JOINT MEETING WITH DOÑA ANA COUNTY

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1 City of Las Cruces. ROBERT GARZA. CITY MANAGER. NOVEMBER 18, 2011 JOINT MEETING WITH DOÑA ANA COUNTY The Las Cruces City Council and the Doña Ana County Board of Commissioners will meet in joint session Tuesday, November 29th at 9 a.m. in the City Council Chambers at City Hall. The single topic for discussion will be legislative matters of mutual interest to the two entities. There are three specific projects slated for discussion: Crisis Triage Center This project has been a high priority for several years. In the last legislative session, there was considerable support for this project from area legislators. Regrettably, the capital outlay bill failed to pass due to time limitations and the project was not funded. The mission of this facility would be to provide a safe and secure environment for individuals with serious mental health issues until they are stabilized beyond the crisis moment, and establish links to services beyond the crisis triage center through collaboration with community services. The center would provide 23-hour stabilization for immediate assessment for non-violent individuals, and connections to resources. Approximately $2.5 million is needed to build the facility on county-owned land with an annual operating cost of $1.5 million. Mesilla Valley Regional Dispatch Authority Consolidated Public Safety Answering Point Facility This project has also been a high priority for quite some time. The City and county managers have worked together to secure a space needs assessment and facility scoping report. The desired facility would provide emergency services for multiple agencies including Doña Ana County, the City of Las Cruces, the City of Sunland Park, the Town of Mesilla, and the Village of Hatch. A new facility is needed to provide quality, reliable systems and protected communications linkages to ensure continued operation, especially during inclement weather. Built to meet current and 10-year growth for operational needs, the facility could be strategically located on land secured from the Bureau of Land Management (BLM) at a construction cost of approximately $5 million. Planning and design costs will be approximately $900,000. East Mesa Public Safety Complex The City Council has consistently supported and directed a high level of public safety planning and support. This project includes the construction of Fire Station 8, as well as a fully functional police command center for the East Mesa area. City staff has been pursuing a recreation and public purpose land use permit from the BLM to situate both facilities there. The complex could possibly provide other government and parks-related services. The City has established a budget to proceed with the design phase in order to secure construction funds as the next step. The cost to develop Fire Station 8 and the police command center would be approximately $9 million. (#1 Joint City-County Work Session Agenda) (1)

2 City of Las Cruces. ROBERT GARZA. CITY MANAGER. NOVEMBER 18, 2011 CITY COUNCIL MEETING PREVIEW FOR MONDAY, NOVEMBER 21st This meeting will be unique because it includes a transition of city councils. The meeting will begin as usual and will include unfinished business amounting to consideration of two zoning ordinances that were initially on the consent agenda. The existing City Council will then adjourn and have closing ceremonies followed by a brief reception in the lobby for departing and incoming elected officials. The newly-elected officials will then be given the oath of office by a district judge. The new City Council will be seated and then proceed to select a mayor pro-tem. At this point, the new City Council will consider regular agenda items. The following items are scheduled for consideration by the City Council on Monday, November 21st. They reflect only some of the topics my office received inquiries about recently. A complete listing of all agenda items is available on the City s website at or Project Development and Management Manual This item is to award a contract to Molzen- Corbin & Associates to prepare a Project Development and Management Manual. This document will be used by City staff across all departments to standardize the methods, practices and procedures used to take projects from concept to completion. The result will be more consistency and predictability for contractors seeking to do business with the City regardless of the project. Las Cruces Flood Control Dam Mineral Easement As part of management and enhancement planning for the Las Cruces Dam, the City needs to acquire a acre parcel - Perpetual Mineral Easement from Burn Construction Company, Inc. The design and implementation of Plan 4 of the Las Cruces Dam Restoration Study, Section 1135 Project, in conjunction with the Army Corps of Engineers, calls for the use of this space that previously belonged to and controlled by Burn Construction. Main Street Plaza Phase II South This resolution is to award a construction contract to Smith & Aguirre Construction Co., Inc. The project will be the final link in the opening of Main Street through Downtown Las Cruces and will extend from Griggs Avenue south to Bowman Avenue. The project bid is well within the grant funds made available from federal funding sources. Multi-Use Path Facility Construction This resolution contemplates the award of a construction contract to Burn Construction, Inc. The project involves the paving of the Las Cruces Dam outfall channel from the Triviz Bike Path west to the La Llorona Park trail near the Rio Grande. This will mark the completion of a large segment of the backbone trail system for the Las Cruces area. (#2 City Council Meeting Agenda ) ( 2 )

3 City of Las Cruces. ROBERT GARZA. CITY MANAGER. NOVEMBER 18, 2011 THE WEEK AHEAD STANDARD, NON-STANDARD, OPERATIONAL AND JOINT BOARD AND COMMITTEE MEETINGS: Courtesy of the City Clerk s Office MONDAY NOVEMBER 21, p.m. City Council meeting Council Chambers, City Hall, 700 N. Main St. Las Cruces, NM TUESDAY NOVEMBER 22, a.m. Veterans Advisory Board Conf. room 2007A, City Hall, 700 N. Main St. Las Cruces, NM 6 10 p.m. Planning and Zoning Commission Council Chambers, City Hall, 700 N. Main St. Las Cruces, NM WEDNESDAY NOVEMBER 23, 2011 THURSDAY NOVEMBER 24, 2011 FRIDAY NOVEMBER 25, 2011 Meeting dates for boards and committees is gathered from the public meetings calendar in Outlook. Meetings may be cancelled or scheduled after this notice is sent out. ( 3 )

4 Mayor Ken Miyagishima Councillors Miguel G. Silva Gregory Z. Smith Olga Pedroza Nathan P. Small Gill M. Sorg Sharon K. Thomas CITY HALL P.O. BOX LAS CRUCES, NM N. Main Street PHONE (575) NOTICE OF JOINT WORK SESSION Notice is hereby given that the Las Cruces City Council will hold a Joint Work Session on Tuesday, November 29, 2011, at 9:00 a.m. with the Doña Ana County Board of Commissioners. The Joint Work Session is to be held in the Council Chambers, City Hall, 700 N. Main Street, Las Cruces, NM. 1. Legislative Priorities. AGENDA Esther Martinez, CMC City Clerk If you need an accommodation for a disability to enable you to fully participate in this event, please contact us 48 hours before the event at /v or /tty. Posted: November 15, 2011

5 Mayor Ken Miyagishima Mayor Pro-Tem Sharon K. Thomas Councillors Miguel G. Silva Dolores Connor Olga Pedroza Nathan P. Small Gill M. Sorg CITY COUNCIL AGENDA Council Meets 1 st & 3 rd Mondays CORRECTED CITY HALL P.O. BOX LAS CRUCES, NM N. Main St. PHONE (575) The following Agenda will be considered at a Regular Meeting of the City Council of the City of Las Cruces, New Mexico to be held Monday, November 21, 2011 at 1:00 p.m. in the City Council Chambers, City Hall. If you need an accommodation for a disability to enable you to fully participate in this event please contact us 48 hours before this event at /V or /TTY. The agenda cover sheet and complete packet of information are on the web at: Copies of the agenda packet are available at the Branigan Library, Information Desk at City Hall and City Clerk s Office. CITIZEN PARTICIPATION Attendees at City Council meetings are encouraged to pick up a copy of the City s Public Participation at City Council Meetings brochure that is available in the front lobby of City Hall. This brochure will answer the most often asked questions concerning citizen participation at these meetings. CONSENT AGENDA Items Marked with an Asterisk * Are Considered Routine Items and Will Be Voted on with One Motion Unless a Councillor Requests That a Specific Item Be Removed. There Will Be No Discussion. If You Wish to Have an Item Discussed, Contact Your District Councillor, the Mayor or the City Clerk Before the Beginning of the Meeting. COUNCIL VOTES This meeting will be conducted by a form of Robert s Rules of Order. It takes an Aye vote of four members of the City Council to approve a Resolution or an Ordinance. A Councillor may make a motion for passage or second a vote for passage of an item, yet vote No on the motion. A Councillor may vote in favor of an amendment to a motion, because of the contents of the amendments, and also vote No on the main motion. COUNCIL APPOINTED BOARDS All information from advisory boards must be submitted in writing and contained in the agenda package. This will ensure that all Council members have access to the same information.

6 Members of Council appointed boards/commissions will not publicly discuss any actions or discussions of their board at City Council meetings, unless requested by the City Council. PROTOCOL All Speakers are to conduct themselves orderly and law-abiding. Otherwise, a recess will be immediately declared until order and decorum are restored. I. OPENING CEREMONIES 1. Pledge of Allegiance Councillor Sorg 2. Presentation of Certificates of Appreciation/Proclamations Councillor Sorg 3. La Semilla Food Center by Rebecca Wiggins-Reinhard & Cristina Dominguez Eshelman II. III. IV. CONFLICT OF INTEREST INQUIRY BY MAYOR AS REQUIRED BY LCMC SECTION 2-27(E)(2). At the opening of each council meeting, the chairperson shall ask if any member of the city council, city manager, or any member of the city staff has any known conflict of interest with any item on the agenda. PUBLIC PARTICIPATION ACCEPTANCE OF AGENDA: THOSE ITEMS ON THE AGENDA INDICATED BY AN ASTERISK (*) ARE ON THE CONSENT AGENDA AND WILL BE VOTED ON BY ONE MOTION. V. CITY COUNCIL MINUTES *(1) Regular Meeting of October 17, 2011 VI. UNFINISHED BUSINESS RESOLUTION(S) AND/OR ORDINANCE(S) FOR CONSENT AGENDA *(2) Council Bill No ; Ordinance No. 2640: An Ordinance Approving a Zone Change from R-1A (Single-Family Medium Density) to REM-C (Single-Family Residential Estate Mobile-Conditional) for 0.98 ± Acres of Land Located at 5452 Santa Cruz Avenue. Submitted by Bob Steven Gilbert, Property Owner (Z2843). *(3) Council Bill No ; Ordinance No. 2641: An Ordinance Approving a Zone Change From R-3/C-2 (Multi-Dwelling Medium Density/Commercial Medium Intensity) to C-2 (Commercial Medium Intensity) for Acres of Land Located at 130 Madrid Avenue. Submitted by Summit Engineering on Behalf of 1732, LLC, Property Owner (Z2844). VII. CLOSING CEREMONIES VIII. RECESS OF OLD COUNCIL

7 IX. OPENING CEREMONIES A. Administration of Oath of Office to Presiding Municipal Judge Melissa Miller- Byrnes B. Administration of Oath of Office to Councillor Miguel G. Silva C. Administration of Oath of Office to Councillor Gregory Z. Smith D. Administration of Oath of Office to Councillor Nathan P. Small E. Administration of Oath of Office to Mayor Ken Miyagishima X. ORGANIZATIONAL CEREMONIES Selection of Mayor Pro-Tem from among Council. XI. XII. CONFLICT OF INTEREST INQUIRY BY MAYOR AS REQUIRED BY LCMC SECTION 2-27(E)(2). At the opening of each council meeting, the chairperson shall ask if any member of the city council, city manager, or any member of the city staff has any known conflict of interest with any item on the agenda. PUBLIC PARTICIPATION XIII. ACCEPTANCE OF AGENDA: THOSE ITEMS ON THE AGENDA INDICATED BY AN ASTERISK (*) ARE ON THE CONSENT AGENDA AND WILL BE VOTED ON BY ONE MOTION. XIV. RESOLUTION(S) AND/OR ORDINANCE(S) FOR CONSENT AGENDA *(4) Resolution No : A Resolution Authorizing the City of Las Cruces, on Behalf of the Police Department, to Accept Grant Funding From the Bureau of Justice Assistance FY 11 Bulletproof Vest Partnership Program in the Amount of $15,000.00, Ratify the City Manager s Acceptance of Grant Funds and to Adjust the FY 12 Budget. *(5) Resolution No : A Resolution Approving the Bruins Lane Construction and Donation Agreement Between the City of Las Cruces and the Las Cruces Public School (LCPS) District in Exchange for the Bruins Lane Right-of-Way and Property Adjacent to Sierra Middle School, Both Currently Owned by LCPS. *(6) Resolution No : A Resolution Authorizing the Award of a Contract to Molzen-Corbin & Associates for the Preparation of a Project Development and Management Manual (RFP ) in the Amount of $134, Plus $10, (NMGRT) and an Allowance of $6, for a Total Amount of $151,746.63; and to Amend the FY Budget. *(7) Resolution No : A Resolution Authorizing the City of Las Cruces to Enter Into an Indefinite Cost, Indefinite Quantity Price Agreement with Blanchard Engineering,

8 Inc.; Bohannah-Huston, Inc.; Soude, Miller & Associates; Summit Engineering, LLC; Zia Engineering/Environmental Consultants, LLC; and Wilson & Company, Inc. To Provide On-Call Surveying Services in an Amount Not to Exceed Approved City Council Budgets. *(8) Resolution No : A Resolution Authorizing the Purchase of Two (2) Replacement 2012 Custom Pierce Impel Pumpers for the Fire Department From Martin Apparatus Inc of Denton, TX in the Amount of $946, and to Adjust the Fiscal Year 2012 Budget. XV. RESOLUTION(S) AND/OR ORDINANCE(S) FOR DISCUSSION (9) BEFORE CONSIDERATION OF THE FOLLOWING RESOLUTION NO ; A PUBLIC HEARING MUST BE HELD: Resolution No : A Resolution Approving the Transfer of Location of State Liquor License #2539 to OM-Hotel Partners, LLC D/B/A Saratoga Room, Located at 1763-A University Boulevard, Las Cruces, New Mexico. (10) Resolution No : A Resolution Authorizing the Acquisition of a Acre Perpetual Mineral Easement From Burn Construction Company, Inc., in the Amount of One Hundred and Fifty Thousand Dollars ($150,000.00), in Accordance with the Design and Implementation of a Plan 4 of the Las Cruces Dam Restoration Study, Section 1135 Project, in Conjunction with the Army Corps of Engineers. (11) Resolution No : A Resolution Awarding the Bid for the Main Street Plaza Phase II South Project to Smith & Aguirre Construction Co., Inc, in the Amount of $1,300, Plus $98, for New Mexico Gross Receipts Tax. The City Manager Is Authorized to Approve Change Orders in an Amount Not to Exceed $74,005.80, for a Total Project Authorization of $1,472, and to Amend FY Budget. (12) Resolution No : A Resolution Awarding the Bid for the Multi-Use Path Facility Project to Burn Construction, Inc., in the Amount of $997, Plus $75, for New Mexico Gross Receipts Tax. The City Manager Is Authorized to Approve Change Orders in an Amount Not to Exceed $49,858.47, for a Total Project Authorization of $1,122, and to Amend the FY Budget. XVI. BOARD APPOINTMENTS XVII. REVIEW OF PROPOSED ORDINANCE(S) XVIII. GENERAL DISCUSSION 1. Mayor 2. City Council 3. City Manager