2014 Vaughan Election Quiz Study Guide

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1 *This document is available in alternative formats upon request. Instructions: This is the Election Quiz Study Guide and contains everything you need to know to answer the Quiz. This is an open book quiz which you may refer to the Election Quiz which can be completed online or submitted to the City Clerk s Office with a completed application form. Roles and Responsibilities of Election Officials Role Responsibilities Managing Deputy arrive at 8:30 a.m. Returning Officer oversee the opening and closing of the polls (MDRO) manage voting location staff ensure that voters are provided with a positive customer service experience and that the accessibility of the location is maintained ensure voter turnout is recorded hourly by the Tabulator Deputy Returning Officer (TDRO) distribute ballots to the Deputy Returning Officers (DROs) and accounts for all ballots in a statement at the end of voting sign in scrutineers and monitor scrutineer activity assist other election officials as necessary completes all necessary paperwork. Deputy Returning Officer arrive at 8:30 a.m. (DRO) assist with the opening and closing of the voting place process voters, administer oaths and issue ballots complete all the necessary paperwork for their poll(s) Tabulator Deputy arrive at 9:00 a.m. Returning Officer assist with setting up the voting place (TDRO) processes ballots with voters, resolving problems as necessary feeds ballots into the vote tabulator record an hourly total of voters processed assist with closing the voting place return the tabulator to City Hall Revising Officer (RO) arrive at 9:00 a.m. assist with the opening and closing of the voting place process voters who are not on the Voters List or whose information is incorrect 1

2 Customer Service Officer (CSO) administer oaths and assist in the completion of Revision forms as necessary arrive at 9:30 a.m. greet and ask voters to have their identification and Voter Information Card ready direct voters to Deputy Returning Officers Supervisors report on attendance observe and speak with voting place staff to ensure that staff understand and follow correct procedures complete performance appraisals, which will be taken into consideration for future election employment and promotions Expectations of Election Officials As a representative of the City of Vaughan, you are expected to: be professional (helpful, courteous, patient) maintain secrecy act with integrity (fair, impartial, unbiased) follow policies and procedures work together with the voting place team treat all co-workers and the public with respect, refrain from engaging in harassment and/or discrimination provide people with disabilities full and equal access to the election process Creating a Positive Voting Experience Anyone who enters the voting place is our customer. It is important that as an Election Official you help to create a positive voting experience: make eye contact smile greet the voters use a welcoming tone listen be courteous and respectful focus on problem-solving 2

3 City of Vaughan Election Principles The conduct of the 2014 municipal elections shall be governed by the following principles: 3

4 Voter FAQs A person is entitled to be a voter at the municipal elections if on Election Day (October 27, 2014) they: reside in Vaughan or are the owner or tenant of land in Vaughan, or the spouse of such owner or tenant; are a Canadian citizen; at least 18 years old; and not prohibited by law from voting on Voting Day. Identification Requirements: A voter must present one of the following documents showing name and address: An Ontario driver s licence An Ontario Health Card (photo card showing name and address) An Ontario Photo Card An Ontario motor vehicle permit (vehicle portion) A cancelled personalized cheque A mortgage statement, lease or rental agreement relating to property in Ontario An insurance policy or insurance statement A loan agreement or other financial agreement with a financial institution A document issued or certified by a court in Ontario Any other document from the government of Canada, Ontario or a municipality in Ontario or from an agency or such a government Any document from a Band Council in Ontario established under the Indian Act (Canada) An income tax assessment notice A Child Tax Benefit Statement A Statement of Employment Insurance Benefits Paid T4E A Statement of Old Age Security T4A (OAS) A Statement of Canada Pension Plan Benefits T4A (P) A Canada Pension Plan Statement of Contributions A Statement of Direct Deposit for Ontario Works A Statement of Direct Deposit for Ontario Disability Support Program A Workplace Safety and Insurance Board Statement of Benefits T5007 A property tax assessment A credit card statement, bank account statement, or RRSP, RRIF, RHOSP or T5 statement A CNIB Board or a card from another registered charitable organization that provides services to persons with disabilities A hospital card or record A document showing campus residence, issued by the office or officials responsible for student residence at a post-secondary institution A document showing residence at a long-term care home under the Long-Term Care Homes Act, 2007, issued by the Administrator for the home A utility bill for hydro, water, gas, telephone or cable TV or a bill from a public utilities commission A cheque stub, T4 statement or pay receipt issued by an employer A transcript or report card from a post-secondary school Note: A Voter Information Card is not acceptable as a piece of voter identification. 4

5 Voter Identification Scenarios 2014 Vaughan Election Quiz Study Guide The following outlines how to process voters with identification and without identification: How to Mark the Ballot Voters mark the ballot by: using the marking pen provided connecting the head and tail of the arrow pointing to the candidate of their choice 5

6 Information on Candidates 2014 Vaughan Election Quiz Study Guide Voters in the City of Vaughan will elect individuals to the following offices: Mayor (one is elected by all voters) Local and Regional Councillors (up to three to be elected by all voters) 1 Ward Councillor (five elected in total) School Board Trustees for 4 School Boards Rules for Candidates and Scrutineers Candidates and Scrutineers role in the voting place is to observe the integrity of the process, not to assist the voters. Candidates and scrutineers have the following rights: To enter the voting place 15 minutes before it opens and to visually inspect the vote tabulator, the tabulator stand, the ballots and any other election documents but not so as to delay the opening of the voting place To object to a voter if they believe the voter is not qualified to vote (objection must be made to the election official and will be decided by the election official) To sign the Statement of Results after the close of the polls on Election night Candidates and scrutineers are prohibited from the following: Attempting, directly or indirectly, to interfere with how a voter votes Displaying a candidate s election material (including buttons, ribbons, pins, etc.) in the voting place Compromising the secrecy of the vote Interfering or attempting to interfere with a voter who is marking a ballot Obtaining or attempting to obtain in the voting place, any information about how a voter intends or intended to vote or has voted Communicating any information obtained at the voting place about how a voter intends to vote or has voted Acting as a translator for a voter, voters are required to bring their own translator Speaking to any voters Provide assistance to any voters Using a cell phone or any other electronic device for phone calls or taking photos/video in the voting place Election Officials have been given the authority to remove from the voting place any individual(s) causing a disturbance. York Regional Police have also been advised of this information and if called will address the issue. 6