CoQuit am. CityofCoquitlam COMMITTEE MEETING REGULAR MINUTES -

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1 CoQuit am MINUTES - REGULAR CityofCoquitlam COMMITTEE MEETING COUNCIL-IN-COMMITTEE MEETING A Regular Meeting of the Council-in-Committee convened on at 2:01 p.m. in the Council Committee Room, City Hall, 3000 Guildford Way, Coquitlam, B.C. with the following persons present: COMMITTEE MEMBERS: REGRETS: STAFF: Mayor Richard Stewart Councillor Brent Asmundson Councillor Dennis Marsden Councillor Terry O Neill Councillor Ten Towner Councilior Mae Reid Councillor Chris Wilson Councillor Bonita Zarrillo Councillor Craig Hodge Peter Steblin, City Manager John DuMont, Deputy City Manager Wade Pierlot, Fire Chief Sean Maloney, Superintendent RCMP Raul Allueva, General Manager Parks, Recreation and Culture Services Jozsef Dioszeghy, General Manager Engineering and Public Works Jim Mcintyre, General Manager Planning and Development Andreea Toma, General Manager Strategic Initiatives Michelle Hunt, General Manager Finance and Technology Stephanie James, Acting Director Legal and Bylaw Enforcement Graham Stuart, Manager Corporate Planning Kathleen Vincent, Manager Corporate Communications Dana Soong, Manager Utility Programs Andre lsakov, Park Planning and Design Manager Jude Pillainayagam, Asset Management Engineer Kevan Comes, Facility Operations Manager Jay Gilbert, City Clerk Sean O Melinn, Manager Legislative Services Councillor Asmundson, as per the Acting Mayor schedule, assumed the role of Chair CAILTO ORDER ADOPTION OF MINUTES

2 Minutes Page 2 Council-in-Committee Meeting 1. Minutes of the Council-in-Committee Meeting held on Monday, June 26, 2017 The Minutes of the Council-in-Committee Meeting held on Monday, June 26, 2017 were a pproved. REPORTS OF STAFF PARKS. RECREATION AND CULTURE SERVICES 2. Report of the General Manager Parks, Recreation and Culture Services Cottonwood Park Results of Public Consultation and Final Concept The General Manager Parks, Recreation and Culture Services provided introductory comments, noting that the purpose of the presentation was to seek the Committee s direction and feedback relative to the proposed concept design for Cottonwood Park. The Park Planning and Design Manager provided an on-screen presentation titled Cottonwood Park Concept Design with slides entitled as follows: Cottonwood Park Public Consultation Park Concept Cottonwood Park Phase là Cottonwood Park Phase lb Cottonwood Park Future Phase 2 Cottonwood Park Future Phase 3 Cottonwood Park Concept Estimates Cottonwood Park Next Steps Public consultation, accommodating growth and the ability to revise future phases of the plan Parking availability as the mix of proposed amenities evolves How much of the project is eligible for Development Cost Charge funding Enhancing the ability to use the outdoor equipment year round and providing shaded areas for users The different types of fields proposed in the plan and the degree to which the public is aware of the differences The programing proposed for the park and how the prioritized list was developed Off-leash dog area availability in the area and the different methods of separation used elsewhere in the City Smoking and discarded cigarettes in parks and possible prevention measures File #: Oj /601/ Doc #: vlA

3 Minutes Page 3 Council-in-Committee Meeting The Committee received the report of the General Manager Parks, Recreation and Culture Services dated June 28, 2017 and entitled Cottonwood Park Results of Public Consultation and Final Concept Plan for information. ENGINEERING AND PUBLIC WORKS 3. Report of the Acting General Manager Engineering and Public Works Crouch Reservoir Construction Update The Committee received the report of the Acting General Manager Engineering and Public Works dated June 29, 2017 and entitled Crouch Reservoir Construction Update for information. 4. Report of the Acting General Manager Engineering and Public Works Asset Replacement Assessment Roads and Lane Infrastructure The General Manager Engineering and Public Works provided introductory comments, noting the purpose of the report was to provide information regarding the current state of the road and lane pavement network and present a high level overview of existing and recommend funding levels. that The Asset Management Engineer provided an on-screen presentation titled Asset Replacement Assessment: Roads and Lanes Infrastructure with slides entitled as follows: City Road and Lane Networks Major Road Network (MRN) Community Corridor Road Network (CCRN) Local Road Network (LRN) Value and Funding of Roads and Lanes Conclusions and Recommendations Responsibility for maintaining MRN roads and the belief the funding provided by TransLink is insufficient The impact of funding shortfalls on the condition of the MRN roads in relation to the expectations of TransLink The impact of cutting roads for new service connections and determining who is responsible for the resulting damage Funding sources for road painting, including the availability of one time lump sum funding and the evolution of funding sources The status of road way markings and their deterioration over time How priorities are established for the re-painting of road ways that File 4*: /601/ Doc 4* via

4 Minutes Page 4 Councilin-Committee Meeting Monday,July 10, 2017 The various types of road ways and the differences between them The expected life span of roads How the increased number and use of lanes should be funded The pros and cons of lanes in relation to land use planning The Committee received the report of the Acting General Manager Engineering and Public Works dated July 4, 2017 and entitled Asset Replacement Assessment Roads and Lane Infrastructure for information. STRATEGIC INITIATIVES 5. Report of the General Manager Strategic Initiatives Facility Assets Management The General Manager Strategic Initiatives provided introductory comments, noting that the purpose of the presentation was to update the Committee on the management of the City s facility assets. The General Manager Strategic Initiatives provided an on-screen presentation titled Facilities Assets Management with slides entitled as follows: Today s Objectives SI s Role City s Current Facility Assets Tracking Assets Performance Current Condition Funding Needs Critical End of Life Assets Funding in Support of Asset Management Recap and Next Steps The criteria used to populate the list of critical end of life assets and the current usability of those assets The coordination and prioritization of the repair, replacement, and construction of facilities by the City of Coquitlam The role of user groups with respect to the repair, replacement, and construction of certain facilities Concerns about the accessibility features of some facilities The quality and standard of facilities being built in the City of Coquitlam and the ability of the City to maintain facilities to that standard going forward The impact of changes to the building code on facility standards and quality FiIe# /601/ Doc#: /lA

5 27, 2017 and entitled Facility Assets Management for information. The Committee received the report of the General Manager Strategic Initiatives dated June Council-in-Committee File #: O1-O54O-2O/6O1/2O171 Doc #: via selling of animals as pets. The Committee directed that the Mayor, in consultation with staff, write a letter to the Province concerning a review of the legislation pertaining to the raising, treatment, and animals prohibit the sale of animals sale of animals cruelty legislation The best way to move forward on the issue of the retail sale of animals The lack of direct legal authority to prohibit the retail sale of pets in Coquitlam The challenges associated with enforcing a prohibition or restriction on the retail The current status of pet sales in Coquitlam The options available to the City of Coquitlam to respond in cases of cruelty to Past bylaw and regulatory work undertaken by the City of Coquitlam The appropriate jurisdiction to address the issue of pet sales The pros and cons of how to address the issue of animal sales The option of writing a letter to the Province seeking clarity on provincial animal The ability to use the undesirable business bylaw to address the issue of pet sales A desire to clarify with the public that the city does not have the authority to animal cruelty. The member expressed a desire that the City of Coquitlam undertake the retail sale of some animals and how otherjurisdictions have responded to the issue of member provided additional information on the issue of inhumane practices related to that she was not aware of irresponsible sellers or breeders operating in Coquitlam. The pets in Coquitlam. She described the current state of animal sales in Coquitlam, noting actions to prevent the inhumane treatment of animals from occurring in Coquitlam. of the item was to seek the support of the Committee for a prohibition on the retail sale of A member of the Committee provided introductory information, noting that the purpose Restriction on the Retail Sale of Dogs, Cats and Rabbits in Pet Stores OTHER BUSINESS Minutes Meeting Page 5

6 ADJOURNMENT f NEXT MEETING DATE July 17, 2017 Minutes Council-in-Committee File # /601/ Doe #: via Sean O Melinn Legislative Services Clerk The meeting adjourned at 4:37 p.m. CHAIR MINUTES CERTIFIED CORRECT Meeting Page 6