BuildingSPP - Capacity Building in Sustainable Public Procurement LIFE09 ENV/PT/000050

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1 BuildingSPP - Capacity Building in Sustainable Public Procurement LIFE09 ENV/PT/ Project description Environmental issues Beneficiaries Administrative data Read more Contact details: Contact person: Paula TRINDADE Tel: ext Fax: paula.trindade@lneg.pt Project description: Background Each year European public authorities spend the equivalent of 16% of EU gross domestic product on the purchase of goods (e.g. office equipment, building components and transport vehicles) and services (e.g. building maintenance, transport services, cleaning and catering services and works). This public procurement can shape production and consumption trends; significant demand from public authorities for environmentally friendly products and services can create and enlarge green markets. Objectives The BuildingSPP project aimed to mainstream sustainable public procurement (SPP) in Portugal and Greece by: Assisting public authorities in implementing a procurement strategy in line with their economic, social and environmental policies; Encouraging co-operation among public procurers; and Promoting greater market engagement among public procurers and suppliers. The project focused mainly on public authorities. Private organisations would be addressed through the adaptation of some of the instruments

2 produced within the project, namely the SPP Toolbox. The project would also test approaches to develop a procurement strategy that takes into account and contributes to the targets of all relevant policies of the given public authority. The project would enhance awareness, networking, collaboration and training in sustainable procurement for procurers and suppliers. Results The BuildingSPP project established an SPP network in both Portugal and Greece to facilitate the exchange of practical experiences of capacity building in SPP among public procurers, top managers and other technicians. The network also helps disseminate SPP benefits and good practices. In Portugal the SPP Network consists of 33 members, while in Greece 128 members were obtained. Good practice was also spread through training. A total of 228 technicians were trained by the project, 81 in Portugal and 147 in Greece, while thematic workshops reached 298 participants (113 in Portugal and 185 in Greece). A catalogue of 30 good practices (22 from Portugal and eight from Greece) was produced. Furthermore, the project promoted discussion among public procurers and suppliers on the inclusion of environmental and social criteria in procurement procedures. To this end, a list of five priority products and services categories was drawn up: copying and graphic paper; cleaning products and services; office IT equipment; food and catering services and construction (Portugal only); street lighting (Greece only). Procurers and suppliers also provided a set of recommendations for the Portuguese and Greek Green Public Procurement Action Plans and SPP policies in general. These were based on consultations with stakeholders and will be sent to the responsible bodies for GDP in both countries. A main outcome of the project was the creation of the SPP Toolbox, a step-by-step guide for local authorities and public organisations in the development of sustainable procurement at strategic and operational level. This tool is available as a web application in Portuguese, Greek and English, and it is free to access via the project website or CD-ROM. The SPP Toolbox addresses all the needs of public authorities concerning the integration of sustainability criteria into tenders. It outlines the likely results of the sustainable tender, and details how to perform SPP in a systematic way, how to monitor the contract performance and how to involve the market. Another outcome was the SPP Training Package an e-book containing training material on sustainable procurement. Available in Portuguese, Greek and English, it is aimed at managers, politicians, procurer s officers and technicians from other departments. It can be accessed through the project website and is included in the SPP Toolbox CD-ROM. The project also published a book on SPP entitled Sustainable Public Procurement: Training guide for public authorities aimed at Portuguese authorities. The next step was to demonstrate impact of use of the SPP Toolbox and the benefits of adopting a SPP strategy SPP by carrying out pilot projects in local authorities, three in Portugal and two in Greece. The public authorities

3 performed not only procurement procedures with sustainability criteria, but also integrated SPP at strategic level through the SPP vision and the SPP policy. They also integrated SPP in a systematic way through the SPP action plan, carried out training and involved the market in certain purchases. The pilots furthermore assessed the results from procurement, monitoring the contract performance in some cases and recording the lessons learned. It was thus possible to follow how the authorities were progressing and acquiring competences. In total the pilot projects involved 24 departments and six top managers, resulting in the development of nine procurement tenders with sustainable criteria. Two concerned pest control services and two included public lighting, while the others followed criteria on uniforms, school meals, surveillance services, school transportation and cleaning services. The five pilot projects have good demonstration value and the beneficiary hopes that they will inspire and guide other public authorities. The project s methodology can be replicated and transferred to other regions with only minor adaptation. By promoting the adoption of SPP by public bodies and directly implementing Commission guidelines, the project moreover has directly contributed to GPP/SPP European objectives and to several legislative instruments, including the new procurement directives (D2014/24/EU on public procurement, D2014/25/EU on procurement by entities operating in the water energy, transport and postal services, D2014/23/EU on the award of concession contracts) and Commission Communications (e.g. "Europe 2020: a strategy for smart, sustainable and inclusive growth", "Sustainable consumption and production and sustainable industrial policy Action Plan", "Public procurement for a better environment", "IPP", "Integrating environmental considerations into public procurement", "Integrating social considerations into public procurement"). Further information on the project can be found in the project's layman report and After-LIFE Communication Plan (see "Read more" section). Environmental issues addressed: Themes Environmental management - Green procurement Information - Governance - Environmental training - Capacity building Keywords environmental training environmental friendly procurement public procurement Target EU Legislation

4 Environmental management & assessment Directive 2014/24 on public procurement and repealing Directive 2004/18/EC ( ) Natura 2000 sites Not applicable Beneficiaries: Coordinator Type of organisation Description Partners Laboratório Nacional de Energia e Geologia, I.P. Research institution Laboratório Nacional de Energia e Geologia carries out research and development in energy and geology within the Portuguese ministry of the economy and innovation. It previously participated in LIFE projects in the field of sustainable procurement and sustainable production and consumption (LIFE 04 ENV/PT/716 and LIFE 03 ENV/GR/000221). Municipality of Melivoia, Greece Municipality of Elefsina, Greece Municipality of Torres Vedras, Portugal Municipality of Loures, Portugal Serviço Intermunicipalizado de Gestão de Resíduos do Grande Porto (LIPOR), Portugal Agência Nacional de Compras (ANCP), Portugal Ecological Recycling Society (ERS), Greece Energy-Environment-Local Development Ltd (EPTA), Greece Administrative data: Project reference LIFE09 ENV/PT/ Duration 01-OCT-2010 to 30-SEP Total budget 1,079, EU contribution 538, Project location Lisboa e vale do Tejo(Portugal)

5 Read more: Title: "Building SPP: Capacity building in sustainable procurement" (495 KB) Editor: Laboratório Nacional de Energia e Geologia No of pages: 6 Title: "Building SPP: Capacidade em compras sustentáveis" (247 KB) Editor: Building SPP No of pages: 4 Title: "Building SPP: Capacidade em compras sustentáveis" (202 KB) Editor: Building SPP No of pages: 4 Title: "Building SPP: Βιώσιμες Δημόσιες Συμβάσεις" (269 KB) Editor: Building SPP No of pages: 4 Title: "Building SPP: Capacity building in sustainable procurement" (248 KB) Editor: Building SPP No of pages: 4 Project web site Project's website Project web site - 2 Project's Facebook page Publication: After-LIFE Title: After-LIFE Communication Plan Communication Plan Year: 2014 Editor: LNEG No of pages: 11 Publication: Guidelines-Manual Title: "7.3. Recommendations for the National Procurement Strategy: Portugal = 7.3. Recomendações para a Estratégia Nacional de Compras: Portugal" (0.99 MB) Author: Paula Trindade, Ana Paula Duarte,... [et al] Year: 2015 Editor: Building SPP No of pages: 34 Publication: Guidelines-Manual Title: "7.3 Recommendations for the National Procurement Strategy Report: Greece" (466 KB) Author: Konstantinos Georgiou, Andriana Stavrakaki,... [e Year: 2014 Editor: Building SPP No of pages: 20 Publication: Layman report Title: Layman report Year: 2014 Editor: LNEG No of pages: 23 Publication: Pedagogical tool Title: "SPP Training Package: Training guide on Sustainable Public Procurement" (2.23 MB) Author: Paula Trindade, Ana Paula Duarte,... [et al] Year: 2014 Editor: Building SPP No of pages: 157 Publication: Proceedings Title: "Building SPP: Capacity building in sustainable procurement: 8.9 Building SPP's Final Conference: Sustainable Procurement: A Challenge to the Public Administration" (2.07 MB) Author: Paula Trindade, Ivo Louro Year: 2014 Editor: Building SPP No of pages: 56

6 Publication: Proceedings Publication: Technical report Title: "Final conference minutes: "Sustainable procurement as a tool for economic, social and environmental development" Athens, Greece" (2.17 MB) Year: 2014 Editor: Building SPP No of pages: 19 Title: Project's Final technical report Editor: LNEG No of pages: 104 Project description Environmental issues Beneficiaries Administrative data Read more