days for public sector bodies to deliver the requested information. 56 This timeframe can be extended for extensive or complex requests. Charging fees is permitted; however, the Directive provides that "where charges are made, the total income should not exceed the total costs of collecting, producing, reproducing and disseminating documents. 57 Furthermore, charges should be cost-oriented over the appropriate accounting period and calculated in line with the accounting principles applicable to the public sector bodies involved. 58 The fee charged can include not only the costs of recovery, but also a reasonable return on investment. 59 Member States are not required to charge at all if they so choose. 60 The principle of non-discrimination is incorporated into the Directive. 61 Conditions for re-use should be non-discriminatory for comparable categories of re-use. 62 However, information exchanged between public sector bodies at no charge in the exercise of their public tasks is allowed even if other parties are charged for the re-use of the same information. 63 In addition, the adoption of a different charging policy for commercial and non-commercial re-use is allowed. 64 Public sector bodies are also required to respect competition rules when establishing the principles for re-use of documents, and avoid exclusive agreements between themselves and private partners to the greatest extent possible. 65 Nonetheless, the Directive recognizes the necessity for exclusive licenses in situations where a service of public interest will not be provided unless an exclusive license is issued. 66 For example, if a commercial publisher will not publish certain information without an exclusive right, and the information is of public interest, 55 Article 4, Section 1 of the PSI Directive. 56 Article 4, Section 2 of the PSI Directive. 57 Article 6 of the PSI Directive. 58 Id. 59 Id. 60 Section 14 of the preface to the PSI Directive. 61 Article 10 of the PSI Directive. 62 Section 19 of the preface to the PSI Directive. 63 Id. 64 Id. 65 Section 20 of the preface to the PSI Directive. 66 Id; Article 11, Section 2 of the PSI Directive.

11 11 an exclusive license can be issued. 67 In order to encourage transparency, the Directive states that the conditions and charges made for re-use of documents must be pre-established and published. 68 Moreover, public sector bodies have to ensure that applicants be informed of the available means of redress relating to decisions or practices affecting them. 69 The use of licenses conditioning the re-use of PSI is permitted, although not required. 70 If licenses are issued, they must not be used to unnecessarily restrict possibilities for re-use or to restrict competition. 71 Furthermore, in states where licenses are used, the licenses should be based on a standard format. 72 There are a number of exceptions to the obligation of Member States to facilitate the reuse of PSI. First, in terms of privacy, the Directive has to comply with the principles relating to the protection of personal data in other EU directives. 73 The Directive does not affect the level of protection granted to individuals in national laws. 74 Second, there are several categories of documents upon which the Directive s provisions do not apply: (1) documents produced outside the scope of the public task of the public sector body; (2) documents protected by the intellectual property rights of third parties; (3) documents that are excluded under a Member State s law, for reasons such as national security and commercial confidentiality; (4) documents held by broadcasters for public service remits, documents held by educational and research institutions, and documents held by cultural establishments. 75 Third, the Directive is applicable only insofar as it is compatible with international agreements on intellectual property rights. 76 Part IV: Analysis of the Implementation of the PSI Directive in the EU Member States 67 Section 20 of the preface to the PSI Directive. 68 Article 7 of PSI Directive. 69 Id. 70 Article 8, Section 1 of the PSI Directive. 71 Id. 72 Article 8, Section 2 of the PSI Directive. 73 Section 21 of the preface to the PSI Directive. See also Directive on the protection of individuals with regard to the processing of personal data which is available at 74 Article 1, Section 4 of the PSI Directive. 75 Article 1, Section 2 of the PSI Directive. 76 Article 1, Section 5 of the PSI Directive.

12 12 As of May 2008, twenty-seven Member States notified the EU Commission that they had implemented the Directive. 77 Twelve of those states (Belgium, Germany, Greece, Spain, Ireland, Italy, Cyprus, Luxembourg, Malta, Romania, Sweden, and the United Kingdom) have adopted specific PSI re-use measures. 78 Three Member States (Denmark, Austria, and Slovenia) have used a combination of legislation in place before the Directive and specific PSI re-use measures. 79 Eight Member States (Bulgaria, the Czech Republic, Finland, France, Latvia, Lithuania, Netherlands, and Portugal) have included the re-use of PSI into their existing legislative frameworks for document accessibility. 80 Four Member States (Estonia, Hungary, Poland, and Slovakia) have notified the Commission of measures that have been in place before the Directive, but have not legislated any new re-use provisions. 81 The following section will provide an overview of the implementation of the PSI Directive in the EU Member States, and will highlight and compare important aspects of the states' implementation of the Directive. It should be noted at the outset that this comparison addresses only the implementation of the PSI Directive into Member States laws or constitutions, and not the freedom of information systems that exists in those states. The table that is annexed to this document also reflects the results of our comparative research. The laws reviewed are those that have been posted on the EU Commission s official PSI Directive Implementation website. 82 The website lists the countries that have adhered to the Directive and also provides the legislation enacted before and after the implementation of the PSI Directive in the Member States. The laws reviewed in this study were the Commission s official English versions of the Member States' laws. General principles: The Directive prescribes that Member States ensure that their legal systems for the re-use of PSI be transparent and non-discriminatory. 83 As will be apparent from this overview, these principles were usually implemented. Nevertheless there are differences among 77 Implementation of the Public Sector Information Directive 2003/98/EC by the Member States, 78 Id. 79 Id. 80 Id. 81 Id. 82 Implementation of the Public Sector Information Directive 2003/98/EC by the Member States, 83 Article 7 and Article 10 of the PSI Directive.

13 13 the Member States laws regarding the degree to which they declare that their goals are the same as those declared in the Directive. Some of the laws explicitly declare that their goal is to implement the Directive and its main principles, 84 while others are less explicit in their implementation of the Directive. 85 Definition of public sector body": The Directive defines "public sector body" as "state, regional or local authorities, bodies governed by public law and associations formed by one or several such authorities or one or several such bodies governed by public law." 86 Bodies governed by public law are bodies with legal personalities which were "established for the specific purpose of meeting needs in the general interest and that are not commercial or industrial. 87 The Directive also adds that bodies governed by public law are those that are financed for the most part by the state, are supervised by public sector bodies, or that have an administrative staff of which more than half of the members are appointed by the state. 88 Implementation: Many states have adopted an identical definition to the one above. 89 Others give a very similar definition using different wording. 90 We have identified two interesting phenomenon when it comes to defining public sector bodies. First, some states do not use the definition of public sector bodies as it appears in the Directive. Instead, they use more general definitions that appear to correlate to local law. Examples of such states include Lithuania 91 and 84 For example, in Spain s Law on the Re-Use of Public Sector Information, 37/2007 of 16 November 2007, there is a lengthy preamble declaring the importance of implementing the Directive s principles in establishing fair, proportionate and non-discriminatory conditions for re-use. 85 For example, countries like Slovakia and Estonia amended their existing information access laws to comply with the Directive as opposed to legislating new laws that directly implement the Directive. See Slovakia s Act on Free Access to Information and Amendments of Certain Acts (The Freedom of Information Act), 211/2000, and Estonia s Public Information Act 2000 ((RT1 I 2000, 92, 597). 86 Article 1 Section 1 of the PSI Directive. 87 Article 2, Section 2(a) and 2(b) of the PSI Directive. 88 Article 2, Section 2(c) of the PSI Directive. 89 See Article 4(1) and (3) of Greece s Law No on the re-use of public sector information and the regulation of issues within the competency of the Ministry of Interior, Public Administration and Decentralisation; Section 2 of Cyprus s Re-Use of Public Sector Information Act 2006, Act 132(I)/2006, No 4092, ; Article 3(1) and (2) of Denmark s Act on the Re-Use of Public Sector Information, No. 596 of 24 June Section 2(1) of Ireland s European Communities (Re-Use of Public Sector Information) Regulations 2005 S.I. No. 279 of 2005; Article 2(1) of Germany s Re-Use of Public Sector Information Act (Informationsweiterverwendungsgesetz- IWG) of 13 December Article 2, Section 10 of the Act on Right of Access to Information from State and Local Authority Bodies, 10 Nov. 2005, NO X-383.

14 14 Slovenia. 92 The second interesting phenomenon is that some states choose to provide a detailed list of specific bodies and categories of bodies that fall into the definition instead of adopting a broad definition. The United Kingdom 93 and Portugal 94 are examples of states who have adopted this latter approach in their legislation. Definition of "document": The Directive provides that a "document" is "any representation of acts, facts or information - and any compilation of such acts, facts or information - whatever its medium (written on paper, or stored in electronic form or as a sound, visual or audiovisual recording), held by public sector bodies." 95 Implementation: There are a few slight deviations from the Directive s definition. Some states explicitly exclude computer programs from the definition of document. 96 Portugal, for example, excludes from the definition of document personal notes, drafts, jottings, and other records of a similar nature. 97 Exceptions: The following categories of documents are not within the scope of the Directive: 98 1) documents created outside the scope of the public task of the public sector bodies; 2) documents for which third parties hold intellectual property rights; 3) documents that have been classified as confidential on the grounds of protecting national security and defense, or on the grounds of statistical or commercial confidentiality; 4) documents held by public service broadcasters for the fulfillment of a public service broadcasting remit and documents held by 92 Article 1, Section of the Access to Public Information Act, Official consolidated version, UPB2, Official Gazette of the Republic of Slovenia, No. 51/ Article 3 of the Re-Use of Public Sector Information Regulations, 2005 No Article 4, Section 1 of Law governing access to and re-use of administrative documents, No. 46/2007 of 26 August. 95 Section 11 of the preface to the PSI Directive; Article 2, section 2(c) of the PSI Directive. 96 Section 3 of the Czech Republic s Act No. 106/1999 on Free Access to Information; Article 2(1)c of Italy s Legislative Decree No. 36 of 24 January 2006, "Implementation of Directive 2003/98/EC on the Re-Use of Public Sector Information ; Section 2 of Malta s L.N. 20 of 2007 European Union Act (CAP. 460), Re- Use of Public Sector Information Order, 2007; Article 3(2) of Spain s Law on the Re-Use of Public Sector Information, 37/2007 of 16 November 2007; Article 2 of the United Kingdom s the Re-Use of Public Sector Information Regulations, 2005 No Article 3, Section 2 of the Law governing access to and re-use of administrative documents, No. 46/2007 of 26 August. 98 Article 2 Section 2 of the PSI Directive.

15 15 educational, research or cultural establishments. The Directive lists examples of such establishments, which include schools, universities, archives, museums, and libraries. Implementation: The need to prevent the compromise of personal rights and public interests is expressed in many of the states laws. This can be accomplished through a list of exceptions to the law, in which certain classes of information have been defined out of the scope of the law. 99 Personal rights and public interests can also be protected through the use of a specific provision devoted to stating that existing privacy or intellectual property rights shall not be affected by the law. 100 Slovenia s law provides for a public interest override, meaning that a document that is not subject to PSI re-use might lose that protection if there is a public demand for the information. 101 Some states have additional requirements for accessing PSI. For instance, German law allows for certain information to be re-used only when the applicant has a demonstrable legal or legitimate interest in viewing the document. 102 In addition, documents that can inhibit the implementation of administrative procedures have also been excluded from the scope of PSI laws. 103 Timeframes: The Directive sets timeframes within which the requests for information must be dealt with and the information must be provided, and alternatively, timeframes within which a detailed rejection must be sent. The timeframe must be reasonable and correspond to the timeframes state law has established for accessing PSI. 104 If Member States do not have laws with a specific timeframe for the provision of documents, the Directive provides a timeframe of 20 business days for public sector bodies to deliver the requested information. 105 This timeframe can be extended for extensive or complex requests. 99 For instance, Section 3(1) of Ireland s European Communities (Re-Use of Public Sector Information) Regulations 2005 S.I. No. 279 of Article 1(3) of Germany s Re-Use of Public Sector Information Act (Informationsweiterverwendungsgesetz- IWG) of 13 December Article 6, Section 2 of Access to Public Information Act, Official consolidated version, UPB2, Official Gazette of the Republic of Slovenia, No. 51/ Article 1, Section 2(2) of the Re-Use of Public Sector Information Act (Informationsweiterverwendungsgesetz - IWG) of 13 December Slovenia: Article 6 Section 1(11) of the Access to Public Information Act, Official consolidated version, UPB2, Official Gazette of the Republic of Slovenia, No. 51/ Article 4 section 1 of PSI Directive. 105 Article 4, Section 2 of the PSI Directive.

16 16 Implementation: The requirement to work within a reasonable timeframe exists in all Member States laws, with some minor variations. Many laws even provide for a shorter period such as or even 5 days. 107 However, in Italy, the time frame is 30 days. 108 Charge of Fee: The Directive requires that where charges are made, the total income should not exceed the total costs of collecting, producing, reproducing and disseminating documents. 109 When determining the fee, other factors, such as receiving a reasonable return on investment, can be taken into account so that the final fee charged includes not only the costs of recovery but also a reasonable return on investment. 110 All Member States should encourage public sector bodies to make documents available at charges that do not exceed the marginal costs for reproducing and disseminating the documents. 111 Implementation: A number of Member States do not allow public sector bodies to collect a return on the investment (such as the Czech Republic, 112 Hungary, 113 and Denmark 114 ), but many do permit public sector bodies to do so (for example Lithuania, 115 Slovenia, 116 and the United Kingdom 117 ). Those states only permit public bodies to cover their expenses as opposed to using the re-use applications for profit-making purposes Article 14, Section 1 and Article 19, Section 1 of Law governing access to and re-use of administrative documents, No. 46/2007 of 26 August. 107 Section 18(1) of Estonia s Public Information Act 2000 ((RT1 I 2000, 92, 597). 108 Article 5, Section 3 of Legislative Decree No. 36 of 24 January 2006,"Implementation of Directive 2003/98/EC on the Re-Use of Public Sector Information." 109 Section 14 of the preface to the PSI Directive. 110 Id. 111 Id. 112 Section 17 of Act No. 106/1999 on Free Access to Information. 113 Section 5(3) of Act XIX of 2005 on the amendment of the Act on the Protection of Personal Data and the Disclosure of Data of Public Interest, LXIII of Article 8, Section 1 and 2 of the Act on the Re-Use of Public Sector Information, No. 596 of 24 June Article 8(2) of the Act on Right of Access to Information from State and Local Authority Bodies, 10 Nov. 2005, NO X Article 34a(2) of the Access to Public Information Act, Official consolidated version, UPB2, Official Gazette of the Republic of Slovenia, No. 51/ Section 15(2) of the Re-Use of Public Sector Information Regulations, 2005 No In Denmark, for example, charges can not exceed the marginal costs of making the data available. The full cost of producing the data can only be recovered if the public body's main task is partially or fully financed from revenue. Article 8(1) and (2) of the Act on the Re-Use of Public Sector Information, No. 596 of 24 June 2005.

17 17 There is an interesting distinction between states that permit setting different fees for commercial and non-commercial re-use requests (such as Spain 119 and Portugal 120 ) and those who do not. While both are legitimate statutes according to the Directive, 121 the different fees clearly influence the freedom of the information and its accessibility as well as the information market that the Directive is trying to facilitate using the PSI Directive. We found that there are a few states that allow for a waiver of the charge. For example, Portugal allows for a waiver of the fee when the information is requested for research purposes. 122 In Estonia, public bodies have to cover the expenses relating to compliance with requests for information unless otherwise prescribed by law. 123 In Latvia, "generally available information that does not require additional processing shall be provided free of charge." 124 Non-discrimination: The principle of non-discrimination is incorporated into the Directive; 125 Conditions for re-use should be non-discriminatory for comparable categories of re-use. 126 However, information exchanged between public sector bodies at no charge in the exercise of their public tasks is allowed even if other parties are charged for the re-use of the same information. 127 In addition, the adoption of a different charging policy for commercial and noncommercial re-use is allowed. 128 Implementation: Most of the states had a provision prohibiting discrimination among applicants; however, in some countries this prohibition was worded differently from the provision in the Directive. 129 Moreover, a few states did not have any clauses relating to nondiscrimination Article 7(4) of the Law on the Re-Use of Public Sector Information, 37/2007 of 16 November Article 12(6) of Law governing access to and re-use of administrative documents, No. 46/2007 of 26 August. 121 Section 19 of the preface to the PSI Directive. 122 Article 12(6) of Law governing access to and re-use of administrative documents, No. 46/2007 of 26 August. Estonia also allows for the waiver of the fee for accessing the information for research purposes: See Section 26(2) of the Public Information Act 2000 ((RT1 I 2000, 92, 597). 123 Section 25(1) of the Public Information Act 2000 ((RT1 I 2000, 92, 597). 124 Section 13(1) of the Act on Freedom of Information, (1998). 125 Article 10 of the PSI Directive. 126 Section 19 of the preface to the PSI Directive. 127 Id. 128 Id. 129 Amendment 7 to the Act on Freedom of Information, (1998) stipulates that generally available information be "provided to anyone wishing to obtain such information, subject to the equal rights of persons to obtain

18 18 Appeal Process and the Establishment of a Government Entity in Charge of PSI: The public sector body receiving a request for re-use has the discretion to deny the request based on the various exceptions listed in the law, 131 or in the event that there are substantial technical flaws 132 in the application. 133 As with most judiciary decisions that public sector bodies are authorized to make, decisions to deny can be appealed by the applicant. 134 The Directive does not include provisions addressing the appeal process, but rather leaves that to the discretion of the Member States. 135 It should be noted that this subject has been implemented in different ways by Member States. Some states do not provide for a special appellate system for handling such cases (for example, Bulgaria and Spain) but rather stipulate that such decisions can be appealed like every other administrative body decision. 136 Other countries, such as the United Kingdom, 137 provide a special internal appeal mechanism in their laws. Another notable phenomenon is the decision of some countries to establish a body in charge of protecting access to information. For example, Estonia created the Data Protection information." Section 17 of Finland s Act on the Openness of Government Activities (621/1999, amendments up to 1060/2002 included), requires that persons requesting access be treated on an equal basis. 130 Poland, Slovakia, Hungary, Estonia, Czech Republic were several of the states which did not have clauses addressing non-discrimination. 131 For instance, Section 5(4) of Ireland s European Communities (Re-Use of Public Sector Information) Regulations 2005 S.I. No. 279 of It should be pointed out that the Member States laws list the technical details that must be provided in the application. Technical details include the name and address of the applicant, the document requested, as well as the purpose for which the document is to be re-used. (Section 6 of the United Kingdom s Re- Use of Public Sector Information Regulations, 2005 No. 1515). 133 For instance, Article 10(2) of Spain s Law on the Re-Use of Public Sector Information, 37/2007 of 16 November 2007, which states that if an applicant does not include the required technical information, the public body shall inform him or her that his her request will be considered withdrawn if the information is not provided. Bulgaria s law permits rejecting a request if the requirements of the written application are not met. See Article 41i(2)(2) of Bulgaria s Decree No. 184, Chapter Four: Procedure for the Re-use of Public Sector Information (promulgated in the State Gazette, Issue No. 49 Page No. 6). 134 For instance, Article 15 of Portugal s Law governing access to and re-use of administrative documents, No. 46/2007 of 26 August, which allows an applicant to file a complaint over the decision of the public body. 135 However, Section 4 of Article 4 of the Directive does mandate that any negative decision shall contain a reference to the means of redress in case the applicant wishes to appeal the decision. 136 Article 10(7) of Spain s Law on the Re-Use of Public Sector Information, 37/2007 of 16 November 2007; Article 41j of Bulgaria s Decree No. 184, Chapter Four: Procedure for the Re-use of Public Sector Information (promulgated in the State Gazette, Issue No. 49 Page No. 6). 137 Section 17 of the United Kingdom s Re-Use of Public Sector Information Regulations, 2005 No