Municipal Management Information System (MMIS)

Transcription

1 Municipal Management Information System (MMIS)

2 MMIS Municipal Management Subsystems and Online Services Գրիշա Խաչատրյան 11/10/2011

3 MMIS The Main Page Registering and Logging into the system Registration and Login login password

4 MMIS Main Functions System management, recovery and security insurance subsystems Municipal Budget Management Municipal Asset Management Local Tax and Duty Management Forums / Discussions Document Management Document Circulation Population Registry Organizations Registry Inquiries (Opinion Polls) Human Resource Management Mayor s Functions Management Community Council Functions Management Service Procedures Chief of Staff Functions Management Analyses, Demographic Statistics Online Services Community Problem s Management INTEGRATION WITY OTHER INFORMATION SYSTEMS Mulberry, other Doc. Flow Systems Fix My Street (

5 Citizen and LG Collaboration through MMIS Unified Information Space Community Municipality Citizen Office Գրիշա Խաչատրյան 13/09/2011

6 MMIS Document Circulation Outgoing Document The document has been signed with Electronic Signature Գրիշա Խաչատրյան 11/10/2011

7 The use of Electronic Digital Signature Number of mayors using electronic signature

8 MMIS Document Circulation Incoming Document The document has been recived from another Electronic DF System Shows incoming document history Գրիշա Խաչատրյան 11/10/2011

9 MMIS Municipal Budget Management System Preparing and managing budgets Generating budget reports Գրիշա Խաչատրյան 11/10/2011

10 MMIS Local Permits Construction permit Preparing and managing local permits Գրիշա Խաչատրյան

11 Permit Provision Process through MMIS Application and other necessary documents Receiving, scanning and uploading the document into the system Assignment: Prepare draft decision Study and prepare draft decision Signing the decision Agreeing upon the draft decision Handing the decision and Permit Preparing the Permit Applicant Signing the Permit

12 MMIS Municipal Asset Management System Database Contracts Reports

13 MMIS Municipal Asset Management System Online Services Viewing contracts and debts Viewing contract payments and deadlines

14 MMIS E-Participation Tools for Citizen Engagement Գրիշա Խաչատրյան 11/10/2011

15 MMIS VACANCY ANNOUNCEMENTS. Providing online applications. Vacancies Vacancy Annoucement

16 MMIS organizing electronic surveys and polling through municipal web-pages Voting Voting Results Voting Results Voting Results

17 Community council decisions, voting, visitor opinion Community council decision N96 Voting results Visitor opinion

18 Questions and Recommendations to the Mayor, Community Council Members and Municipal Staff Community Council Members Letter to CC member Հարգելի պրն. Լ. Մանուկյան Dear Mr. L. Manukyan

19 Discussions on various topics MMIS Discussion Forum

20 MMIS Using Social Plug-Ins to Maximize Engagement Maximizing engagement

21 Citizen Participation Electronic Tools for Community Problem Management Citizens Registering community problems by citizens Community Problem Management through MMIS ( (

22 Community Problem Management Process MMIS Receiving and recording problem or declining Assignment for solving/fixing the problem Receiving the assignment, acting upon and reporting Fixmystreet.am Making decisions on problem solution Result presentation through Reporting Citizen

23 Managing the Fixed Problems through MMIS Fixed Problem from the website 11/10/2011

24 MMIS Information Resource Գրիշա Խաչատրյան 11/10/2011

25 MMIS LG and community related news and information Serves as a webpage for municipalities providing news and other information Examples Գրիշա Խաչատրյան 11/10/2011

26 Example How to get a permit for alcohol and /or/ tobacco sale? Instructions Գրիշա Խաչատրյան 11/10/2011

27 Example Municipality Contact Data Name Phone number Գրիշա Խաչատրյան 11/10/2011

28 Example Community Council Decisions Գրիշա Խաչատրյան 11/10/2011

29 MMIS Integration With Other e- government Systems

30 Electronic Document Circulation with Mulberry Central Administration Mulberry Regional Administration Mulberry Local Self- Government MMIS

31 Electronic Document Circulation with Mulberry Sent to Mulberry, CMIS or other DFS

32 Integration with Land and Property Tax Administration System (Vectrum +) Private person land and property tax data Land and Property Tax Database Integrated into MMIS MMIS Legal body land and property tax data

33 Enlarged Community Unified information space for enlarged community Settlement 1 Settlement N Settlement 2 Administrative Centre of the Community (Unified Information System) Settlement 3 Settlement 6 Settlement 4 Settlement 5 Գրիշա Խաչատրյան 11/10/2011

34 Unified State Information System Space for unified state information system Community 7 Community 4 Community 8 Marzpetaran N Community 1 MMIS Ministry 2 Community 3 Ministry 1 Community 6 Marzpetaran 1 Marzpetaran 2 Community 2 Community 6 Community N Community 10 Community 2 Community 12 Ministry N Other. Community 2 Community 5 Գրիշա Խաչատրյան 11/10/2011

35 SUMMARY The application of information technology in municipal management in the Republic of Armenia (as of ) N Marz Communities Availability of the Municipal Management Information System (MMIS) Populatio n Com munit ies % of the availabilit y Populatio n Com Co mun mm ities uniti >75 es 0 >50 % hab. With out MMI S Urban Large rural Other Total 0 hab. Wit hou t MM IS Municipalities implemented electronic document circulation & has interaction with public electronic document circulation ' Mulberry Municip alities website s in MMIS 1 Aragacotn % % Ararat % % Armavir % % Gerarquniq % % Lory % % Kotayq % % Shirak % % Syuniq % % Vayoc dzor % % Tavush % % Total % % (100%) 36 (100%)