Community Engagement Session #2 Flesherton Kinplex May 9, 2016

Transcription

1 Multi-Municipal Residential Curbside Waste and Recycling Community Engagement Session #2 Flesherton Kinplex May 9, 2016

2 Agenda Overview of the Goals for the Evening Evolution of Residential Curbside Waste and Recycling Overview of the Options Council is Currently Reviewing Community Feedback Did We Achieve Our Goals Next Steps Adjournment

3 Goals for This Evening Provide Background Information to You Historical Context circa 2009 Overview of the Options for Council Consideration Get Your Input Ensure that You are Aware of Next Steps in the Process

4 Evolution of Residential Curbside Waste and Recycling

5 Long Term Waste Management Plan In 2010, (after public consultation) MGH presented with the LTWMP Purpose of the Plan was to ensure adequate waste management capacity for the period

6 LTWMP Goals Review current collection practices and evaluate if improvements could be made to reduce collection and disposal volumes Improve the recycling diversion rate and move towards achieving the Provincial targets

7 LTWMP Goals Review disposal alternatives and make operational changes as necessary Inform Council of the need to be aware of the constantly evolving waste management and diversion environments in order to make changes to the Plan

8 LTWMP Implementation Timeline was based on following: Immediate Implementation One Year Implementation Three Year Implementation Five Year Implementation Ten Year Implementation Fifteen Year Implementation

9 LTWMP Implementation 5 Year Mark The LTWMP has been the foundation of waste management in MGH Implementation has been based on a number of factors but primarily is tied to operational and financial capacity

10 LTWMP Implementation 5 Year Mark Passing of a Waste Collection and Mandatory Recycling By-Law Increase to Landfill tipping fees Regulate and control only Municipal and Residents/Business disposing at our landfill Establish a electronic waste drop off

11 LTWMP Implementation 5 Year Mark Limit the number of bags collected at the curbside Through the Request for Proposal for Curb side collection establish a waste and recycling audit. Installation of weigh scales

12 LTWMP Implementation 5 Year Mark Options proposed to consider to meet goals of LTWMP: Reduced frequency for Curbside Garbage Collection Increase frequency for Recycling Collection Change to clear bags for garbage collection Keep our Municipality Clean campaign Organics Diversion Compost Facility at our Landfill

13 MGH Strategic Plan How it all fits 3.2 Harmonizing community services across the municipality Community engagement 3.4 Environmental stewardship 4.1 Ensure that municipal assets are equitably available to all residents of Grey Highlands Asset management plan deciding which assets to keep and maintain, add, and divest from Align the budget with strategic priorities

14 MGH Strategic Plan How it all fits 4.2 Ensure the long term stability of municipal infrastructure and associated services Explore a variety of means to service delivery. Identify new methods (e.g. public-private partnerships) for future action Assess opportunities to partner with neighboring municipalities 4.3 Maintain a realistic approach in terms of balancing municipal revenues with expenditures 5.4 Building a common municipal vision Commitment to a shared blueprint of long range sustainable change Consult with the community to validate the implementation of the strategic plan

15 Waste Diversion Ontario Data Call and Funding A key element of a waste management system Proactive initiatives have been implemented to divert material from the landfill which has traditionally placed Grey Highlands in the top 10 of similar municipalities for diversion in Ontario The Municipality is required to complete the Waste Diversion Ontario Data Call to receive funding support for our curbside blue box program

16 Waste Diversion Success Factors Council implementing a Waste Collection and Mandatory Recycling By-Law Promotion and Education Public awareness single stream curbside collection free e-waste and tire collection at the waste disposal sites bag limits new waste disposal site fees increased participation in diversion programs

17 Blue Box Funding $125,000 $118,200 $100,000 $85,400 $92,000 $85,700 $90,100 $75,000 $79,000 $50,000 $45,500 $25,000 $

18 Community Improvement Fund October 2013: funding approved for Joint Collections RFP Development and Promotion

19 Alignment of Collection Contracts During 2012 and 2013 both Grey Highlands and Chatsworth worked towards aligning collections to expire simultaneously. Currently these curbside recycling and waste collection contracts expire June 30, 2016.

20 Path to the Multi-Municipal RFP April, 2015 Grey Highlands and Chatsworth met to discuss the joint operation of the Markdale Holland Waste Disposal site and potentially develop a multi-municipal RFP. Subsequently Grey Highlands and Chatsworth invited the Municipalities of West Grey and Southgate to review the opportunity of a Multi-Municipal Collection and Processing of Recycling & Waste RFP.

21 Path to the Multi-Municipal RFP June, 2015 Representatives from Grey Highlands, West Grey, Chatsworth, and Southgate met to discuss the possibility of a joint RFP. A presentation provided an overview of the current waste and recycling management programs at each municipality. West Grey, Grey Highlands and Chatsworth decided to move forward with discussions.

22 Path to the Multi-Municipal RFP July, 2015 Grey Highlands, West Grey and Chatsworth staff met to discuss efficiency opportunities by consolidating collections contracts, Waste Disposal Site (WDS) services, and final disposal options. Informal survey completed by all three stakeholders for current programs and service levels.

23 Path to the Multi-Municipal RFP September, 2015 Council authorized five key resolutions at a Special Council meeting on September 28, 2015

24 Path to the Multi-Municipal RFP September, 2015 Resolution Mokriy - Desai Resolve, That Council direct staff and Council Liaison for Environmental to move forward with an RFP and encourage the Municipalities of Chatsworth and West Grey to participate. CARRIED

25 Path to the Multi-Municipal RFP September, 2015 Resolution Silverton Harris Resolve, That Council direct staff and Council Liaison for Environmental to move forward with the optimization funding for waste disposal depots. CARRIED.

26 Path to the Multi-Municipal RFP Resolution Halliday - Harris September, 2015 Resolve, that Council supports the proposed hours of operation and restructuring staffing model being: Markdale Tuesday, Thursday, Friday 11-4 and Saturday 9-4 Artemesia - Sunday 9 4 Osprey - Monday 9 4 Based on a team of three full time staff CARRIED. This model cannot be implemented until a decision is made on curbside waste and recycling

27 Path to the Multi-Municipal RFP September, 2015 Resolution Desai - Harris Resolve, That Committee of the Whole does now rise and report to Council respecting business items considered by the Committee at the meeting of September 28, 2015 CARRIED.

28 Path to the Multi-Municipal RFP Resolution Little - Silverton September, 2015 Resolve, That Council confirms all items from the Committee of the Whole session of September 28, 2015 and further that Council support and adopt all recommendations as set out therein. CARRIED.

29 Path to the Multi-Municipal RFP September, 2015 The three municipalities met to provide an update on their status for joint waste management planning. CIF participated via teleconference to explain CIF funding.

30 Path to the Multi-Municipal RFP November, 2015 Resolutions supporting Joint Collections RFP Chatsworth September 23 West Grey October 5

31 Path to the Multi-Municipal RFP November, 2015 MGH meeting to review scope and finalize decisions on the Joint Collections RFP Grey Highlands is contract administrator Staff worked closely with CIF and partner municipalities to shape the RFP to meet our collective needs Contract(s) may be awarded jointly or individually

32 Path to the Multi-Municipal RFP November, 2015 Contractors bid on: Curbside recycling and waste collection including recycling collected in bins at WDS Waste bin movements between WDS (transfer station waste) Processing, marketing and sales of recyclable materials Alternative services (change in collection frequency, green waste collection etc)

33 Path to the Multi-Municipal RFP November, 2015 Request for bids on Status quo services Municipally suggested program alternatives Contractor suggested program alternatives

34 Path to the Multi-Municipal RFP November, 2015 Alternatives under Consideration 1. Bi-weekly collection (Recycling & Waste) 2. Single pass (one side of the road set out only) collection on municipal rural roads 3. Clear Bag requirement for waste (potential for savings through increased safety) 4. All residential curbside waste delivered to Markdale WDS 5. All residential waste delivered to contractor supplied licensed landfill

35 Path to the Multi-Municipal RFP November, 2015 Alternatives under Consideration 6. Weekly collection & disposal of green bins. Including supply, assembly & distribution of green 80L waste bins (urban settlement areas) 7. Contractor provides customer service 8. Municipal Household Special Waste (formerly known as HHW) 9. Household curbside battery collection/recycling (twice annually)

36 Path to the Multi-Municipal RFP December, February 2016 Prior to issuing the RFP all respective Councils were circulated for comment. RFP Issued: December 16, 2015 RFP Closed: February 12, 2016 Evaluations Begin: March 2016

37 Path to the Multi-Municipal RFP March 2016 CIF Facilitated Evaluation Committee Meetings and summarized scoring results. March 15, 2016: Committee made up of both staff and elected officials from all three municipalities met. Evaluations of the gathered proposals were completed.

38 Path to the Multi-Municipal RFP March 29, 2016 March April 2016 Committee met to finalize consensus scoring information from CIF. April 19, 2016 Joint Committee of the Whole meeting date was selected. CIF Presentation of RFP Preferred Option

39 Path to the Multi-Municipal RFP May 2016 May 9, 2016 Committee of the Whole Community Engagement Session #2

40 Overview of Options for Council Consideration

41 Overview of Options for Council Consideration Does Council accept the recommendations and preferred options presented by the Consultant at the Joint COW of April 19, 2016 (negotiating an implementation schedule) Does Council authorize Staff to negotiate with the recommended Proponent on Status quo options Does Council exit from the Joint RFP process

42 Overview of Options for Council Consideration A complete listing of the options evaluated in was presented by the Consultant in his report of April 19, 2016

43 Community Feedback

44 Community Feedback To date, we have received concerns: regarding the proposed change of curbside pickup frequency Regarding the proposed change from a local service provider

45 Community Feedback We need to hear your feedback! Feel free to send feedback to All of your feedback is being compiled for Council s consideration

46 Next Steps Information from tonight will be forwarded to Council on May 10, 2016 Special Council Meeting to give direction to Staff on May 11, :00 am

47 Did we Achieve our Goals for this Evening? Provide Background Information to You Historical Context circa 2009 Overview of the Options for Council Consideration Get Your Input Ensure that You are Aware of Next Steps in the Process

48 Thank You! Your feedback is important!