Minutes. Taharoa Domain Governance Committee. Conference Room, Northern Wairoa War Memorial Hall (Dargaville Town Hall), Hokianga Road, Dargaville

Transcription

1 Minutes Meeting: Taharoa Domain Governance Committee Date: Thursday 09 February 2017 Time: Venue: Status: Meeting commenced at 2.00 pm Meeting concluded at 3.55 pm Conference Room, Northern Wairoa War Memorial Hall (Dargaville Town Hall), Hokianga Road, Dargaville Confirmed Membership Chair: Members: Councillor Andrew Wade Messrs Alan Nesbit and Ric Parore, Mayor Greg Gent Staff and Associates: Chief Executive, General Manager Community, Parks and Community Manager, Financial Accountant, Democratic Services Manager (minute taker). Seán Mahoney Democratic Services Manager SM:yh (confirmed) /February TDGC minutes 09 February 2017 PUB confirmed

2 Contents 2 Confirmed minutes TDGC 09 February Opening Karakia Present Apologies Confirmation of Agenda Conflict of Interest Declaration Deputations and presentations Operational Taharoa Domain Operations Update: September 2016/January Financial Report year ending 31 December Northland Regional Council Kai Iwi Lakes Operations Report Northland Regional Council Northland Lakes Annual Report Rebranding of the former Kai Iwi Lakes Water Ski Club clubrooms General Business Closure... 5 SM:yh (confirmed) /February TDGC minutes 09 February 2017 PUB confirmed

3 3 Confirmed minutes TDGC 09 February 2017 Minutes Taharoa Domain Governance Committee Thursday 09 February Opening 1.1 Karakia Mr Nesbit opened the meeting with a Karakia. 1.2 Present Councillor Andrew Wade (Chair), Messrs Alan Nesbit and Ric Parore and Mayor Greg Gent. In Attendance Name Designation Item(s) Duncan McAulay General Manager Strategy and Performance Sue Hodge Parks and Community Manager Rick Groufsky Financial Services Manager Sean Mahoney Democratic Services Manager All (minute taker) 1.3 Apologies Nil. 1.4 Confirmation of Agenda The Committee confirmed the Agenda. 1.5 Conflict of Interest Declaration Nil 2 Deputations and presentations Nil 3 Operational 3.1 Taharoa Domain Operations Update: September 2016/January 2017 Parks and Community Manager Gent/Nesbit That the Taharoa Domain Governance Committee receives the Parks and Community Manager s report Taharoa Domain Operations Update: September 2016/January 2017 dated 18 January 2017 and the information contained therein. SM:yh (confirmed) /February TDGC minutes 09 February 2017 PUB confirmed

4 4 Confirmed minutes TDGC 09 February Financial Report year ending 31 December 2016 Financial Services Manager Gent/Parore That the Taharoa Domain Governance Committee receives the Financial Services Manager s report Taharoa Domain Financial Report year ending 31 December 2016 and the information contained therein. 3.3 Northland Regional Council Kai Iwi Lakes Operations Report Parks and Community Manager Gent/Nesbit That the Taharoa Domain Governance Committee receives the Parks and Community Manager s report Northland Regional Council Kai Iwi Lakes Operations Report dated 20 January 2017 and the information contained therein. 3.4 Northland Regional Council Northland Lakes Annual Report 2016 Parks and Community Manager Nesbit/Parore That the Taharoa Domain Governance Committee receives the Parks and Community Manager s report Northland Regional Council Northland Lakes Annual Report 2016 dated 23 January 2017 and the information contained therein. 3.5 Rebranding of the former Kai Iwi Lakes Water Ski Club clubrooms Parks and Community Manager Nesbit/Parore That the Taharoa Domain Governance Committee: 1 Receives the Parks and Community Manager s report Rebranding of the former Kai Iwi Lakes Water Ski Club clubrooms dated 23 January 2017; and 2 Believes it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with the provision of s79 of the Act determines that it does not require further information prior to making a decision on this matter; and SM:yh (confirmed) /February TDGC minutes 09 February 2017 PUB confirmed

5 5 Confirmed minutes TDGC 09 February Directs that the former Kai Iwi Lakes Water Ski Club clubrooms at Lake Waikare be rebranded as an education/event centre for the Taharoa Domain; and 4 Proposes the facility be available for a range of uses such as sporting events, educational events, school/scout camps, hui/symposiums/meetings and training courses; and 5 Sets the fees for hiring this facility to be: Private /profit-making group rate Community group rate Social services/ voluntary rate $300 for 24 hours $150 for 24 hours $100 for 24 hours ; and $60 per hour $30 per hour $20 per hour $300 bond $150 bond No bond 6 Agrees to give consideration to a name for the Centre with proposals to be put forward and voted on at the next meeting. 3.6 General Business Discussion point: Addressed in agenda items. 4 Closure The meeting closed at 3.55 pm Confirmed 04 April 2017 Chair Councillor Andrew Wade SM:yh (confirmed) /February TDGC minutes 09 February 2017 PUB confirmed

6 Minutes Meeting Taharoa Domain Governance Committee Date Tuesday 04 April 2017 Time Venue Status 2.00 pm Conference Room, Northern Wairoa War Memorial Hall (Dargaville Town Hall), Hokianga Road, Dargaville Confirmed Membership Chair: Members: Councillor Andrew Wade Messrs Alan Nesbit and Ric Parore, Mayor Greg Gent Staff and Associates: Chief Executive, General Manager Community, Parks and Community Manager, Financial Accountant, Democratic Services Manager (minute-taker). Seán Mahoney Democratic Services Manager SM:yh(unconfirmed) /April TDGC minutes 04 April 2017 Confirmed

7 2 Confirmed TDGC minutes Tuesday 04 April 2017, Dargaville Contents 1 Opening Karakia Present Apologies Confirmation of Agenda Conflict of Interest Declaration Deputations and Presentations Minutes of Previous Meeting Taharoa Domain Governance Committee Minutes 09 February Operational Update on Kai Iwi Lakes Hydrogeology Taharoa Domain Operations Update: February/March Kai Iwi Lakes (Taharoa Domain) Fire Plan Adoption Communication Plan feedback Kai Iwi Lakes (Taharoa Domain) Bylaw Update Closure... 6 SM:yh(unconfirmed) /April TDGC minutes 04 April 2017 Confirmed

8 3 Confirmed TDGC minutes Tuesday 04 April 2017, Dargaville Minutes Taharoa Domain Governance Committee Tuesday 04 April Opening 1.1 Karakia Mr Nesbit opened the meeting with a Karakia. 1.2 Present Councillor Andrew Wade (Chair), Messrs Alan Nesbit and Ric Parore, Mayor Greg Gent. In Attendance Name Designation Item(s) Venessa Anich General Manager Community All Sue Hodge Parks and Community Manager All Sean Mahoney Democratic Services Manager All (minute taker) Adjournments Nil. Absences Nil. 1.3 Apologies Nil. 1.4 Confirmation of Agenda The Committee to confirm the Agenda. 1.5 Conflict of Interest Declaration Nil. 2 Deputations and Presentations 3 Minutes of Previous Meeting 3.1 Taharoa Domain Governance Committee Minutes 09 February 2017 Gent/Nesbit That the Minutes of the Taharoa Domain Governance Committee meeting on 09 February 2017, be confirmed as true and correct record. SM:yh(unconfirmed) /April TDGC minutes 04 April 2017 Confirmed

9 4 Confirmed TDGC minutes Tuesday 04 April 2017, Dargaville 4 Operational 4.1 Update on Kai Iwi Lakes Hydrogeology Northland Regional Council gave a verbal update. 4.2 Taharoa Domain Operations Update: February/March 2017 Parks and Community Manager Nesbit/Gent That the Taharoa Domain Governance Committee: 1 Receives the Parks and Community Manager s report Taharoa Domain Operations Update: February/March 2017 dated 24 March 2017 and the information contained therein; and 2 Believes it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with the provision of s79 of the Act determines that it does not require further information prior to making a decision on this matter; and 3 Approves the request from Northland Fish and Game to hold their annual trout fishing competition on Saturday 24 and Sunday 25 June 2017 subject to: a) The organisation being advised that the Kai Iwi Lakes Bylaw No.1 has expired and is no longer in effect and that Maritime Rules Part 91 Navigation Safety Rules now applies and boats cannot exceed five (5) knots within 200m of the shore; and b) A safety plan and a risk management being submitted and approved by Council officers prior to the event. Mr Parore wished his vote against to be recorded. 4.3 Kai Iwi Lakes (Taharoa Domain) Fire Plan Adoption Parks and Community Manager Parore/Nesbit That the Taharoa Domain Governance Committee: 1 Receives the Parks and Community Manager s report Kai Iwi Lakes (Taharoa Domain) Fire Plan Adoption dated 17 March 2017; and SM:yh(unconfirmed) /April TDGC minutes 04 April 2017 Confirmed

10 5 Confirmed TDGC minutes Tuesday 04 April 2017, Dargaville 2 Believes it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with the provision of s79 of the Act determines that it does not require further information prior to making a decision on this matter; and 3 Adopts the Kai Iwi Lakes (Taharoa Domain) Fire Plan as set out in Attachment 1 to the above-mentioned report. 4.4 Communication Plan feedback Parks and Community Manager Parore/Nesbit That the Taharoa Domain Governance Committee: 1 Receives the Parks and Community Manager s report Communication Plan feedback dated 19 January 2017 and the information contained therein; and 2 Believes it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with the provision of s79 of the Act determines that it does not require further information prior to making a decision on this matter; and 3 Confirms the Communication framework as set out in the above-mentioned report, so that a detailed 10 year Communication Plan can be developed for approval by the Taharoa Domain Governance Committee. 4.5 Kai Iwi Lakes (Taharoa Domain) Bylaw Update Policy Manager Gent/Nesbit That Taharoa Domain Governance Committee receives the Policy Manager s report Kai Iwi Lakes (Taharoa Domain) Bylaw Update dated 27 March 2017 and the information contained therein. SM:yh(unconfirmed) /April TDGC minutes 04 April 2017 Confirmed

11 6 Confirmed TDGC minutes Tuesday 04 April 2017, Dargaville 5 Closure The meeting concluded at 3.35 pm. Confirmed Chair.... SM:yh(unconfirmed) /April TDGC minutes 04 April 2017 Confirmed

12 Meeting: Harding Park and Pou Tu Te Rangi Joint Management Committee Date: Thursday 16 March 2017 Time: Venue: Status: The meeting commenced at 2.00 pm The meeting concluded at 3.35 pm Conference Room, Northern Wairoa War Memorial Hall (Dargaville Town Hall), 42 Hokianga Road, Dargaville Confirmed Minutes Membership Chair: Members: To be confirmed Messrs Hal Harding, Willie Wright, Matiu Wati and Robbie Sarich Councillors Victoria Del La Varis-Woodcock and Karen Joyce-Paki Staff and Associates: General Manager Community, Parks and Community Manager, Democratic Services Manager (minutetaker). SM:lh(draft) Sean Mahoney Democratic Services Manager HPC PTOTR CCMinutes 16 March 2017 confirmed

13 2 Confirmed Minutes HP/PTOTR CC 16 March 2017, Dargaville Contents 1 Opening Karakia Confirmation of Acting Chair Present Apologies Confirmation of Agenda Conflict of interest Declaration Deputations and presentations Operational HP/PTTR Operations Update: September 2016/February HP/PTTR Traffic Direction Peer Review January Harding Park/Pou Tu Te Rangi Financial Summary Report for 7 month period ended 31 January Closure... 5 SM:lh(draft) HPC PTOTR CCMinutes 16 March 2017 confirmed

14 3 Confirmed Minutes HP/PTOTR CC 16 March 2017, Dargaville Meeting of the Harding Park and Pou Tu Te Rangi Joint Management Committee Thursday 16 March Opening 1.1 Karakia Robbie Sarich opened the meeting with a Karakia 1.2 Confirmation of Acting Chair Democratic Services Manager This item was deferred to the next meeting. 1.3 Present Messrs Hal Harding, Matiu Wati and Robbie Sarich Councillors Victoria Del La Varis-Woodcock and Karen Joyce-Paki In Attendance Name Designation Item(s) Sue Hodge Parks and Community Manager Sean Mahoney Democratic Services Manager All (minute taker) Adjournments Nil Absences Nil. 1.4 Apologies Harding/Sarich That the apology of Willie Wright be received. 1.5 Confirmation of Agenda The Committee to confirm the Agenda. SM:lh(draft) HPC PTOTR CCMinutes 16 March 2017 confirmed

15 4 Confirmed Minutes HP/PTOTR CC 16 March 2017, Dargaville 1.6 Conflict of interest Declaration Nil 1.7 Deputations and presentations Kaipara Vintage Machinery Club presented 2 Operational 2.1 HP/PTTR Operations Update: September 2016/February 2017 Parks and Community Manager Harding/Del La Varis-Woodcock That the Harding Park Committee and Pou Tu Te Rangi Joint Management Committee receives the Parks and Community Manager s report HP/PTTR Operations Update: September 2016 / February 2017 dated 01 March 2017 and the information contained therein. 2.2 HP/PTTR Traffic Direction Peer Review January 2017 Parks and Community Manager Harding/Sarich That the matter lie on the table until new members look at all options and consider public consultation. 2.3 Harding Park/Pou Tu Te Rangi Financial Summary Report for 7 month period ended 31 January 2017 Financial Services Manager Sarich/Harding That the Harding Park/Pou Tu Te Rangi Joint Management Committee receives the Financial Services Manager s report Financial Summary Report for the 7 month period ended 31 January SM:lh(draft) HPC PTOTR CCMinutes 16 March 2017 confirmed

16 5 Confirmed Minutes HP/PTOTR CC 16 March 2017, Dargaville 3 Closure The meeting closed at pm. Confirmed. Chair. SM:lh(draft) HPC PTOTR CCMinutes 16 March 2017 confirmed

17 Meeting: Audit, Risk and Finance Committee Date: Thursday 09 March 2017 Time: The meeting commenced at 2.00pm The meeting concluded at 4.13.pm Venue: Status: Meeting Room, Kaipara District Council Office, Unit 6, The Hub, 6 Molesworth Drive, Mangawhai Confirmed Minutes Membership Chair: Members: Richard Booth Councillor Del La Varis-Woodcock Councillor Geange Councillor Joyce-Paki Councillor Larsen Councillor Wade Mayor Gent (Ex-Officio) Staff and Associates: Chief Executive, General Manager Finance, Democratic Services Manager (minute-taker). Seán Mahoney Governance Services Manager SM:yh(unconfirmed)] ARF Minutes 09 March 2017 PUB confirmed

18 2 Confirmed AR&F Committee PEX Minutes 09 March 2017, Mangawhai Contents 1 Opening Present Apologies Confirmation of Agenda Conflict of Interest Declaration Operational Annual Plan 2017/2018 material - source documents Legal compliance - Awareness of Obligations October Audit Action Plan Update Treasury Management Bills in Parliament: Legislation Progress Health and Safety Update January Contracts Awarded under Chief Executive Delegation Public Excluded Audit, Risk and Finance Committee minute Items 09 March Open Minutes Audit, Risk and Finance Committee 09 March Risk Register (agenda item 3.1) Contract Monitoring and Reporting Infrastructure (agenda item 3.2) Contract Monitoring and Reporting Regulatory (agenda item 3.3) Closure... 9 SM:yh(unconfirmed) ARF Minutes 09 March 2017 PUB confirmed

19 3 Confirmed AR&F Committee PEX Minutes 09 March 2017, Mangawhai Minutes Audit and Risk Committee Thursday 09 March Opening Councillor Del La Varis-Woodcock opened the meeting with a Karakia. Chair Richard Booth introduced the Committee members. 1.1 Present Richard Booth (Chair), Councillors Del La Varis-Woodcock, Geange, Larsen and Mayor Gent (Ex-Officio). In Attendance Name Designation Item(s) Graham Sibery Chief Executive All Glennis Christie General Manager Finance All Curt Martin General Manager Infrastructure All Duncan McAulay General Manager Strategy and Performance All Fran Mikulicic General Manger Planning and Regulatory All Peter Marshall General Manager Corporate Services All Sean Mahoney Democratic Services Manager All (Minute-taker) Ric Groufsky Financial Accountant Items 1-2 Venessa Anich General Manager Community Items 1-2 Cr Peter Wethey Deputy Mayor All Peter Gulliver Deloitte All Stewart Henderson Price Waterhouse Coopers Items 1-2 Adjournments Nil. Absences Nil. 1.2 Apologies Apologies were received from Councillors Joyce-Paki and Wade. Gent/Geange That the apologies of Councillors Joyce-Paki and Wade be received. 1.3 Confirmation of Agenda The Committee confirmed the Agenda. SM:yh(unconfirmed) ARF Minutes 09 March 2017 PUB confirmed

20 4 Confirmed AR&F Committee PEX Minutes 09 March 2017, Mangawhai 1.4 Conflict of Interest Declaration Name Councillor Del La Varis-Woodcock Conflict Waste Minimisation educator potential conflict of interest with service delivery issues. 2 Operational 2.1 Annual Plan 2017/2018 material - source documents General Manager Finance Geange/Gent That the Audit, Risk and Finance Committee: 1 Receives the General Manager Finance s report Annual Plan 2017/2018 material - source documents dated 28 February 2017; and 2 Believes it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with the provision of s79 of the Act determines that it does not require further information prior to making a decision on this matter; 3 Recommends to Council that the Uniform Annual General Charge be amended from $748 to $728 to manage the impact of rates movements across different ratepayer categories while remaining within current policy settings, and 4 Recommends to Council, at its meeting on 14 March 2017, that it considers and if it sees fit adopts draft source documents (as amended for the $728 uniform annual general charge) for the Annual Plan 2017/2018 Consultation Document, as required by the Local Government Act 2002, as attached to the above-mentioned report i.e: proposed statements of financial and capital performance; proposed funding impact statements; prospective financial statements; proposed capital expenditure programme - summary; proposed capital expenditure programme - detail; proposed rates summary (uniform annual general charge $748); proposed rating sample properties; illustrative rates summary (comparison of a uniform annual general charges of $728 and $708 compared with $748); proposed funding impact statement (rating tools); and proposed funding impact statement (rating tools) - maps 1. 1 Attached as a hyperlink SM:yh(unconfirmed) ARF Minutes 09 March 2017 PUB confirmed

21 5 Confirmed AR&F Committee PEX Minutes 09 March 2017, Mangawhai 2.2 Legal compliance - Awareness of Obligations October 2016 General Manager Finance Del La Varis-Woodcock/Geange That the Audit, Risk and Finance Committee receives the General Manager Finance s report Legal compliance - Awareness of Obligations October 2016 dated 28 February 2017 and the information contained therein. 2.3 Audit Action Plan Update General Manager Finance A replacement page for Attachment 2 was tabled. Larsen/Geange That the Audit, Risk and Finance Committee: 1 Receives the General Manager Finance s report Audit Action Plan Update dated 24 February 2017 and the tabled replacement page for Attachment 2 of the report; and 2 Receives the Deloitte Constructive Report to Management for the year ended 30 June 2016 dated 09 December 2016 and the Deloitte Planning Report for the year ended 30 June 2017 dated 24 February Treasury Management General Manager Finance Larsen/Del La Varis-Woodcock That the Audit, Risk and Finance Committee receives the General Manager Finance s report Treasury Management dated 24 February [Secretarial note: The Committee asked for an independent review of the Treasury Management Policy, and also that future reporting includes the total cost of funds and performance against benchmarking] SM:yh(unconfirmed) ARF Minutes 09 March 2017 PUB confirmed

22 2.5 Bills in Parliament: Legislation Progress 6 Confirmed AR&F Committee PEX Minutes 09 March 2017, Mangawhai General Manager Community and Brookfields Lawyers Geange/Del La Varis-Woodcock That the Audit, Risk and Finance Committee receives the combined General Manager Community s and Brookfields Lawyers report Bills in Parliament: Legislation Progress dated 28 February 2017, and the information contained therein. 2.6 Health and Safety Update January 2017 General Manager Corporate Services Del La Varis-Woodcock/Geange That the Audit, Risk and Finance Committee: 1 Receives the General Manager Corporate Service s report Health and Safety Update January 2017 dated 27 February 2017; and 2 Believes it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with s79 of the Act determines that it does not require further information prior to making a decision on this matter; and 3 Notes the update on health and safety performance; and 4 Notes the update on the development of Council health and safety systems. 2.7 Contracts Awarded under Chief Executive Delegation General Manager Finance Gent/Larsen That the Audit, Risk and Finance Committee: 1 Receives the General Manager Finance s report Contracts Awarded under Chief Executive Delegation dated 28 February 2017; and 2 Believes it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with the provision of s79 of the Act determines that it does not require further information prior to making a decision on this matter; and 3 Receives for information on Council contracts that have been awarded and signed under the Chief Executive delegation since October SM:yh(unconfirmed) ARF Minutes 09 March 2017 PUB confirmed

23 7 Confirmed AR&F Committee PEX Minutes 09 March 2017, Mangawhai 3 Public Excluded Audit, Risk and Finance Committee minute Items 09 March 2017 The meeting went into Public Excluded session at 3.35pm. Gent/Geange That the public be excluded from the following part of the proceedings of this meeting, namely Risk Register Contract Monitoring and Reporting Infrastructure Contract Monitoring and Reporting Regulatory The general subject matter of each matter to be considered while the public is excluded, the reasons for passing this resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act, 1987 for the passing of this resolution are as follows: General subject of each matter to be considered: Reason for passing this resolution Ground(s) under Section 48(1) for the passing this resolution: Risk Register Section 7(2)(g) maintain legal professional privilege Section 7(2)(i) enable any authority holding the information to carry on, without prejudice or disadvantage negotiations (including commercial and industrial negotiations). Section 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Contract Monitoring and Reporting Infrastructure Contract Monitoring and Reporting Regulatory SM:yh(unconfirmed) Section 7(2)(g) maintain legal professional privilege Section 7(2)(i) enable any authority holding the information to carry on, without prejudice or disadvantage negotiations (including commercial and industrial negotiations). Section 7(2)(g) maintain legal professional privilege Section 7(2)(i) enable any authority holding the information to carry on, without prejudice or disadvantage negotiations (including commercial and industrial negotiations). Section 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Section 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist ARF Minutes 09 March 2017 PUB confirmed

24 8 Confirmed AR&F Committee PEX Minutes 09 March 2017, Mangawhai 4 Open Minutes Audit, Risk and Finance Committee 09 March 2017 The Committee moved back into open meeting at 4.12pm. Gent/Geange That the public be re-admitted to the meeting and resolutions made whilst in Public Excluded, be confirmed in Open meeting. 4.1 Risk Register (agenda item 3.1) General Manager Strategy and Performance Geange/Del La Varis-Woodcock That the Audit, Risk and Finance Committee receives the General Manager Strategy and Performance s Report Risk Register and its Attachments 1-3, dated 09 March 2017 and the information contained therein. 4.2 Contract Monitoring and Reporting Infrastructure (agenda item 3.2) General Manager Infrastructure Booth/Gent That the Audit, Risk and Finance Committee: 1 Receives the General Manager Infrastructure s report Contract Monitoring and Reporting Infrastructure dated 28 February 2017; and 2 Notes the comments and information provided in respect of the term contracts being reported on: CON705 Parks, Reserves and Public Toilets; CON682 Roading Network Maintenance; CON789 3-Waters Operations and Maintenance; CON706 Solid Waste; and MCWWS Operating Deed. SM:yh(unconfirmed) ARF Minutes 09 March 2017 PUB confirmed

25 9 Confirmed AR&F Committee PEX Minutes 09 March 2017, Mangawhai 4.3 Contract Monitoring and Reporting Regulatory (agenda item 3.3) General Manager Planning and Regulatory Gent/Geange That the Audit, Risk and Finance Committee: 1 Receives the General Manager Planning and Regulatory s report Regulatory Contract Monitoring and Reporting dated 27 February 2017; and 2 Notes the comments and information provided in respect of the term contract being reported on: CON824 Animal Management and Compliance Services (Attachment 1 of the above-mentioned report). 5 Closure The meeting closed at 4.13pm Confirmed Chair.... SM:yh(unconfirmed) ARF Minutes 09 March 2017 PUB confirmed

26 Mangawhai Community Park Governance Committee Date: Monday 20 February 2017 meeting held Time: Meeting commenced at am Meeting concluded at am Venue: Status: Kaipara District Council Offices, The Hub, 6 Molesworth Drive, Mangawhai. Confirmed Minutes Membership Chair: Members: Councillor Anna Curnow Messrs Maurice Langdon and Jim Wintle, Councillor Peter Wethey Seán Mahoney Democratic Services Manager smahoney@kaipara.govt.nz SM:lh(confirmed) MCPGCminutes 20 February 2017 confirmed

27 2 Confirmed minutes MCPGC 20 February 2017, Mangawhai Contents 1 Opening Present Apologies Confirmation of Agenda Conflict of Interest Declaration Minutes Mangawhai Community Park Governance Committee Minutes: 20 September Operational Mangawhai Community Park Master Plan Operations Update: October 2016 to January Financial Summary Report for the 6 months ended 31 December Closure... 5 SM:lh(confirmed) MCPGCminutes 20 February 2017 confirmed

28 3 Confirmed minutes MCPGC 20 February 2017, Mangawhai Meeting of the Mangawhai Community Park Governance Committee Monday 20 February 2017, Mangawhai 1 Opening 1.1 Present Councillor Anna Curnow (Chair) Messrs Maurice Langdon and Jim Wintle and Councillor Peter Wethey In Attendance Name Designation Item(s) Sue Hodge Parks and Community Manager All Sean Mahoney Democratic Services Manager All (Minute-taker) Adjournments Nil. Absences Nil. 1.2 Apologies Nil. 1.3 Confirmation of Agenda The Committee confirmed the Agenda. 1.4 Conflict of Interest Declaration Name Jim Wintle Conflict Trustee of the Pioneer Village Trust SM:lh(confirmed) MCPGCminutes 20 February 2017 confirmed

29 4 Confirmed minutes MCPGC 20 February 2017, Mangawhai 2 Minutes 2.1 Mangawhai Community Park Governance Committee Minutes: 20 September 2016 Governance Services Manager Information Only. 3 Operational 3.1 Mangawhai Community Park Master Plan Operations Update: October 2016 to January 2017 Parks and Community Manager /OR Langdon/Wethey That the Mangawhai Community Park Governance Committee receives the Parks and Community Manager s report Mangawhai Community Park Master Plan, Operations Update: October 2016 to January 2017 dated 14 February 2017 and the information contained therein. That the Mangawhai Community Park Governance Committee receives an early copy of the fire service plan for feedback. 3.2 Financial Summary Report for the 6 months ended 31 December 2016 Curnow/Wethey That the Mangawhai Community Park Governance Committee receives the Financial Summary Report for the 6 months ended 31 December SM:lh(confirmed) MCPGCminutes 20 February 2017 confirmed

30 5 Confirmed minutes MCPGC 20 February 2017, Mangawhai 4 Closure The Meeting closed at am Confirmed Tuesday 09 May 2017 Chair Councillor Curnow Kaipara District Council Dargaville SM:lh(confirmed) MCPGCminutes 20 February 2017 confirmed