CHAPTER 11 CORPORATE BODIES Constructing access points for corporate bodies Preferred access point Variant access point

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1 CHAPTER 11 CORPORATE BODIES 11.0 Purpose, scope, etc Purpose and scope Sources of information 11.1 Constructing access points for corporate bodies Preferred access point Variant access point 11.2 Preferred name Name Basic instructions on preferred names of corporate bodies Choosing the preferred name Different forms of the same name Changes of name Recording names of subordinate and related bodies General guidelines on recording names of subordinate and related bodies Joint committees, commissions, etc Conventionalized names for state and local units of United States political parties Recording names of government bodies and officials General guidelines on recording names of government bodies Government officials Legislative bodies Constitutional conventions Courts Armed forces Embassies, consulates, etc Delegations to international and intergovernmental bodies Recording names of religious bodies and officials Councils, etc., of a single religious body Religious officials Subordinate bodies Papal diplomatic missions, etc. RDA Editor s draft (August 2007) 11-1

2 11.3 Variant name Basic instructions on variant names of corporate bodies Expanded name Acronym / initialism / abbreviated form Pseudonym Alternative linguistic form of name Other variant name Other identifying attributes 11.4 Place associated with the corporate body Basic instructions on recording place associated with the corporate body Location of conference, etc Location of headquarters, etc Date associated with the corporate body Basic instructions on recording date associated with the corporate body Date of conference, etc Date of establishment Date of termination 11.6 Type of corporate body Basic instructions on recording type of corporate body 11.7 Other designation associated with the corporate body Basic instructions on recording other designations associated with the corporate body 11.8 Language of the corporate body Basic instructions on recording language of the corporate body 11.9 Address of the corporate body Basic instructions on recording address of the corporate body Field of activity of the corporate body Basic instructions on recording field of activity of the corporate body Corporate history Basic instructions on recording corporate history RDA Editor s draft (August 2007) 11-2

3 11.12 Identifier for the corporate body Basic instructions on recording identifiers for corporate bodies Related persons, families, and corporate bodies Designation of relationship Basic instructions on recording designation of relationship Related person Basic instructions on referencing a related person Related family Basic instructions on referencing a related family Related corporate body Basic instructions on referencing a related corporate body 11.0 PURPOSE, SCOPE, ETC Purpose and scope Sources of information PURPOSE AND SCOPE This chapter provides general guidelines and instructions on choosing and recording preferred and variant names for use in access points representing corporate bodies, recording other identifying attributes of the corporate body, and recording relationships between the corporate body that is the subject of the access point control data and related persons, families, and corporate bodies The chapter also provides additional instructions on names and other identifying attributes of subordinate and related bodies, government bodies and officials, and religious bodies and officials SOURCES OF INFORMATION Determine the name by which a corporate body is commonly identified from resources associated with that body in its language (see also ), or, when this condition does not apply, from reference RDA Editor s draft (August 2007) 11-3

4 sources. 1 [24.1A] 11.1 CONSTRUCTING ACCESS POINTS FOR CORPORATE BODIES Preferred access point Variant access point PREFERRED ACCESS POINT General guidelines on constructing preferred access points for corporate bodies Additions to preferred names Place associated with the body Associated institution Date associated with the body Type of jurisdiction Other designation associated with the body Number, date, and location of a conference, etc General guidelines on constructing preferred access points for corporate bodies Use the preferred name of the corporate body (see 11.2) as the basis for the preferred access point. Museum of American Folk Art Royal Aeronautical Society World Methodist Conference M. Robert Gomberg Memorial Committee Unesco Freemasons Society of Christ the King Temple Emanu-El Faculdade de Teologia de Lisboa 1 Reference sources, as used in this chapter, includes books and articles written about a corporate body. RDA Editor s draft (August 2007) 11-4

5 National Association of Insurance Commissioners. Securities Valuation Office California Home Economics Association. Orange District University of London. School of Pharmacy American Library Association. Resources and Technical Services Division. Board of Directors Boundary Commission for England Italy. Ministero del bilancio e della programmazione economica Catholic Church. Diocese of Hexham and Newcastle If the preferred name of the body does not convey the idea of a corporate body, add a suitable designation in English (see ). [24.4B1] Apollo 11 (Spacecraft) Bounty (Ship) Elks (Fraternal order) Friedrich Witte (Firm) If two or more bodies have the same name, or names so similar that they may be confused, add a word or phrase to each name following the instructions given under , as applicable. [24.4C1] Optional addition. Add such a word or phrase to any other name if the addition assists in the understanding of the nature or purpose of the body Place associated with the body Add the name of the country, state, province, etc., or the name of a local place with which the body is associated (see ). [24.4C2] [24.4C3] Republican Party (Ill.) Republican Party (Mo.) Sociedad Nacional de Minería (Chile) Sociedad Nacional de Minería (Peru) Salem College (Salem, W. Va.) Salem College (Winston-Salem, N.C.) RDA Editor s draft (August 2007) 11-5

6 Red Lion Hotel (Newport, Wales) Red Lion Hotel (Newport, Isle of Wight, England) Red Lion Hotel (Newport, Shropshire, England) St. John s Church (Georgetown, Washington, D.C.) St. John s Church (Lafayette Square, Washington, D.C.) For instructions on adding a place name to the preferred name of a conference, etc., see Associated institution Add the name of an institution instead of the local place name if the institution s name is commonly associated with the name of the body (see ). [24.4C5] Newman Club (Brooklyn College) not Newman Club (Brooklyn, New York, N.Y.) Newman Club (University of Maryland) not Newman Club (College Park, Md.) Institut geologii (Akademiia nauk SSSR. Komi filial) Institut geologii (Akademiia nauk SSSR. Karel skii filial) Date associated with the body If the name has been used by two or more bodies that cannot be distinguished by place or associated institution, add a date(s) associated with the body (see ). [24.4C6] Scientific Society of San Antonio ( ) Scientific Society of San Antonio (1904- ) For instructions on adding a date(s) to the preferred name of a conference, etc., see Type of jurisdiction Add a term designating the type of jurisdiction to the name of a government other than a city or a town (see ). [24.6B] Cork (Ireland) Cork (Ireland : County) RDA Editor s draft (August 2007) 11-6

7 Darmstadt (Germany) Darmstadt (Germany : Landkreis) Darmstadt (Germany : Regierungsbezirk) France (Territory under German occupation, ) Algeria (Provisional government, ) Other designation associated with the body If none of the additions covered under is sufficient or appropriate for distinguishing between two or more bodies, record an appropriate general designation (see ). [24.4C7] Church of God (Adventist) Church of God (Apostolic) If a designation is required to distinguish two or more bodies with the same name associated with the same place, add the designation following the place name. [24.10B] St. James Church (Manhattan, New York, N.Y. : Catholic) St. James Church (Manhattan, New York, N.Y. : Episcopal) Number, date, and location of a conference, etc Add to the name of a conference, etc. (including that of a conference recorded subordinately, see ), in this order a) the number of the conference, etc., if appropriate (see ) b) the date of the conference, etc. (see ) c) the location of the conference, etc. (see ). Regional Conference on Mental Measurements of the Blind (1st : 1951 : Perkins Institution) Louisiana Cancer Conference (2nd : 1958 : New Orleans, La.) International Conference on Atmospheric Emissions from Sulphate Pulping (1966 : Sanibel Island, Fla.) International Conference on the Biology of Whales (1971 : Shenandoah National Park) Biennale di Venezia (36th : 1972) RDA Editor s draft (August 2007) 11-7

8 World s Columbian Exposition (1893 : Chicago, Ill.) Expo 67 (Montréal, Québec) VARIANT ACCESS POINT General guidelines on constructing variant access points for corporate bodies General guidelines on constructing variant access points for corporate bodies Use a variant name for the corporate body (see 11.3) as the basis for a variant access point. Hertfordshire Technical Library and Information Service (Acronym recorded as preferred name: Hertis) Uffizi Gallery (Italian language form recorded as preferred name: Galleria degli Uffizi) Order of Preachers (Name recorded as preferred name: Dominicans) London School of Economics and Political Science. British Library of Political and Economic Science (Form recorded as preferred name: British Library of Political and Economic Science) General Motors Corporation. Fisher Body Division. Production Engineering Department. Engineering Pictorial Section (Form recorded as preferred name: General Motors Corporation. Fisher Body Division. Engineering Pictorial Section) Victoria University of Manchester (Form recorded as preferred name: University of Manchester) Add to the variant name any of the additions covered under , as necessary to differentiate the access point from other identical or similar access points. [Example] Name RDA Editor s draft (August 2007) 11-8

9 11.2 PREFERRED NAME Basic instructions on preferred names of corporate bodies Choosing the preferred name Different forms of the same name Changes of name Recording names of subordinate and related bodies General guidelines on recording names of subordinate and related bodies Joint committees, commissions, etc Conventionalized names for state and local units of United States political parties Recording names of government bodies and officials General guidelines on recording names of government bodies Government officials Legislative bodies Constitutional conventions Courts Armed forces Embassies, consulates, etc Delegations to international and intergovernmental bodies Recording names of religious bodies and officials Councils, etc., of a single religious body Religious officials Subordinate bodies Papal diplomatic missions, etc BASIC INSTRUCTIONS ON PREFERRED NAMES OF CORPORATE BODIES Scope Sources of information Choosing the preferred name Recording the preferred name Names consisting of or containing initials Initial articles Citations of honours Terms indicating incorporation and certain other terms Number, frequency, or year of convocation of a conference, etc Transliteration RDA Editor s draft (August 2007) 11-9

10 Scope The preferred name is the name or form of name chosen as the basis for the preferred access point representing a corporate body Sources of information Determine the name by which a corporate body is commonly identified from resources associated with that body in its language (see also ), or, when this condition does not apply, from reference sources. [24.1A] Choosing the preferred name Consider a corporate body to have a name if the words referring to it are a specific appellation rather than a general description. Consider a body to have a name if, in a script and language using capital letters for proper names, the initial letters of the words referring to it are consistently capitalized, and/or if, in a language using articles, the words are always associated with a definite article Choose the name by which a corporate body is commonly identified as the preferred name of that body. For additional instructions on choosing the preferred name of a corporate body known by more than one form of the same name, see For instructions on changes of name, see [24.1A] 3 October-Vereeniging Aeródromo de Puerto Juárez Breitkopf & Härtel British Museum Carnegie Library of Pittsburgh Challenger Expedition 2 Chartered Insurance Institute Colin Buchanan and Partners École centrale lyonnaise Help the Aged (Canada) Lambeth Conference Light Fantastic Players 2 For additions to the name of a conference, congress, expedition, etc., see RDA Editor s draft (August 2007) 11-10

11 Paddington Chamber of Commerce Radio Society of Great Britain Real Academia de Bellas Artes de San Jorge St. Annen-Museum Symposium on Cognition United States Catholic Conference University of Oxford Yale University Recording the preferred name Record the name of a corporate body as it appears in resources associated with the body. If the name does not appear in resources associated with the body, or in case of doubt, record it in the form most commonly found in reference sources. In applying this general guideline, follow the instructions given under For instructions on recording the names of subordinate and related bodies, see For instructions on recording the names of government bodies, see For instructions on recording the names of religious bodies, see Names consisting of or containing initials If the name of a corporate body consists of or contains initials, omit or include full stops and other marks of punctuation according to the most commonly found usage of the body. In case of doubt, omit the full stops, etc. [24.1A] For instructions on spacing of initials and acronyms, see Aslib G. Mendel Memorial Symposium, MEDCOM W.H. Ross Foundation for the Study of Prevention of Blindness Initial articles Omit an initial article (see appendix C) unless the access point is to file RDA Editor s draft (August 2007) 11-11

12 under the article (e.g., a corporate name that begins with an article that is the first part of the name of a person or place). [24.5A1] Français de Grande-Bretagne not Les Français de Grande-Bretagne Library Association not The Library Association Blaue Adler not Der Blaue Adler Norske Nobelinstitutt not Det Norske Nobelinstitutt but Le Corbusier Sketchbook Publication Committee Los Angeles Symphony Citations of honours Omit a phrase citing an honour or order awarded to the body. [24.5B1] Moskovskaia gosudarstvennaia konservatoriia imeni P.I. Chaikovskogo not Moskovskaia gosudarstvennaia ordena Lenina konservatoriia imeni P.I. Chaikovskogo Moskovskii khudozhestvennyi akademicheskii teatr not Moskovskii khudozhestvennyi ordena Lenina i Trudovogo krasnogo znameni akademicheskii teatr Terms indicating incorporation and certain other terms Omit an adjectival term or abbreviation indicating incorporation (e.g., Incorporated, E.V., Ltd.) or state ownership of a corporate body, and a word or phrase, abbreviated or in full, designating the type of incorporated entity (e.g., Aktiebolaget, Gesellschaft mit beschränkter Haftung, Kabushiki Kaisha, Società per azione), unless it is an integral part of the name or is needed to make it clear that the name is that of a corporate body. [24.5C1] American Ethnological Society (Without Inc.) Automobiltechnische Gesellschaft (Without E.V.) Daiwa Gink (Without Kabushiki Kaisha) Thüringisches Kunstfaserwerk Wilhelm Pieck RDA Editor s draft (August 2007) 11-12

13 but (Without VEB) Compañía Internacional Editora (Without S.a.) Films Incorporated Nihon Genshiryoku Hatsuden Kabushiki Kaisha Peter Davies Limited Vickers (Aviation) Limited If such a term is needed to make it clear that the name is that of a corporate body and it occurs at the beginning of the name, transpose it to the end. [24.5C2] Elektrometall, Aktiebolaget not Aktiebolaget Elektrometall Hochbauprojektierung Karl-Marx-Stadt, VEB not VEB Hochbauprojektierung Karl-Marx-Stadt Omit an initial word or phrase in an oriental language indicating the private character of a corporate body (e.g., Shiritsu, Ssu li), unless the word or phrase is an integral part of the name. [24.5C3] Tan-chiang Ying yü chuan k o hsüeh hsiao not Ssu li Tan-chiang Ying yü chuan k o hsüeh hsiao but Shiritsu Daigaku Toshokan Kyokai Omit abbreviations (e.g., U.S.S., H.M.S.) occurring before the name of a ship. [24.5C4] Ark Royal not H.M.S. Ark Royal Number, frequency, or year of convocation of a conference, etc Omit from the name of a conference, congress, meeting, etc. (including that of a conference, etc., treated as a subordinate body, see ), indications of its number, frequency, or year(s) of convocation, etc. [24.7A1] Conference on Co-ordination of Galactic Research not Second Conference on Co-ordination of Galactic Research Louisiana Cancer Conference RDA Editor s draft (August 2007) 11-13

14 not Biennial Louisiana Cancer Conference Analogies Symposium not 1986 Analogies Symposium Omit from the name of an exhibition, fair, festival, etc., word(s) that denote its number. [24.8A1] Transliteration If the name of the body is in a language written in a non-roman script, transliterate the name according to the table for that language adopted by the agency creating the access point. [24.1B1] not Chung-kuo wen tzu kai ko wei yüan hui 3 Zhongguo wenzi gaige weiyuanhui Institut mezhdunarodnykh otnoshenii Keihanshin Kyuko Dentetsu Rodo Kumiai Alternative If the name of the body is in a language written in a nonroman script and a transliterated form appears in resources associated with the body, use that transliterated form. If more than one transliterated form is found, use the form resulting from transliteration according to the table for that language adopted by the agency creating the access point. Zhongguo wenzi gaige weiyuanhui not Chung-kuo wen tzu kai ko wei yüan hui Record other transliterated forms of the name as variant names (see ), as required. CHOOSING THE PREFERRED NAME DIFFERENT FORMS OF THE SAME NAME General guidelines Variant spellings More than one language form of the name International bodies Conventional name 3 Systematic transliterations used in the examples in this chapter follow the tables adopted jointly by the American Library Association, the Canadian Library Association, and the Library of Congress, available on the Library of Congress web site at 4 This alternative instruction may be applied selectively language by language. RDA Editor s draft (August 2007) 11-14

15 General guidelines If different forms of a corporate body s name appear in resources associated with the body, follow the general instructions given below. When appropriate, apply the special instructions given under as well. [24.2A] If variant forms 5 of the name are found in resources associated with the body, choose the name as it appears in the preferred sources of information (see 2.2.1) as the preferred name, as opposed to forms found elsewhere in the resources. [24.2B] If variant names appear in the preferred source of information, choose the name that is presented formally as the preferred name. If no name is presented formally, or if all names are presented formally, choose the most commonly found form of name. [24.2D] If there is no most commonly found form, choose a brief form (including an initialism or an acronym) that would differentiate the body from others with the same or similar brief names as the preferred name. AFL-CIO not American Federation of Labor and Congress of Industrial Organizations American Philosophical Society not American Philosophical Society Held at Philadelphia for Promoting Useful Knowledge Euratom not European Atomic Energy Community Kung ch ing t uan not Chung-kuo kung ch an chu i ch ing nien t uan Maryknoll Sisters not Congregation of the Maryknoll Sisters Rateksa not Radiobranchens tekniske og kommercielle sammenslutning If the variant forms do not include a brief form that would differentiate two or more bodies with the same or similar brief names, choose the form found in reference sources or the official form, in that order of preference, as the preferred name. Metropolitan Applied Research Center (Official name. Brief form sometimes used by the center, MARC Corporation, is the same as the name of another body located in New York) 5 Variant forms do not include names that the body has abandoned in the past or adopted for the future (see ). RDA Editor s draft (August 2007) 11-15

16 Record other forms of the name as variant names (see 11.3) Variant spellings If variant spellings of the name appear in resources associated with the body, choose the form resulting from an official change in orthography or, if this does not apply, choose the predominant spelling as the preferred name. In case of doubt, choose the spelling found in the first resource catalogued. [24.2C] Record the other spellings of the name as variant names (see ) More than one language form of the name If the name appears in different languages, choose the form in the official language of the body as the preferred name. [24.3A1] Société historique franco-américaine not Franco-American Historical Society Alternative Choose a form of name in a language suitable to the users of the catalogue as the preferred name if the body s name is in a language that is not familiar to those users. Japan Productivity Center if not Nihon Seisansei Hombu Union of Chambers of Commerce, Industry, and Commodity Exchanges of Turkey if not Türkiye Ticaret Odalari, Ssanayi Odalari ve Ticaret Borsalari Birligi If there is more than one official language and one of these is English, choose the English form as the preferred name. Canadian Committee on Cataloguing not Comité canadien de catalogage If English is not one of the official languages or if the official language is not known, choose the form in the language used predominantly in resources associated with the body as the preferred name. Schweizerische Landesbibliothek not Biblioteca nazionale svizzera not Bibliothèque nationale suisse (German is the language used predominantly by the body in its publications) In case of doubt, choose the English, French, German, Spanish, or Russian form, in this order of preference, as the preferred name. If there is no form in any of these languages, choose the form in the language that comes first in English alphabetic order. RDA Editor s draft (August 2007) 11-16

17 Record forms in other languages as variant names International bodies If the name of an international body appears in English on resources associated with it, choose the English form as the preferred name. In other cases, follow the instructions given under [24.3B1] Arab League not Union des états arabes not Jami at al-duwal al- Arabiyah European Economic Community not Communauté économique européenne not Europese Economische Gemeenschap [etc.] International Federation of Library Associations and Institutions not Fédération internationale des associations de bibliothécaires et des bibliothèques not Internationaler Verband der Bibliothekarischen Vereine und Institutionen not Mezhdunarodnaia federatsiia bibliotechnykh assotsiatsii i uchrezhdenii [etc.] Nordic Association for American Studies not Nordisk selskap for Amerikastudier not Nordiska sällskapet för Amerikastudier [etc.] Nordisk husholdningshøjskole not Nordisk husholdshøgskole not Nordiska hushållshögskolan not Norrænn búsýsluháskóli not Pohjoismainen kotitalouskorkeakoulu (Name appears in Danish, Finnish, Icelandic, Norwegian, and Swedish) Record forms in other languages as variant names Conventional name If a body is frequently identified by a conventional form of name in reference sources in its own language, choose this conventional name as the preferred name. [24.3C1] Westminster Abbey not Collegiate Church of St. Peter in Westminster Kunstakademiet not Kongelige Akademi for de skønne kunster RDA Editor s draft (August 2007) 11-17

18 not Kongelige Danske kunstakademi Exceptions: a) Ancient and international bodies a.1 If the name of a body of ancient origin or of one that is international in character has become firmly established in an English form in English language usage, choose this English form as the preferred name. [24.3C2] Benedictines Casablanca Conference Cluniacs Coptic Church Council of Nicaea Franciscans Knights of Malta Nestorian Church Paris Peace Conference Poor Clares Royal and Select Masters Royal Arch Masons Vatican Council b) Autocephalous patriarchates, archdioceses, etc b.1 Record the name of an ancient autocephalous patriarchate, archdiocese, etc., of the Eastern Church using the name of the place by which it is identified. Add, in parentheses, a word or phrase designating the type of ecclesiastical jurisdiction. [24.3C3] Antioch (Jacobite patriarchate) Antioch (Orthodox patriarchate) Constantinople (Ecumenical patriarchate) Cyprus (Archdiocese) 6 Apply this instruction, for example, to religious bodies, fraternal and knightly orders, church councils, and diplomatic conferences. If it is necessary to create an access point for a diplomatic conference that has no formal name and has not yet acquired a conventional name, choose the name found most commonly in periodical articles and newspaper accounts in English as the preferred name. If another name becomes established later, change the preferred name to that name. RDA Editor s draft (August 2007) 11-18

19 c) Religious orders and societies c.1 Choose the best-known form of name, in English, if possible, as the preferred name of a religious order or society. In case of doubt, follow this order of preference: [24.3D1] a) the conventional name by which its members are known in English b) the English form of name used by units of the order or society located in English-speaking countries c) the name of the order or society in the language of the country of its origin. Franciscans not Ordo Fratrum Minorum not Order of St. Francis not Minorites [etc.] Jesuits not Societas Jesu not Compañía de Jesús not Society of Jesus [etc.] Poor Clares not Order of St. Clare not Clarisses not Second Order of St. Francis not Franciscans. Second Order not Minoresses [etc.] Brothers of Our Lady of the Fields Community of the Resurrection Dominican Nuns of the Second Order of Perpetual Adoration not Dominicans. Second Order of Perpetual Adoration Dominican Sisters of the Perpetual Rosary Sisters of Divine Providence not Sœurs de la divine providence Third Order Regular of St. Francis not Franciscans. Third Order Regular Third Order Secular of St. Francis not Franciscans. Third Order Secular Divine Consciousness Light Society RDA Editor s draft (August 2007) 11-19

20 not Hare Krishna Society Zgromadzenie Sluzbnic Najswietszej Maryi Panny d) Governments d.1 Choose the conventional name of a government 7 as the preferred name, unless the official name is in common use. The conventional name of a government is the name of the area (e.g., country, province, state, county, municipality) over which the government exercises jurisdiction (see chapter 12). [24.3E1] France not République française Yugoslavia not Socijalisticka Federativna Republika Jugoslavija [etc.] Massachusetts not Commonwealth of Massachusetts Nottinghamshire (England) not County of Nottingham Arlington (Mass.) not Town of Arlington d.2 If the official name of the government is in common use, choose it as the preferred name. Greater Anchorage Borough (Alaska) e) Conferences, congresses, meetings, etc e.1 If, among the variant forms of a conference name appearing in the preferred source of information, there is a form that includes the name or abbreviation of the name of a body associated with the meeting to which the meeting is not subordinate, choose this form as the preferred name. [24.3F1] FAO Hybrid Maize Meeting e e.3 If, however, the name is of a body to which the meeting is subordinate (e.g., the annual meeting of an association), follow the instructions given under type 6. If a conference has both a specific name of its own and a more general name as one of a series of conferences, choose the specific 7 Government is used here to mean the totality of corporate bodies (executive, legislative, and judicial) exercising the powers of a jurisdiction. Treat as a government agency a corporate body known as government, or its equivalent in other languages, or a term with similar meaning, that is an executive unit of a particular jurisdiction (see ). RDA Editor s draft (August 2007) 11-20

21 name as the preferred name. [24.3F2] Symposium on Protein Metabolism not Nutrition Symposium Symposium on Endocrines and Nutrition not Nutrition Symposium f) Local churches, etc f.1 If variant forms of the name of a local church, cathedral, monastery, convent, abbey, temple, mosque, synagogue, etc., appear in the preferred source of information of resources associated with the body, choose the predominant form as the preferred name. If there is no predominant form, follow this order of preference: [24.3G1] i) a name containing the name of the person(s), object(s), place(s), or event(s) to which the local church, etc., is dedicated or after which it is named All Saints Church Chapelle Saint-Louis Church of the Holy Sepulchre Duomo di Santa Maria Matricolare Jami Amr ibn al- As Horyuji St. Clement s Church St. Paul s Cathedral Visitation Monastery ii) a name beginning with a word or phrase descriptive of a type of local church, etc. Abtei Reichenau Great Synagogue Jüdische Reformgemeinde in Berlin Monasterio de Clarisas Parish Church of Limpsfield Unitarian Universalist Church iii) a name beginning with the name of the place in which the local church, etc., is situated. Anerley Society of the New Church RDA Editor s draft (August 2007) 11-21

22 Beechen Grove Baptist Church English River Congregation of the Church of the Brethren Kölner Dom Tenafly Presbyterian Church Westover Church Winchester Cathedral Record other forms of the name as variant names (see 11.3) CHANGES OF NAME If the name of a corporate body has changed (including changes from one language to another), choose the new name as the preferred name for use with resources issued under that name. [24.1C1] Pennsylvania State University (Earlier name: Pennsylvania State College) National Tuberculosis Association (Earlier name: National Association for the Study and Prevention of Tuberculosis) Record the relationships between the earlier and later names of the body following the instructions given under RECORDING NAMES OF SUBORDINATE AND RELATED BODIES GENERAL GUIDELINES ON RECORDING NAMES OF SUBORDINATE AND RELATED BODIES General guidelines Subordinate and related bodies recorded subordinately Direct or indirect subdivision General guidelines Record the name of a subordinate body or a related body following the basic instructions given under , unless its name belongs to one or more of the types listed under [24.12A] Ansco RDA Editor s draft (August 2007) 11-22

23 Exception: Association of College and Research Libraries BBC Symphony Orchestra Bodleian Library Congregation of the Most Holy Name of Jesus Crane Theological School Friends of IBBY Harvard Law School For instructions on recording the names of subordinate government bodies, see Record the name in the form of a subdivision of the higher body as a variant name (see ) Subordinate and related bodies recorded subordinately Record the name of a subordinate or related body as a subdivision of the preferred access point for the body to which it is subordinate or related if its name belongs to one or more of the following types. 8 Make it a direct or indirect subdivision following the instructions given under Omit from the subdivision the name or abbreviation of the name of the higher or related body in noun form unless the omission would result in a name that does not make sense. [24.13A] TYPE 1. A name containing a term that by definition implies that the body is part of another (e.g., Department, Division, Section, Branch). British Broadcasting Corporation. Engineering Division International Federation of Library Associations and Institutions. Section on Cataloguing Stanford University. Department of Civil Engineering TYPE 2. A name containing a word that normally implies administrative subordination (e.g., Committee, Commission) provided that the name of the higher body is required for the identification of the subordinate body. Association of State Universities and Land-Grant Colleges. Committee on Traffic Safety Research and Education 8 Distinguish cases in which the subordinate body s name includes the names of higher bodies from cases in which the names of higher bodies appear only in association with the subordinate body s name. RDA Editor s draft (August 2007) 11-23

24 International Council on Social Welfare. Canadian Committee Timber Trade Federation of the United Kingdom. Statistical Co-ordinating Committee but University of Wales. University Commission (Name: University Commission) National Commission on United Methodist Higher Education TYPE 3. A name that is general in nature or that does no more than indicate a geographic, chronological, or numbered or lettered subdivision of a parent body. American Dental Association. Research Institute (Name: Research Institute) Bell Telephone Laboratories. Technical Information Library (Name: Technical Information Library) Sondley Reference Library. Friends of the Library (Name: Friends of the Library) American Institute of Architects. Utah Society (Name: Utah Society) Canadian Jewish Congress. Central Region (Name: Central Region) International Labour Organisation. European Regional Conference (2nd : 1968 : Geneva, Switzerland) (Name: Second European Regional Conference) Dartmouth College. Class of 1980 (Name: Class of 1980) Knights of Labor. District Assembly 99 (Name: District Assembly 99) U.S. Customs Service. Region IX (Name: Region IX) In case of doubt, record the name of the body directly. Human Resources Centre Research and Training Institute TYPE 4. A name that does not convey the idea of a corporate body. RDA Editor s draft (August 2007) 11-24

25 British Library. Collection Development (Name: Collection Development) Bell Canada. Corporate Public Relations (Name: Corporate Public Relations) TYPE 5. A name of a university faculty, school, college, institute, laboratory, etc., that simply indicates a particular field of study. Princeton University. Bureau of Urban Research Syracuse University. College of Medicine University College London. Communication Research Centre TYPE 6. A name that includes the entire name of the higher or related body. American Legion. Auxiliary (Name: American Legion Auxiliary) Auburn University. Agricultural Experiment Station (Name: Agricultural Experiment Station of Auburn University) Friends of the Earth. Camden Friends of the Earth (Name: Camden Friends of the Earth) Labour Party (Great Britain). Conference (72nd : 1972 : Blackpool, England) (Name: 72nd Annual Conference of the Labour Party) (Activity of the Labour Party limited to Great Britain) United Methodist Church (U.S.). General Conference (Name: General Conference of the United Methodist Church) but University of Southampton. Mathematical Society (Name: Mathematical Society of the University of Southampton) University of Vermont. Choral Union (Name: University of Vermont Choral Union) Yale University. Library (Name: Yale University Library) BBC Symphony Orchestra not British Broadcasting Corporation. Symphony Orchestra RDA Editor s draft (August 2007) 11-25

26 Direct or indirect subdivision Record the name of a body belonging to one or more of the types listed under as a subdivision of the preferred access point for the lowest organizational unit in the hierarchy that is recorded directly under its own name. Omit intervening units in the hierarchy, unless the name of the subordinate or related body has been, or is likely to be, used by another body recorded as a subdivision of the preferred access point for the same higher or related body. In that case, interpose the name of the lowest unit in the hierarchy that will distinguish between the bodies. [24.14A] Public Library Association. Audiovisual Committee (Hierarchy: American Library Association - Public Library Association - Audiovisual Committee) American Library Association. Cataloging and Classification Section. Policy and Research Committee (Hierarchy: American Library Association - Resources and Technical Services Division - Cataloging and Classification Section - Policy and Research Committee) American Library Association. Committee on Outreach Programs for Young Adults (Ad Hoc) (Hierarchy: American Library Association - Young Adult Services Division - Committee on Outreach Programs for Young Adults (Ad Hoc)) American Library Association. Cataloging and Classification Section (Hierarchy: American Library Association - Resources and Technical Services Division - Cataloging and Classification Section) Record the name in the form of a subdivision of the preferred access point for its immediately superior body as a variant name when the access point does not include the name of that superior body (see ) JOINT COMMITTEES, COMMISSIONS, ETC Record the name of a body made up of representatives of two or more other bodies following the basic instructions given under [24.15A] Joint Committee on Individual Efficiency in Industry (A joint committee of the Department of Scientific and Industrial Research and the Medical Research Council) Canadian Committee on MARC (A joint committee of the Association pour l avancement des sciences et des techniques de la documentation, the Canadian Library Association, and the National Library of Canada) Omit the names of the parent bodies when these occur within or at the end of the name and if the name of the joint unit is distinctive without them. RDA Editor s draft (August 2007) 11-26

27 but Joint Committee on Bathing Places (Name: Joint Committee on Bathing Places of the Conference of State Sanitary Engineers and the Engineering Section of the American Public Health Association) Joint Commission of the Council for Education in World Citizenship and the London International Assembly If the parent bodies are recorded as subdivisions of a common higher body, record the name of the joint unit as a subordinate body following the instructions given under [24.15B] American Library Association. Joint Committee to Compile a List of International Subscription Agents (A joint committee of the Acquisitions and Serials sections of the American Library Association s Resources and Technical Services Division) CONVENTIONALIZED NAMES FOR STATE AND LOCAL UNITS OF UNITED STATES POLITICAL PARTIES Record the name of a state or local unit of a political party in the United States as a subdivision of the preferred access point for the party. Omit from the name of the unit any indication of the name of the party or the state or locality. [24.16A] Republican Party (Mo.). State Committee (Name: Missouri Republican State Committee) Republican Party (Ohio). State Executive Committee (Name: Ohio State Republican Executive Committee) Democratic Party (Tex.). State Convention (1857 : Waco, Tex.) (Name: State Convention of the Democratic Party of the State of Texas) RECORDING NAMES OF GOVERNMENT BODIES AND OFFICIALS GENERAL GUIDELINES ON RECORDING NAMES OF GOVERNMENT BODIES General guidelines Government bodies recorded subordinately Direct or indirect subdivision RDA Editor s draft (August 2007) 11-27

28 General guidelines Record the name of a body created or controlled by a government following the basic instructions given under , unless it belongs to one or more of the types listed in [24.17A] American Battle Monuments Commission Arts Council of Great Britain Canada Institute for Scientific and Technical Information Exception: Canadian National Railways Consejo Superior de Investigaciones Científicas Council on International Economic Policy Dundee Harbour Trust University of British Columbia If the body is subordinate to a higher body that is recorded directly under its own name, record the name of the subordinate body following the instructions given under Record the name of the body in the form of a subdivision of the preferred access point for the government as a variant name (see ) Government bodies recorded subordinately Record the name of a government body as a subdivision of the preferred access point for the government if it belongs to one or more of the following types. Make it a direct or indirect subdivision of the access point for the government following the instructions given under Omit from the subdivision the name or abbreviation of the name of the government in noun form unless such an omission would result in a name that does not make sense. [24.18A] Canada. Agriculture Canada not Canada. Agriculture TYPE 1. An agency with a name containing a term that by definition implies that the body is part of another (e.g., Department, Division, Section, Branch, and their equivalents in other languages). Vermont. Department of Water Resources Ottawa (Ont.). Department of Community Development RDA Editor s draft (August 2007) 11-28

29 United States. Division of Wildlife Services TYPE 2. An agency with a name containing a word that normally implies administrative subordination in the terminology of the government concerned (e.g., Committee, Commission), provided that the name of the government is required for the identification of the agency. Australia. Bureau of Agricultural Economics Canada. Royal Commission on Banking and Finance United Kingdom. Royal Commission on the Press United Kingdom. Central Office of Information United States. Commission on Civil Rights United States. Committee on Retirement Policy for Federal Personnel but Royal Commission on Higher Education in New Brunswick TYPE 3. An agency with a name that is general in nature or that does no more than indicate a geographic, chronological, or numbered or lettered subdivision of the government or of one of its agencies recorded subordinately. United States. National Labor Relations Board. Library (Name: Library) Niger. Commissariat général au développement. Centre de documentation (Name: Centre de documentation) Malaysia. Royal Customs and Excise Department. Sabah Region (Name: Sabah Region) United States. General Services Administration. Region 5 (Name: Region 5) United States. Public Health Service. Region XI (Name: Region XI) In case of doubt, record the name of the body directly. Governor s Internship Program not Minnesota. Governor s Internship Program National Portrait Gallery (U.K.) RDA Editor s draft (August 2007) 11-29

30 not United Kingdom. National Portrait Gallery Musée des beaux-arts (Béziers, France) not Béziers (France). Musée des beaux-arts TYPE 4. An agency with a name that does not convey the idea of a corporate body and does not contain the name of the government. Illinois. Bureau of Employment Security. Research and Analysis (Name: Research and Analysis) Lower Saxony (Germany). Landesvermessung (Name: Landesvermessung) United States. Naval Oceanography and Meteorology (Name: Naval Oceanography and Meteorology) Canada. Ocean and Aquatic Sciences (Name: Ocean and Aquatic Sciences) TYPE 5. An agency that is a ministry or similar major executive agency (i.e., one that has no other agency above it) as defined by official publications of the government in question United Kingdom. Home Office United Kingdom. Ministry of Defence United States. National Aeronautics and Space Administration TYPE 6. A legislative body (see also ). Chicago (Ill.). City Council France. Assemblée nationale United Kingdom. Parliament United States. Congress TYPE 7. A court (see also ). Ontario. High Court of Justice United States. Supreme Court TYPE 8. A principal service of the armed forces of a government (see also ). Canada. Canadian Armed Forces Germany. Heer RDA Editor s draft (August 2007) 11-30

31 New York (State). Militia United Kingdom. Army TYPE 9. A head of state or head of government (see also ). United Kingdom. Sovereign Montréal (Québec). Mayor United States. President Virginia. Governor TYPE 10. An embassy, consulate, etc. (see also ). Canada. Embassy (U.S.) United Kingdom. Consulate (New York, N.Y.) TYPE 11. A delegation to an international or intergovernmental body (see also ). United Kingdom. Delegation (United Nations) Direct or indirect subdivision Record the name of an agency belonging to one or more of the types listed in as a direct subdivision of the preferred access point for the government, unless the name of the agency has been, or is likely to be, used by another agency recorded as a subdivision of the preferred access point for the same government. In that case, interpose the name of the lowest unit in the hierarchy that will distinguish between the agencies. [24.19A] United States. Office of Human Development Services (Hierarchy: United States - Department of Health, Education, and Welfare - Office of Human Development Services) Québec (Province). Service de l exploration géologique (Hierarchy: Québec - Ministère des richesses naturelles - Direction générale des mines - Direction de la géologie - Service de l exploration géologique) United States. Aviation Forecast Branch (Hierarchy: United States - Department of Transportation - Federal Aviation Administration - Office of Aviation Policy - Aviation Forecast Branch) United Kingdom. Nationality and Treaty Department (Hierarchy: United Kingdom - Foreign and Commonwealth Office - Nationality and Treaty Department) France. Commission centrale des marchés RDA Editor s draft (August 2007) 11-31

32 (Hierarchy: France - Ministère de l économie et des finances - Commission centrale des marches) but United Kingdom. Department of Employment. Solicitors Office (Hierarchy: United Kingdom - Department of Employment - Solicitors Office) (Other ministries and departments have had subordinate units called Solicitors Office) France. Direction générale des impôts. Service de l administration générale (Hierarchy: France - Ministère de l économie et des finances - Direction générale des impôts - Service de l administration générale) (Other units within the same ministry are called Service de l administration générale) California. Employment Data and Research Division (Hierarchy: California - Health and Welfare Agency - Employment Development Department - Employment Data and Research Division) France. Ministère du travail, de l emploi et de la population. Division de la statistique et des études (Hierarchy: France - Ministère du travail, de l emploi et de la population - Service des études et previsions - Division de la statistique et des etudes) Record the name in the form of a subdivision of the preferred access point for its immediately superior body as a variant name when the access point does not include the name of that superior body (see ) GOVERNMENT OFFICIALS Scope Heads of state, etc Heads of governments Heads of international intergovernmental bodies Governors of dependent or occupied territories Other officials Scope Apply the instructions given under only to officials of countries and other states that have existed in post-medieval times and to officials of international intergovernmental organizations. [24.20A1] Heads of state, etc Record the title of a sovereign, president, other head of state, or governor acting in an official capacity (see 13.1.X) as a subdivision of RDA Editor s draft (August 2007) 11-32