COUNTY OF PRINCE EDWARD PUBLIC WORKS COMMITTEE MINUTES

Transcription

1 COUNTY OF PRINCE EDWARD PUBLIC WORKS COMMITTEE MINUTES The Public Works Committee met on Monday, at 7:00 p.m. in the Committee Room, Shire Hall. The following members were present: Vice Chair Robert Bell Monica Alyea Bill Edwards Kevin Gale Robert Quaiff Phil St. Jean Regrets: Chair Mayor Gordon Fox James Taylor, Q.C. Other Members of Council present: Paul Johnson Keith MacDonald Paul Morris Peter Sztuke The following staff members were present: 1. Call to Order. Commissioner of Public Works, Steve Carroll Deputy Engineer of Public Works, Ray Ford Roads Manager, Roger McCaw Assistant to the Clerk, Kim White Vice Chair Bell called the meeting to order at 7:00 p.m. and called for a round of self introductions. 2. Disclosure of Pecuniary Interest and the General Nature Thereof. None 3. Deputations a) Ms. Rebecca Damaren, requesting the assumption of Woods Lane in Ameliasburgh Ward.

2 2 Motion PW THAT the request of Ms. Rebecca Damaren regarding the assumption of Woods Lane be referred back to staff for further review in consultation with the Planning Department and report back to the Public Works Committee. b) Mr. Tony Wright regarding the closure of Hook Lane. A copy of Mr. Wright s presentation was filed with the Clerk s Office. Motion PW Seconded by Councillor Edwards THAT staff bring forward a report identifying the possibilities of a road closure and acquisition of land for a turn around on Hook Lane. c) Mr. Robert Cowan, Principal, Pinecrest Memorial School and on behalf of the Pinecrest Parent Council Subcommittee for Walking Safety addressed the Public Works regarding a crosswalk in Bloomfield. Motion PW THAT the necessary steps be taken to provide for a crossing guard to be in place for September 2003 in the Ward of Bloomfield; AND FURTHER THAT a joint staff report be prepared with the Planning Department to implement the crossing guard position; AND FURTHER THAT the cost associated be budgeted accordingly. Motion PW THAT the Commissioner of Public Works revive negotiations with the Ministry of Transportation with regards to the installation of a signalized crosswalk in Bloomfield given the existing safety concern affecting children and other pedestrian traffic; AND FURTHER THAT MPP Ernie Parsons be contacted to ask for his assistance in resolving this matter.

3 3 4. Correspondence a) Correspondence from Bryan Robson, Environmental Supervisor to Rose Giugovaz, Canadian Waster Services Inc. dated February 27, 2003 regarding the annual cost of living indexing as per clause 4.14 of the tender document. Motion PW Seconded by Councillor Edwards THAT the letter from Rose Giugovaz, Canadian Waste Services Inc. dated February 11, 2003 to Brian Read, Waste Management Supervisor be received; AND FURTHER THAT Council accept the decision of Bryan Robson, Environmental Supervisor in his letter of response dated February 27, 2003 to Rose Giugovaz, Canadian Waste Services Inc. regarding the annual cost of living indexing as per clause 4.14 of the tender document. b) Letter from Jim Lebow, Sr. Environmental Officer, Ministry of the Environment dated February 18, 2003 regarding the Minutes of the Meeting with Prince Edward County Public Works-Picton Water Pollution Control Plant, 1 Lalor Street, Picton Ward. Motion PW Seconded by Councillor Alyea THAT the Commissioner of Public Works in conjunction with KMK Consultants Limited be directed to respond as soon as possible to the issues raised in the Minutes of the Meeting between the County of Prince Edward and the Ministry of the Environment of February 13, 2003 regarding the Picton Water Pollution Control Plant. Motion PW Seconded by Councillor Edwards THAT the letter from Jim Lebow, Sr. Environmental Officer, Ministry of the Environment dated February 18, 2003 regarding the Minutes of the Meeting with Prince Edward County Public Works-Picton Water Pollution Control Plant, 1 Lalor Street, Picton Ward be received. c) Letter from Bruce Hancock, Director Ministry of the Environment dated February 26, 2003 regarding the Proposed Temporary Storage of Digested Sludge from Picton Water Pollution Control Plant a the Wellington Water Pollution Control Plant.

4 4 Motion PW Seconded by Councillor Alyea THAT the letter from Bruce Hancock, Director Ministry of the Environment dated February 26, 2003 regarding the Proposed Temporary Storage of Digested Sludge from Picton Water Pollution Control Plant a the Wellington Water Pollution Control Plant be received. d) A Boundary Road Agreement between the Corporation of the City of Quinte West and the Corporation of the County of Prince Edward. Motion PW Moved by Councillor St. Jean Seconded by Councillor Quaiff THAT the Boundary Road Agreement between the Corporation of the City of Quinte West and the Corporation of the County of Prince Edward as provided in the Public Works agenda of be referred to the County Solicitor for review and comment. 5. Reports a) A report from Ray Ford, Deputy Engineer of Public Works regarding a road closure request by Mrs. Keitha Carnrike, Salem Road, Lot 91, Concessions 3 & 4, Ameliasburgh Ward. Motion PW THAT staff proceed with the closure and sale of that portion of the unopened road allowance in Lot 91, between Concessions 3 & 4 Ameliasburgh, which abuts Mrs. Carnrike s property; AND FURTHER THAT no further action be taken by staff regarding the remainder of the unopened road allowance between Concessions 3 & 4 Ameliasburgh Ward, County of Prince Edward. b) A report of Roger McCaw, Roads Manager regarding 2003 Capital Equipment Purchases. Motion PW THAT Council approve the tendering of the two ½ ton pick ups, two 2-ton plow sander dumps and the ¾ ton utility van as provided in the 2003 Public Works budget;

5 5 AND FURTHER THAT a summary tender report with recommendations be sent directly to Council for approval. c) A report from Bryan Robson, Environmental Services Manager regarding Sewage Disposal from Boat Pump Outs Wellington and Picton. Motion PW Seconded by Councillor Quaiff THAT any and all contractors wishing to provide this service are to first obtain a Certificate of Approval for a Waste Management System from the Ministry of Environment and to confirm the Certificate of Approval prior to approval to provide the service; AND FURTHER THAT Community Services will pay to Public Works the cost to establish the facility, estimated at $650.00; AND FURTHER THAT Community Services will pay to Public Works a fee of $4.00 for each discharge into the Wellington and/or Picton Sewage Collection System; AND FURTHER THAT access to the pumping station will be restricted to the Public Works Department and Harbour Master, under the direction and supervision of the Water/Sanitary Supervisor. d) A report from Steve Carroll, Commissioner of Public Works on the Design and Construction for the Upper Lake Street Water Line Extension. Motion PW Seconded by Councillor Quaiff THAT the design of the Upper Lake Street extension to Hineman Street be added to the Pitt Street reconstruction project presently under design by G.D. Jewell Engineering Inc. e) A report from Steve Carroll, Commissioner of Public Works regarding Quinte Waste Solutions 2003 Annual Budget Recycling Motion PW Seconded by Councillor Alyea THAT Council approve the Quinte Waste Solution 2003 budget with a projected cost to Prince Edward County of $354,621.00

6 6 f) Public Works To Do List Councillor Sztuke asked that staff provide comments on a possible solution to the parking problem on Wharf Street, Wellington Ward. Councillor Alyea asked for information on the outstanding work item, Highway 49 Funding Review with the Ministry of Transportation. Motion PW WHEREAS the Province of Ontario downloaded to the County of Prince Edward 40 kms. of Provincial Highway # 33 from Highway #62 in Bloomfield to our boundary with the City of Quinte West at Carrying Place, and 20 kms. of Provincial Highway #49 from Highway #33 in Picton to our boundary with the Township of Tyendinaga; AND WHEREAS the Province of Ontario as part of the transfer of Provincial Highways to the County of Prince Edward included the southerly one-half of the Quinte Skyway Bridge on Provincial Highway #49; AND WHEREAS the Province of Ontario retains ownership of the northerly one-half of the Quinte Skyway Bridge on Provincial Highway #49; AND WHEREAS the County of Prince Edward has advised the Provincial Ministry of Transportation that the transfer of the southerly one-half of the Quinte Skyway Bridge, a major high level multi-span bridge crossing the Bay of Quinte as Provincial Highway #49, was not in the best interests of any bridge users; AND WHEREAS the County of Prince Edward has advised and presented information to the Provincial Ministry of Transportation that the funds transferred at the time of downloading by the Province of Ontario will not cover the cost of the needed restoration of the Highways and bridges so transferred; AND WHEREAS the County of Prince Edward has been unsuccessful in its efforts to have the Provincial Ministry of Transportation meet with the County of Prince Edward to evaluate and reconsider additional funding for needed improvements specific to the 20 kms. road section of transferred Provincial Highway #49 due to its approximate 35 year age and exposed concrete surface construction; AND WHEREAS the Provincial Ministry of Transportation has been indifferent to the requests and reports provided by the County of Prince Edward in regards to additional funding; NOW THEREFORE the Council for the County of Prince Edward is requesting that the Ministry of Transportation accept the conveyance of those portions of the former Highway #33 and former Provincial Highway #49 including the southerly one-half of the Quinte Skyway Bridge as so previously transferred to the County of Prince Edward;

7 7 AND FURTHER the County of Prince Edward will return all unspent monies so transferred with the Highways. * Motion PW was amended by Council on March 10, 2003 by Motion Motion PW Seconded by Councillor Gale THAT Public Works To/Do Outstanding Items List dated February 28, 2003 be received. 6. Business Arising from the Minutes/Unfinished Business None brought forward. 7. New Business a) Councillor Edwards regarding the resolution of the Municipality of Trent Hills. Motion PW Seconded by Councillor Gale THAT Council supports the resolution of the Municipality of Trent Hills dated February 10, 2003, requesting that the Provincial government recognize and acknowledge the unsustainable burden being placed on Small Town Ontario and that a new funding formula be developed to eliminate the high cost associated with mandated drinking water system upgrades in order to ensure that small urban centres can not only grow but, indeed survive. b) Councillor Alyea asked if the Roads Department could remove the snow banks from the business area in Milford. c) Councillor Gale Parking in front of the Picton Hospital. Motion PW Seconded by Councillor Edwards THAT staff prepare a report on the utilization of the parking spaces in front of the Hospital as a possible turning lane into the Hospital. 8. Move into Closed Session to consider property matters.

8 8 Motion PW Moved by Councillor St. Jean Seconded by Councillor Alyea That the Public Works Committee move into Closed Session to consider property and personnel matters. The Public Works Committee resumed sitting in Open Session at 9:05 p.m. with all members present excepting Mayor Taylor and Councillor Fox. Councillor s Johnson, MacDonald, Morris and Sztuke were also present. Motion PW , Motion PW and Motion PW were dealt with in closed session. 9. Next Meeting Date The next meeting will be held on Thursday, March 27, 2003 at 3:00 p.m. Councillor Bell and Councillor Edwards advised that due to their work schedules it is not possible to attend the meeting at 3:00 p.m. 10. Adjournment Motion PW THAT the Public Works Committee meeting now adjourn at 9:05 p.m.