His Worship Mayor Don Darling and Members of Common Council. SUBJECT: Project Performance Update Safe, Clean Drinking Water Project

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1 COUNCIL REPORT M&C No Report Date August 12, 2016 Meeting Date August 22, 2016 Service Area Saint John Water His Worship Mayor Don Darling and Members of Common Council SUBJECT: Project Performance Update Safe, Clean Drinking Water Project OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Dean Price Brent McGovern Jeff Trail RECOMMENDATION It is recommended that this report be received for information and filed. EXECUTIVE SUMMARY The project team requests 15 minutes to present the attached presentation in open session of Common Council. The purpose of this presentation is to provide Council with a current project performance update on the Safe, Clean Drinking Water Project. PREVIOUS RESOLUTION At its meeting of June 27, 2017, M&C Report No titled Project Performance Update Safe, Clean Drinking Water Project recommended and Council RESOLVED that: The report be received for information and filed. STRATEGIC ALIGNMENT The Safe Clean Drinking Water Project remains a high priority and focus as it will bring safe, clean drinking water to the citizens of Saint John and reduce the occurrence of boil water orders and service interruptions through the construction of sustainable infrastructure. SERVICE AND FINANCIAL OUTCOMES

2 - 2 - Not applicable INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input was provided by Port City Water Partners. ATTACHMENTS Power Point Presentation Project Performance Update Safe, Clean Drinking Water Project - Reporting Period June - July 2016 PDF SCDWP Statistics Reporting Period June - July 2016

3 Project Performance Update Safe, Clean Drinking Water Project August 22nd, 2016 Reporting Period June & July 2016

4 Table of Contents Executive Summary Project Status Dashboard Mini Milestones Construction photos Performance Measurement Open Data Statistics Appendix A 2

5 Executive Summary Results this Period (June & July 2016) Construction is still on schedule, however, Port City Water Partners (PCWP) missed an opportunity to be ahead of schedule PCWP continue to work on detailed design for the many components of the project City Project team is auditing the designs, quality management and the construction There have been no relief events to date on the Project Concrete foundations for the WTP have begun Construction continues on 6 of the 13 project components as planned 3

6 Executive Summary Results this Period (June & July 2016) (Con t) Bedrock excavation on WTP site has been extensive Prep work for the large storage reservoirs has begun Tower crane is up at the WTP site There have been no change orders that have increased the cost of the project. So far, all changes have reduced costs slightly PCWP busy with equipment selection and procurement behind the scenes Two large water mains are being installed under Hickey Road 4

7 Executive Summary What s Working PCWP staff are focused on helping the design consultants to increase production PCWP has been proactive in obtaining permits and approvals City Project Team is meeting frequently with PCWP to coordinate efforts PCWP have responded to traffic and dust complaints on Hickey Road PCWP have installed extra signs to help businesses on Hickey Road The oil refinery has installed a new tee on their water pipeline to connect to the new industrial supply that we are constructing 5

8 Executive Summary Next Steps PCWP continues to put together IFC (issued for construction) packages Live webcams are being installed on WTP site for the public and staff Finish the bulk of Hickey Rd work before school starts Planning for water main shutdowns City to submit invoice to the Province for funding Continue to pour concrete at the WTP site Full structural refurbishment by slip-lining pipe on the west side Extend pipework up to and across Champlain Drive 6

9 Project Status Dashboard Metric Status Trend Comment Return to Green Plan Scope G Steady No scope creep ---- Schedule G Steady Project is on schedule. Some delays experienced on critical path items due to rock and design PCWP has focused efforts to increase the pace of the detailed design of the water treatment plant G Budget Steady Project is on budget ---- Risks G Steady No major risks to date ---- Overall Health G Steady Good ---- G Steady Progress Y YELLOW Some concerns, actions being taken R RED Critical, major Issues 7

10 By the Numbers (June-July 2016) 49 Tons of Rebar Pipe Installed 2.6 Kilometres 34 Truckloads of Asphalt 2 Concrete Trucks 8

11 Performance Measurement (June-July 2016) Design Complete % Percentage for all 13 components Construction Complete % Percentage for all 13 components 33% 8% 67% 92% SCDWP Design Completion SCDWP Design Remaining SCDWP Construction Completion SCDWP Construction Remaining 9

12 Timeline

13 Mini-Milestones June July 2016 Project Components June 8 th Start installation of Water Main 4-5 Well Site Development June 13 th Approval to Construct (Foundations) 1-1 Water Treatment Plant from NBDELG received June 27th Building Permit (Foundations) 1-1 Water Treatment Plant from City received July 5 th Start installation of Water Main 5-3 Ocean Westway July 13 th First Concrete Pour 1-1 Water Treatment Plant July 19 th Hydrostatic Leak Test Phase WTP to Commerce Drive July 21 st Approval to Construct (Foundations) 4-5 Well Site Development from NBDELG received 11

14 Construction Photos June July Water Treatment Plant Site Drilling and Blasting June 24 th Tower Crane June 24 th 12

15 Construction Photos June July Water Treatment Plant Site First concrete pour July 13 th Rebar installation July 27 th 13

16 Construction Photos June July Water Treatment Plant to Commerce Drive Pipe Laying near Bruce Lane (On the Vine) July 26 th Backfill of trench July 27 th 14

17 Construction Photos June July Water Treatment Plant to Commerce Drive Lay down area Hickey Road June 10 th Base asphalt Phase 1 Hickey Rd July 13 th 15

18 Construction Photos June July Well Site Development Pipeline installation June 16 th Creek diversion June 20 th 16

19 Construction Photos (June-July 2016) 5-3 Ocean Westway & Pipeline Road West Laying of transmission main July 25 th Rock Breaking July 25th 17

20 Construction Photos (June-July 2016) 4-2 Water Treatment Plant to Commerce Drive Loch Lomond Road - East Of Hickey Road July 25 th 18

21 Construction Photos August (sneak peek) Water Treatment Plant Site Concrete pour August 4th Start of WTP Foundation August 4th 19

22 Performance Measurement Length of Watermain Installed / Rehabilitated to date 23.4 Km 2.6 km Kilometres of pipe installed Pipe installed Pipe Remaining 20

23 Performance Measurement Number of Issued For Construction (IFC) drawings received from PCWP Issued for Construction drawings received 50 0 Mar-16 Apr-16 May-16 Jun-16 Jul-16 21

24 Open Data Statistics June July 2016 Appendix A Note: See the attached Excel Spreadsheet with raw data and graphs 22

25 Questions? 23

26 Total Audits during period SCDWP Statistics 12/08/2016 City Staff Audits Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Total Management System Audit Design audits Site Audits Monthly Total City Staff Audits Management System Audit Design audits Site Audits 5 0 Period 1

27 SCDWP Statistics 12/08/2016 Design Completion Progress (total) Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun Water Treatment Plant 0% 0% 0% 0% 38% 44% 48% 2-1 Storage at WTP 0% 0% 0% 0% 38% 42% 50% 3-1 Robertson Lake Dam 3-2 Latimer Lake Intakes and Dam Upgrades 4-1 LHPS to WTP 4-2 WTP to Commerce Drive 4-3 Loch Lomond Road and Westmorland Road 4-4 East Pressure Modifications 4-5 Well Site Development 4-6 Sruce Lake Pump Station Upgrades 5-1 LHPS to Westmorland Road (Structural Lining) 5-2 Rothesay Avenue (Structural Lining) 5-3 Ocean Westway (Structural Lining) 0% 0% 0% 0% 45% 70% 80% 0% 0% 0% 0% 30% 50% 60% 0% 0% 0% 0% 60% 90% 95% 0% 0% 0% 0% 60% 90% 100% 0% 0% 0% 0% 30% 60% 70% 0% 0% 0% 0% 30% 60% 70% 0% 0% 0% 0% 70% 90% 100% 0% 0% 0% 0% 60% 70% 80% 0% 0% 0% 0% 40% 50% 60% 0% 0% 0% 0% 30% 40% 60% 0% 0% 0% 0% 55% 90% 100% 2

28 SCDWP Statistics 12/08/2016 Primary Infrastructure Design Progress Additional Infrastructure Design Progress 52% 48% Primary Infrastructure Design Completed 20% Additional Infrastructure Design Completed Primary Infrastructure Design Remaining 80% Additional Infrastructure Design Remaining SCDWP Design Progress 33% SCDWP Design Completion 67% SCDWP Design Remaining 3

29 SCDWP Statistics 12/08/2016 Construction Completion Percentage (total) Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun water Treatment Plant 0% 0% 0% 0% 1% 3% 3% 2-1 Storage at WTP 0% 0% 0% 0% 0% 0% 8% 3-1 Robertson Lake Dam 3-2 Latimer Lake Intakes and Dam Upgrades 4-1 LHPS to WTP 4-2 WTP to Commerce Drive 4-3 Loch Lomond Road and Westmorland Road 4-4 East Pressure Modifications 4-5 Well Site Development 4-6 Sruce Lake Pump Station Upgrades 5-1 LHPS to Westmorland Road (Structural Lining) 5-2 Rothesay Avenue (Structural Lining) 5-3 Ocean Westway (Structural Lining) 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 1% 2% 3% 0% 0% 0% 0% 1% 14% 38% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 1% 14% 22% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 1% 2% 9% 4

30 SCDWP Statistics 12/08/2016 Primary Infrastructure Construction Progress 4% Additional Infrastructure Construction Progress 10% 96% Primary Infrastructure Construction Completed Primary Infrastructure Construction Remaining 90% Additional Infrastructure Construction Completed Additional Infrastructure Construction Remaining SCDWP Construction Progress 8% SCDWP Construction Completion SCDWP Construction Remaining 92% 5

31 SCDWP Statistics 12/08/2016 Issued for Construction Drawings Received Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May water Treatment Plant Storage at WTP Robertson Lake Dam 3-2 Latimer Lake Intakes and Dam Upgrades 4-1 LHPS to WTP WTP to Commerce Drive 4-3 Loch Lomond Road and Westmorland Road 4-4 East Pressure Modifications Well Site Development 4-6 Sruce Lake Pump Station Upgrades 5-1 LHPS to Westmorland Road (Structural Lining) 5-2 Rothesay Avenue (Structural Lining) 5-3 Ocean Westway (Structural Lining) Total

32 SCDWP Statistics 12/08/2016 IFC Drawings Received Mar-16 Apr-16 May-16 Jun-16 Jul-16 7

33 SCDWP Statistics 12/08/2016 Activity On site Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec water Treatment Plant N N N Y Y Y Y 2-1 Storage at WTP N N N Y Y Y Y 3-1 Robertson Lake Dam N N N N N N N 3-2 Latimer Lake Intakes and Dam Upgrades N N N N N N N 4-1 LHPS to WTP N N N Y N N Y 4-2 WTP to Commerce Drive N N N N Y Y Y 4-3 Loch Lomond Road and Westmorland Road N N N N N N N 4-4 East Pressure Modifications N N N N N N N 4-5 Well Site Development N N N Y Y Y Y 4-6 Sruce Lake Pump Station Upgrades N N N N N N N 5-1 LHPS to Westmorland Road (Structural Lining) N N N N N N N 5-2 Rothesay Avenue (Structural Lining) N N N N N N N 5-3 Ocean Westway (Structural Lining) N N N N N N Y 8

34 SCDWP Statistics 12/08/2016 Water Main Layed and Lined Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Water Main 400mm (m) Water Main < 400mm (m) Structural Lining (m) Monthly Total Remaing Pipe to install (m) Total Installed (km) Total Remaining (km) Miscellaneous Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Concrete Poured (m 3 ) Concrete Poured (Truckload*) Rebar Installed (kg) Total Rebar (t) Asphalt (t) *Truckload of Concrete = 10 Cubic Yards per load = 7.65 Cubic Metres (approx) Kilometres of pipe installed Pipe installed Pipe Remaining 23.4 Km 2.6 km 9

35 SCDWP Statistics 12/08/2016 Customer Phone Calls Traffic Detours Service Disruptions Customer Disruption Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Total