The requested Steps for Establishing a Cooperative

Transcription

1 The requested Steps for Establishing a Cooperative 1. The association member should be not less than 15 members. 2. A primary application should be submitted by the concerned people to establish this cooperative to the cooperation department or division at District directorates. 3. The head of the cooperation department or division commissioned by himself or nominate some cooperative extensionists to meet the founders to explain the principals and values of cooperatives, the cooperation law and the issued bylaws beside to discuss the association objectives and goals and also to instruct them how to prepare an internal bylaws. 4. In the case of established the association there is a meeting will be held to whom they submit request to establish the association "established meeting ", the following will be addressed: a. Agreed on the name of the association so that the name should include the word of cooperative. And, to be free of any personal names, and does not give any indication neither to family names, not to tribes and religions sect. b. Decided the amount of the shares and the minimum rate of subscription and contribution. The minimum rate of contribution is for the housing association (2000 J.D.) and other association (300 J.D.) c. Approve of the draft bylaw internal system of the association. d. Approve the feasibility study of the cooperative project that will be implemented after the cooperative s registration. e. Prepare a list of social and economic status of the cooperative s applicants. f. Identify the bank that the association will be deal with preferably to take the consultant from the bank before choose it, and in the case of lack of consultation two banks will be chosen. g. Elect of a preparatory committee to follow up the registration process composed of three members. 5. An official letter should be sent by the district cooperation department attached with a copy of the primary application, a minutes of meeting of the applicants, and the economic feasibility of the project to the General Directorate of Cooperation (at the Ministry of Labour HQ) to provide the association of a formal letter including names of authorized persons to the bank in order to sign on the official papers on behalf of the association under-registration. 6. The preparatory committee will collect the minimum value of the contribution and subscription fee from each member and it was issued in the constituent meeting and depositing them in the bank after the preparatory committee open an account under the name of the association in bank that already chosen. Page 1 of 10

2 7. The persons whom they paid the minimum rate of shares and the subscription fees should sign on the application form, memorandum of association, list of social and economic status and any other requested forms before their beforehand typed four names and in blue. 8. The preparatory committee shall submit all the filled forms for the Director or the Head of the Cooperation Division in the Ministry of Labor. 9. The Director or Head of Cooperation Division at the District level shall study the application form of establishment and its conformity with the applicable law of cooperation, and request the applicants to fulfill any shortage in the registration application. 10. The Director or Head of Cooperation Division through the GD of Labor Directorate in the governorate shall submit the documents for the General Directorate of Cooperation in the Ministry of Labor to start with the registration procedure. 11. The General Directorate of Cooperation will study the registration application (The Committee of Studying the Registration Applications) then conducting a technical and economic evaluation to study the feasibility of establishing and registering the suggested cooperative, if the feasibility was proved, the GD will issue the decision of registering the cooperative and a registration certificate. 12. The General Directorate of Cooperation will circulate the decision of the General director in registering the cooperative in an official newspaper (Al-Waka e Al-Falastenyeh). 13. The preparatory committee shall invite all the members of the general assembly in the cooperative whom have fulfilled all the required obligations for the first meeting within a week from the date of registering the cooperative in the presence of the representatives of the cooperation committee in the district to elect the management and other committees. Requested Forms 1. Primary Request for the Establishment of Cooperative Form C/1/4 2. Establishment Request of Cooperative Form C/1/5 3. Establishment Contract Form C/1/6 4. MoM of Establishment Seekers Form C/1/7 5. Opening a Bank Account in the Names of the Cooperative Form C/1/8 Commissioners for an under-registration cooperative 6. Join Cooperation Project (Annexed Economic Feasibility) Form C/1/9 7. A Study on the Social and Economic Conditions of the Founders Form C/1/10 8. Names of the Members Who Attended the Establishment Meeting Form C/5/3 9. Suggested Rules of Procedures Page 2 of 10

3 10 Payment Receipt from the Bank for stocks (Shares) and Membership Fees 11. Repayments Statements for the Founders 12. ID Copies for the Founders In case of registering an Agricultural cooperative (Plant production or livestock) you 13. must obtain an official letter from the Ministry of Agriculture in the Governorate to state that the members own agricultural land or Livestock. Note: The forms must be prepared on three printed copies, and all the members must sign the three forms, those forms cannot be copied and filled by hand. The Cooperative Registration Form shall be prepared as mentioned above, and each copy must be kept in separated file. GD of Cooperation Eng. Yousif Al-Ayaseh Page 3 of 10

4 The names of the members who attended the meeting Meeting Date: Place Time No Member full name Signature No Member full name Signature Member full name Closed at No of attendance Meeting secretary Head of Meeting Association: Page 4 of 10

5 ( Collaborative project co-founders that planed to be implemented in) 1) Simple description for the project:- 2) Project fund: 3) Recourses Resume: 4) Economic feasibility for the project "the feasibility will attach completely with this application form". 5) Steps to implement this project: 6) After discussion the founders admitted this project to implement it through the cooperative association that will be established to cover their needs. Note: This project was discussed and approved in the constituent meeting that held in attached copy from the Feasibility of the project. Date Commissioners signing on behalf of the founding members:- 1). 2). 3). Page 5 of 10

6 (Application form to establish cooperative ) We are the undersigned request to registered the cooperative association under the cooperation law depends on the memorandum of Association and the suggestion internal system of the association. Attached through 3 copies original one signed by us, and we election of a constituent Committee has the permission to do all the agreements with you depends on the final form of the internal system of the association consists of the following:- 1) 2) 3) Done at: / / 20 Thank you The names of the applicant's incorporation No Member full name Signature No Member full name Signature Page 6 of 10

7 (Memorandum of Association) We are the undersigned agreed on in this day Month year in the held meeting in in the presence of the administration representative of the cooperation Mr. to established cooperative under the cooperation law and the issued system, and we are undertake to work under law, cooperation system, internal system of the association and the decisions of the general assembly, administrative committee, the commissioners who have powers, we undertake also to succumb for all agreements, commitments, risks, and conditions which built in the system depends on the following data:- Association name: Work location: Registration work center: Type: Specialty: Total capital subscribed: Total paid capital: Value per share: Membership fees: Founders Name: No Member full name Passport No Address Profession Birth date Signature Page 7 of 10

8 Date:- / / Esteemed Mr. director/head of cooperation department in District Subject:-Preliminary application to establish cooperative. Greetings, We are the undersigned whom we like to establish a cooperative in it type address and it suggestion name is to raise the economical and social level for members. And we are committed to working in accordance with law, bylaws and principles of cooperation. We would like to get approval on our application and to agree on a date to hold the established meeting to approve all special details of the meeting beside the association internal system. Thank you very much No Member full name Passport No Address Profession Birth date Signature Recommendations and notes from the director/head of cooperation department: Page 8 of 10

9 (Minutes of meeting for the founders (First- Second ) The association under the registration "place" time from the day at on behalf of the cooperation department Mr. from the registration department ( ) number of attendance ( ) number of establishment seekers ( ) upon to the attached application we opened the meeting at ( ). Decisions & processors 1) We elected Mr. Head of the meeting. And Mr. who will take the MoM and this, was done by (Testimonial, the public voting, secret). 2) The head of the meeting announced that the quorum for the meeting and the schedule includes such a discussion for the suggested internal system for the association. 3) The attendees agreed on the agenda of the meeting. 4) Mr. Talks about legal reference for collaborative work and reviewed the explanation of the terms related to the rules of procedure of the Association, and it is issued and adopted and decided the following:- a) The fee for membership of the Association ( ) JD (not less than JD). b) Each member of the subscribed capital of the association with the amount of shares ( ) the amount of the shares( )will pay the minimum amount in the stages of the establishment and the total amount is ( ) shares it amount ( ) JD the other shares will covered after 2 years(housing associations in 10 years). c) The responsibility for the debts of the association member to the extent ( ) % Capital subscribed. d) General assembly elected in its meeting the member of the administration committee for the period ( ) and it is not acceptable for the administration committee members Continuity there membership for more than 8 years. e) Beside to the legal conditions for the membership decided depends on conditions as the following: 1- To be ordinarily resident in the ( ) in the beginning of established Page 9 of 10

10 4- Mr. explained: ( ) Main points related to the principals, values, cooperation activities. 5- The attendance presented the association project within the feasibility study from the side of needs and costs Expected revenues ( ). It was decided to adoption. 6- One of these banks adoption ( ) branch ( ) or ( ) branch ( ) Deposit membership fees and shares the responsibility of Commissioners, and depends on these they have to submit an official statement for everything,receipts and payments, to introduce for seekers, after official registration for the cooperative, or after not to take the approval on the registration and open a records for the session that the committee held. 7- Decide to elect the following named gentlemen as a member for the committee:- No Full Name Passport Number Jawwal Number At closed the meeting The writer Head of meeting Name: Name: Signature: Signature: Authentication attendance Representative of the geneneral administration for the cooperation: Name: job: Signature: Note: - the covered of the shares will decide to fit with the costs and the nature of the project. Copy for Mr.: - Head of general administration for cooperation. Director of directorate: Department/ cooperation section: Page 10 of 10