UNIVERSITY OF MADRAS

Transcription

1 nrd;idg; gy;fiyf;fofk; UNIVERSITY OF MADRAS (Established under the Act of Incorporation XXVII of Madras University Act 1923) (State University) Accredited at the A Grade Level" by NAAC and Conferred with the UNIVERSITY WITH POTENTIAL FOR EXCELLENCE Status by UGC REGISTRAR i/c. UNIVERSITY OF MADRAS Ref.:G2(B)/Open Tender/Disp. Carton Box/ / Centanary Building, Chepauk Chennai Date: OPEN TENDER NOTIFICATION 1 Tender Inviting Officer/Authority Designation & Address The Registrar, University of Madras, Chepauk, Chennai a) Name of the Work b) Place of Execution 3 a) Tender Documents available Place b) Cost & Due date for obtaining Tender 4 Earnest Money Deposit (EMD) Rs.5,000/- 5 Due date, Time & Place of submission of Tender 6 Place, date & Time of Tender opening 18 th Jul at 4.00 p.m. Office of the 7 Any other important criteria prescribed by the Tender inviting Authority. Disposal of Unused Carton Boxes Centenary Building, Chepauk, Chennai Registrar s Office, Chepauk Campus, University of Madras, Chennai 5. Rs.1,000/- by way of DD in favour of the Registrar, University of Madras. Rs. 84/- by way of DD in favour of the CTO, TDS Circle, Chennai th Jul at 3.00 p.m. 18 th Jul at 3.00 p.m., Office of the Registrar, University of Madras,Chennai-5 Registrar, University of Madras, Chennai-5. Subject to Terms & Conditions of Tender REGISTRAR In-Charge.

2 TERMS AND CONDITIONS OF TENDER FOR DISPOSAL OF UNUSABLE CARTON BOXES

3 DISPOSAL OF UNUSABLE CARTON BOXES Tenders in sealed covers are invited by the University exclusively from the Waste paper dealers so as to be received by 3.00 PM on 18 th Jul for the disposal of Unusable Carton Boxes. The Terms and Conditions for the disposal of Unusable Carton Boxes accumulated in the University of Madras, are detailed below:- [I] - SUBMISSION OF TENDER: Tender should be sent in sealed covers addressed to THE REGISTRAR, UNIVERSITY OF MADRAS, University Centenary Building, Chepauk Chennai , to be written on the cover as TENDER FOR THE DISPOSAL OF UNUSABLE CARTON BOXES so as to be received by P.M. on 18 th Jul Tender should be signed by the PROPRIETER in the case of PROPRIETERSHIP WASTE PAPER DEALER [OR] any one of the PARTNERS in the case of PATNERSHIP WASTE PAPER DEALER [OR] by the CHAIRMAN/MANAGING DIRECTOR [OR] any one of the DIRECTORS In the case of PRIVATE/PUBLIC LIMITED WASTE PAPER DEALER of the Waste Paper Dealers concerned as per the names furnished by the Firms in Page No.2 - Sl.No. 7 of the ANNEXURE I. Tenders will be opened at P.M. on the same day by the committee constituted for the purpose. The tender should be sent only in the TENDER FORM prescribed by the University. Applying in any other format will be summarily rejected. The tenderers or representatives shall be permitted for the participation at the time of opening the sealed tenders at the Committee constituted for the purpose of opening the sealed tenders, provided, a letter of authorization and specimen signature duly attested have been obtained from the Dealer concerned. [II] - PRICE INDICATION The rate per metric ton for the disposal of unusable carton boxes should be given separately in words and in figures. Contd (2)

4 (2) [III] - REMITTANCE OF EARNEST MONEY DEPOSIT [E.M.D.]: The tender should be accompanied by an EARNEST MONEY DEPOSIT of Rs. 5,000/- (Rupees Five Thousand Only). The EARNEST MONEY DEPOSIT [E.M.D.] should be remitted by way of DEMAND DRAFT drawn in favour of THE REGISTRAR, UNIVERSITY OF MADRAS, Chepauk, Chennai , alone will be accepted. Any other mode of payment such as cheque, Money Order, Postal Order, Cash etc., will not be accepted and will lead to rejection of the tender. The E.M.D. amount of the successful tenderer will be refunded after the fulfillment of the contract. The E.M.D. paid by the unsuccessful tenderers will be refunded after finalization of the tenders. [IV] REMITTANCE OF SECURITY DEPOSIT [S.D.] The successful tenderer will have to remit further 5% Security Deposit on the quoted value of the disposal item. The SECURITY DEPOSIT may also be remitted by way of DEMAND DRAFT ONLY, drawn in favour of THE REGISTRAR, UNIVERSITY OF MADRAS, Chepauk, Chennai Any other mode of payment will not be accepted. The SECURITY DEPOSIT should be remitted by the successful tenderer within a week s time from the date of University Orders communicating the tenderer about the acceptance of tender. [V] CERTIFICATE REQUIRED: The following Certificates should be enclosed along with tender. [a] The SOLVENCY CERTIFICATE as on 31 st March 2012 obtained from the Revenue Authorities concerned [Not below the rank of THASILDAR] [b] NOTARY PUBLIC CERTIFICATE with regard to the Ownership of Waste paper Dealership. [c] SALES TAX CERTIFICATE from the concerned department as on 31 st March [d] Income Tax Certificate, as on 31 st March However, it is specifically informed that the tenders received without the above certificates will not be considered. Contd (3)

5 (3) [VI] ACCEPTANCE OR REJECTION OF TENDERS [a] [b] THE REGISTRAR is under no obligation to accept the highest or any tender and reserves to himself the right to accept or decline any tender in whole or in part without assigning any reason therefor. It is left to the discretion of the Authorities of the University to accept or reject the highest rate without assigning any reasons therefor. [VII] - EXECUTION OF AGREEMENT * The approved tenderer should EXECUTE AN AGREEMENT in a non-judicial stamped paper at his cost WITHIN A WEEK s TIME from the date of University Orders communicating the tenderer about the acceptance of tender. The SECURITY DEPOSIT should be remitted immediately on receipt of the University Orders [i.e.] prior to executing the agreement with the University. The tenderer who has signed the TENDER FORM should also sign the agreement in the presence of the authorities in person [i.e.] by the PROPRIETER in the case of PROPRIETERSHIP WASTE PAPER DEALER [OR] any one of the PARTNERS in the case of PARTNERSHIP WASTE PAPER DEALER [OR] by the CHAIRMAN/ MANAGING DIRECTOR [OR] any one of the DIRECTORS in the case of PRIVATE/PUBLIC LIMITED WASTE PAPER DEALER of the Waste Paper Dealer concerned as per the names furnished by the waste paper dealer in Page No.2-Sl.No.7 of the ANNEXURE I. Otherwise, it will be construed that the tenderer has no interest to execute the agreement and to dispose of their tender items and on such events their tender and the subsequent orders of the University thereon will be cancelled and the amount of EARNEST MONEY DEPOSIT [E.M.D.] remitted by the tenderer will be forfeited. * The Specimen Agreement to be executed can be seen on any working day between a.m. to 4 p.m. at the Registrar s office. [VIII] REMOVAL OF TENDER ITEM: The approved tenderer should remove the unused carton boxes from the premises of University Building at their own cost as and when directed to do so. On no account, charges for the removal etc., will be met by the University. The successful tenderer who is selected should arrange to appoint their own men, at their own cost for removing the materials after weighment in the weighing machine provided by the University. The entire accumulated materials should be removed on AS IS WHERE IS condition. Contd. (4)

6 (4) [IX] PAYMENT : The cost of each lot for the disposal of unused carton boxes, should be paid in full by way of DEMAND DRAFT ONLY drawn in favor of THE REGISTRAR, UNIVERSITY OF MADRAS, Chepauk, chennai , by the accepted tenderer to the University after weighment, before removing the lot from the University. Any other mode of payment such as Cheque, Money Order, Postal Order, Cash etc., will not be accepted. [X] SALES TAX: The Sales Tax payable to Government should be paid by the tenderer directly to the Government on each lot separately and proof of remittance be produced to the University for verification prior to removal of subsequent lot. [XI] WEIGHMENT : The weighment should be made at the spot where the item is accumulated, using scale provided by the University of Madras with the standard weights for weighing the item accumulated in the University in the presence of WEIGHMENT COMMITTEE CONSTITUTED BY THE AUTHORITIES, University of Madras, Chepauk, Chennai [XII] - STIPULATED PERIOD OF THE CONTRACT : The duration of contract period with regard to the removal of unusable carton boxes from the University by the accepted tenderer shall be TWO YEAR from the date of execution of agreement with the University. [XIII] STIPULATED PERIOD FOR REMOVAL: The unusable carton boxes should be removed by the accepted tenderer within 15 days, from the date of agreement. However, it is specifically informed that the authorities of the University reserves the rights to modify the stipulated period for removal as and when found necessary. [XIV] - MODE OF DISPOSAL OF UNUSABLE CARTON BOXES: Only the successful tenderer should clear the item approved by the University of Madras and no transaction should be made through any Dealers or Agencies. Contd.(5)

7 (5) [XV] - CANCELLATION OF TENDER AND CONSEQUENCES THEREON: The successful tenderer should clear the item approved by the University of Madras subject to the above conditions of the tender and other conditions of the agreement within the stipulated period without any violation or deviation. Otherwise, it will be construed that the tenderer has no interest on their tender item and on such events their tender and the subsequent orders of the University thereon will be cancelled and the amount of EARNEST MONEY DEPOSIT[E.M.D.] as well as SECURITY DEPOSIT [S.D.] remitted by the tenderer will be forfeited. [XVII] - ACCEPTANCE OR REJECTION OF ANY OR ALL TENDERS: It is to be specifically noted that THE REGISTRAR, UNIVESITY OF MADRAS reserves himself the right to accept or reject any or all tenders without assigning any reason therefore. The tenders will be received on these conditions only. The legal jurisdiction will be the City of Chennai.

8 TECHNICAL BID Annexure I UNIVERSITY OF MADRAS Chennai TENDER SCHEDULE FOR DISPOSAL OF UNUSABLE CARTON BOXES FROM THE UNIVERSITY OF MADRAS, CHEPAUK,CHENNAI Profile of the Dealer: The Dealer should provide the following details Sl. No. Particulars Required 01 Name of the Waste Paper Dealer 02. Head Office Particulars to be correctly furnished by the WASTE PAPER DEALER [a] Address [b] [c] [d] 03. [a] [b] Telephone Number Telex Number Fax Number Factory: Address Telephone Number [c] [d] Telex Number Fax Number 04. [a] Status of the Waste Paper Dealer Proprietorship Waste Paper Dealer [b] Partnership Waste Paper Dealer [c] Private Limited Waste Paper Dealer [d] Public Limited Waste Paper Dealer 05. Date, Month and Year of Establishment of the Waste Paper Dealer with TNGST No. Contd.(2)

9 06. Name and Residential Address Of the Proprietor of the Waste Paper Dealer with Telephone Number (2) 07. Name and Residential Addresses of the Partner/Directors with their Telephone Numbers [I] [II] [III] [IV] 08. Waste Paper Dealer s Registration, Number and Date, Month and Year of Registration. 09. Waste Paper Dealer s License Number and Date, Month & Year of License issued 10. Particulars of the current Solvency Certificate issued by the Tahsildar with date. 11. Particulars of the Notary Public who issued the Dealer Ownership Certificate with Date. 12. Waste Paper Dealer s Income Tax Assessment number and date. 13. Current Income-Tax Certificate number and date. 14. Current Sales Tax Certificate number and date. Contd.(3)

10 (3) 15. Whether the Waste Paper Dealer already had transaction with the University of Madras, as a purchaser of Waste paper Categories. If so, furnish the details of the transactions. 16. EMD PAYMENT PARTICULARS (1) Number of Demand Drafts enclosed. (2) Demand draft particulars. Sl.No. DD No. & Date Name of the Bank Amount (Rs.) Total (3) The DD should be enclosed in the Technical Bid only.

11 COMMERCIAL BID Annexure II UNIVERSITY OF MADRAS Chennai TENDER SCHEDULE FOR DISPOSAL OF UNUSABLE CARTON BOXES FROM THE UNIVERSITY OF MADRAS, CHEPAUK,CHENNAI SL.NO. PARTICULARS RATE PER METRIC TON I UNUSABLE CARTON BOXES Rs. (Rupees in words. )