MINUTES Board of Directors Meeting August 11, :00 a.m. Director s Board Room

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1 Page 1 Vice President called the meeting to order at 9:00 a.m. in the LCMC Board Room. Present were,, Vern Newton, Cheryl Ulrich, Anita Floyd, Betty Widing, Richard Krase and Aaron Nix. Dave Curley and Richard Schulgen were excused. There was a board quorum present. There were 10 community members signed in. Welcome to Dick Krase, new District I Board Member, Keith introduced Dick Krase, who will be filling the term vacated by Don Larsen, and who was very active on the budget committee last year. Approval of Minutes, Dick Krase made a motion to approve the July 14, 2018 Board Meeting Minutes. Cheryl Ulrich seconded the motion. The motion carried unanimously with 7 yes votes. Vern Newton made a motion to approve the July 26, 2018 Board Meeting Minutes. Betty Widing seconded the motion. The motion carried unanimously with 7 yes votes. Board/ Committee Reports General Manager s Report Aaron announced that Steve Nelson, our Golf Course Manager, would be retiring at the end of October. Aaron will be evaluating what we need moving forward at the golf course. Aaron expressed thanks for Steve s service and a party is going to be planned for him. As an update on the Groupon program, there has been some good success. From July 10 th through August 8 th, there were 46 vouchers purchased. 14 had already been redeemed, representing 239 rounds of golf. Steve and his crew have been active doing cleanup and maintenance. Aaron commented that in his experience in government, a lot of the negative was brought forward, and working for the private sector, he wanted to be bringing the positive forward. Recently LCMC Public Works staff worked collaboratively with the Hood Canal School District and Kiwanis to install some bus shelters. Aaron showed a photo of one of the bus sheds. Staff Report: Draft Capital Plan Aaron explained this was the culmination of the LCMC managers and staff working collectively to develop the Capital Improvement Plan. Aaron briefly explained the layout of the report, which included project descriptions and how to pay for them. The current plan goes only through Karen Laverdiere, LCMC Finance Administrator, was present for the presentation. Aaron gave a summary of some of the listed projects. Some projects discussed were Mackinaw Road, GIS mapping for the water system, storm drainage, paving and road maintenance, and water pipe replacement. Karen reported that the estimated cost of the proposed 2019 capital projects was $818,000. Possible funding sources were discussed, including savings in Edward Jones. The water loan, and replacement of meters was discussed. Vern pointed out that some of the projects Page 1 of 5

2 Page 2 were going to be included in the 2019 budget. This Capital Improvement Plan will be posted on the LCMC website. Keith asked if there were any requirements on maintaining balances in savings. Karen responded that the only regulation she was aware of was to do with the accounts in Columbia Bank, which, if they exceeded $250,000 would not be covered by FDIC. Vern commented that we also need to consider the requirements of the Reserve Study. Use and timeline for spending capital funds was discussed. Dick Krase was concerned if the 2019 capital plan was actionable. Karen indicated that substantial progress was being made on the 2018 projects. Aaron commented that his goal as the GM was to make sure the projects get completed. Permitting cost and timelines, and working with TPU were discussed. Dick made a motion that board members review the Capital Improvement Plan and provide comment to Aaron no later than the next board meeting. Vern Newton seconded the motion. Keith reminded board members to provide comment to Aaron, and not to discuss with each other via . Keith thanked Aaron and Karen and stated that this was the right direction to be going. The motion carried unanimously with 7 yes votes. Staff Report: Burtis RFA RE: Dow Mountain Gate Aaron reported that the property owner who turned in the RFA owns two of the properties behind this gate. The gate is an issue for them for various reasons. They are asking to move the gate up about 100 feet. They also pointed out some stormwater issues. Aaron felt this was an opportunity to have a productive partnership to get done what is needed. Debra felt that LCMC should not spend money on this with the exception of looking at the runoff as it would benefit only a few members. The storm drainage was discussed. made a motion that the gate may be moved at Burtis expense and LCMC will look at the storm water run-off. Burtis will be responsible for any permits and creating turnaround and will work with affected property owners for permission. Dick Krase seconded the motion. The motion carried unanimously with 7 yes votes. Staff Report: Employee and Volunteer Picnic Aaron reported that he had asked Julie to look at ways to show staff appreciation. The proposal was to have an employee picnic, and to ask for permission from the board to use Park 9. Karen commented that the two lunch get togethers that Aaron had held for employees were very well received and successful. It was decided that this would include LCMC volunteers. Dick Krase made a motion to approve $500 for an employee and volunteer picnic and use of gazebo at Kokanee park. There will be no alcohol. Anita Floyd seconded the motion. The motion carried unanimously with 7 yes votes. Park Shower Room Access Keith reported that at the last meeting the board voted to move forward with time locks on the park shower rooms and keep them open during the day year-round. He was concerned that there had been some no votes at the time, and discussed this further with those that had voted no. The concern was that during the time that the shower rooms were open, it creates the same issue with Page 2 of 5

3 Page 3 squatters and unauthorized individuals to continue to use the restrooms. The expense would have been about $3,600. Concerns expressed were vandalism of the key card system and whether the shower rooms should be locked year-round with only key card access. Aaron explained that the intent was to provide access to showers for members who have no shower facilities available. Porta potties are available in the parks. Anita suggested doing this as a test in Division 1, then if it works, do one park a year. Public comments included concern about costs, possibility of Sunrise allowing LCMC member use of their facilities, who is eligible for the key card, and repairs needed to shower room doors. Anita Floyd made a motion to move forward with installation of time locks with the pin pad and key cards in Division 1 park to test the system. Cheryl Ulrich seconded the motion. The motion carried unanimously with 7 yes votes. Keith indicated there needs to be a cost associated with the key cards. Codes for the pin pad would be for staff and emergency services. Dick Krase made a motion to rescind the motion made on July 26, 2018 to install timed locks on all restrooms. Cheryl Ulrich seconded the motion. The motion carried unanimously with 7 yes votes. Secretary s Report No Report Architecture Committee Report Debra presented the report of activities of the Architecture Committee since the last report. Two of the violations fell under the Three-Strikes resolution. Debra announced that the committee Chairman, Russ Sage, would be retiring from the committee on October 1 st. Debra stated that she was shocked at how much time Russ had donated to the committee over the years, and how he kept the committee going through multiple boards and philosophies. Debra explained the process for closing violation and dealing with the Three-Strikes resolution. There was a comment from the audience about a person who purchased a lot with a dilapidated mobile home on it, and who had fixed the lot up. He recommended finding out who did the refurbishing of the lot. Keith asked him to give the information to the office. Dick Krase made a motion to approve the Architecture Committee report. Vern Newton seconded the motion. The motion carried unanimously with 7 yes votes. Safety Report Anita reported that there had been two issues at the golf course. One was an employee issue related to T-box 1, the other was a customer who missed a step. Anita suggested that the safety report be moved to the General Manager. Aaron asked to put a hold on this and he will look at the policy, which may need revisions. Vern Newton made a motion to approve the Safety report. seconded the motion. Cheryl indicated that she would like to discuss a potential safety issue at the golf course with Aaron. The motion carried unanimously with 7 yes votes. Page 3 of 5

4 Page 4 General Business RFA #375 Billmeyer Park 3 Cove/ Boat Ramp No Wake Signage and Lake Levels Mr. Billmeyer requested a No Wake sign in Division 3 park. made a motion that Aaron will respond to Mr. Billmeyer that LCMC will research the request for a no wake sign in Division 3 park. Anita Floyd seconded the motion. The motion carried unanimously with 7 yes votes. Aaron explained that there was currently an issue going on with the regulations on Lake Kokanee. There is a rule that says, no motorized engines allowed on the lake. But there is a sign at the boat launch that says, only 7.5 horse motors allowed. On August 28, 2018 there is a hearing with the County Commissioners to discuss this. RFA#384 Sotka Golf Carts open containers Mr. Sotka submitted an RFA regarding the danger of open containers in golf carts and children driving them. Aaron reported that the contract with the sheriff expired at the end of He has been in contact with the Chief to try to discuss this. Vern Newton commented that he has seen young kids driving golf carts. There is a resolution on this. Dick suggested a newsletter article. made a motion to instruct Aaron to respond to Mr. Sotka that Security will be instructed to monitor the use and abuse of golf cart driving/ drivers. Dick Krase seconded the motion. The motion carried unanimously with 7 yes votes. RFA#372 Knudsen Trespassers from 2-53 rental Public Comments The RFA cited ongoing trespassers from the vacation rental at Division 2, Lot 53, and suggested stronger regulations on rentals. made a motion to assign the RFA to the Architecture Committee to determine if is a strike, and the appropriate notices be sent. Dick Krase seconded the motion. The motion carried unanimously with 7 yes votes. Public Comments Vickie World: Comment about shoreline documents. Diann Muller: Thanked Aaron for getting the hole fixed in the women s bathroom and for getting it painted, and for putting the bark in the front. Tom Triable: Brush clearing in parks for shade, guests drinking and smoking pot in park 1, designated smoking area. Keith suggested a follow up conversation be held with Security. Keith asked Tom to put in an RFA for the Parks Committee. Lori McIntosh: Employee appreciation events, golf course staffing, funding projects that impact a small number of members, glass windows in bus shed, boater registrations, can cart sheds be rented for uses other than golf carts? Look at an air B&B policy, no smoking policy for employees and park use. Page 4 of 5

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6 Page 1 AGENDA August 11, 2018, 9:00 a.m. Call Meeting to Order Pledge of Allegiance Roll Call Welcome to Dick Krase, new District I Board Director Approval of Minutes July 14, 2018 Board Meeting Minutes July 26, 2018 Board Meeting Minutes Board/ Committee Reports General Manager s Report Staff Report: Draft Capital Plan Staff Report: Burtis RFA RE: Dow Mountain Gate Staff Report: Employee Picnic Park Restroom Access Secretary s Report Architecture Committee Report Safety Report Aaron Nix Anita Floyd General Business RFA #375 Billmeyer Park 3 Cove/ Boat Ramp No Wake Signage and Lake Levels RFA#384 Sotka Golf Carts open containers RFA#372 Knudsen Trespassers from 2-53 rental Public Comments Please limit to 3 minutes Adjourn Future Meetings Regular Board Meeting August 23, :00 a.m. LCMC Board Room Regular Board Meeting September 8, :00 a.m. LCMC Board Room lcmc@lakecushmanmc.com Page 1 of 1