AGENDA. 4. Disclosure of Pecuniary Interest and General Nature Thereof

Transcription

1 Planning Advisory Committee Meeting Wednesday, July 20, :30 p.m. Bud Clayton Memorial Room, 2069 Battersea Road, Glenburnie, ON Page AGENDA 1. Call to Order 2. Election of Officers a) Election of Chair b) Election of Vice Chair 3. Adoption of the Agenda a) That the agenda be approved. 4. Disclosure of Pecuniary Interest and General Nature Thereof 5. Adoption of Minutes 6. Deputations and/or Presentations 7. Reports to the Planning Advisory Committee 3-13 a) Planning and Economic Development Review of Planning Advisory Committee Mandate That the Council of the County of Frontenac adopt the Planning Advisory Committee (PAC) Terms of Reference appended to this report as Appendix A. 8. Communications 9. Other Business 10. Next Meeting 11. Adjournment Page 1 of 13

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3 Report Committee Recommend Report To: From: Prepared by: Chair and Members of the Planning Advisory Committee Kelly J. Pender, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development Date of meeting: July 20, 2016 Re: Planning and Economic Development Review of Planning Advisory Committee Mandate Recommendation That the Council of the County of Frontenac adopt the Planning Advisory Committee (PAC) Terms of Reference appended to this report as Appendix A. Background At the June 15, 2016 Council meeting, staff report # was reviewed by Council and the following motion was passed: Resolved That the Council of the County of Frontenac accept the Planning and Economic Development Establishments of a County of Frontenac Planning Advisory Committee Reports ( and ); And Further That Council refer the Planning Advisory Committee (PAC) Terms of Reference appended to the PAC for their review and recommendation by October 2016; And Further That a review of the effectiveness of the Committee be completed in the spring of 2018; And Further That County of Frontenac Procedural By-law , Schedule B, Advisory Committees of Council be amended to add Schedule B- 4 Planning Advisory Committee; And Further That the Manager of Legislative Services/Clerk be directed to advertise for public members to sit on the Committee PAC and the four Mayors evaluate the applications and make a recommendation to County Council for their consideration as per the Procedural By-law; Planning and Economic Development Review of Plannin... Page 3 of 13

4 And Further That the Chief Administrative Officer and/or the Director of Planning and Economic Development meet with the Council of each member municipality to review the purpose of the Committee and answer any questions. CARRIED AS AMENDED Comment The purpose of this report is to seek input and recommendations from the Planning Advisory Committee on the Planning Advisory Committee Terms of Reference as directed by County Council. A copy of the Terms of Reference approved by County Council at its June 15, 2016 regular meeting are attached to this report as Appendix A. A copy of Report , Planning and Economic Development - Establishment of a County of Frontenac Planning Advisory Committee - Report 3 is attached to this report as Appendix B, which outlines the planning staff rationale behind the proposed mandate and terms of reference. Sustainability Implications As stated in Directions for Our Future, Government decision-making processes are clear, transparent, forward thinking and focused on the longer term. The public is interested, informed, and meaningfully involved in local governance. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Planning and Economic Development Review of Planning Advisory Committee Mandate July 20, 2016 Page 2 of Planning and Economic Development Review of Plannin... Page 4 of 13

5 Appendix A SCHEDULE B-4 ADVISORY COMMITTEE TO COUNTY COUNCIL COMMITTEE NAME: Planning Advisory Committee ESTABLISHMENT OF THE COMMITTEE (i) The County of Frontenac Planning Advisory Committee shall be comprised of xxx (x) members appointed by County Council as follows: three (3) member of the public; and four (4) members of County Council, those being the Mayors of each Township. (ii) The members of the County of Frontenac Planning Advisory Committee shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council; (iii) The County of Frontenac Planning Advisory Committee shall adhere to the County s Procedural By-law No and any amendments thereto, specifically Section 26 Committees for the conduct of all Meetings. TERMS OF REFERENCE (i) Goal/Vision The vision of the County of Frontenac stated in Directions for Our Future is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places. Within the context of the Values and Principles detailed, the Community Development Advisory Committee will be guided by the Vision Statement: Fifty years into the future, the County of Frontenac is one of the most progressive municipalities in terms of community based sustainability planning because priorities and beliefs are determined through community consultation and County-wide considerations are well thought through and incorporate the four pillars of sustainability. The vision, developed to ensure the ongoing appreciation and continued improvements to our social, cultural, economic and environmental systems, strongly defines the region. MANDATE/TERMS OF REFERENCE: The Planning Advisory Committee is responsible for overseeing all regional development, planning, and economic development within the County of Frontenac in accordance with the County s Official Plan document, Directions for Our Future sustainability plan, and the Frontenac County Economic Development Charter. The Planning Advisory Committee shall: 1. Be responsible directly to Council for those items emanating from the Planning & Economic Development Department Planning and Economic Development Review of Plannin... Page 5 of 13

6 2. Ensure co-ordination and consultation with other County Advisory Committees and departments where responsibilities overlap on planning matters and on issues relevant to the mandate of more than one Committee. 3. Subsequent to the approval of the budget, consider budget proposals and business plans for the Planning & Economic Development Department pertaining to items within the Advisory Committee mandate. 4. Consult with the City of Kingston Rural Affairs Advisory Committee on issues of joint interest and/or impact rural residents and businesses, or relating to items of interest for the agricultural and associated industries, and to issues with respect to rural affordable housing. 5. Receive reports from staff on items within the Committee s mandate. 6. Receive public delegations on matters affecting general land use planning and economic development in the County of Frontenac and hold public meetings, as required by the Planning Act, with respect to plans of subdivision and condominium. All such public meetings would be held in the Township where a development proposal was located. 7. Review and recommend to Council revisions to the Planning Committee Terms of Reference, as required. 8. Recommend to Council, the County of Frontenac s participation in federal or provincial cost-sharing programs for matters within the mandate of the Committee. 9. Monitor provincial and federal legislation that has an impact on planning matters. Specific Responsibilities The Planning Committee shall: Planning 1. Provide direction to staff for the implementation of the planning and development goals and policies as outlined in the City s Official Plan document. 2. Make recommendations to Council with respect to County Official Plan matters. 3. Review and make recommendations to Council concerning other planning matters of the County, including regional studies affecting planning and/or economic development, special studies, sustainability issues, and planning policy matters. 4. Encourage and support the ongoing County sustainability plan, Directions for Our Future Planning and Economic Development Review of Plannin... Page 6 of 13

7 5. When applicable, review and consider reports on the following matters that fall within the mandate of the Committee: Housing 1. Subdivision and condominium applications; 2. Extensions of draft plan approvals; 3. County and Township Official Plan amendments; and 4. County and Township Official Plan updates. 6. Make recommendations to Council on housing policies contained in the County Official Plan, based on: 1. housing requirements and targets for the County of Frontenac; 2. federal and provincial housing policies and other related policy initiatives; 3. reports outlining the periodic review and evaluation of the housing situation in the Frontenacs; and 4. implementation of the City of Kingston/Frontenac County Municipal Housing Strategy and related housing policy initiatives. 7. Make recommendations to Council on how to adequately and affordably house Frontenac County residents, and provide options for increasing the supply of affordable housing. 8. Make recommendations to Council on issues related to any funding opportunities from other levels of government or other sources, supporting projects along the spectrum of housing-related needs from new construction, to renovations to supportive housing. Economic Development 9. Make recommendations to Council on economic development policies, strategies, and other initiatives that have an impact on the County s rural areas and interests, including tourism. 10. Work with the County Community Development Advisory Committee (CDAC) and the Community Futures Development Corporation (CFDC) to support economic growth and stability in the Frontenacs. 11. Make recommendations to Council on matters relating to Community Improvement Plans (CIPs) as a means to support and promote economic development in the rural areas Planning and Economic Development Review of Plannin... Page 7 of 13

8 12. Have responsibility and focus on issues relating to economic development within Frontenac County, and provide guidance to Council and to County staff. 13. Receive advice from, and work with economic development stakeholders such as Community Futures Development Corporation, Land O Lakes Tourism, Kingston Economic Development Corporation (KEDCO), and Township Economic Development Committees. 14. Encourage the creation of initiatives to support the implementation of the County Economic Development Charter. COMPOSITION OF THE COMMITTEE The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Planning Advisory Committee: Three (3) Representatives from the Community: Four (4) members of County Council, those being the Mayors of each Township (or their designate): North Frontenac Councillor Higgins Central Frontenac Councillor Smith South Frontenac Councillor Vandewal Frontenac Islands Councillor Doyle Planning and Economic Development Review of Plannin... Page 8 of 13

9 Report Council Recommend Report To: From: Prepared by: Warden and Members of Council of the County of Frontenac Kelly J. Pender, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development Date of meeting: June 15, 2016 Kelly J. Pender, Chief Administrative Officer Re: Planning and Economic Development Establishment of a County of Frontenac Planning Advisory Committee (Report #3) Recommendation Resolved That the Council of the County of Frontenac accept the Planning and Economic Development Establishments of a County of Frontenac Planning Advisory Committee Reports ( and ); And Further That Council adopt the Planning Advisory Committee (PAC) Terms of Reference appended to Report with a committee composition composed of the four member Municipal Mayors (or their second member of County Council at their discretion), plus three public members appointed by Council; And Further That a review of the effectiveness of the Committee be completed in the spring of 2018; And Further That County of Frontenac Procedural By-law , Schedule B, Advisory Committees of Council be amended to add Schedule B-4 Planning Advisory Committee; And Further That the Manager of Legislative Services/Clerk be directed to advertise for public members to sit on the Committee PAC and the four Mayors evaluate the applications and make a recommendation to County Council for their consideration as per the Procedural By-law; And Further That the Chief Administrative Officer and/or the Director of Planning and Economic Development meet with the Council of each member municipality to review the purpose of the Committee and answer any questions Planning and Economic Development Review of Plannin... Page 9 of 13

10 Background At the April 20, 2016 Council meeting, staff report # was reviewed by Council and the following motion was passed: Resolved That the Council of the County of Frontenac accept the Planning & Economic Development Establishment of a County of Frontenac Planning Advisory Committee report for information; And Further That Council discuss this proposal including the composition of the Planning Committee at an upcoming Committee of the Whole meeting scheduled for May 20th, CARRIED AS AMENDED At the May 18, 2016 Council meeting a supplementary report -- staff report # was reviewed by Council and the following motion passed: Resolved That Report # be deferred and staff come back with additional options for the mandate/terms of reference/composition of the Committee. Reports # and # have been included in the agenda package for Council s reference. CARRIED Comment The purpose of this report is to provide Council with a series of options for the composition and mandate of the proposed Planning Advisory Committee (PAC). As noted in the previous reports, Frontenac County will be required to establish a Planning Advisory Committee under the changes to the Planning Act as a result of Bill 73. Staff have now been informed by the Ministry of Municipal Affairs and Housing that these changes will come into effect on July 1 st, Committee Composition: As stated at the May 18 th County Council meeting, staff recommend that the PAC be comprised of seven members: four Mayors and three County citizens. This makeup would insure that a member from each Township would sit on the Committee and the majority of votes would be from elected officials. The PAC would require only one citizen to sit on the Committee to meet the Planning Act requirements, however having three citizens allows for a greater opportunity for Frontenac County residents to be involved. Planning and Economic Development - Establishment of a County of Frontenac Planning Advisory Committee Report #3 June 15, 2016 Page 2 of Planning and Economic Development Review of Plannin... Page 10 of 13

11 Committee Mandate: Approval of the first County Official Plan in January, 2016, was a significant step forward in creating regional planning policies that reflect the rural nature of the area and the ability to set priorities for management and protection of the extensive natural resources in the Frontenacs. The County plan acts as a bridge between the prescriptive policies of the Provincial Policy Statement (PPS) and the local Official Plans. Within this context, staff recommend that the PAC focus on review and development of planning policies that will affect the County, with the goal of making recommendations to County Council after having adequate time to deliberate and understand the implications of policy development. It is also recommended that the PAC also hold the formal Public Meetings as required by the Planning Act for subdivision and condominium applications. Currently these meetings are held by each Township Council at the request of the County. Having the PAC hold these meetings will result in a more transparent and accountable process, as the public will be aware that they are speaking to a Committee of County Council, and that four of the eight County Council members will be present at the meeting. Other Options: Staff have prepared a matrix of the various options for Council to consider for the composition and mandate of the PAC (see Appendix A, attached). The options range from having only one citizen on the PAC to having an all-citizen appointment (composition), and to having the committee only involved in public meetings or only involved in policy (mandate). The staff recommendation is indicated as Option #5 which is described above the PAC would be involved in policy development as well as public meetings. Committee Terms of Reference: The terms of reference for the Committee remains unchanged from the original draft. However staff would like to clarify that the mandate of the PAC would be based on issues related to the Planning Act and the County Official Plan. The County Economic Development Charter is mentioned in the Terms of Reference and the intent is to ensure that the PAC does not make recommendations on land use planning policies in isolation from the economic development plans promoted by the County. Sustainability Implications As stated in Directions for Our Future, Government decision-making processes are clear, transparent, forward thinking and focused on the longer term. The public is interested, informed, and meaningfully involved in local governance. Financial Implications As noted in Report there will be costs associated with the operation of the PAC including remuneration for citizen members. At the macro level, there are three significant cost implications for Council to consider which indicate the value of having a PAC that will be involved in policy development and subdivision/ condominium review: Planning and Economic Development - Establishment of a County of Frontenac Planning Advisory Committee Report #3 June 15, 2016 Page 3 of Planning and Economic Development Review of Plannin... Page 11 of 13

12 1. Policy reports are required for making and defending many planning decisions. For example, the Private Roads Study was required in order to advance local/regional priorities, (i.e., the ability to continue to permit development on private roads). The proposed PAC terms of references contemplates a role that will include providing advice to Council on such matters. 2. The cost of appearing before the Ontario Municipal Board (OMB) is a significant expense for any municipality. Ensuring that Council has all the information to make informed and timely decision that reflects the policy framework of the Province, the County and the member municipality is imperative in order to minimize OMB costs and the risk of the award of costs. It is also important to recognize that planning applications in one municipality can and will translate into costs in another municipality. The diligence and advice of the PAC will be important to Council when these situations arise. 3. Time and uncertainty are a significant driver of costs in the planning process. The expectation of the Province is that planning decisions are rendered in a manner consistent with the timelines stipulated by the Planning Act. Delays and uncertainty increase the costs for the proponent, municipality and citizens (where they choose to participate). The Committee will provide one point of contact for proponents and citizens, thereby reducing layers and the time required to process applications through to a decision. The format recommended by staff will provide a framework for reducing costs over the long term while promoting and implementing policies that increase economic development opportunities across the region. Organizations, Departments and Individuals Consulted and/or Affected Ministry of Municipal Affairs and Housing Planning and Economic Development - Establishment of a County of Frontenac Planning Advisory Committee Report #3 June 15, 2016 Page 4 of Planning and Economic Development Review of Plannin... Page 12 of 13

13 Appendix A Planning Advisory Committee Implementation Options Committee Focus Committee Composition Only Public Meetings (All Policy Discussion At Council) Public Meetings + Policy Input Only Policy (Public Hearings By Council) All Council + One (or more) Citizen Appointees Option #1 Citizen Appointee(s) would not be familiar policy directions Option #1 All Council familiar with public meeting and policy Option #3 Citizen Appointee(s) would not be familiar with applications and resulting issues Four Mayors + 3 Citizen Appointees Option #4 Citizen Appointee(s) would not be familiar policy directions Option #5 (Staff Recommendation) Policy would support application recommendations Option #6 Citizen Appointee(s) would not be familiar with applications and resulting issues All Citizen Appointees Option #7 Council not familiar with details from Public Meetings Option #8 Council not as familiar with applications or policy Option #9 No Council input into the formulation of policy recommendations Planning and Economic Development Review of Plannin... Page 13 of 13