VIRGINIA RAILWAY EXPRESS INVITATION FOR BIDS (IFB) IFB No REHABILITATION OF WHEELSETS AND TRACTION MOTOR ASSEMBLIES

Transcription

1 VIRGINIA RAILWAY EXPRESS INVITATION FOR BIDS (IFB) REHABILITATION OF WHEELSETS AND TRACTION MOTOR ASSEMBLIES IFB Issued: June 2, 2017 Contact: Gerri Hill, Manager of Purchasing and Contract Administration, 1500 King Street, Suite 202, Alexandria, VA Main Office: (703) Direct/Fax: (703) Page 1 of 64

2 TABLE OF CONTENTS PART I IFB INFORMATION 4 A Purpose/Background 5 B Procurement Schedule 6 C Notices for Bidders 7 PART II SCHEDULE 9 D Scope of Work 10 E Special Terms and Conditions 13 PART III GENERAL INFORMATION, INSTRUCTIONS 21 AND CONDITIONS FOR BIDDERS F General Information About the IFB 22 G General Instructions for Bidders 24 H General Conditions for Bidders 27 PART IV UTILIZATION OF DISADVANTAGED BUSINESS 30 ENTERPRISES AND SMALL BUSINESS CONCERNS I Disadvantaged Business Enterprises Policy 31 J Small Business Concerns Policy 33 PART V BID REQUIREMENTS 36 K Bid Content 37 L Price Information 42 M Submission of Bid 43 2

3 TABLE OF CONTENTS (continued) PART VI EVALUATION OF BIDS, CONTRACT AWARD 46 AND CONTRACT EXECUTION N Evaluation of Bids 47 O Contract Award 48 P Contract Execution 49 PART VII CONTRACT DELIVERABLES 50 Q Certificate of Insurance 51 R Surety Bond 52 S Invoices 53 T Project Reports/Documents 55 PART VIII DOCUMENTS, EXHIBITS AND OTHER 57 ATTACHMENTS U Exhibits 58 V List of Attachments 64 3

4 PART I IFB INFORMATION SECTION TITLE A B C Purpose/Background Procurement Schedule Notices for Bidders 4

5 SECTION A PURPOSE/BACKGROUND A.1 PURPOSE (VRE) is soliciting Bids to establish a Contract with one (1) qualified and experienced Contractor for rehabilitation of wheelsets and traction motor assemblies for VRE s fleet of passenger cars and MP36PH-3C locomotives. A.2 VRE BACKGROUND A. VRE is a commuter rail service linking the District of Columbia and Northern Virginia. The Northern Virginia Transportation Commission (NVTC) and the Potomac and Rappahannock Transportation Commission (PRTC) are transportation districts established under Virginia law and jointly own this service. An Operations Board consisting of members from each of the jurisdictions within the VRE service area governs the development and operation of VRE and serves as an advisory board to the NVTC and PRTC governing boards. Use of the term VRE in this IFB refers to NVTC and PRTC. B. VRE began operations in 1992 and carries an average of approximately 19,000 weekday trips on two (2) lines. In January 2014, VRE s Operations Board adopted System Plan 2040 which calls for expansion of service, requiring the addition of railcars, expansion of station and maintenance and storage facilities, as well as expanding operations to meet the goal of doubling ridership by VRE s multi-prong program addresses short term growth needs, as well as longer term capacity improvements and investments in maintaining and servicing VRE s equipment and facilities. C. The primary mission of VRE is to provide commuter-oriented passenger rail service between outlying suburbs and the Washington-Arlington-Alexandria urban core. Some tourists and day-trippers also ride the trains. The service is heavily oriented towards that core area in the morning peak and in the opposite direction in the evening peak. 5

6 SECTION B PROCUREMENT SCHEDULE IFB Issued June 2, 2017 Submission of Written Questions (See Page 7) June 16, 2017 at 11:00 A.M. EST Bids Due (Closing Date and Time) (See Page 45) July 3, 2017 at 2:00 P.M. EST Bid Opening (See Page 45) July 3, 2017 at 2:00 P.M. EST _ (VRE) reserves the right to make changes to this schedule. All such changes shall be made by an addendum to the solicitation. Bidders must frequently monitor VRE s website at for information concerning this solicitation, including any addenda or notices. _ 6

7 SECTION C NOTICES FOR BIDDERS C.1 VRE INCLEMENT WEATHER POLICY In the event of inclement weather conditions, such as heavy snowfall, icy streets and sidewalks, flooding, earthquakes, tornadoes, and other natural disasters, which result in the cancellation of VRE service operation, the Bid due date will be extended to the next business day VRE service operates. Notifications of service operation interruptions and the resumption of service are generally posted on VRE s website. An official addendum to the solicitation will be posted on VRE s website at the earliest opportunity once VRE service resumes operation. C.2 AVAILABILITY OF SOLICITATION DOCUMENTS The electronic versions of the solicitation documents are intended to provide convenience to prospective Bidders. Be advised that it is the responsibility of prospective Bidders to monitor VRE s website for any addenda, notices or postings. Failure to submit signed addenda may be grounds to declare a Bid nonresponsive. C.3 SUBMISSION OF WRITTEN QUESTIONS A. Deadline: All questions and requests for clarifications regarding the meaning or interpretation of this IFB and other solicitation documents, or any ambiguities, discrepancies, inconsistencies, or conflicts in or between any of the technical, pricing, or contractual provisions, must be submitted no later than the date and time specified in SECTION B PROCUREMENT SCHEDULE of this IFB. Questions and clarifications requested after such time will not be answered unless VRE elects, in its sole discretion, to do so. B. Format for Questions: Questions must be submitted in Microsoft Word format and include the related Section number and title. 7

8 C. VRE Points of Contact: Questions must be submitted in writing via electronic mail to the following persons: Gerri Hill Manager of Purchasing and Contract Administration Amy Keady Contracts Administrator D. No oral communication will be accepted. VRE will not be bound by any oral communications, or written interpretations or clarifications that are not set forth in an addendum. E. Questions and responses will be posted on VRE s website at F. Any interpretation of a question made by VRE will be responded to and distributed in the form of an addendum to the IFB and will be available to all interested Bidders through VRE s website. 8