REQUEST FOR PROPOSALS for A Groundwater Management Plan. CITY OF EAST PALO ALTO Project No. WS /14

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1 REQUEST FOR PROPOSALS for A Groundwater Management Plan CITY OF EAST PALO ALTO Project No. WS /14 Release Date: April 28, 2014 Proposals due Date: Wednesday, May 28, 2014 at 2:00 PM Community Development Department Engineering Division City of East Palo Alto 1960 Tate Street East Palo Alto, CA Contact: Kamal Fallaha, P.E. City Engineer kfallaha@cityofepa.org

2 Page 2 REQUEST FOR PROPOSALS for A Groundwater Management Plan City of East Palo Alto Project No. WS /14 General The City of East Palo Alto requests proposals for a Groundwater Management Plan for two wells that it plans to bring into production. This voluntary local plan should be consistent with the 2003 update of the Department of Water Resources (DWR) Bulletin 118, Appendix C, Required and Recommended Components of Local Groundwater Management Plans, and Senate Bill (SB) 3030, as amended by SB 1938 (Sections of the California Water Code. The Groundwater Management Plan is for the existing Gloria Way Well and a planned new production well at Pad D near the Intersection of East Bayshore Road and Clarke Avenue, and will cover the area within the jurisdiction of the City (Figure 1). Adjacent stakeholders are located in the City of Menlo Park, City of Palo Alto, and Santa Clara Valley Water District. The City is actively engaged in a stakeholder group for groundwater management of the San Francisquito Creek Sub Basin. A draft Memorandum of Understanding is currently circulating among stakeholders for sustainable groundwater management in the San Francisquito Creek Sub Basin. Background On February 28, 2013, the City adopted a Mitigated Negative Declaration for its planned water supply project described in the Gloria Way Water Well Production Alternatives Analysis and Water Security Feasibility Study (Todd Engineers, 2012), which recommended that the City move forward with design of a manganese removal treatment system for the existing Gloria Way Well. The report also recommended further evaluation and testing of an additional potential well site, which will occur at the City-owned Pad D Site. The City is planning a test well at the Pad D Site to confirm well yields, water quality, and treatment requirements (City RFP Project No. WS /14, with bids sent March 5, 2014). Scope of Work All work shall be under the direction of properly qualified professionals and shall be suitable for the purposes intended as a part of this project. The purpose of the plan is twofold: A. To avoid conditions that would adversely affect groundwater availability and quality within the Plan area and adjacent stakeholders. B. To develop a monitoring program that includes subsidence monitoring, among

3 Page 3 other components, which will allow for a determination of reasonable safe yield of the groundwater resources for East Palo Alto. The plan may be used as a steppingstone for larger-scale planning in the San Francisquito Creek Groundwater Sub Basin, which is hydrologically connected to the Santa Clara Groundwater Basin. The technical components of the water plan are defined in Water Code Section , which include the following (see a. The control of saline water intrusion; b. Identification and management of wellhead protection areas and recharge areas; c. Regulation of the migration of contaminated groundwater; d. The administration of a well abandonment and well destruction program; e. Mitigation of conditions of overdraft; f. Replenishment of groundwater extracted by water producers; g. Monitoring of groundwater levels and storage; h. Facilitating conjunctive use operations; i. Identification of well construction policies; j. The construction and operation by the local agency of groundwater contamination cleanup, recharge, storage, conservation, water recycling and extraction projects; k. The development of relationships with state and federal regulatory agencies; and l. The review of land use plans and coordination with land use planning agencies to assess activities which create a reasonable risk of groundwater contamination; m. Collaborate with other agencies and organizations to better understand the hydrology and geology of the San Francisquito Creek area, including recharge and sustainable extraction rates. The City will implement the procedures for adopting the plan, and item k above. Items d and i above are implemented through San Mateo County. The San Mateo Plain Groundwater Basin underlies the bayside of San Mateo County from the City of San Mateo on the north, to the County boundary at San Francisquito Creek on the south. It is directly connected to the Santa Clara Plain Groundwater Basin, with the only separation being the political boundary between the Counties. A map is available at: pdf Preliminary Management Goals for the San Francisquito Creek Sub-Basin are based on California Groundwater Management (GRA, 2005): Provide City of East Palo Alto with a long-term, reliable and affordable high quality supply; Maintain or improve groundwater quality and quantity for the benefit of all groundwater users; and Provide integrated water resource management for resilience during droughts and

4 Page 4 long-term climate change effects. The local groundwater management plan for East Palo Alto should include specific goals and metrics to achieve the above preliminary objectives within the City s jurisdiction. The groundwater management plan must include a monitoring program that will identify and define actions that protect the upper and lower aquifers from subsidence, saltwater intrusion and contaminant migration. It is understood that the planned production in the two wells by the City is only a small part of the planned use of the San Francisquito Creek Sub-Basin, and continued coordination with all stakeholders is required. The plan should generally follow the outline below (GRA, 2005): Introduction Plan purpose Regional water management setting and planning activities Institutional authority and considerations Interested party involvement and participation Management Objectives Surface Water Hydrology Quality Rights and entitlements Groundwater Hydrogeology Quality Production Existing Regional Infrastructure Monitoring Plan and Actions to Meet Objectives: Monitoring and Evaluation Action Plan and Contingencies Schedule and Budget for Implementation Monitoring, Data management and evaluation Reporting and Periodic Review Many elements of the groundwater management plan have been evaluated and are included in the 2012 Groundwater Feasability Study (Todd Engineers, 2012), the Initial Study and Environmental Assessment (ESA 2013) the City s Urban Water Management Plan (Integrated Resource Management, 2013). It is anticipated that the monitoring program will be a key new portion of this plan.

5 Page 5 Proposal Proposals should address all the items of work described above. Proposals should describe plan development, stakeholder integration, data collection methods, data analysis methods, data management, presentation format and content, rationale for these methods, and how work will be performed under the direction of properly qualified professionals and how work will be suitable for the purposes intended. A qualifying proposal must include: 1. Brief description of the firm, 2. Contact information, address, telephone number, and address. 3. A list and description of three similar projects completed by the firm, 4. Description of approach to work and description of proposed products. 5. Resumes of proposed staff. 6. Three references. 7. Proposed work schedule. 8. Estimate of cost. Proposals must be received no later than 2:00 p.m. on Wednesday, May 28, Proposals to be submitted to: Kamal Fallaha, P.E., City Engineer Community Development Department City of East Palo Alto 1960 Tate Street East Palo Alto, California Proposals shall be submitted in a sealed envelope which is clearly marked with the title of the Request for Proposal. Proposals shall be signed by an authorized person from the consulting firm. Proposed RFP Schedule RFP issued April 28, 2014 Deadline for questions, clarifications/addenda May 20, 2014 at 2:00 p.m. RFP submittal deadline May 28, 2014, at 4:00 p.m. Finalist(s) identified June 4, 2014 Consultant interviews (if any) June 11, 2014 Contract award June 17, 2014 Work commences July 1, 2014 Completion November, 2014 Selection Process The consultant will be selected based on the experience and ability of the firm and staff to accomplish the scope of work, based on the proposal and considering the effective use of City funds. It is anticipated that each firm will be rated using the following criteria and

6 Page 6 rating schedule. Table 1, Evaluation Criteria Evaluation Criteria Possible Rating Points Technical expertise and ability to dedicate qualified staff to effort. 20 Quality of proposed products. 20 Experience successfully completing similar projects. 20 Able to maintain excellent client service over life of project. 20 Able to deliver product cost effectively and in a timely way. 20 Total 100 The City will attempt to negotiate a contract with the highest rated firm. The City reserves the right to reject any or all proposals, to waive minor irregularities in proposals, or to negotiate minor deviations with the successful firm. REFERENCES Bachman et al. Groundwater Resources Association of California, California Groundwater Management, Second Edition City of East Palo Alto, Gloria Way Water Well Production Alternatives Analysis & East Palo Alto Water Security Feasibility Study, Todd Engineers, Kennedy Jenks Consultants and ESA, November. City of East Palo Alto, Notice of Intent to Adopt Mitigated Negative Declaration, East Gloria Way Well Retrofit Project, Signed February 28. City of Menlo Park and City of East Palo Alto, Final Feasibility of Supplemental Water Resources Development Menlo Park and East Palo Alto, Todd Engineers, August. ESA, Final Gloria Way Well Retrofit Project, Joint Initial Study and Environmental Assessment, prepared for City of East Palo Alto and US Environmental Protection Agency. June Department of Water Resources, California s Groundwater Bulletin 118, Last update 2/27/04. US Geological Survey and California State Water Resources Control Board, Groundwater Quality in the San Francisco Bay Groundwater Basins, California By Mary C. Parsons (formerly Mary C. Ray), Justin T. Kulongoski, and Kenneth Belitz, posted March 29, 2013.

7 Page 7 FIGURE 1: VICINITY MAP

8 Page 8 Pad D Site City Hall Gloria Way Well Site