His Worship Mayor Don Darling and Members of Common Council. SUBJECT: Project Performance Update Safe, Clean Drinking Water Project

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1 COUNCIL REPORT M&C No Report Date April 11, 2017 Meeting Date April 18, 2017 Service Area Saint John Water His Worship Mayor Don Darling and Members of Common Council SUBJECT: Project Performance Update Safe, Clean Drinking Water Project OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Dean Price Brent McGovern Jeff Trail RECOMMENDATION It is recommended that this report be received for information and filed. EXECUTIVE SUMMARY The project team requests 15 minutes to present the attached presentation in open session of Common Council. The purpose of this presentation is to provide Council with a current project performance update on the Safe, Clean Drinking Water Project. PREVIOUS RESOLUTION At its meeting of January 23, 2017 M&C Report No titled Project Performance Update Safe, Clean Drinking Water Project recommended and Council RESOLVED that: The report be received for information and filed. STRATEGIC ALIGNMENT The Safe Clean Drinking Water Project remains a high priority and focus as it will bring safe, clean drinking water to the citizens of Saint John and reduce the occurrence of boil water orders and service interruptions through the construction of sustainable infrastructure. 163

2 - 2 - SERVICE AND FINANCIAL OUTCOMES Not applicable INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input was provided by Port City Water Partners. ATTACHMENTS Power Point Presentation Project Performance Update Safe, Clean Drinking Water Project - Reporting Period January March 2017 PDF SCDWP Statistics Reporting Period January March

3 Project Performance Update Safe, Clean Drinking Water Project April 18th, 2017 Reporting Period January to March

4 Table of Contents Executive Summary Project Map Project Status Dashboard By the Numbers Mini Milestones Performance Measurement Construction photos Open Data Statistics Appendix A 166 2

5 Executive Summary Results this Period (January to March 2017) PCWP s substantial completion date is on track as planned (November 30 th, 2018) PCWP s West works are currently scheduled for commissioning in Summer of 2017 City Project team is auditing the designs, quality management and the construction Concrete foundations and first floor process for the WTP have advanced significantly 167 3

6 Executive Summary Results this Period (January to March 2017) (Con t) Construction continues on 5 of the 13 components Grouting between the new HDPE pipe and the old Cast Iron pipe completed on Ocean Westway Well house building now has walls and a roof 168 4

7 Executive Summary What s Working PCWP have made significant progress in the last few months on the WTP and the other components Winter construction methods have allowed continued progress Notices regarding construction have been delivered to all the homes and facilities in the work zone PCWP have had face to face discussions with the business owners and facility managers in the area. PCWP have met with Saint John Transit PCWP have met with the Loch Lomond Villa PCWP have met with Woodlawn School PCWP have met with the business owners on Loch Lomond Road between Bon Accord and Hickey on April 7 th to discuss traffic flow during the work Reminder - Two live webcams on 169WTP site for the public 5

8 Executive Summary Next Steps (work between now & early summer ) Complete the manufacture of the precast insulated concrete wall panels here in Saint John for the WTP Complete the pipework on the WTP site Seek Council permission for temporary McLean Street barricade removal and hold open house for residents in the area Continue to pour concrete at the WTP site Adjusting plans to assist local businesses Erect precast walls at the WTP in June Mechanical / Electrical at the new Wellfield Building Work to modify the Spruce Lake Pump house 170 6

9 Executive Summary Next Steps (work between now & early summer ) Remind residents that all businesses will be open and accessible during construction work Communicate construction impacts to residents (ongoing) Notices delivered to homes Discussion with each business in the impacted zones Meeting with some Loch Lomond Road Businesses on April 7 th Other face to face meetings with schools and facilities Orange signs giving advanced warning have been put up along impacted corridors Encourage residents to sign up for notices Radio notifications to advise motorist Open House held on March 30th (Well attended) City-wide Traffic Advisories at Access will be maintained for emergency vehicles such as fire Residents can call the City s Customer Service Line for questions or concerns 171 7

10 Project Map 2017 /

11 Project Status Dashboard Metric Status Trend Comment Return to Green Plan Scope G Steady No change in scope ---- Schedule Y Steady Project is currently on schedule. West Milestone - PCWP is planning to complete the work in late summer instead of early summer as originally planned. They are attempting to fast track the completion. Budget G Steady Project is on budget ---- Risks G Steady No major risks to date Overall Health G Steady Good ---- G Steady Progress Y YELLOW Some concerns, actions being taken R RED Critical, major Issues 173 9

12 By the Numbers January March 2017 Pipe Installed 1 Kilometre 0 Truckloads of Asphalt 166 Tons of Rebar 162 Concrete Trucks

13 Mini-Milestones January March 2017 Date Mini-Milestone Project Components February 7th February 10 th February 23 rd March 30th March 24 th Start of fabrication of pre-cast panels Finished Masonry of well field Control building Started concrete for foundation of Tank #2 Started installation of Tank Floor for Tank #2 Started installation of roof of well field control building 1-1 Water Treatment Plant 4-5 Well Site Development 2-1 Storage at WTP 2-1 Storage at WTP 4-5 Well Site Development

14 Performance Measurement January March 2017 Design Complete % Percentage for all 13 components 3% Construction Complete % Percentage for all 13 components 30% 97% 70% SCDWP Design Completion SCDWP Design Remaining 176 SCDWP Construction Completion SCDWP Construction Remaining 12

15 Performance Measurement Length of Watermain Installed / Rehabilitated to date 12.4 km 13.6 km Pipe installed Pipe Remaining

16 Performance Measurement Number of Issued For Construction (IFC) drawings received from PCWP IFC Drawings received

17 SCDW Project WTP Rendering

18 SCDW Project Water Treatment Plant Site

19 SCDW Project Insulated Precast Panels

20 SCDW Project Insulated Precast Panels

21 Construction Photos January March Water Treatment Plant (WTP) January 17 th, 2017 February 28 th,

22 Construction Photos January March Water Treatment Plant (WTP) March 14 th, 2017 March 17 th,

23 Construction Photos January March Storage at WTP Janaury 17 th, 2017 February 9 th,

24 Construction Photos January March Storage at WTP March 2, 2017 March 30 th,

25 Construction Photos January March Latimer Lake Intakes and Dam Upgrades March 23 rd,

26 Construction Photos January March Lakewood Heights Pump Station to WTP March 21 st,

27 Construction Photos January March Well Site Development January 10 th, 2017 January 11 th,

28 Construction Photos January March Well Site Development February 10 th, 2017 February 22 nd,

29 Construction Photos January March Well Site Development March 1 st, 2017 March 14 th,

30 Construction Photos January March Ocean Westway February 1 st, 2017 Butterfly valve installation

31 Open Data Statistics January March 2017 Appendix A Note: See the attached Excel Spreadsheet with raw data and graphs

32 Questions?

33 SCDWP Statistics 11/04/2017 City Staff Audits Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Management System Audit Design audits Site Audits (Scheduled) Monthly Total

34 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Total Audits during period SCDWP Statistics 11/04/2017 City Staff Audits Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul Management System Audit Design audits Site Audits (Scheduled) City Staff Audits Period 196 2

35 SCDWP Statistics 11/04/2017 Design Completion Progress (total) Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun Water Treatment Plant 0% 0% 0% 0% 38% 44% 48% 60% 75% 91% 94% 96% 97% 98% 99% 2-1 Storage at WTP 0% 0% 0% 0% 38% 42% 50% 60% 75% 95% 99% 99.5% 100% 100% 100% 3-1 Robertson Lake Dam 3-2 Latimer Lake Intakes and Dam Upgrades 4-1 LHPS to WTP 4-2 WTP to Commerce Drive 4-3 Loch Lomond Road and Westmorland Road 4-4 East Pressure Modifications 4-5 Well Site Development 4-6 Sruce Lake Pump Station Upgrades 5-1 LHPS to Westmorland Road (Structural Lining) 5-2 Rothesay Avenue (Structural Lining) 5-3 Ocean Westway (Structural Lining) 0% 0% 0% 0% 45% 70% 80% 85% 90% 90% 95% 95% 95% 95% 95% 0% 0% 0% 0% 30% 50% 60% 65% 70% 75% 80% 80% 82% 84% 86% 0% 0% 0% 0% 60% 90% 95% 95% 100% 100% 100% 100% 100% 100% 100% 0% 0% 0% 0% 60% 90% 100% 100% 95% 100% 100% 100% 100% 100% 100% 0% 0% 0% 0% 30% 60% 70% 75% 50% 85% 90% 93% 95% 96% 98% 0% 0% 0% 0% 30% 60% 70% 75% 50% 85% 90% 92% 94% 95% 96% 0% 0% 0% 0% 70% 90% 100% 100% 100% 100% 100% 100% 100% 100% 100% 0% 0% 0% 0% 60% 70% 80% 80% 80% 85% 100% 100% 100% 100% 100% 0% 0% 0% 0% 40% 50% 60% 62% 85% 90% 95% 96% 96% 96% 97% 0% 0% 0% 0% 30% 40% 60% 62% 75% 75% 75% 76% 78% 80% 80% 0% 0% 0% 0% 55% 90% 100% 100% 95% 100% 100% 100% 100% 100% 100% 197 2

36 SCDWP Statistics 11/04/2017 1% Primary Infrastructure Design Progress Additional Infrastructure Design Progress 4% Primary Infrastructure Design Completed Additional Infrastructure Design Completed 99% Primary Infrastructure Design Remaining 96% Additional Infrastructure Design Remaining SCDWP Design Progress 3% SCDWP Design Completion SCDWP Design Remaining 97% 198 3

37 SCDWP Statistics 11/04/2017 Construction Completion Percentage (total) Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun water Treatment Plant 0% 0% 0% 0% 1% 3% 3% 4% 4% 11% 16% 19% 21% 23% 25% 2-1 Storage at WTP 0% 0% 0% 0% 0% 0% 8% 12% 12% 16% 20% 22% 24% 26% 29% 3-1 Robertson Lake Dam 3-2 Latimer Lake Intakes and Dam Upgrades 4-1 LHPS to WTP 4-2 WTP to Commerce Drive 4-3 Loch Lomond Road and Westmorland Road 4-4 East Pressure Modifications 4-5 Well Site Development 4-6 Sruce Lake Pump Station Upgrades 5-1 LHPS to Westmorland Road (Structural Lining) 5-2 Rothesay Avenue (Structural Lining) 5-3 Ocean Westway (Structural Lining) 0% 0% 0% 0% 0% 0% 0% 0% 6% 7% 7% 7% 7% 7% 7% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 1% 2% 3% 17% 44% 45% 46% 46% 46% 46% 46% 0% 0% 0% 0% 1% 14% 38% 50% 42% 52% 58% 61% 67% 68% 68% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 1% 14% 22% 22% 26% 35% 39% 44% 52% 52% 60% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 2% 6% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 1% 2% 9% 24% 28% 51% 55% 58% 58% 60% 85% 199 4

38 SCDWP Statistics 11/04/2017 Primary Infrastructure Construction Progress Additional Infrastructure Construction Progress 25% 75% Primary Infrastructure Construction Completed Primary Infrastructure Construction Remaining 67% 33% Additional Infrastructure Construction Completed Additional Infrastructure Construction Remaining SCDWP Construction Progress 70% 30% SCDWP Construction Completion SCDWP Construction Remaining 200 5

39 SCDWP Statistics 11/04/2017 Issued for Construction Drawings Received Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May water Treatment Plant Storage at WTP Robertson Lake Dam 3-2 Latimer Lake Intakes and Dam Upgrades 4-1 LHPS to WTP WTP to Commerce Drive 4-3 Loch Lomond Road and Westmorland Road 4-4 East Pressure Modifications Well Site Development 4-6 Sruce Lake Pump Station Upgrades 5-1 LHPS to Westmorland Road (Structural Lining) 5-2 Rothesay Avenue (Structural Lining) 5-3 Ocean Westway (Structural Lining) Total

40 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 SCDWP Statistics 11/04/2017 IFC Drawings Received

41 SCDWP Statistics 11/04/2017 Activity On site Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec water Treatment Plant N N N Y Y Y Y Y Y Y Y Y 2-1 Storage at WTP N N N Y Y Y Y Y Y Y Y Y 3-1 Robertson Lake Dam N N N N N N N N Y Y N N 3-2 Latimer Lake Intakes and Dam Upgrades N N N N N N N N N N N N 4-1 LHPS to WTP N N N Y N N Y Y Y Y Y Y 4-2 WTP to Commerce Drive N N N N Y Y Y Y Y Y Y Y 4-3 Loch Lomond Road and Westmorland Road N N N N N N N N N N N N 4-4 East Pressure Modifications N N N N N N N N N N N N 4-5 Well Site Development N N N Y Y Y Y Y Y Y Y Y 4-6 Sruce Lake Pump Station Upgrades N N N N N N N N N N N N 5-1 LHPS to Westmorland Road (Structural Lining) N N N N N N N N N N N N 5-2 Rothesay Avenue (Structural Lining) N N N N N N N N N N N N 5-3 Ocean Westway (Structural Lining) N N N N N N Y Y Y Y Y Y 203 8

42 SCDWP Statistics 11/04/2017 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Y Y Y Y Y Y N N N N N N N N N Y Y N N N N N N N Y N Y N Y Y N N N N N N Y Y Y Activity On site 204 9

43 SCDWP Statistics 11/04/2017 Water Main Layed and Lined Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Water Main 400mm (m) Water Main < 400mm (m) Structural Lining (m) Monthly Total Remaing Pipe to install (m) Total Installed (km) Total Remaining (km) Miscellaneous Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Concrete Poured (m 3 ) Concrete Poured (Truckload*) Rebar Installed (kg) Total Rebar (t) Asphalt (t) Asphalt (truckload**) *Truckload of Concrete = 10 Cubic Yards per load = 7.65 Cubic Metres (approx) ** Truckload of Asphalt = 16 tonnes/truckload Kilometres of pipe installed Total Rebar (t) Total Concrete (m3) 4783 Verified Total Asphalt (t) 4041 Pipe installed Pipe Remaining 12.4km 13.6 km 205 9

44 SCDWP Statistics 11/04/2017 Water Main Layed and Lined Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May Miscellaneous Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May

45 SCDWP Statistics 11/04/2017 Customer Phone Calls Traffic Detours Service Disruptions Customer Disruption Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Customer Phone Calls Traffic Detours Service Disruptions