CITY OF SAGINAW MINUTES OF CITY COUNCIL MEETING HELD AT THE SAGINAW CITY HALL 333 WEST MCLEROY BLVD. AUGUST 1, 2017

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1 CITY OF SAGINAW MINUTES OF CITY COUNCIL MEETING HELD AT THE SAGINAW CITY HALL 333 WEST MCLEROY BLVD. AUGUST 1, 2017 Present at the meeting: Mayor Pro-Tem City Attorney Interim City Manager Asst. City Manager City Secretary City Engineer City Engineer Police Chief Fire Chief Director of Recreation Chief Building Official Library Director Police Officer David Flory Patrick Farr Todd Flippo Sheri Adams Mary Copeland Bryn Meredith Dan O Leary Dolph Johnson Janice England Jeff James Andrew Simonsen Roger Macon Doug Spears Keith Rinehart Kevin McMillin Ellen Ritchie Steven Schrock Absent from the meeting: Mayor Gary Brinkley Chris Barngrover Visitors at the meeting: Melissa Lindelow Josh Robertson David Adams Mary Ragle Pamela Lakey Cindy Bighorse Mark Allen Marc Paquette Estee Valendy Roger Porto James Newton Glenn Reeves Valerie Tankersley Zachary Motley Lawrence Lakey Jason Valendy Ben Raef Karl Johnson Amy Woodward (1) Call to Order Mayor Pro-Tem Flory called the meeting to order at 6:00 p.m. with a quorum present. He explained that Barngrover is out of town on business and will not be present tonight. 1

2 Pledge of Allegiance to the United States Pledge of Allegiance to the State of Texas (2) Invocation Reverend Valendy of the Saginaw United Methodist Church gave the invocation. (3) Audience Participation This item was covered on the video screen. (4) Consent Agenda a. CC Action regarding Minutes, July 18, 2017 b. CC Action regarding Interlocal Agreement for Participation in Fort Worth s Environmental Collection Center Household Hazardous Waste Program FY2018 (October 1, 2017 through September 30, 2018) Summary: This item is for consideration of approval of the Interlocal Agreement for Participation in Fort Worth s Environmental Collection Center Household Hazardous Waste Program FY2018 (October 1, 2017 through September 30, 2018). This agreement allows residents to visit the collection center on Bridge Street in Fort Worth or the mobile collection unit that will be in Saginaw later this year at no cost to the resident. The cost to the City will be $50 per household per visit. A total of $15,000 will be included in the budget for this expense. c. CC Action regarding recommendation from Beautification Committee for approval of funding for repair and landscape of Highland Station Median Entrance Sign Summary: The Highland Station entry sign (intersection of Blue Mound Road and Basswood Drive) was damaged by a vehicle several months ago. The vehicle that caused the damaged has not been identified. There is no homeowner s association for this subdivision. Due to some confusion regarding ownership of the sign, it was not listed on the City s insurance policy. Therefore the City will be responsible for the repair and landscape of this sign. The Beautification Committee considered this item at their meeting on July 17, 2017 and voted to recommend approval to the City Council. A proposal from Ware Construction for the needed repairs and landscaping was received in the estimated amount of $925. Funds are available in the Beautification Donations Fund to cover this expenditure. The current available balance is $71, Motion was made by Flippo with a second by Adams to approve the consent agenda as presented. Motion carried unanimously Mayor Pro-Tem Flory, s Farr, Flippo, Mayor Brinkley and Barngrover 2

3 (5) CC Consideration and Action regarding Ordinance No , Boundary Adjustment between the City of Fort Worth and the City of Saginaw regarding Old Decatur Road Asst. City Manager Johnson explained that in 1985 the City of Saginaw and the City of Fort Worth approved an Interlocal Agreement to reconstruct Old Decatur Road. He stated that the City built their half several years ago and Fort Worth recently completed their half. The agreement included the provision that after Fort Worth completed their construction, the City of Saginaw would annex their half of the road so that the entire road will be in the city limits of Saginaw. He stated that Ordinance No addresses that annexation through a boundary adjustment. He added that the ordinance was drafted by the City Attorney as well as Fort Worth s City Attorney. He stated that it is the staff s recommendation that the ordinance be approved. It was pointed out that the original agreement mentioned the road being renamed upon completion. City Attorney Meredith explained that, upon approval of the ordinance, the City of Saginaw would have exclusive naming rights for Old Decatur Road because it will be inside the city limits. Asst. City Manager Johnson added that there is no intention to rename the road. The name will remain Old Decatur Road. Motion was made by Farr with a second by Copeland to approve Ordinance No , Boundary Adjustment between the City of Fort Worth and the City of Saginaw regarding Old Decatur Road. Motion carried unanimously Mayor Pro-Tem Flory, s Farr, Flippo, Mayor Brinkley and Barngrover Mayor Pro-Tem Flory declared the meeting recessed into Executive Session at 6:08 p.m. Mayor Pro-Tem Flory declared the meeting back in Regular Session at 6:53 p.m. (6) CC Consideration and Action regarding a Development Agreement with D.R. Horton Texas, Ltd. governing public infrastructure installation, land dedication and other development matters associated with property encompassing acres (Basswood Crossing) Mayor Pro-Tem Flory explained that Flippo has recused himself from Item 6 and Item 7 due to a conflict of interest. Interim City Manager O Leary explained that the proposed Development Agreement with D.R. Horton Texas, Ltd. regarding the Basswood Crossing Development addresses the extension of Basswood Boulevard to East Bailey Boswell Road as well as an amenity center, and donation of park land. He stated that the extension of the road is not required by City Ordinance but it was requested. The developer has agreed to build it with financial participation from the City not to exceed $790,000, with the understanding that the City will cover the costs of the traffic signal at the intersection of Basswood Boulevard and East Bailey Boswell Road. He explained that funding for the City s financial participation will come from the following: $300,000 waived construction inspection fees; $268,000 Drainage Utility Fund (storm drainage for Basswood Boulevard); $57,750 remaining Escrow from Highland Station Agreement; and 3

4 $164,250 from Fund Balance. The cost for the traffic signal will be an estimated $215, which will also come from the Fund Balance. He added that the Staff recommends approval of the Development Agreement. Motion was made by Farr with a second by Adams to approve the Development Agreement with D.R. Horton Texas, Ltd. with non-substantive amendments made to Page 1, No. 1; Page 3, No. 5; and Page 5, No. 15 by the attorneys. Motion carried unanimously Mayor Pro-Tem Flory, s Farr, Flippo Mayor Brinkley and Barngrover (7) CC Consideration and Action regarding recommendation from Planning and Zoning Commission on Request for Approval of a Final Plat for Basswood Crossing Phase 2, being acres of land in the Edgar Kerr Subdivision and the E. Meredith Survey, Abstract No and the D. Strickland Survey, Abstract No (139 Residential Lots) Mr. Ben Raef, representing D.R. Horton Texas, Ltd., addressed the Council. He stated that the proposed Final Plat for Basswood Crossing Phase 2 has been reviewed by the City Staff and approved by the Planning and Zoning Commission. He explained that this phase of the development includes the extension of Basswood Boulevard to East Bailey Boswell Road. Chief Building Official McMillin explained that Basswood Crossing Phase 2 includes a total of 139 single family lots that are zoned SF3 (Single Family 3) and SF4 (Single Family 4). He stated that all lots exceed the minimum dimensional requirements of SF3 and SF4 zoning. He added that the staff has reviewed the proposed plat and it satisfies all requirements of the City Subdivision Ordinance as well as the Texas Local Government Code. Farr asked about the planned use for the property located at the southwest corner of Basswood Boulevard and East Bailey Boswell Road. Mr. Mark Allen, Vice President of Land Acquisition and Development for D.R. Horton Texas, Ltd. addressed the Council. He explained that this piece of property was purchased as a part of the contiguous property obtained. He stated that it is not intended for a single family use. He explained it may be used for an entry sign for the development with attractive landscaping. Farr requested that this particular property be preserved for future commercial use. Mr. Allen stated that a use with minimal impact could be considered while also allowing room for some type of entrance sign. It was noted that the property is zoned AG (Agriculture) so a zoning change would be needed regardless of the planned use for the property. City Attorney Meredith explained that, as required by State Law, the proposed Final Plat has been reviewed and approved by the Planning and Zoning Commission. He reminded the Council that their action on this request is a ministerial function. Motion was made by Farr with a second by Copeland to approve the Final Plat for Basswood Crossing Phase 2 as recommended by the Planning and Zoning Commission. Motion carried unanimously

5 Mayor Pro-Tem Flory, s Farr, Flippo Mayor Brinkley and Barngrover (8) Executive Session Texas Government Code. Consultation with Attorney. The City Council may convene in executive session to conduct a private consultation with its attorney on any legally posted agenda item, when the City Council seeks the advice of its attorney about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the provisions of Chapter 551, including the following items: a. Any Posted Item Texas Government Code. Deliberation Regarding Economic Development. The City Council may convene in executive session to discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect described above. a. Miller Milling Tax Abatement Agreement b. Ventura Foods Tax Abatement Agreement Texas Government Code. Deliberation regarding Personnel Matters. The City Council may convene in executive session to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee, including deliberation regarding the following officers or employees: a. City Manager Search Mayor Pro-Tem Flory declared the meeting recessed into Executive Session at 7:06 p.m. Mayor Pro-Tem Flory declared the meeting back in Regular Session at 7:22 p.m. (9) Adjournment Motion was made by Flippo with a second by Adams to adjourn the meeting. Motion carried unanimously Mayor Pro-Tem Flory, s Farr, Flippo 5

6 Mayor Brinkley and Barngrover Mayor Pro-Tem Flory declared the City Council Meeting of August 1, 2017 adjourned at 7:22 p.m. ATTEST: APPROVED: City Secretary Janice England Mayor Pro-Tem David Flory 6