City of Evanston ANNUAL FACILITY INSPECTION REPORT. For NPDES Permit for Storm Water Discharges from Separate Storm Sewer Systems (MS4)

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2 ANNUAL FACILITY INSPECTION REPORT For NPDES Permit for Storm Water Discharges from Separate Storm Sewer Systems (MS4) April 1, 2013 March 31, 2014 May 30, 2014

3 ANNUAL FACILITY INSPECTION REPORT April 1, 2013 March 31, INTRODUCTION The received a General National Pollutant Discharge Elimination System (NPDES) Permit for Discharges from Municipal Separate Storm Sewer Systems (MS4) in order to operate a separate storm sewer system. The permit renewal was effective April 1, As a condition of the permit, the City must complete an annual facility inspection report. This report is for the reporting period of April 1, 2013 March 31, During this reporting period, the City continued promoting the use of Best Management Practices (BMPs) in order to protect the storm sewer system and the receiving waters of the North Branch of the Chicago River and Lake Michigan. The City s BMPs were outlined in the original Notice of Intent submitted in This report includes an update of compliance with those BMPs. It also includes a look-ahead of BMPs to be implemented during the next reporting period. Overall, the City has been successful in implementing a comprehensive program of storm water BMPs during the reporting period across all six of the minimum compliance areas. The City will continue to build on these successes as it moves forward into the next reporting period. 2. CHANGES TO BEST MANAGEMENT PRACTICES During the reporting period of April 1, 2013 March 31, 2014, no specific changes to the Best Management Practices were implemented. For future reporting periods beginning with April 1, 2014, changes are anticipated. These are outlined further in Section 5 Key Storm Water Activities for STATUS OF COMPLIANCE WITH PERMIT CONDITIONS The has implemented numerous Best Management Practices in compliance with the goals outlined in the City s 2007 Notice of Intent. A status summary for each of the goals in the six minimum compliance areas is included as Exhibit A. Annual Facility Inspection Report 2 April 1, 2013 March 31, 2014

4 4. SUMMARY OF COLLECTED INFORMATION The has collected information and monitoring data as part of the City s Annual Dry Weather Inspection, implemented under Minimum Compliance Area 3 Illicit Discharge Detection Program. The City has 18 storm sewer outfalls, and these outfalls are inspected annually to determine if there is dry weather flow occurring. Dry weather flow can be indicative of an illicit discharge into the storm sewer. All storm sewers in the City discharge to the North Branch of the Chicago River unless otherwise noted. The 2013 annual inspection information is summarized in Table 4.1. Table 4.1 Annual Dry Weather Flow Summary Inspector: Campbell, Bauer End Date of Last Rain: 8/12/13 Inspection Date: 8/19/13 8/20/13 Weather: Dry Outfall Outfall Flowing Floatables No. Location Yes No Yes No Notes S01 Isabella St East (60 ) X X Light flow (just water) S02 Isabella St West (12 ) X X S03 Central St West (24 ) X X S04 Lincoln St East (12 ) X X S05 Lincoln St West (42 ) X X S06 Bryant Ave East (42 ) X X S07 Jackson Ave West (36 ) X X Light flow (just water) S08 Poplar Ave West (48 ) X X Light flow (just water) S09 Dodge Ave West (36 ) X X Light flow (just water) S10 Bridge St West (54 ) X X S11 Bridge St East (54 ) X X S12 Simpson St West (30 ) X X S13 Martha Ln West (24 ) X X S14 Greenleaf St East (30 ) X X S15 Cleveland St East (60 ) X X Light flow (just water) S16 Roslyn Mich. (15 ) X S17 Milburn Lake Mich. (27 ) X S18 Lincoln Lake Mich. (12 ) X An analysis of the data indicates that no illicit discharges were occurring at the time of the inspection. Flow in the storm system consisted of clear water only. Annual Facility Inspection Report 3 April 1, 2013 March 31, 2014

5 5. KEY STORM WATER ACTIVITIES FOR The is proposing several Best Management Practices (BMPs) for the reporting period in compliance with our 2014 MS4 Notice of Intent Permit Application. These activities and the schedule for implementation are listed in Table 5.1. Table 5.1 Key Storm Water Activities for BMP Program BMP Measureable Goal A. PUBLIC EDUCATION AND OUTREACH A.1 Distributed Paper Use Evanston Life, a City-issued 3 publications/year Material magazine, to provide stormwater mgmt information to residents Develop brochures to educate residents on good stormwater management practices for homeowners Utilize Utility Bill to provide information on stormwater management to all property A.2 Speaking Engagement A.3 Public Service Announcements owners Provide speakers at community meetings to foster stormwater discussion and raise public awareness Hold classes on good stormwater management practices for homeowners Provide website information on residential waste management Provide information to residents on stormwater management practices using e-newsletter Schedule for Implementation 1 new publication/year March communication/year March event/year May 1, classes/year Spring 2014 and Fall website updates/year Spring 2014 and Fall newsletter/year in English Summer newsletter/year in Spanish A.4 Community Events Earth Day/Arbor Day Celebration 1/year April 26, 2014 include citywide cleanup event Recycling Fair 1/year July 12, 2014 Green Living Festival 1/year Sept 27, 2014 A.5 Classroom Education After-school programming on good stormwater management practices 1/year March 2015 A.6 Other Public Education targeted to low-income youth Increase participation in Urban Forestry Program, Great Lakes Program, and other related school programming Provide outings covering good environmental practices for youth groups, such as scouts Use Tap Water Station to provide tap water at communtiy outdoor events to reduce pollution from bottled water use and provide education B. PUBLIC INVOLVEMENT AND PARTICIPATION B.5 Volunteer Monitoring Illinois River Watch Engage public in monitoring the water quality for the North Shore Canal Increase number of students participating/year Develop 2 programs March events/year Summer 2014 Develop 3 kits for public use 1 promotion/year soliciting volunteers March 2015 Annual Facility Inspection Report 4 April 1, 2013 March 31, 2014

6 Table 5.1 Key Storm Water Activities for BMP Program BMP Measureable Goal B.4 Public Hearing Increase volunteer involvement in Increase the number of trained TreeKeepers, a program that trains TreeKeepers/year residents in the monitoring and care of public and private trees B.6 Program Involvement B.7 Other Public Involvement Friends of the Chicago River North Shore Canal clean-up events North Shore Canal and Lake Michigan habitat restoration events for public North Shore Canal and Lake Michigan habitat restoration events for youth Update existing Climate Action Plan that set goals for the establishment of the City's BMPs for sustainable practices Schedule for Implementation 1 cleanup event/year May 10, restoration events/year March restoration events/year March 2015 (general youth) 2 restoration events/year (lowincome youth) 1 update/5-year permit period May 19, 2014 Increase special waste collection 4 locations Increase volunteer opportunities for environmental/ stormwater management activities Increase hours/year C. ILLICIT DISCHARGE DETECTION AND ELIMINATION C.1 Storm Sewer Map Maintain accurate storm sewer map in 1 update/year March 2015 Preparation GIS C.2 Regulatory Control Maintain City Code that prohibits illicit 1 update/year March 2015 Panel connections C.3 Detection/ Elim. Illicit Discharge Inspection Program Maintain ongoing program Prioritization Plan C.4 Illicit Discharge Illicit Discharge Tracing Program 100% of illicit connections As needed Tracing Procedures traced to source C.5 Illicit Source Illicit Discharge Elimination Program 100% of known illicit As needed Removal Procedures connections eliminated C.7 Visual Dry Weather Screening Dry weather screening of storm sewers 100% of storm sewer outfalls inspected/year Summer 2014 D. CONSTRUCTION SITE RUNOFF CONTROL D.1 Regulatory Control Program Construction runoff mitigation ordinance Complete within 1 year of Metropolitan Water Reclamation District adopting March 2015 D.4 Site Plan Review Procedures D.6 Site Inspection/ Enforcement Procedures Site Plan and Appearance Review Committee Include review of stormwater management practices during construction as part of the building plan review process Implement site inspection of construction sites for stormwater management review of construction site compliance and inspections an ordinance for Cook County Schedule a minimum of 2 meetings/month to review projects under development 100% of sites greater than 5,000 sq ft reviewed Implement by 2014 April meetings/year April 2014, July 2014, Oct 2014, Jan 2015 Annual Facility Inspection Report 5 April 1, 2013 March 31, 2014

7 Table 5.1 Key Storm Water Activities for BMP Program BMP Measureable Goal E. POST-CONSTRUCTION SITE RUNOFF CONTROL E.1 Community Control 100% of projects evaluated Strategy E.3 Long-Term O&M Procedures E.4 Pre-Construction Review of BMP Designs E.6 Post-Construction Inspections Evaluate all public works projects during the planning phase to determine if it is appropriate to incorporate green infrastructure Increase funding on public projects to improve stormwater management in the public way Increase public awareness of green infrastructure by installing green infrastructure in local pilot projects Track the percentage of City-owned lands that are maintained as green-space Annual Inspection of Stormwater Detention Facilities Review of private building projects with potential stormwater impacts prior to issuance of building permits for compliance with City stormwater ordinance Provide stormwater management design information to developers Stormwater Detention Construction Inspection F. POLLUTION PREVENTION/ GOOD-HOUSEKEEPING F.1 Employee Training Program All Public Works and Utilities field staff to receive annual training on good F.2 Inspection and Maintenance Program F.3 Municipal Operations Storm Water Control F.4 Municipal Operations Waste Disposal F.6 Other Municipal Operations Controls stormwater management practices Every street cleaned periodically to keep dirt and debris out of storm sewer system Catch Basin and Storm Sewer Cleaning Program Upgrade salt spreading system to use salt more efficiently Provide internal City recycling programs Develop Operations and Maintenance Plans for City Facilities Schedule for Implementation Budget $150,000/year December pilot project/year December 2014 Initial calculation by 2014 Update 1/year after initial calculation 98% of stormwater detention facilities inspected per year 100% review of projects with stormwater impacts December 2014 Summer 2014 Complete by 2014 December % of projects with stormwater requirements inspected 80% of field staff trained/year Summer 2014 Each street cleaned a minimum of once every 3 weeks during spring, summer and fall 30% of sewers and catch basins cleaned/year Decrease tons salt used/inches of snow annually Increase tons/year of recyclables collected Complete plan for 1 additional facility/year April 2014 November 2014 March 2015 March 2015 Annual Facility Inspection Report 6 April 1, 2013 March 31, 2014

8 6. NOTICE OF COORDINATION WITH OTHER GOVERNMENT ENTITIES The works with the Metropolitan Water Reclamation of Greater Chicago (MWRD) as part of the Illicit Discharge Detection and Removal Ordinance. The City does not rely on other government entities to otherwise meet the MS4 permit obligations. 7. STORM WATER IMPROVEMENT PROJECTS DURING The funded several storm water improvement projects during the reporting period. These projects are summarized in Table Storm Water Construction Projects for April 1, 2013 March 31, 2014 Stormwater Project Stormwater Improvements Completion Date Improvement Funding Central Street Parking -Permeable Sidewalk June 2013 $35,000 Lot Rehabilitation Davis Street Improvement Project -Permeable Pavement November 2013 $250,000 Annual Facility Inspection Report 7 April 1, 2013 March 31, 2014

9 Exhibit A Compliance with Permit Requirements April 1, 2014 March 31, 2014

10 A. PUBLIC EDUCATION AND OUTREACH, Illinois MS-4 Permit Application EXHIBIT A April March 2014 BMP Program Responsibility BMP Existing Practices Measurable Goal Date 2013 Status A.1 Distributed Paper Material Division of Water and Sewer, City Manager's Office quarterly newsletter Includes articles on: bulk trash pickups, street cleaning, medication disposal program, document destruction events, non-point source stormwater pollutants, recycling, disposal of household chemical products Maintain existing program On-going Issued 2x per year. Last issued in Fall Available on City website. A.2 Speaking Engagements A.3 Public Service Annoucements A.4 Community Events Division of Water and Sewer Annual Water Quality Report Includes information on: nonpoint source stormwater pollutants and good water management skills. Division of Streets and Sanitation In the Works annual newsletter (NOTE: name changed to evanston life) Evanston Ecology Center Speaking engagements Speaks to public on topics related to water, water conservation Evanston Ecology Center Keep Evanston Beautiful Programs and sponsorship of recycling and recycling education programs, sponsorship of elementary school programs on the environmentt City Manager's Office, Public Works Evanston Ecology Center, Public Works Public Works Evanston Ecology Center, Division of Parks/Forestry Website Green Living Festival Public Works Week Open House Earth Day/ Arbor Day Celebration Maintain existing program On-going Issued in July Available on City website. Include information on recycling, Maintain existing program On-going Issued in April Available street cleaning, yard waste collection, long-term sewer improvements, hazardous waste disposal on City website. and expansion of programming and expansion of programming On-going. On-going. Include information on recycling, Maintain existing program On-going. street cleaning, yard waste collection, long-term sewer improvements, hazardous waste disposal Educate residents on water Maintain existing program On-going Held on 9/28/13 conservation, good water management practices, recycling and composting Provide information to residents Maintain existing program On-going Held at the Green Living on the operation of the Festival on 9/28/13 distribution and sewer systems and good management practices Annual event focusing on the care and planting of trees within the City Activities occurred on April 27, 2013

11 A. PUBLIC EDUCATION AND OUTREACH, Illinois MS-4 Permit Application EXHIBIT A April March 2014 BMP Program Responsibility BMP Existing Practices Measurable Goal Date 2013 Status A.5 Classroom Education Ecology Center Environmental Programs Urban Forestry Program for 4th On-going. graders A.6 Other Public Education Evanston Ecology Center Rain Barrel Class Provide information on the Maintain existing program On-going Held on September 28, 2013 proper use of rain barrels Evanston Ecology Center Sustainable Living Class Provide information on sustainable living practices Maintain existing program On-going Ecology Center hosted classes on variety of topics. Evanston Ecology Center Youth Education Provide youth education on good environmental practices through a variety of delivery methods including scouts, summer camps, family activities and after school programs Maintain existing program On-going Classes offiered upon request of various youth groups. Summer camps and family programs are regular offerings by park district. Evanston Ecology Center Composting classes Provides information on how residents can compost yard and garden waste Expand current program Evanston Ecology Center Water conservation forums Water & Sewer Division Provide information to residents on water conservation measures in conjunction with the Community Climate Action Plan Evanston Ecology Center Ladd Arboretum Master Plan Plan for development of an understory in the Arboretum as well as bank stabilization Evanston Enviroment Board Public education for developers Provide conservation and environmental alternatives to builders/developers including ideas on storm water management on sites including features such as rain gardens, bio swales, and similar features Environment Board investigating types of education to offer. Plan adopted in July 2007 Implement green building ordinance On-going Held at the Arbor Day Festival and the Green Living Festival 2013 Under Developm ent Climate Action Plan approved by City Council in Winter City worked with Chicago Metropolitan Agency for Planning to develop Water Conservation Plan, which began implementation in August In CIP for First phase completed in Fall the next Additional phases will few years be implemented as funding as funds available. are available On-going Information available online. Green Compact of Metro Chicago Provides a voluntary commitment to reducing water consumption City Council to consider the proposal in January On-going.

12 B. PUBLIC PARTICIPATION/INVOLVEMENT, Illinois MS-4 Permit Application EXHIBIT A April March 2014 BMP Program Responsibility BMP Existing Practices Measurable Goal Date 2013 Status B.1 Public Panel Health and Human Services Evanston Environmental Board Investigate all activities that affect the environment and develop policy recommendations to submit to the City Council Monthly meetings On-going Agendas available on City website B.5 Volunteer Monitoring Friends of the Chicago River Evanston Ecology Center B.7 Other Public Involvement Monitoring of North Shore Channel Volunteer Citizens group oversees the state of the North Shore Channel City Manager's Office, Public Strategic Plan Set mission goals for the establishment of the City's strategic plan City Manager's Office, Public Climate Control Action Plan Set mission goals for the establishment of the City's BMPs for sustainable practices Maintain existing program On-going River cleanup took place on May 11, 2013 Maintain existing program On-going Establish City Action Plan May 2008 Annual update is on the City website Solid Waste Agency of Northern Cook County (SWANCC) hazardous waste collection program (local qualifying program) SWANCC sets up area wide events to collect specific wastes in addition to having a permanent collection facility Maintain existing program On-going programs available through SWANCC and at Cityhosted outreach events. Drop-off programs also at the City Health Department. Park/Forestry and Recreation Department Public Tree Maintenance Program City programs in place to maintain the health and safety of all public trees. Programs include tree trimming, tree removals, tree planting, Dutch Elm Disease control measures. The City curently maintains over 33,000 trees on both public properties and rights-of-way Maintain existing program On-going Schedule of tree maintenance schedule is located on City website

13 C. ILLICIT DISCHARGE AND ELIMINATION, Illinois MS-4 Permit Application EXHIBIT A April March 2014 BMP Program Responsibility BMP Existing Practices Measurable Goal Date 2013 Status C.1 Storm Sewer Map Business Process and Storm Sewer System Map Maintain a computer/gis map of Maintain existing program On-going On-going. Maps are Preparation Technology, Evanston Water & Sewer Division the combined sewer, relief combined sewer, and storm sewer system updated as changes occur. C.2 Regulatory Control Panel Evanston Water & Sewer Division Evanston City Code Section (B)prohibits illicit connections Maintain existing program On-going On-going C.4 Illicit Discharge Tracing Procedures Evanston Water & Sewer Division Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) Illicit Discharge Tracing Procedures Inspection/ Tracing Program (local qualifying program) Document existing practice of locating sources of illicit discharges Performs routine inspections for all development to verify proper installation for sanitary and combined sewers. Also inspects for cross connections between storm and sanitary sewer. Document existing program Dec 2008 Documentation of program complete 6/08 Maintain existing program On-going On-going C.5 Illicit Source Removal Procedures C.7 Visual Dry Weather Screening Evanston Water & Sewer Division Fire Department Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) Evanston Water & Sewer Division Coordinate discharge/source removals Hazardous Materials Cleanup Program Illicit Connection Removal Enforcement Program (local qualifying program) Illicit Discharge Detection Enforce existing ordinace if illicit Maintain existing program On-going On-going connection is found Either performs clean up of Maintain existing program On-going On-going materials or arranges for cleanup Enforces MWRDGC codes for Maintain existing program On-going On-going illicit connection removal Inspect storm sewer outfalls annually for discharge during dry weather flow. Complete annual inspection 2009 Annual inspection completed 819/13-8/20/13

14 D. CONSTRUCTION SITE RUNOFF CONTROL, Illinois MS-4 Permit Application EXHIBIT A April March 2014 BMP Program Responsibility BMP Existing Practices Measurable Goal Date 2013 Status Public Works - Division of Construction Runoff Mitigation Written policy/ plan 2010 Policy has been finalized Transportation Policy and is being implemented. D.1 Regulatory Control Program Establish a regulatory policy to require erosion and sediment controls at construction sites. D.4 Site Plan Review Procedures D.6 Site Inspection/ Enforcement Procedures Public Works - Division of Transportation Various City Departments Community Development, Public Works Community Development, Public Works Construction Runoff Mitigation Ordinance Site Plan and Appearance Review Committee Building Site Plan Review Building Site Inspection Establish an ordinance to require erosion and sediment controls, as well as sanctions to ensure compliance, at construction sites Review of private building projects in the City prior to construction for drainage, appearance and utility issues. Ordinance 2010 MWRD ordinance is finalized. City is working to convert existing policy to an ordinance by Maintain existing program Review of private building Maintain existing program projects by various City departments for compliance with City codes and policies City inspectors from various Maintain existing program departments inspect on-going and finished construction for compliance with City codes and policies On-going On-going. Minutes of meetings are available on the City website. On-going On-going On-going On-going

15 E. POST-CONSTRUCTION RUNOFF CONTROL, Illinois MS-4 Permit Application EXHIBIT A April March 2014 BMP Program Responsibility BMP Existing Practices Measurable Goal Date 2013 Evanston Water & Sewer Maintain existing program On-going Program Complete in 2009 Division E.1 Community Control Strategy Long-Range Sewer Program Design and construction of $200 million in sewer improvements including the combined sewer, relief overflow sewer, and storm sewer systems for the purpose of reducing sewer surcharges and combined sewer overflows. E.2 Regulatory Control Program E.3 Long Term O&M Procedures Public Works Stormwater Control Ordinance Limits the rate of flow from a site to prevent surcharge of the sewer system and eliminate contamination. Evanston Water & Sewer Division Stormwater Detention Inspection Inspect all properties permitted for stormwater detention under the Stormwater Control Ordinance to determine if system is being maintained in compliance with ordinance Maintain existing program Maintain existing program On-going Ordinance complete in 2007 On-going Annual inspection of stormwater detention facilities was completed in summer 2013 E.4 Pre-Const Review of BMP Designs Public Works Building Site Plan Review Review of private building projects prior to issuance of building permits for compliance with City codes and policies Maintain existing program On-going On-going E.6 Post-Construction Inspections Public Works Stormwater Detention Construction Inspection Inspect all properties permitted for stormwater detention under the Stormwater Control Ordinance to determine if system was constructed in compliance with ordinance before placing into service. Maintain existing program On-going On-going inspection completed by City staff and MWRD. E.7 Other Post-Const Runoff Controls Public Works, Community Development Drainage Committee Bi-weekly review of citizen drainage concerns Maintain existing program On-going On-going as needed.

16 F. POLLUTION PREVENTION/GOOD HOUSEKEEPING, Illinois MS-4 Permit Application EXHIBIT A April March 2014 BMP Program Responsibility BMP Existing Practices Measurable Goal Date 2013 Status F.1 Employee Training Public Works Employee Training Program New employees receive training Maintain existing program On-going On-going. Program on BMPs of the maintenance of the sewer system. All employees receive periodic training to improve their skills. F.2 Inspection and Maintenance Program F.3 Muni Operations Storm Water Control F.4 Municipal Operations Waste Disposal Public Works Division of Streets and Sanitation Division of Streets and Sanitation, City's Green Team Sewer System Operation and Maintenance Procedures Salt Spreading System Internal City Recycling Programs Maintain a strict program to Maintain existing program ensure the optimal operation of the system including regular street cleaning, leaf removal, catch basin cleaning and sewer inspection. The City treats road salt with an Maintain existing program environmentally friendly deicer that results in reducing the quantity of salt going into the soil, stormwater and sewer system. Commitment to comprehensive Maintain existing program recycling including: tires, oil, antifreeze, paper, cans, bottles, fluorescent light bulbs, electronics, toner cartridges, books, metals and freon. On-going On-going. Street sweeping schedules posted on City website. Catch basins cleaned on a 3-year cycle. On-going City uses a computer-controlled system to optimize amount of salt placed on roads. On-going Recycling containers available in all City facilities. All City waste streams have been evaluated for recycling opportunities. Internal City Waste Reduction Programs Commitment to comprehensive Maintain existing program reduction in the generation of paper including use of two-sided copying, electronic document sharing and reduction of hardcopy distribution materials. On-going City purchased copiers that scan and have encouraged staff use. Aldermen receive information electronically and utilize laptops. F.6 Other Municipal Operations Controls Underground Storage Tanks All Underground Storage Tanks are compliant with federal regulations and have leak detection systems. Maintain existing program City Sustainable Practices Programs Commitment to conversion to sustainable operations including the use of green cleaning supplies, low mercury lighting, conversion from gasoline to natural gas for standby power generation, commitment to LEED principles. On-going On-going. Maintain existing program On-going Several City facilities have had energy use reduction programs completed through DCEO. Centralized green cleaning supplies ordering has been implemented. Fleet size has been reduced and replacement vehicles have been right-sized, reducing gasoline and other fuel use.