The Corporation of the Township of Mattice Val Côté. Meeting (regular) November 6 th, 2017

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1 Meeting Page 1 The Corporation of the Township of Mattice Val Côté Meeting (regular) November 6 th, 2017 Minutes of the regular meeting of Council held on November 6 th, 2017, at 7:00 pm, in the Municipal Council Chambers at the Town Hall, 500 Highway 11, Mattice, Ontario. Present: Mayor Michel Brière Councillor Daniel Grenier Councillor Richard Lemay Councillor Normand Lemieux Councillor Joyce Malenfant Staff: CAO/Clerk Guylaine Coulombe Treasurer Annie Plamondon ******************************************************************************************* 1. Opening of meeting The Mayor opens the meeting at 7:05 pm 2. Approval of the Order of Business The following item was added: 5.1 Sand container - Resolution Pecuniary interest Nil 4. Delegation and Presentations Nil 5. Finance Working Group 5.1 Sand container - Resolution Adoption of minutes of previous Council meetings 6.1 Adoption of the minutes of regular meeting Resolution

2 Page 2 7. CAO s report 7.1 Resolutions/requests for support a) Municipality of Morris-Turnberry farm tax class changes - Resolution b) Porcupine Health Unit regional Boards of Health - Resolution Amalgamation of caisses populaires proxy vote - Resolution Inquiry as to the presence of aggregates on property adjacent to Shallow Lake Road: Council members do not have any information in this regard 7.4 Canada 150 Skating Day December 10th - Resolution Banking transactions and CVOR renewal - Resolutions , and CDSSAB mediation process: since an elected official must represent the Municipality, Mayor Brière will be attending these sessions. 7.7 MOECC Mattice sewage lagoon: direction arising from the overflow of the lagoon prior to the authorized fall discharge period 7.8 AFO donation request 7.9 Verbal report various items 1) CDSSAB apportionment formula - CAO invited to give radio interview to CINN-fm, explaining our perspective on the subject matter - Agreed 2) First Response Team meal expenses - Resolution ) Vacant property rentals upon renewal, CAO to advise tenants that proof of insurance must be submitted within a period of 2 months, failing which chattels will need to be removed from the property. In that event, the Municipality will reimburse half of the rental fee. - Agreed

3 Page 3 4) Saturday spot rentals rentals are to occur between the hours of noon and 4 pm. Continue to avoid overtime whenever possible. - Agreed 5) Christmas lights - Resolution ) Complaints received (4) pertained to: a whole in a property entrance, sidewalk obstructions and loose dogs. 7) Recycling bin was emptied on October 24 th. Contamination issues were outlined in a public notice. 8) Vieillir Chez Soi committee October 27 th meeting 9) Secure Energy our landfill will receive approximately 3,000 tons of contaminated non-hazardous material from Station 92, at the agreed-upon conditions. 10) Teen Centre water damage was recently noticed 8. Mayor s report 8.1 Verbal report: a) Porcupine Health Unit meeting held in Timmins on October 27 th 9. Councillors reports A. Councillor Grenier - Nil B. Councillor Lemay - Nil C. Councillor Lemieux - Verbal report of the Public Library Board meeting held in Mattice on October 25 th D. Councillor Malenfant - Verbal report of the Planning Board meeting held in Hearst on October 25 th 10. Other matters Councillor Malenfant sought a clarification about the Christmas party entertainment. 11. Caucus Nil 12. By-laws 12.1 By-law no. 785 to appoint a Treasurer - Resolution

4 Page By-law no. 786 to appoint a Building Inspector - Resolution Minutes/Periodic reports The following minutes were received and filed: 13.1 CDSSAB meetings held on June 22 nd and September 6 th, Hearst Planning Board meeting held on September 27 th, Correspondence The following correspondence was received and filed: 14.1 TransCanada Energy East project cancellation 14.2 ME energy plans for the future 14.3 MF legalization of marijuana 14.4 FONOM/NOMA woodland caribou issue 15. Resolutions Agenda Resolution : Daniel Grenier - Normand Lemieux THAT the agenda, as amended, be hereby accepted. Sand container Minutes Farm Tax Class changes Resolution : Richard Lemay Daniel Grenier BE IT RESOLVED THAT Council hereby authorizes the purchase of a 36 cubic feet sand container from Pepco in the amount of $787.58, plus HST, to be installed at the corner of 2 nd Street South and the Highway. Resolution : Joyce Malenfant Richard Lemay BE IT RESOLVED THAT the minutes of Council s regular meeting held on October 23 rd, 2017, be hereby adopted. Resolution : Richard Lemay Daniel Grenier WHEREAS MPAC recently changed the assessment classifications on properties with portions of land tenanted for farming, and; WHEREAS most of these non-tillage acres cannot be built upon or generate any revenues but do provide benefit to the wider community as woodlots, wetlands and streams;

5 Page 5 NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Mattice Val Côté hereby supports Motion made by the Municipality of Morris-Turnberry, requesting that MPAC: i) conduct a review on the effects of the tax class shift from farm land to residential; ii) act immediately on applications for reconsideration for the 2018 tax year and, where possible, for the 2017 year, and; iii) advise the municipalities prior to any future tax class shifts or mass property assessment corrections, and requesting that the Province of Ontario review Regulation 282/98 under the Assessment Act, with respect to the property tax classification of non-tillage acres, and; BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to the Municipality of Morris-Turnberry, to MP Carole Hughes and to MPP Gilles Bisson. Regional Boards of Health Resolution : Joyce Malenfant Normand Lemieux WHEREAS the Ministry of Health and Long-Term Care has released the Report of the Minister s Expert Panel on Public Health, entitled Public Health within an Integrated Health System, on July , which advocates for regional Boards of Health that mirror the geographic boundaries of the current Local Health Integration Networks in the Province of Ontario, and; WHEREAS regionalization into larger Public Health entities will result in reduced local municipal connections which are so integral to Public Health, and; WHEREAS weakening municipal representation on Boards of Health reduces the local voice, which is critical in recognizing unique local needs, resulting in greater gaps in health equity in smaller, Northern communities, and; WHEREAS the majority of the work of Public Health occurs outside the health care system, with these strong municipal and local connections, and embedding Public Health within the health care system risks the responsiveness and autonomy of Public Health to protect and promote the health of our communities, and; WHEREAS the costs of such major restructuring will be substantial, in terms of both funds and staff resources, which may negatively impact the provision of Public Health programs and services; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Mattice Val Côté hereby supports Resolution of the Porcupine Health Unit which has significant concerns regarding the recommendations of the Expert Panel Report and urges the Province to clearly identify the concerns it is trying to address, and consider alternative courses of action

6 Page 6 to address those concerns and further strengthen the Public Health system in Ontario, and; BE IT FURTHER RESOLVED THAT the Council of the Municpality of Mattice Val Côté supports the Association of Local Public Health Agencies and the Association of Municipalities of Ontario s responses to the Expert Panel Report, and; BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to the Porcupine Health Unit, to MP Carole Hughes and to MPP Gilles Bisson. Amalgamation of caisses Resolution : Joyce Malenfant Richard Lemay populaires proxy vote BE IT RESOLVED THAT Council for the Corporation of Mattice Val Côté hereby designates Guylaine Coulombe, CAO/Clerk, to vote on behalf of the Corporation, in favour of the amalgamation, at the special general meeting of the Caisse Populaire de Mattice limitée on November 8 th, Canada 150 Skating Day Banking transactions and CVOR renewal Resolution : Daniel Grenier Joyce Malenfant BE IT RESOLVED THAT the Council of the Municipality of Mattice Val Côté hereby authorizes that the approximate amount of ONE HUNDRED DOLLARS be spent on the organization of a Canada 150 Skating Day, to be held during regular public skating hours on December 10 th 2017, particulars of which will include free skating, a cake, decorations and participation prizes. Resolution : Normand Lemieux Daniel Grenier WHEREAS Annie Plamondon has recently been hired to act as Municipal Treasurer; NOW THEREFORE BE IT RESOLVED THAT, effective November 7 th, 2017, Annie Plamondon will have the authority to sign cheques emanating from municipal accounts. Resolution : Joyce Malenfant Richard Lemay WHEREAS Annie Plamondon has recently been hired to act as Municipal Treasurer; AND WHEREAS Guylaine Coulombe had sole access to Desjardins computer banking program Accès D Affaires for the Municipality; NOW THEREFORE BE IT RESOLVED THAT, effective November 7 th, 2017, Annie Plamondon also be granted access to the Municipality s Accès D Affaires to perform computer banking transactions on behalf of the Municipality of Mattice Val Côté.

7 Page 7 Resolution : Normand Lemieux Joyce Malenfant BE IT RESOLVED THAT this Council hereby authorizes the Treasurer, Annie Plamondon, to be the contact person for the renewal of the Municipality s CVOR. First Response Team - meal expenses Resolution : Richard Lemay Joyce Malenfant BE IT RESOLVED THAT the Municipality pay for the meal expenses incurred by the newest members of the First Response Team during their recent First Aid/CPR course. Christmas lights Resolution : Daniel Grenier Joyce Malenfant BE IT RESOLVED THAT the Christmas lights on the municipal building be replaced at an approximate cost of ONE HUNDRED DOLLARS. Going forward, Council to budget for annual expenses in this regard. By-law no. 785 Resolution : Joyce Malenfant Richard Lemay BE IT RESOLVED THAT By-law no. 785, being a by-law to appoint a Treasurer, be hereby adopted. By-law no. 786 Resolution : Normand Lemieux Daniel Grenier BE IT RESOLVED THAT By-law no. 786, being a by-law to appoint Jean-Michel Chabot as Building Inspector, be hereby adopted. 16. Next meeting: November 27 th, Adjournment: 8:05 pm Resolution : Joyce Malenfant Normand Lemieux BE IT RESOLVED THAT this regular meeting of Council held on November 6 th, 2017, be adjourned at 8:05 pm. Read and confirmed on November 27 th, 2017 Mayor CAO/Clerk