FY Budget Presentation Department of Environmental Services

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1 FY Budget Presentation Department of Environmental Services 1

2 Presentation Overview Budget Summary Division Overview Solid Waste Recycling Fleet Management EECBG Grant Summary Questions 2

3 Division FY Budget FY Budget FY Proposed Change Solid Waste $10,640,922 $9,347,122 $8,450,126 Recycling $1,777,833 $2,754,272 $2,330,784 ($896,996) (10%) ($423,488) (15%) Fleet Management $1,427,478 $1,335,379 $1,030,398 ($304,981) (23%) TOTALS $13,846,233 $13,436,773 $11,811,308 ($1,625,465) (12%) 3

4 Solid Waste Performance Measures Measure FY Budget FY Budget FY Proposed Budget vs. Proposed Employees Expenses $10,640,922 $9,347,122 $8,450,126 ($896,996) Expense Per Capita* $146 $128 $116 ($12) Tons of SW Collected 49,883 55,000 49,064 (5,936) Residential Accounts 17,179 17,179 17,179 - Commercial Accounts 1,570 1,570 1,400 (170) Revenues $15,396,267 $16,310,187 $16,500,000 $189,813 *based on 73,000 residents 4

5 Tons of Municipal Solid Waste 80, , , , , , , , City of Deerfield Beach MSW Tonnage FY 96 FY 13* Fiscal Year 5 *Projections for FY 12 and 13

6 Measure FY Budget FY Budget FY Proposed FY11-12 Budget vs. Proposed Employees (5) Expenses $1,777,833 $2,754,272 $2,330,784 ($423,488) Expense Per Capita* $24 $38 $32 ($5) Tons of Recycling Collected** Recycling Performance Measures 7,588 7,816 8,900 1,084 Recycling Revenue $284,582 $285,000 $350,000 $65,000 Tipping Fee Avoidance $751,390 $567,207 $576,791 $9,584 Total Recycling Accounts 19,084 19,122 20, *based on 73,000 residents ** Only residential and commercial recycling revenue Does not include scrap or shred

7 In kind City Services Provided by Solid Waste / Recycling Divisions Service YTD Cost (8mths) Projected Annual Cost City Facility Dumpster Pick up $85,844 $128,766 Special Events $2,857 $4,286 Parks and Recreation (Trailers and Beach Disposal) $120,115 $180,172 City wide Roll-off $26,638 $39,958 Streets Debris Disposal and Roll-off $7,759 $11,639 Illegal Dumping or Uncharged Pick up $4,755 $7,132 TOTAL $230,711 $371,952 7

8 Fleet Management Performance Measures Measure FY Budget FY Budget FY Proposed Budget vs. Proposed Employees (1) Expenses $1,427,478 $1,335,379 $1,030,398 ($304,981) Expense Per Capita* $20 $18 $14 (4) Pieces of equipment maintained Number of repairs 6,647 6,650 6,600 (50) Number of work orders completed per mechanic (15) Avg. cost per work order $193 $195 $202 $7 *based on 73,000 residents 8

9 Energy Efficiency Block Grant (EECBG) Project Summary Project Location(s) Cost* Performance Metric Energy efficient HVAC systems (6) City Hall Fire Station # 4 $78, % reduction in energy usage Programmable thermostats (10) City Hall $1, % reduction in energy usage Light and Occupancy Sensors (15) City Hall $ 1, % reduction in energy usage Energy efficient High Service Pumps (5) 14.7 KWH Solar Renewable Energy System and Educational Display City Commission Chamber Energy Efficient Lighting Retrofit West Water Plant East Water Plant $470, $60,000+ in annual energy savings Central City Campus $84, $4,200 in annual energy savings City Hall $23, % reduction in energy usage Solar refuse compactor (2) Beach $4, % reduction in collection frequency TOTALS $665, * Paid entirely by EECBG Funds

10 Questions? 10

11 Solid Waste Division Provide the highest level of service at the lowest possible cost Measurement and Verification (GPS, route auditing and billing software) Customer Service (reduce missed pickups, customer rebates) Performance based and accountable management (re-organization, hiring of contractual managers) Code Compliance and Enforcement (hiring of code liaison and make ordinance revisions) Improved Efficiency and Reduced Costs (automated collections, MV) Safety (group safety incentive programs and training) Environmental Performance (purchase of hybrid trucks, anti-idling) Long term program viability and sustainability (develop and fund capital replacement and reserve accounts) 11

12 Recycling Division Maximize waste diversion, recycling rates and recycling revenues Implementation of recycling incentives program Distribution of single stream residential recycling carts with RFIDs Contracting for services that result in the highest revenue through sale of recyclables (Residential, Commercial and Bulk Recycling) Create a sustainable division that is fully funded by waste diversion savings and recycling revenues Increase education and outreach programs Expand commercial recycling business and recycling drop off center recyclables as well as hours of operation by hiring contractual incentive driven manager, supervisor and new recycling attendant Modify ordinance to include Recovered Materials provisions 12

13 Fleet Management Division Keep the city fleet in a constant state of readiness and mechanical dependability while striving for new levels of cost effective service Administer vehicle GPS programs Develop, implement and administer anti-idling program and other fuel reduction activities Utilization of local public and private partnerships to achieve the fleet mission (YATC, Toyota purchases) Develop vehicle replacement program Create essential vehicle policies and procedures Research and implement hybrid technologies into fleet purchases (three solid waste collection vehicles proposed in FY13) Evaluate feasibility and resources needed to run second shifts 13

14 Residential Collection Rate Comparison FY 10/11 $35.00 $30.00 Monthly Charge to Households $25.00 $20.00 $15.00 $10.00 $5.00 $0.00 Public Public $24.51 Public Public *Boca Raton is located in Palm Beach County, where disposal is $42.00 per ton. Disposal in Broward County $72.57 per ton. 14

15 $25.00 Commercial Rate Comparison (Collection and Disposal) FY 10/11 $20.00 Price per Cubic Yard $15.00 $10.00 $13.31 $5.00 $0.00 Public Public * Public Public * 15 *Boca Raton and West Palm Beach are located in Palm Beach County, where disposal is $42.00 per ton. Disposal in Broward County $72.57 per ton.

16 Residential/Commercial Rate Relationship $35.00 $30.00 $25.00 $20.00 $15.00 $10.00 $5.00 $0.00 * Monthly Charge to Residential Households Commercial Rate per Cubic Yard (Collection and Disposal) 16 *Boca Raton is located in Palm Beach County, where disposal is $42.00 per ton. Disposal in Broward County $72.57 per ton.

17 Key Accomplishments Restructured fleet personnel to maximize efficiencies. This included moving the lead mechanic to the shop to add additional manpower to our repair efforts. The Fleet Coordinator is now shouldering all of the responsibilities of the retired Fleet Supervisor (in addition to his regular duties) A public auction is in progress with the sale of 18 vehicles and several pieces of miscellaneous equipment The Fleet Division coordinated several GPS pilot programs for several different divisions In addition to our regular repair responsibilities, the fleet division assisted several other divisions with custom request such as fabricating twenty (20) manhole covers, two (2) ground probes, one (1) custom ramp to aid in the loading/unloading of mobile equipment, welding of large pipe to assist with installing transfer pumps and numerous repairs to bins and collection containers The Fleet Division drafted several vehicle and equipment policies to be reviewed by Human Resources and hopefully adopted in official city policies Began the annual diesel injector preventive maintenance program for all vehicles equipped with diesel engines. If successful, this program will reduce or eliminate the majority of problems associated with dirty or clogged fuel injectors and could reduce vehicle downtime and save thousands of dollars annually Revamped our entire heavy truck tire purchasing and disposal process under the management of NAPA/Eagle Auto. Tire sealant was added to all truck tires to reduce flat tires and low air pressures (reduced flats reduces road calls and low air pressure destroys tire casings and increases fuel consumption

18 Key Accomplishments Cont. Implementing a residential recycling single stream cart and recycle rewards program to provide single family residents with rewards to recycle and use those rewards at local businesses within the City of Deerfield Beach Completed an assessment of the City s solid waste and recycling services as well as a strategic plan outlining actions to improve revenues, minimize costs, reduce liabilities and increase efficiency Using EECBG grant funds retrofitted the City Commission chamber lighting by replacing 20 year old fixtures with energy efficient lighting and control systems. Project is expected to result in a greater than 30% reduction in energy usage Coordinated the replacement of three older AC units with high efficiency units at Fire Station #4, utilizing EECBG Funds Using EECBG funds, finalizing the design for the purchase and installation of two (2) energy efficient high service pumps for installation at the West Water Plant Maintained a vehicle availability ratio of approximately 93% Completed over 2,000 repairs to city vehicles and equipment Accomplished over 70 accumulative hours of free technical training for fleet technicians. Saved over $270,000 dollars by developing our own in-house specifications and bidding for seven (7) new automated side loader garbage/recycling trucks

19 Key Accomplishments Cont. Completed sea turtle lighting project installation, closeout and received reimbursement funds of over $430,000 from National Wildlife Foundation Using EECBG grant funds, installed a 14.7 KWH solar renewable energy system on the Central City Campus building with educational display that tracks information regarding the system using grant funds Using EECBG grant funds, installed three energy efficient high service pumps at the City s west water treatment plant anticipated to save the City approximately $60,000 per year Received over $1,150,000 in grant funds from the Resource Recovery Board to increase recycling within the City

20 Solid Waste Recycling Division Accident Data (FY 07 Present YTD) $60, $50, $40, $49, $50, $30, $20, $10, $0.00 $27, $23, $13, $12, * *Actual costs to date 20