ETHICS OVERVIEW October 17 & 24, 2017

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1 ETHICS OVERVIEW October 17 & 24, 2017

2 This presentation is posted at:

3 Wayne Evans General Counsel, FSA Allen, Norton & Blue, P.A. 906 North Monroe Street Tallahassee, FL October 17, 24, 2017 (850)

4 Ch. 112,F.S., Rule Primary areas of the Code of Ethics: Financial Disclosures Gifts Doing business with one s own agency; Conflicting employment or contractual relationships; Misuse of position; Post-office restrictions; and Restrictions on employing relatives

5 A reporting individual may not solicit any gift of any amount from a lobbyist or the partner, firm, employer or principal of the lobbyist, or vendor. Section (3), F.S.

6 Prohibits public officer or employee from asking for, or accepting, anything of value based on an understanding that it will influence official action. If contract for services or goods is pending, don t accept a gift from prospective vendor. Section (2), F.S.

7 Prohibits public officer or employee from accepting anything of value knowing or having reasonable notice, based upon the circumstances, that it is being given to influence official action. Section (4), F.S. Look a gift horse in the mouth question the motivation

8 No public officer, employee of an agency, or local government attorney shall corruptly use or attempt to use his or her official position or any property or resource which may be within his or her trust, or perform his or her official duties, to secure a special privilege, benefit, or exemption for himself, herself, or others.

9 What does that mean? Commission on Ethics must find the following by clear and convincing evidence: 1. Used or attempted to use official position 2. To secure a special privilege, benefit or exemption for himself or another and 3. Acted corruptly in doing so, that is, with wrongful intent and for the purpose of benefiting himself or another person from some act or omission, which is inconsistent with the proper performance of his public duties

10 Examples: Inmate labor utilized at private residence P-card used for personal gifts Using staff to assist in campaign

11 Payment of money or anything of value: Speech or other oral presentation Writing, other than a book, which has been or is intended to be published Excludes reasonable expenses (e.g., lodging, food) Solicitation of payment by R.I. for speaking engagement or writing related to official duties is prohibited Section (1), F.S.

12 The honoraria law prohibits a reporting individual from accepting fee from a lobbyist or vendor for speaking, but allows acceptance of actual or reasonable expenses: Transportation Lodging Food and beverage Registration fees If invited, R.I. can speak on subject related to official duties (or any other matter) Disclosure of expenses required on annual report to Commission on Ethics (CE Form 10) Section , F.S.

13 Neither purchasing agent nor Sheriff may directly or indirectly purchase, rent, or lease any realty, goods, or services for agency from any business entity of which the Sheriff or employee (or spouse/child) is partner, director, or proprietor with has a material interest; Nor shall a Sheriff or employee when acting in a private capacity, rent, lease, or sell any realty, goods, or services to the officer's or employee's own agency. (CEO prohibits any employee from selling to agency, even part-time, uncompensated deputy sealed competitive bid process ok but does not appear to apply to civilian volunteer or special deputies)

14 Cannot buy office products from spouse s office supply store Cannot sell used vehicles to son s used car lot.

15 (a) No public officer or employee of an agency shall have or hold any employment or contractual relationship with any business entity or any agency which is subject to the regulation of, or is doing business with, an agency of which he or she is an officer or employee, excluding those organizations and their officers who, when acting in their official capacity, enter into or negotiate a collective bargaining contract with the state or any municipality, county, or other political subdivision of the state; nor shall an officer or employee of an agency have or hold any employment or contractual relationship that will create a continuing or frequently recurring conflict between his or her private interests and the performance of his or her public duties or that would impede the full and faithful discharge of his or her public duties. (b) This subsection shall not prohibit a public officer or employee from practicing in a particular profession or occupation when such practice by persons holding such public office or employment is required or permitted by law or ordinance.

16 CEO Sheriff can maintain a real estate license and receive commissions on sales. HOWEVER: Could not, of course, sell to own office Listing/selling real estate of employees would be a conflict of interest Could be viewed as misuse of public position for personal gain Section (6) Sheriff could not own a towing business

17 (15) Additional exemption. No elected public officer shall be held in violation of subsection (7) if the officer maintains an employment relationship with an entity which is currently a tax-exempt organization under s. 501(c) of the Internal Revenue Code and which contracts with or otherwise enters into a business relationship with the officer's agency and: (a) The officer's employment is not directly or indirectly compensated as a result of such contract or business relationship; (b) The officer has in no way participated in the agency's decision to contract or to enter into the business relationship with his or her employer, whether by participating in discussion at the meeting, by communicating with officers or employees of the agency, or otherwise; and (c) The officer abstains from voting on any matter which may come before the agency involving the officer's employer, publicly states to the assembly the nature of the officer's interest in the matter from which he or she is abstaining, and files a written memorandum as provided in s

18 (14) Lobbying by former local officers; prohibition.--a person who has been elected to any county, municipal, special district, or school district office may not personally represent another person or entity for compensation before the government body or agency of which the person was an officer for a period of 2 years after vacating that office. For purposes of this subsection: (b) The government body or agency of any other county elected officer is the office or department headed by that officer, including all subordinate employees.

19 Anti-nepotism law, section , F.S. Provision applies to Sheriffs; Agency means: Any other political subdivision of the state, except a district school board or community college district. (c) Public official means an officer... an employee of an agency in whom is vested the authority by law, rule, or regulation, or to whom the authority has been delegated, to appoint, employ, promote, or advance individuals or to recommend individuals for appointment, employment, promotion, or advancement in connection with employment in an agency.... (d) Relative... means an individual who is related to the public official as father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, son-in-law, daughter-inlaw, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, or half sister.

20 (2)(a) A public official may not appoint, employ, promote, or advance, or advocate for [the same] in or to a position in the agency in which the official is serving or over which the official exercises jurisdiction or control any individual who is a relative of the public official. An individual may not be appointed, employed, promoted, or advanced in or to a position in an agency if [same] has been advocated by a public official, serving in or exercising jurisdiction or control over the agency, who is a relative of the individual.... (NOTE) This subsection does not apply to persons serving in a volunteer capacity who provide emergency medical, firefighting, or police services. Such persons may receive, without losing their volunteer status, reimbursements for the costs of any training they get relating to the provision of volunteer emergency medical, firefighting, or police services and payment for any incidental expenses relating to those services that they provide. See CEO 13-1 (temporary employment of relative permitted in emergencies under , F.S.)

21 Ethics Commission can impose fines for violations Collection of fines: Salary deductions Garnishments Section , F.S.

22 As of May 1, 2013, all constitutional officers are required to complete 4 hours of ethics training annually that addresses, at a minimum: Art. II. 8 of the Florida Constitution (Sunshine Amendment), The Code of Ethics for Public Officers and Employees, and The public records and Government in the Sunshine laws of Florida Section , F.S.

23 A sheriff travels to a law enforcement conference in his agency vehicle. Following the conference he drives to North Carolina for a week of vacation. While agency policy precludes using an agency vehicle for personal use, he contends he is on duty 24-7 and may be called to return at any moment to attend official business. He may be subject to a complaint for misuse of public position. Section (6), F.S.

24 A sheriff speaks at a conference sponsored by a civic organization on the Opioid epidemic. They pay for hotel and present him with a $100 gift certificate to Bass Pro Shops. He must report the expenses on CE Form 10. He cannot accept the gift certificate.

25 Sheriff s spouse is an owner of an art gallery. The agency purchases several paintings to be displayed in the lobby. Purchase of the art violates section (3) due to a conflicting employment or contractual relationship.

26 Deputy conducts private surveillance on unfaithful spouses for compensation. His work is off-duty. A conflict of interest arises under section (7)(a) because it may compromise criminal investigations.

27 A sheriff has delegated authority to a promotional board. The board selects the sheriff s son as the top candidate for sergeant. The sheriff signs the personnel action form and related documents appointing the son as a sergeant. The anti-nepotism law prohibits the promotion.

28 Ethics Commission website: Guide to Sunshine Amendment and Code of Ethics Ethics Commission Staff:

29 Wayne Evans General Counsel, FSA Allen, Norton & Blue, P.A. 906 North Monroe Street Tallahassee, FL October 17, 24, 2017 (850)