Community and Corporate Services Committee. SUBJECT: Report recommending approval of 2013 Corporate Energy Management Program update - Facilities

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1 Page 1 of Report CSI TO: FROM: Community and Corporate Services Committee Corporate Strategic Initiatives SUBJECT: Report recommending approval of 2013 Corporate Energy Management Program update - Facilities Report Number: CSI Wards Affected: All File Numbers: Date to Committee: April 15, 2014 Date to Council: April 28, 2014 Recommendation: Approve submission of the relevant content/data in Appendix A of corporate strategic initiatives department report CSI to the Ontario Ministry of Energy and published on the City of Burlington s website in order to encourage energy awareness and conservation, and meet the reporting requirements under Ontario Regulation 397/11. Purpose: Address goal or action in strategic plan Respond to legislation Executive Summary: The purpose of this report is to update Council on Burlington s facilities energy management activities in Burlington s energy management efforts are having measurable success. This report includes detailed facility energy and water consumption data for 2013 compared to The method of presenting the data is consistent with Ontario Regulation 397/11 which requires municipalities to report and publish energy consumption data and greenhouse gas emissions. Background: In 2009, Council approved a corporate energy policy (CSI-3/09) which provides guidance and direction to staff on the development and implementation of a comprehensive corporate energy management program.

2 Page 2 of Report CSI In 2009, the Green Energy Act and Green Economy Act (GEGEA), directed the broader public sector (municipalities, universities, schools, and hospitals) to develop and report their energy conservation and demand management plans. Specifically, Ontario Regulation 397/11 Energy Conservation and Demand Management Plans enacted in August 2011, mandates: Completion, publication and submission to the Minister of Energy, of Burlington s corporate energy consumption and greenhouse gas emission template for 1 year of operation (Jan 2011 to Dec 2011) by July 1, 2013 and annually thereafter (completed Mar 2013 CSI-06-13); Development and publication of a detailed energy conservation and demand management plan with targets approved by senior management by July 1, 2014 (completed Apr 2013 CSI-09-13); and By July 1, 2019 and every 5 years thereafter publish an update to the original plan that reviews measures implemented, their actual results and forecasted impacts of planned measures, and any changes made to achieve our targets. Energy conservation typically means reducing the total amount of energy consumed (kwh of electricity and m 3 of natural gas). Demand management refers to reducing the rate of electricity (kw) required at any one time especially during peak periods. These are designed to help manage Ontario s total use and peak demand for electricity. Discussion: The City of Burlington as a corporation has a significant energy and environmental impact associated with its own operation. The City s Environment and Energy Services Department will ensure the City is identifying, implementing and reporting on opportunities that reduce the City s direct environmental footprint, reduce current and future operating costs, and generate revenue. A number of energy management initiatives were undertaken and completed in 2013, including: Upgrading and improving building systems efficiency; Developing a corporate culture focused on behaviors which improve efficiency and management methods Measurement and reporting of building energy use to staff having operational and maintenance responsibilities; and Analysis of consumption and demand to highlight and report on anomalies and implementation of corrective measures.

3 Page 3 of Report CSI Joined demand management program Strategy/Process The following section highlights initiatives that were initiated and/or implemented in For a list of energy management initiatives completed in 2012, please refer to report CSI Corporate Energy Tracking: The City uses an Energy Management Tool (EMT) provided by the Local Authority Services, Association of Municipalities of Ontario (AMO) to track ongoing energy usage based on utility bills. Appendix A shows the results of this tracking and provides annual energy consumption and greenhouse gas emissions data for corporate facility assets grouped by building type. Monthly building energy performance data is provided to operating and maintenance staff with analysis, comments and suggestions by Corporate Strategic Initiatives as required. This measurement and reporting strategy continuously informs and encourages staff to conserve energy in a format which is in compliance with Ontario Regulation 397/ Corporate Energy Management Training: Training helps staff understand the importance of energy performance providing the information necessary to make informed decisions. It also provides an excellent opportunity for gathering employee feedback and evaluation. Eight energy management workshops were delivered in January 2013 in various City of Burlington facilities in order to develop skills and knowledge of equipment operation and new technologies, and develop new attitudes toward energy waste and waste reduction. The training was customized to the operational needs of various departments. More than 65 staff from P&R, RPM, Fire, Transit, Burlington Performance Arts and Libraries were trained to recognize opportunities involving energy use in their facility, including: reviewing energy basics, identifying and prioritizing opportunities, and evaluating the advantage of energy efficiency. The workshops were held with the financial support of Natural Resources Canada, Ontario Power Authority and Union Gas.

4 Page 4 of Report CSI Corporate Building Automation System (BAS) Training: The BAS has been operating and helping save energy and operating costs since Staff received training in 2011 & In 2013, further training was reinforced for those who have not been using the system regularly. Use of more advanced system functionality was also introduced to develop and maintain successful energy-saving strategies. Another BAS system was installed in 2013 at Haber Recreation Centre which has the compatibility to connect and communicate to the Corporate BAS. Besides saving energy, an integrated BAS monitors and collects data from all the zones in the building and reports the results on the system s computer. By reviewing the information provided by the BAS, an operator can identify and diagnose operational problems early, without having to send a technician to locate it, and save on service costs, building maintenance and prevent breakdowns which can interrupt operations. 4. Facility Operating Standards: Standardization provides operational guidance to staff to maintain consistent comfort while conserving energy. Standardized operating procedures and settings help optimize building systems and the transfer of knowledge between facility operation personnel. CSI is working alongside building operators to ensure standards are implemented as intended. Furthermore, CSI and local Supervisors are providing each facility with complete building manuals and as-built drawings with systems/equipment specifications in hard form. This will transition to an interactive electronic document management system. 5. Monitoring and Improving Equipment Operation and Efficiency: Our equipment is continuously monitored by the BAS which has helped staff make adjustments and repairs to equipment before users even detected that a comfort problem was developing. Comfort complaints have been reduced while energy was being saved. Furthermore, BAS has improved the health and safety of our employees by detection of systems failures. For example, the indoor air quality of the maintenance bays in the Burlington Transit facility has been improved by detecting failure in the emission monitoring devices. A quick corrective response was put in place by the service contractor.

5 Page 5 of Report CSI The corporate mechanical services contractor has been provided with remote access to the BAS, so that in advance of service visits mechanics are able to understand a problem and probable diagnosis. Equipment replacement projects are used as opportunities to implement energy conservation measures. For example, a capital renewal project for an end of life scheduled pump replacement at Tansley Woods Community Centre was used as an opportunity to install a high efficiency motor with variable frequency drive (VFD) instead of a like-for-like replacement. 6. Corporate Energy Audit: Energy audits were completed in 51 City facilities in The City has scheduled energy retrofit measures implementation according to building priority and funding available for each year. In 2013, the City implemented many of the energy conservation measures identified in the energy audits including LED lighting retrofits, variable frequency drive installations, building envelope improvements, pool equipment controls, refrigeration and air-conditioning equipment controls and electrical power factor correction. 7. Corporate Energy Management Plan Development: The Energy Management Plan (EMP) is a document that structures resources and methodologies utilized in improving energy efficiency and energy management effectiveness. It is intended to be a long term road map for energy management best practices to deliver energy savings in an effective and flexible manner. In 2013, the City completed and approved the EMP (CSI-09-13) to help implement a framework for energy management best practices including: Gaining control of energy use; Continuous monitoring, tracking and reporting of energy use; Investing in measures to improve energy performance (capital, operational, and human resources); Compliance with Ontario Regulation 397/11 requirement to complete Energy Conservation and Demand Management Plans; Measurement and verification of energy savings measures; Benchmarking ongoing building performance; and

6 Page 6 of Report CSI Ongoing staff training for efficient operation of facilities. 8. New Facilities Construction: In 2013, staff implemented a comprehensive technical peer review process for new construction and major renovation projects to remove design defects as early as possible in the development process. By removing defects at their origin, technical peer reviews prevent defects from propagating through multiple phases and work products, and reduce the overall amount of rework necessary on projects. As part of this comprehensive process, staff ensures that all new facilities and existing facilities with large energy consumption will have complete building manuals including: As-built drawings (architectural, structural, electrical, and mechanical); Equipment schedules and corresponding specifications; Equipment O&M manuals; Energy model; and Operation procedures. Furthermore, an improved building commissioning process has been implemented to: Verify equipment and controls function correctly; Identify and correct sub-optimal operating conditions; and Identify associated opportunities for energy savings. 9. Kill A Watt Arena Energy Competition: Both the Cities of Oshawa and Markham developed internal arena energy management challenges among their arena operating staff with very good short and long term results. In 2013, the City of Burlington organized a similar arena energy management challenge that was held for a two month period Feb 1 Mar Arena facilities are a focus area as they are high energy consuming facilities. The goals in this challenge were to: Achieve a reduction in arena facility energy consumption of 15% compared to the same period in the previous year;

7 Page 7 of Report CSI Achieve reduction in energy consumption without any change to facility service levels; and Recognize the efforts of an individual whose efforts contributed the most energy consumption reduction. The winner of this award was Appleby Ice Centre achieving 18% energy savings in electricity and natural gas use and 37% savings in water consumption. The success of this competition was an important contributing factor recognized by the Ontario Power Authority in awarding the City of Burlington the large city Community Conservation Award described later in this report under Community Engagement Matters. 10. ClimaCheck Refrigeration System Monitoring Projects: ClimaCheck system is a unique monitoring system which analyses refrigeration and air conditioning processes, with the objective of optimizing their functionality and daily operations. In 2013, a pilot ClimaCheck system was installed in City Hall and another in Appleby Ice Centre (Arena A) to monitor and collect key data. These are both significant energy users. The ClimaCheck continuously evaluates system performance data and records performance. Staff immediately receives a complete picture of how the equipment and system is working with recommended adjustments which will l improve energy efficiency. For example, the ClimaCheck system in City Hall diagnosed a cooling system refrigerant anomaly. When the maintenance staff was notified, they discovered the chiller compressors were low on refrigeration level and a corrective action was taken before equipment damage or failure. Monitoring and adjusting the refrigeration system in Appleby Ice Centre with ClimaCheck has yielded energy savings of 18%. The City identified other facilities where the ClimaCheck system would demonstrate good energy savings opportunities and is working with ClimaCheck vendors to install additional monitors.

8 Page 8 of Report CSI Energy Metering: Real time management requires real time consumption dataa to be collected by the Energy Management Information System (EMIS) for analysis. The City installed pilot energy meters in some of its facilities in 2013 that have the ability to transmit real time energy data. These facilities include City Hall and Central Arena. Advantages of real time data include: Identifying poor performance, thereby quickly allowing staff to correct a problem and achieve savings; Providing a better understanding of historical operation to produce better targets; and Allowing for initiatives such as demand response during times of extremely high energy prices and when energy reductions are critical. The main objective of the energy data analysis and reports created by the EMIS is to identify opportunities for improvement, reduce energy consumption, control energy costs, mitigate risk, and optimize conservation and demandd management. 12. Solar PV Solar PV energy is energy created when photovoltaic (PV) cells convert the sun s power into electricity. Light from the sun (photons) excites electrons and produces voltage and current (hence power) at the cell level. In 2013, the City studied a comprehensive partnership program to install Solar Photovoltaic (PV) systems on City facilities. The program is carried out via the provincial Feed-in Tariff (FIT) program, through which the electricity generated by the installations is sold under contract to the Ontario Power Authority (OPA). Such installations would generate revenue for the City throughout a 20 year OPA FIT contract employing unused roof space to generate income. In addition to generating income such installations would contribute to Burlington s green and sustainable initiative. The City is working to have major Solar PV FIT applications completed in 2014 and contracts issued by the OPA.

9 Page 9 of Report CSI LED Lighting Retrofit Projects: The existing high power metal halide lighting fixtures for the Appleby Ice Centre Rinks No. 1 and No.2 were retrofitted in 2013 with high efficiency LED fixtures that consume 45% less energy. Not only did the new LED lights provide energy savings, but improved illumination in the rink. Other similar energy savings opportunities at different facilities are being investigated. 14. Power Factor Correction Project: Power factor is a major consideration in efficient building or system operation. It is the measure of how effectively equipment in City facilities converts convert electric current from Burlington Hydro s system to useful power output. A surcharge is applied to the distribution voltage accounts when the power factor is below 90%. To avoid power factor surcharg surcharges on electricity bills, power factor correction correcti equipment acceptable to Burlington Hydro must be installed.. Power factor penalties have been historically assessed at Appleby Ice Centre. Centre To eliminate power factor penalties, a project is being initiated to install a 35 kvar, 600 volt harmonically filtered capacitor bank fed from the existing switchboard. switchboard This should maintain the power factor at 91.8% and eliminate surcharges. surcharges Building Performance Charts The following charts provide Burlington s 2013 utility use by building categories. Individual building performance values are included in Appendix A.

10 Page 10 of Report CSI Chart 1: Electricity Consumption Overall electricity consumption has been reduced because of improved BAS, operational equipment control and monitoring, and implemented energy efficiency measures in Electricity consumption in Fire Stations is 5% higher in 2013 due to building control issues which have since been corrected. Other energy efficiency measures have been implemented in late 2013 including; furnace upgrades, new T5 lighting, and heat pump replacements. As a result, energy saving is expected in 2014 in most Fire Stations. 8,000,000 City of Burlington -Electricity Consumption 7,000,000 Electricity Consumption (kwh) 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 - Administration Arena Community Centre / Banquet Centre / Pool Fire Others 2012 Electricity 3,289,061 6,882,460 4,168, ,025 2,992, Electricity 3,041,523 5,776,756 3,341,526 1,003,487 2,911,551 The overall electricity consumption in 2013 is 16,074,844 kwh which resulted in a 2,210,669 kwh saving (12%) compared to 2012.

11 Page 11 of Report CSI Chart 2: Water Consumption Water consumption is significantly lower in 2013 compared to This is primarily due to milder summer, more rainfall rates, fewer arenas shutdowns, and less swimming pool refills. Furthermore, some facilities in 2012 experienced leak problems which were fixed in Water consumption and management was a focus area for improvement in 2013 which resulted in 93,932 m 3 (30%) water saved. 160,000 City of Burlington - Water Consumption 140, ,000 Water Consumption (m3) 100,000 80,000 60,000 40,000 20,000 - Administration Arena Community Centre / Banquet Centre / Pool Fire Others 2012 Water Consumption 23,800 67,576 77,330 4, , Water Consumption 20,053 40,989 59,596 3,497 98,856

12 Page 12 of Report CSI Chart 3: Natural Gas Consumption Natural gas consumption is 14% higher in 2013 compared to This is due to colder winter and higher demand for heating. 900,000 City of Burlington - Natural Gas Consumption 800,000 Natural Gas Consumption (m3) 700, , , , , , ,000 - Administration Arena Community Centre / Banquet Centre / Pool Fire Others 2012 Natural Gas 320, , , , , Natural Gas 432, , , , ,188 The following chart shows that the heating degree-days for 2013 are higher than 2012 for all months and confirms the increase in gas consumption for heating. Heating degree-day is a measurement designed to reflect the demand for energy needed to heat a building. It is derived from measurements of outside air temperature.

13 Page 13 of Report CSI Weather normalization for 2013 natural gas consumption data was performed as per International Performance Measurement and Verification Protocol (IPMVP) guideline to match the heating degree-days profile of Financial Matters: The overall 2013 utility cost (including facilities, streetlights, and traffic lights) is summarized in the following chart. Unlike previous years, the 2013 utility cost for electricity and water is reported individually. The overall utility cost saving is $620,093 compared to 2012, a 13% reduction.

14 Page 14 of Report CSI Utility Cost 2013 Utility Cost Electricity $4,163,481 (combined Electricity and Water) $3,102,899 Water $457,466 Natural Gas $603,481 $586,504 Grand Total $4,766,962 $4,146,869 Although natural gas consumption is higher in 2013, the cost is lower. This is primarily due to lower purchased natural gas prices in The City of Burlington purchases electricity and natural gas through the Halton Purchasing Cooperative Group (HPCG) which provides leverage. This has helped reduce the average cost of utilities and provided price stability/savings. Staff continues to monitor and manage utility use and purchase contract options to obtain best value for the City.

15 Page 15 of Report CSI Staff Resource Impacts Corporate Energy Management Committee: An Energy Management Committee was initiated in 2013 involving staff from stake holder departments for the development and future administration of the Corporate Energy Management Plan. This will involve local area energy champions to contribute and help promote and deliver energy management improvements. The Energy Management Committee will be a prime focus in 2014 and will primarily have the following objectives: To promote the wise use of energy within the municipal operating areas by providing department managers with information about available rebates and opportunities for reduced operating costs; To prepare action plans for opportunities that demonstrate potential for capital cost savings and reduced operating costs through energy reduction, and to bring these forward for review as part of the budget process; To use the money saved through energy rebates to pay for facility audits that will identify further energy-saving opportunities and cost savings; and To ensure all initiatives identified and undertaken are consistent with rebate opportunities and provide value-for-money. The committee will coordinate all general training, motivational and educational programs pertaining to energy management.

16 Page 16 of Report CSI Environmental Matters: Corporate assets source of greenhouse gas emissions, directly and indirectly through heating and cooling needs as well as the demand for electricity. However, greenhouse gas emissions from the electricity sector have been minimized as the province phases out coal fired generating stations. Proper management and monitoring of energy usage, the implementation of energy conservation measures and renewable energy projects can effectively work to reduce energy consumption as well as greenhouse gas emissions. The following charts describe Burlington s equivalent Greenhouse Gas (GHG) amounts for facilities, streetlights, and traffic lights. The slight increase in GHG emissions in 2013 is primarily due to higher natural gas consumption because of higher heating demands.

17 Page 17 of Report CSI Public Engagement Matters Matters: On December 06, 2013, the City of Burlington was presented the Community Conservation Award by Ontario Power Authority. Each year, the Community Conservation Awards recognize municipalities for energy-saving saving initiatives and promoting a culture of conservation throughout their communities. In December 2013, the City of Burlington received an Ontario Concre Concrete Award for Architectural Merit in sustainable concrete construction for the Burlington Performing Arts Centre. The Burlington Performing Arts Centre is currently one of two theaters or performance centres in North America to achieve LEED Gold Certification on and the first in Ontario to reach that goal. Corporate staff education, training and communicati communication are key aspects of the energy management program to modify behavior and achieve a culture of conservation. Similar programs have been implemented with the anti-idling idling program to reduce unnecessary idling and the Thirsty campaign to promote tap water and reduce the use of single use disposable water bottles. The City of Burlington facility energy competition employed a low cost community based social marketing approach towards significantly reducing the facility portfolio energy consumption, associated greenhouse gases (GHG) and energy costs. This approach generated a program return on investment (ROI) of more than 96%. The competition has been successfully selected through a peer review process as a Landmark ark Social Marketing Case Study recognizing it as being one of the most successful, innovative, replicable and adaptable programs. program

18 Page 18 of Report CSI Conclusion: The City of Burlington is in a position of leadership in municipal energy management. Significant progress has been made in 2013 in energy management in areas of measurement, reporting, monitoring, creating energy awareness, installing energy conservation measures, and energy efficiency improvements together with implementing sustainable building design standards. Ongoing projects noted in the report will help: Establish corporate sustainability goals and targets; Engage staff in taking ownership of energy use; Prioritize major energy conservation projects; Develop a culture of conservation within the City of Burlington; and Achieve Strategic Plan action list goals. Since 2013, the Province of Ontario through Ontario Regulation 397/11 mandates municipalities to comply with annual energy consumption and greenhouse gas reporting requirements starting in This report illustrates that Burlington will once again be able to satisfy the legislative requirements of this regulation. Energy Management Involves Everyone! Respectfully submitted, Ahmed Azhari, Coordinator Project Management - Energy , ext. 7354

19 Page 19 of Report CSI Appendices: a Utility Consumption by Facility Asset Notifications: (after Council decision) Name: Mailing or Address: Approved by: Allan Magi, Executive Director of Corporate Strategic Scott Stewart, General Manager of Dev. and Infrastructure Reviewed by: David Taggart, Manager of Facility Assets