PROCUREMENT NOTICE EXECUTIVE DESIGN AND COMPLETION OF WORKS FOR REHABILITATION OF WATER AND SANITATION SYSTEMS OF KIAMBERE BASIN AND CAPACITY BUILDING

Transcription

1 Document for completion and publication by the Contracting Authority. PROCUREMENT NOTICE EXECUTIVE DESIGN AND COMPLETION OF WORKS FOR REHABILITATION OF WATER AND SANITATION SYSTEMS OF KIAMBERE BASIN AND CAPACITY BUILDING 1. Publication reference KIAMB/II/02 LOT 1 LOT 2 LOT 3 2. Procedure KENYA Open tender procedure under the procurement procedure described in the Practical Guide to contract procedures financed for EC external actions adapted by the European Commission, D.Lgs 163/2006 of Italian Republic and subsequent modifications. 3. Financing Soft loan from the Italian Government AID Contracting Authority TANATHI WATER SERVICES BOARD on behalf of Ministry of Water and Irrigation (MoWI) Address: Tanathi Water Services Board KIDP Building, Kalawa Road Kitui (Kenya) Tel./Fax: / tanathiwsb@gmail.com CONTRACT SPECIFICATIONS 5. Description of contracts/number and titles of lots Contract for the Executive design and completion of works for rehabilitation of water and sanitation systems of Kiambere basin and capacity building. The project is located in Mwingi District in the Eastern Province of the Republic of Kenya. Mwingi Town is a commercial center, furthermore it is district headquarters hosting government offices. It s divided into nine administration divisions and the project is covering most of them. The borders are delineated to the west by Tana River and Kiambere Reservoir, to the North and West by the Centers of Tseikuru, Katse, Kimangao and Kyuso, and, to the south, by Mwingi Town. The project cover a large area of the District at an altitude of 1,270 m to the south and 700 m to east along Tana River boundary. It is divided into 3 lots: Procurement notice Page 1 of 7

2 LOT 1 (works): - Executive design; - Upgrade of existing water treatment and pumping plants: - Water distribution pipeline; - Sewerage system and waste management plant in Mwingi Kyuso; - Power generation plant from renewable source: Photovoltaic solar plant; - Capacity building: Rehabilitation of management offices. LOT 2 (services): - Capacity building: Training of technical staff. LOT 3 (supplies): - Capacity building: Technical supplies. 6. Nature of Contracts TERMS OF PARTICIPATION LOT 1: Global price best value for money. LOT 2: Global price best value for money. LOT 3: Global price. 7. Maximum Budget LOT 1: 7.1 Maximum amount of Contract: Euro 13,267,000.00, if the tender exceeds the above mentioned budget the tender will be automatically rejected. 7.2 Maximum amount of Executive design: (subject of abatement of price) Euro 534,000.00; 7.3 Maximum amount of works (subject of abatement of price): Euro 12,478,340.00; 7.4 Total maximum amount subject of abatement of price: Euro 13,012,340.00; 7.5 Amount of safety costs (NO subject of abatement of price): Euro 254, Work categories for tenderers requirements (D.P.R. 34/2000 Italian Republic), including safety costs: Main category for works: WORKS CAT. % AMOUNT ( ) Hydraulic works OG ,999, Separable categories for works with compulsory qualification: Procurement notice Page 2 of 7

3 WORKS CAT. % AMOUNT ( ) Power plant (PV) OG ,762, Structural works OS ,360, Treatment water plant OS ,612, Total ,734, Works categories for designers requirements: Main class/category CLASS CAT WORKS % AMOUNT ( ) VIII Hydraulic works ,999, Separable class/categories CLASS CAT WORKS % AMOUNT ( ) I g Structural works ,360, III a Treatment plant ,612, IV b Power generation plant ,762, Total 100 4,734, Services: LOT 2: SERVICE MAXIMUM AMOUNT ( ) Training of technical staff 351, Supplies: LOT 3: SUPPLY MAXIMUM AMOUNT ( ) Technical supply 206, Eligibility CONDITIONS OF PARTICIPATION Procurement notice Page 3 of 7

4 8.1 Only Italian bidders composed of single or joint companies or consortia in possession of the requirements specified below are admitted to the tender process. 8.2 The commitment to form a temporary partnership of companies or grouping, for purposes of guaranteeing their immutability, must specify the model, if horizontal, vertical or mixed as well as the parts of the services that will be executed by each partner as for the categories indicated in this tender. 8.3 The lack of indication of the above requirements relating to the form of partnership, except where the same information can be extracted immediately and without uncertainty from the nature of the contract or from the qualifications of the partnering companies, is a reason for exclusion from the tender process. 9. Number of application No more than one application per lot, can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of consortium submitting an application). In the event that a natural or legal person submits more than one application per lot, all application in which that person has participated will be excluded. 10. Grounds for exclusion Tenderers must submit a signed declaration, included in the: LOT 1: Tender Form for a works Contract, (see LOT 1, Volume 1 Section 2) LOT 2: Tender Form for service contract (see LOT 2, Annex VIIc) form) LOT 3: Tender Form for supply contract (see LOT 3 5-Tender form for supply contract ). to the effect that they are not in any of the situations listed in point of the Practical Guide to contract procedures for EU external actions. 11. Tender guarantee and Performance guarantee Tender Guarantee, amounting 2% of the maximum available budget. LOT 1: 2% of Euro 13,267,000.00, in the form provided in Volume 1 - Section 3 of tender dossier; LOT 2: 2% of Euro 351, in the form provided in Annex VIb) of tender dossier; LOT 3: 2% of Euro 206,000.00, in the form provided in 6-Tender guarantee form. The tenderer must give the guarantee without dispute, on receipt of a first written request from the beneficiary. The guarantee will take effect from the day of the submission of the tender envelopes. It will remain in force for 180 days after this deadline. It may be extended by the Contracting Authority for a further 60 days in exceptional cases. Performance Guarantee will be asked at the successful tenderer, amounting 10% of the amount of the contract, at the signing of the contract. Tender Guarantee will be refunded after award of tender and after authorization from Italian Government D.G.C.S. LOT 1, in the form provided in Volume 2 Section 4 of tender dossier; Procurement notice Page 4 of 7

5 LOT 2, in the form provided in Annex V) of tender dossier; LOT 3, in the form provided in Annex VIc) of tender dossier. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next compliant tender. 11. Information meeting and site visit Information site visit will be held on: May, 14, 15, 16, 2013 at Tanathi Water Services Board, Kitui (Kenya) - KIDP Building, Kalawa Road, Tel./Fax: / ; tanathiwsb@gmail.com. 12. Tender validity Tenders must remain valid for a period of 180 days after the deadline for submission of tenders. Any tender valid for a shorter period will be rejected. The successful tenderer must maintain his tender for a further 60 days from the date of notification of award. 13. Period of implementation of tasks LOT 1: The period for execution of executive design is maximum 60 (sixty) days from the commencement date (sign of the contract); The period of execution of works is maximum 760 (seven hundred and sixty) days from commencement date (sign of the contract). LOT 2: The period for execution of training of technical staff is maximum 540 (five hundred forty) days from the commencement date (sign of the contract). LOT 3 The period for execution of technical supply is maximum 180 (one hundred eighty) days from the commencement date (sign of the contract). 14. Selection criteria SELECTION AND AWARD CRITERIA According to the criteria used on Instructions to tenderers, tenders must be submitted in accordance with the following conditions: All tenders must be submitted in one original, marked original, and three copies signed in the same way as the original and marked copy. Administrative compliance, Technical offer, final design, and financial offer, including Procurement notice Page 5 of 7

6 annexes and any accompanying documents, must be placed in three separate sealed envelopes named: Envelope A Administrative Compliance; Envelope B Technical Offer- Final design; Envelope C Financial Offer. These three envelops must be submitted in a single main sealed envelope bearing only: a) the above address; b) the reference code of this tender procedure: For LOT 1: KIAMB/II/02 LOT 1; For LOT 2: KIAMB/II/02 LOT 2; For LOT 3: KIAMB/II/02 LOT 3; c) the sentence, written in the language of tender dossier: Not to be opened before the tender-opening session. d) the name of the tenderer. Any infringement of these rules (e.g.: envelopes not-sealed, presence of references to prices in Envelope A - Administrative Compliance, presence of references to prices in Envelope B Technical Offer), will be considered a breach of the rules and will lead to rejection of the tender. All tenders received after the deadline for submission specified in the procurement notice or these instructions will be kept by the contracting authority. The associated guarantees may be returned to the tenderers on request. No liability can be accepted for late delivery of tenders. Late tenders will be rejected and will not be evaluated. 15. Award criterion LOT 1: Best value for money; LOT 2: Best value for money; LOT 3: Lowest Price 16. How to obtain the tender dossier TENDERING The tender dossier is available from Embassy of Kenya in Rome, Viale Luca Gaurico 205, Tel.: , Fax: , or at Tanathi Water Services Board, KIDP Building, Kalawa Road Kitui (Ke), Telephone: ; Fax: , upon payment of Euro 200,00, which excludes courier delivery. It is also available for inspection at the premises of the Contracting Authority, address as in point 4 above. Tenders must be submitted using the standard tender form included in the tender dossier, whose format and instructions must be strictly observed. Tenderers with questions regarding this tender should send them in writing to: tanathiwsb@gmail.com or Tanathi Water Services Board, KIDP Building, Kalawa Road, Kitui (Ke), mentioning the publication reference shown in item 1, at least 21 days before the deadline for submission of tenders given in item 18. The Contracting Authority must reply to all tenderers' questions at least 11 days before the deadline for submission of Procurement notice Page 6 of 7

7 tenders. Eventual clarifications or minor changes to the tender dossier will be published at the latest 11 days before the submission deadline on the UTL Nairobi website: Deadline for submission of tenders Tender dossier must be submitted not before 52 days from the date of publication on Official Bulletin of the Republic of Italy (GURI). Deadline for submission of tenders is June, 24, 2013, hours 2,00 p.m. Any tender received after this deadline will not be considered. 18. Tender opening session Date of tender opening session is: June 24, Jury of evaluation should be appointed only after deadline of tender submission. 19. Language of the procedure All written communications and documents for this tender procedure and contract must be in English. 20. Legal basis The tender procedure is governed by the basis of European guidelines (PRAG - available on the Internet at this address: as acknowledged by Government of Italy (D.Lgs 163/2006 and subsequent modifications). Procurement notice Page 7 of 7