The Covenant of Mayors for Climate and Energy Reporting Guidelines

Transcription

1 The Covenant of Mayors for Climate and Energy Reporting Guidelines Version 1.0 (June 2016) EUR EN

2 Developed by Covenant of Mayors & Mayors Adapt Offices and the Joint Research Centre of the European Commission Published in 2016 Authors From Covenant of Mayors & Mayors Adapt Offices: Ana Rita Neves, Lucie Blondel, Kristen Brand, Sarah Hendel- Blackford From Joint Research Centre: Silvia Rivas Calvete, Andreea Iancu, Giulia Melica, Brigitte Koffi, Paolo Zancanella, Albana Kona JRC EUR EN PDF ISBN ISSN doi: / Print ISBN ISSN doi: / Luxembourg: Publications Office of the European Union, 2016 European Union, 2016 Reproduction is authorised provided the source is acknowledged. How to cite: Neves A; Blondel L; Brand K; Hendel Blackford S; Rivas Calvete S; Iancu A; Melica G; Koffi Lefeivre B; Zancanella P; Kona A. The Covenant of Mayors for Climate and Energy Reporting Guidelines; EUR EN; doi: /986666

3 CONTENTS INTRODUCTION... 1 THE COVENANT OF MAYORS PROCESS IN A NUTSHELL... 2 GETTING STARTED... 4 STEP I FILL IN THE TEMPLATE SECTION I SECAP TEMPLATE STRATEGY EMISSION INVENTORIES MITIGATION ACTIONS MITIGATION REPORT ADAPTATION SCOREBOARD RISKS AND VULNERABILITIES ADAPTATION ACTIONS ADAPTATION REPORT SECTION II MONITORING TEMPLATE STRATEGY STATUS MONITORING EMISSION INVENTORY MITIGATION ACTIONS IMPLEMENTATION STATUS MITIGATION REPORT ADAPTATION ACTIONS STEP II UPLOAD DOCUMENT STEP III CHECK AND SUBMIT ANNEX I DEFAULT EMISSION FACTORS ANNEX II CATEGORISATION OF THE ACTIONS ANNEX III EXAMPLES OF INDICATORS FOR MITIGATION ANNEX IV EXAMPLE OF INDICATORS FOR ADAPTATION ANNEX II GLOSSARY OF KEY ADAPTATION TERMS... 67

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5 INTRODUCTION The Covenant of Mayors for Climate and Energy brings together local and regional authorities voluntarily committing to implementing the European Union s climate and energy objectives on their territory. Signatory local authorities share a vision for making cities decarbonised and resilient, where citizens have access to secure, sustainable and affordable energy. Signatories pledge to reduce CO 2 emissions by at least 40% by 2030 and to increase their resilience to the impacts of climate change. The Covenant of Mayors helps local authorities to translate their greenhouse gas (GHG) emissions reduction ambitions into reality, while taking into account the immense diversity on the ground. it provides signatories with a harmonised data compilation and reporting framework which is unique in Europe which assists them to follow a systemic climate and energy planning and monitoring at the local level. Developed with the support of the European Commission s Joint Research Centre (JRC), based on the experience of practicing municipalities and regions with the intention to align with most common local methodologies, the Sustainable Energy and Climate Action Plan (SECAP) template constitutes the standard reporting framework for Covenant Signatories. The SECAP template forms the skeleton of the individual action plans. The SECAP and its monitoring part allow signatories to collect and analyse data in a structured and systematic manner, serve as a basis for good climate and energy management and for tracking progress in implementation. The Covenant also aims to give recognition and high visibility to single climate actions implemented by signatories as well as to inspire, facilitate exchanges and self-assessment. Reporting data via the Covenant of Mayors reporting platform allows signatories to demonstrate the concrete impact of their actions on the ground (see the Covenant in Figures infographic as well as the The Covenant of Mayors in Figures and Performance Indicators: 6-year Assessment report 1 ). The data reported are translated into understandable and transparent graphical highlights (see the on-line catalogue of action plans ). They give essential feedback on local actions to national, European and international policy-makers. This helps to show that the Covenant of Mayors is a consolidated movement of voluntary committed local authorities, driving climate action and local sustainable development. This guide has been developed by the Covenant of Mayors and Mayors Adapt Offices in collaboration with the European Commission s JRC to assist signatories in understanding the Covenant reporting framework. It seeks to provide signatories with step-by-step guidelines throughout the reporting process. Step I is dedicated to guide signatories through the process of filling in the templates, namely Section I for the SECAP template and Section II for the monitoring template. Step II addresses the upload of documents such as the SECAP, while Step III is focused on the integrated checking system developed for the climate mitigation part of the template and official submission. The guide is enriched with some practical recommendations and concrete examples. 1 Joint Research Centre 2015, The Covenant of Mayors in Figures and Performance Indicators: 6-year Assessment, JRC science and policy reports [available at > Library]. 1

6 THE COVENANT OF MAYORS PROCESS IN A NUTSHELL Local authorities joining the Covenant of Mayors for Climate and Energy initiative commit to submit a Sustainable Energy and Climate Action Plan (SECAP) within two years following the formal signing, including the mainstreaming of adaptation considerations into relevant policies, strategies and plans. The SECAP is based on a Baseline Emission Inventory (BEI) and a Climate Risk & Vulnerability Assessment(s) (RVAs) which provide an analysis of the current situation. These elements serve as a basis for defining a comprehensive set of actions that local authorities plan to undertake in order to reach their climate mitigation and adaptation goals. Signatories commit to report progress every two years (Figure 1). Figure 1 The Covenant of Mayors for Climate and Energy step-by-step process. The Covenant of Mayors initiative adopts a holistic approach to climate change mitigation and adaptation. With respect to climate mitigation, local authorities are guided to address all the different consumers in their territory (see Figure 2). Sectors such as the Residential, Tertiary, Municipal and Transport are considered to be the key mitigation sectors. Local authorities focus on reducing the energy demand in their territory as well as on matching energy demand with supply by promoting the use of local energy resources. 2

7 Figure 2 The Covenant of Mayors territorial approach for energy and climate mitigation. On the adaptation side, the main vulnerable sectors are considered to be Buildings, Transport, Energy, Water, Waste, Land Use Planning, Environment & Biodiversity, Agriculture & Forestry, Health, Civil Protection & Emergency Tourism and Other. The methodology endorsed by the Covenant of Mayors relies on an integrated and inclusive climate and energy planning, in which local stakeholders have an active role to play. In order to ensure that the submitted SECAPs are well in line with the Covenant principles (as defined in the Covenant of Mayors Commitment document as well as in the Guidebook 2 ), the European Commission s JRC carries out an analysis of the submitted action plans. This quality control contributes to guarantee the credibility and reliability of the whole Covenant of Mayors initiative. The analysis process focuses on the assessment of a set of eligibility criteria. Failure to meet these criteria will prevent SECAP acceptance in the frame of the Covenant initiative. The analysis focuses as well on the consistency of the data provided and a feedback report is issued. SECAP Eligibility Criteria the minimum requirements: The action plan must be approved by the Municipal Council or equivalent body. The action plan must clearly specify the Covenant mitigation (i.e. at least 40% CO 2 emission reduction by 2030) and adaptation commitments. The action plan must be based on the results of a comprehensive Baseline Emission Inventory (BEI) and Climate Risk & Vulnerability Assessment(s) (RVAs). For mitigation, the action plan must cover the key sectors of activity (Municipal, Tertiary, Residential and Transport): o The Baseline Emission Inventory must cover at least three out of four key sectors. o The mitigation actions must cover at least two out of four key sectors. 2 Available at > Library 3

8 GETTING STARTED Reporting process overview The SECAP template, currently available offline in Excel format, will be available in the Covenant extranet from 2017 onwards. Figure 3 represents an overview of the reporting process to the Covenant of Mayors. The SECAP template, currently available offline in Excel format, will be available in the Covenant extranet from 2017 onwards. 4

9 Figure 3 Snapshot of the reporting process. Access to My Covenant the Covenant extranet The Covenant extranet is the online platform where Covenant Signatories report on the key elements of their action plan and monitoring results using the respective templates. It is built around simple steps that guide you through the completion of the templates and submission process. First, log in to the Covenant extranet at with your personal identifiers you should have received at the registration stage. Getting a user ID and password: In case you have lost (or not received) your password, you can retrieve it under the sign-in webpage. As it is an automatic , it may end up in the spam box check it! Providing access to your Covenant Coordinator: You can link your signatory profile with a Coordinator profile so that they can get an access to your profile. Under My account > My local authority, scroll down, click add a new organisation and select your Coordinator in the list. 5

10 Template content The Sustainable Energy and Climate Action Plan (SECAP) template, to be used by signatories of the Covenant of Mayors for Climate and Energy, includes the parts outlined in table 1. Table 1 Content of the SECAP and monitoring templates. SECAP Monitoring Strategy Emission Inventories Mitigation Actions Scoreboard Risks and Vulnerabilities Adaptation Actions Dedicated to the vision, the overall CO 2 emissions reduction target(s), the adaptation goals, the attribution of staff and financial capacities and the involvement of stakeholders and citizens. Dedicated to the amount of final energy consumption and associated CO 2 emissions by energy carrier and by sector in the base year. Dedicated to the list of key mitigation actions to put the overall strategy into action, together with time frames, assigned responsibilities, allocated budgets and estimated impacts. Dedicated to understanding the areas of the adaptation cycle in which the signatory has made progress. Dedicated to the climate vulnerabilities, hazards as well as the impacts and assessments thereof. Dedicated to the Action Plan(s) and individual (key) actions, including various relevant parameters (i.e. sector, timeframe, stakeholders and cost). Dedicated to any changes to the overall strategy, updated figures on the attribution of staff and financial capacities and identification of barriers to the implementation of actions. Dedicated to the amount of final energy consumption and associated CO 2 emissions by energy carrier and by sector in the monitoring year the main objective is to monitor the evolution of CO 2 emissions over time. Dedicated to monitor the implementation status of the key mitigation actions. At least three implemented or ongoing actions have to be submitted as Benchmarks of Excellence. Dedicated to monitoring progress against the six steps of the adaptation cycle and creating an overall picture of the signatory s adaptation efforts. Dedicated capturing the information that has been gathered to date on the climate vulnerabilities, hazards, in addition to impacts, which are broken down by sector Dedicated to tracking the Action Plan(s) and individual actions taken over time to meet goals increase resilience to identified climate impacts. After completing the template, highlights of the data provided are shown in a graphical format for both mitigation and adaptation. When using the on-line templates, you can then decide which graphical representations you would like to display on your public signatory profile on the Covenant of Mayors website. 6

11 Frequency of reporting The SECAP must be submitted within two years following the adhesion date, i.e. the date when the Municipal Council (or equivalent decision-making body) formally decided to join the Covenant of Mayors. The monitoring template must be submitted every two years after the action plan submission date. Having in mind that reporting every two years might put too much pressure on human or financial resources, you can decide to carry out the related emission inventories every four years instead of two. Hence, you would adopt every two years the action reporting approach, i.e. submit a monitoring template which does not include an emission inventory and focused on reporting on the status of implementation of your actions. However, every four years you must carry out a full reporting, i.e. submit a monitoring template which includes at least one Monitoring Emission Inventory (MEI). Table 2 presents the minimum reporting requirements when submitting a SECAP and the respective monitoring templates. Table 2 Minimum reporting requirements according to the timeline. Registration stage SECAP Monitoring Action Reporting Monitoring Full Reporting Year 0 Within 2 years Within 4 years Within 6 years Strategy Emission Inventories (BEI) (MEI) Mitigation Actions (min. 3 Benchmarks) Adaptation Scoreboard Risks and Vulnerabilities Adaptation Actions (min. 3 Benchmarks) Legend: Mandatory Optional Figure 4 illustrates the minimum requirements concerning the submission of monitoring templates. For instance, in the case of a signatory who has submitted its action plan in 2016; he must carry out an Action reporting in 2018 and a Full reporting (i.e. with a new Monitoring Emission Inventory) in

12 Figure 4 Minimum requirements concerning the submission of monitoring templates. Covenant Signatories (or Coordinators on behalf of their associated Signatories) can request an extension where circumstances, outside the local authority s control, delay the submission of the action plan or monitoring results by the official deadline. To do so, they are invited to fill in the online delay request form, available under the Covenant extranet 'My Covenant'. Find out more in our FAQ. webpage. Template formats The templates are available in two formats: Online The SECAP template will be available in the Covenant extranet ( My Covenant ) from 2017 onwards. The official submission to the Covenant of Mayors has to be done using the online template. Excel-based spreadsheet An Excel version of the template is available in the website library 3 for download. The Excel-based template is an offline working version of the official online template. Please note that it is not possible to export the data entered in the Excel to the online platform and vice-versa. Template legend Colour codes are used in order to facilitate the completion of the template: Optional input cells Mandatory input cells Output cells (computed by the system when the appropriate input fields have been completed first) Pre-filled cells (used in the monitoring template) Click on underlined terms in the Excel file or slide the mouse over them in the online template to visualise their definition or clarifications regarding each specific field. The monitoring related fields are highlighted in the Excel file using a blue square. 3 Available at > Library 8

13 Navigation rules In online template, you can start the SECAP submission process by clicking on My action plan in the blue menu at the top of any webpage. For the monitoring template, click on My progress in the same menu. First read the information displayed under the Get started page. When clicking on the button to fill in the template, you will be guided through the different parts of the template using the navigation buttons. Note that for the monitoring template you should choose in advance whether you would like to adopt an action reporting (without MEI) or a full reporting approach. In the Excel version of the template, you can use the different navigation buttons at the top and bottom of each tab to navigate from one tab to another or get back to the homepage. Integrated checking system The online template will count with an automatic integrated checking system allowing real-time feedback on errors or missing data as well as computed figures in both formats of the template. Navigation to other part of the template is only allowed if the results of the checking system are successful. The completion (mandatory vs. optional fields) and the presence of valid data (matching against value ranges, or predefined values) are assessed, formats (text / number / date / link, single / multiple choice fields) are checked, computations are done (output fields) and interlinked data is checked for consistency. If errors are detected at this stage, the system returns the respective notification messages at the top of each page. Note that only after correcting the errors reported, you will be able to submit your template. Check your template early in the process. The system may reveal errors requiring further action (correction or re-calculation). This will also help you avoid last-minute mistake in the final rush, when the deadline is fast approaching. Archive feature Once an action plan is analysed, an archived version of the template is created. These archived versions are visible at any time (in read-only mode) under My account > My local authority. 9

14 SECAP resubmission feature The SECAP resubmission feature is foreseen in two cases: 1) When your action plan does not successfully pass the full analysis carried out by the European Commission s Joint Research Centre (JRC) You will be invited to address the issues raised in the Feedback Report and resubmit your action plan within six months. A new analysis will then be performed. 2) When your existing action plan has been the subject of significant changes (such as a considerable change in your overall CO 2 emissions reduction target, a shift of priority in your vision and/or the choice of different sectors to be covered by the emission inventories and action plan) or you develop a new plan In this case, your action plan must be re-approved by your decision-making body. Once politically adopted, your template must be updated and resubmitted. If you are an existing signatory of the Covenant of Mayors 2020 commitments and have signed up to the Covenant of Mayors 2030 commitments, you should first assess the implementation of your 2020 commitments via the submission of a monitoring template before submitting a new action plan for If you wish to use the resubmission feature, please contact the Covenant of Mayors Office (info@eumayors.eu). Further guidance Title How to develop a Sustainable Energy Action Plan Guidebook Urban Adaptation Support Tool Quick reference guides E-learning platform Description Provides guidance on the preparation process of Sustainable Energy Action Plans focused on mitigation, particularly on the calculation of emission inventories. Provides step-by-step guidance on the preparation of climate change adaptation strategies and plans. Offer practical guidance and examples on topics such as monitoring an action plan, the joint approach to develop an action plan and the financing opportunities available for the implementation of action plans. Provides practical guidance, recommendations, examples and virtual demonstrations related to the preparation, implementation, monitoring and financing of action plans, including both mitigation and adaptation. If you have any questions, or would like assistance when completing the template, please contact the helpdesk: - For issues related to the completion of the SECAPtemplate, questions on the Covenant methodological requirements or the use of My Covenant (extranet): Covenant of Mayors Office info@eumayors.eu - For more specific technical questions on the methodological requirements or issues related to the use of the preliminary online checking application and feedback reports: Joint Research Centre JRC-COM-TECHNICAL-HELPDESK@ec.europa.eu 10

15 STEP I FILL IN THE TEMPLATE SECTION I SECAP TEMPLATE STRATEGY This first part provides an overview of your overall strategy. If you have carried out a Sustainable Energy Action Plan (SEAP) for 2020, please refer to the Reporting Guidelines on Sustainable Energy Action Plan and Monitoring 4. If you have carried out a SECAP for 2030, this part addresses both your mitigation and adaptation strategies. 1) Vision Please define here the long-term vision that will shape the climate and sustainable energy future of your municipality. This should include information regarding key milestones, priority sectors, desired (social/environmental/economic) outcomes and potential benefits or opportunities. Our long-term goal is to make The Hague a climate-neutral and climate-proof city by the year The Hague Municipal Government, The Netherlands, 2011, Climate Plan The Hague. 2) Commitments The first fields refer to your overall mitigation target(s), which is expressed in percentage of CO 2 emissions reduction. Your target should be a minimum 40% reduction by If you have adopted as well the Covenant commitments for 2020, then you can include your 2020 target which shall correspond to a minimum 20% reduction. You must indicate the base year against which the target(s) is set. If your action plan includes more than one target, it is highly recommended to keep the same base year. 4 Available at > Library 11

16 The target can be set as an absolute reduction (percentage of quantity of CO 2 emissions in the baseline year) or as a per capita reduction. In the latter, the emissions of the baseline year are divided by the number of inhabitants in the same year, and the percentage emission reduction target is calculated on that basis. The per capita approach is generally opted to facilitate progress tracking when population is foreseen to change significantly. Select the option corresponding to your choice. Should you opt for the per capita reduction target, indicate the population projections by the respective time horizon(s). In case you have a longer-term target, i.e. beyond 2030, you can as well specify your reduction target, including the base year and the time horizon to which the target refers. Please note that the commitment taken within the Covenant framework is linked to EU targets in 2030 (and 2020), therefore the CO 2 reduction target has to be defined for those years. If you have only defined a longerterm target in your action plan, you are required to extrapolate your 2030 (and 2020) target and include it as part of your action plan. We have adopted a local environmental objective to reduce our carbon footprint. The aim is that by 2050 the city will have a sustainable and fair level of carbon dioxide (CO 2) emissions. The average level of CO 2 equivalent emission per person in Gothenburg will have to be reduced from the current level of about 10 tonnes per person to less than 2 tonnes per person for the goal to be reached. We have also adopted an interim target which states that by 2020 emission levels of CO 2 will be reduced by at least 30 % compared to the levels in City of Gothenburg, Sweden, The Energy Efficiency City. In the second field which refers to your adaptation goal(s), please outline your municipality s adaptation goals (if any), including the target and base year if applicable, either in descriptive or in quantitative terms. Feel free to add as many rows as necessary and be as specific as possible. 12

17 3) Coordination and organisational structures created/assigned In this field you are invited to provide a short description of the specific administrative structures your local authority has created or assigned to implement your action plan in the framework of the Covenant of Mayors initiative. Bratislava has created a new adaptation working group led by the department of the Chief Architect and staffed with, for example, representatives from the departments of Strategic Project Management and Financial Resources, the Environment, Social Affairs, Transport, and Infrastructure. The working group also encompasses the representatives of scientific organisations (i.e. Comenius University in Bratislava), the Bratislava Water Company as well as non-governmental organisations. City of Bratislava, Slovakia 4) Staff capacity allocated Specify here which institutions allocate staff to the preparation of your action plan. There are optional fields referring to the number of full-time equivalent (FTE) jobs. If you know this information, please provide it as it can be helpful for other municipalities willing to join the Covenant and get started with the energy and climate planning process. Note that full-time equivalent (FTE) jobs are defined as total hours worked divided by average annual hours worked in full-time jobs. A FTE of 1.0 means that the person is equivalent to a full-time worker, while a FTE of 0.5 signals that the worker is only half-time. Furthermore, you can as well specify the foreseen staff during the implementation of your action plan. This shall be updated at the monitoring stage. 13

18 5) Involvement of stakeholders and citizens Please specify here how stakeholders and citizens were engaged in the preparation of your action plan (i.e. which participation methods public consultation, working groups, forum, workshops, meeting with other municipalities were used, how many people were involved) and how you plan to involve them in the ensuing implementation. In the action plan s development phase inhabitants and local stakeholders were involved in data collection for the Baseline Emission Inventory and in consulting the plan. Moreover, current information on the action plan was regularly published on the official city website. Kościerzyna Municipality, Poland, 2012, Sustainable Energy Action Plan. 6) Overall budget for implementation and financing sources This section is dedicated to the budget foreseen for the whole implementation of the actions outlined in your action plan. It is split in budget foreseen for carrying out mitigation and adaptation actions. You should start first by selecting if your budget comes only from the local authority s own resources and/or from other actors. Afterwards, you should specify the amount of money in euros split into investment and non-investment costs as well as the time period to which the budget indicated refers. Although the investment from the local authority for mitigation is the only required field to complete, if you have estimated other costs, you are welcome to report separately for adaptation. You can either report the total budget foreseen from other actors or specify this budget into the different sources, i.e. National funds & programmes, EU funds & programmes and Private. In fact, all this information will be extremely relevant at the EU and national levels to understand the amount of investments mobilised at the local level for energy and climate action. Note that investment refers specifically to the capital to be invested, while non-investment costs integrate all operational and running costs, e.g. maintenance and staff costs, as well as other noninvestment expenditures such as the organisation of an awareness raising campaign. 14

19 The total implementation cost incorporates investment and non-investment costs and it refers to the investment costs or amount originally invested to implement the actions outlined in your action plan. The overall investment foreseen, to be carried out until 2020, to implement the Sustainable Energy Action Plan of Funchal is million euros. Of this investment, 10.4% is carried out by the Funchal Municipality, 20.1% by the citizens and 69.4% by private and public companies and organisations. Funchal Municipality,Portugal, 2012, Sustainable Energy Action Plan. 7) Monitoring process Describe here how you are planning to monitor the implementation of your action plan (e.g. number of revisions foreseen, corresponding timeframe, etc.). The Steering Committee and the Covenant of Mayors working group will be responsible for monitoring, follow-up and evaluation of the implementation progress of the measures. The two structures will meet on a regular basis (once every three months) and check the progress made so far. Should any delays arise in progress, corrective measures will be adopted in order to get back into track with the foreseen actions and expected results. Hersonisos Municipality, Greece, 2012, Sustainable Energy Action Plan. Current approaches to monitoring implementation are co-ordinated through the Policy and Communications Business Partner. However, in moving to a more formal risk and vulnerability process, a new monitoring approach will be developed. This will consist of ad-hoc updates to the climate risk and vulnerability assessment, along with a more structured review every 2 years. Once developed, implementation of the climate adaptation strategy will be monitored on a more regular basis. Newcastle upon Tyne, United Kingdom 8) Assessment of the adaptation options In this section, you are asked to describe how your city assesses its adaptation options, meaning the practice of identifying and prioritising options to adapt to climate change and evaluating them in terms of criteria such as availability, benefits, costs, effectiveness, efficiency, and feasibility. Please describe the method(s) (e.g. cost-benefit analysis (CBA), multi-criteria analysis (MCA), stakeholder decision, experiment & observe) and the main outcomes. 15

20 9) Strategy in case of extreme climate events This section focuses on your local authority s strategy to deal with extreme weather events in particular. Make reference to any extreme weather event in the past that is attributable to climate change. Specify the arrangements in place for risk management, post-disaster recovery and reconstruction. Describe how you capture lessons learned after an extreme weather event has taken place, or whether there is a process of embedding lessons learned into your planning or longer term adaptation strategy in order to reduce the impacts of such extreme weather-related damages in the future. Extreme weather events can be understood as those that create extensive disruptions or disasters in the immediate term as well as residual long-term damage. These can include, but are not limited to, floods, heat waves, droughts, wildfires, cloudbursts, storms, and other extreme weather extremes. After extreme weather and flooding in the summer of 2002, the city of Münster released a flood action plan with the objectives of improving the exchange of information, raising awareness, reducing the risk of damage, and mitigating flood levels. The action plan resulted in the establishment of a space of 30 to 50 meters along the edge of bodies of water to be kept free of development. City of Münster, Germany 16

21 EMISSION INVENTORIES In this part, you will start first by completing your Baseline Emission Inventory (BEI). In case you already have other emission inventories at the time of submitting your SECAP, you may add a Monitoring Emission Inventory (MEI) after filling in your BEI. In the emission inventories part, you will report data concerning your final energy consumption, local energy production (if applicable), and the emission factors used to calculate your CO 2 emissions. 1) Inventory year The first inventory year refers to the baseline year, i.e. the year against which the achievements of the emission reductions in your target year are measured. In the online template, the baseline year is prefilled since it is specified under your overall CO 2 emissions reduction target in the Strategy part. In case you add a MEI, you should indicate here to which year it refers to. 2) Number of inhabitants in the inventory year Please specify here the number of inhabitants in the inventory year. 3) Emission factors Emission factors are coefficients which quantify the emissions per unit of activity. CO 2 emissions are calculated for each energy carrier by multiplying final energy consumption by the corresponding emission factor. Two approaches can be adopted: IPCC 5 emission factors for fuel combustion based on the carbon content of each fuel; LCA (Life Cycle Assessment) emission factors for the overall life cycle of each energy carrier, i.e. including not only the GHG emissions due to fuel combustion but also emissions of the entire energy supply chain exploitation, transport and processing. Tick the box corresponding to your choice of emission factors. 4) Emission reporting unit Tick the box corresponding to the emission reporting unit adopted: tonnes CO 2 if you choose to report only CO 2 emissions; tonnes CO 2 equivalent if you choose to include also other GHGs such as CH 4 and N 2 O, e.g. from non-energy related sectors such as waste and wastewater management. 5) Methodological notes State here any methodological notes you consider relevant for the understanding of your emission inventory. You can specify as well the data sources used to collect final energy consumption, energy production or other relevant data (e.g. national statistics bodies, energy suppliers and grid operators, surveys, etc.). This information can be useful for other signatories, mainly for those of your country. 5 Intergovernmental Panel on Climate Change. 17

22 6) Results of your Emission Inventory This section is divided into three main parts: A) Final energy consumption in which you should report final energy consumption data by sector and by energy carrier; B) Energy supply in which you should report data related to municipal green electricity purchases and local energy production, if applicable; C) CO 2 emissions in which you should report the emission factors applied making possible the automatic computation of CO 2 emissions. A) FINAL ENERGY CONSUMPTION In the online template, select the sectors that are included in your emission inventory and for which you would like to report data by ticking the respective boxes. A table based on your selection will appear. In the Excel version of the template, the full table is presented. In the context of the Covenant of Mayors initiative, four Covenant key sectors have been defined. They are considered the main sectors where local authorities can influence energy consumption and consequently reduce related CO 2 emissions. The Covenant key sectors are indicated with a key icon: in the template and are the following: Municipal buildings, equipment/ facilities Tertiary (non municipal) buildings, equipment/facilities Residential buildings Transport Based on your selection, the final energy consumption table will appear for completion. In the Excel version of the template, the full table is presented and you may choose to hide the rows which are not applicable to your situation. The first column of the table refers to sectors, while the following columns refer to the energy carriers (e.g. electricity, heat/cold, natural gas, etc.) used in the respective sectors within the territory 18

23 of your local authority. Final energy consumption is reported in MWh for each energy carrier and each sector for the given year. Sectors Table 3 provides a description of the sectors that can be included in the emission inventory under the Buildings, equipment/facilities and Industries macro-sector. Table 3 Sectors included in the emission inventory under Buildings, equipment/facilities and Industries. Sector Municipal buildings, equipment/facilities Tertiary (non municipal) buildings, equipment/facilities Residential buildings Public lighting Non- ETS Description Buildings and facilities owned by the local authority. Facilities refer to energy consuming entities that are not buildings, such as wastewater treatment plants. Buildings and facilities of the tertiary sector (services), for example offices of private companies, banks, commercial and retail activities, hospitals, etc. Buildings that are primarily used as residential buildings. Social housing is included in this sector. Public lighting owned or operated by the local authority (e.g. street lighting and traffic lights). Non-municipal public lighting is included in the sector of Tertiary buildings, equipment/facilities. Refers to manufacturing and construction industries not covered in the EU Emissions Trading Scheme (EU-ETS). Industries Others ETS Refers to manufacturing and construction industries covered in the EU-ETS. Integrating them in your emission inventories is not recommended, unless such plants were included in previous energy plans and CO 2 emission inventories of the local authority. Buildings, facilities and machinery of the primary sector (agriculture, forestry and fisheries), for example greenhouses, livestock facilities, irrigation systems, farm machinery and fishing boats. 19

24 The Transport sector is divided into three subsectors as presented in table 4. Table 4 Subsectors included in the emission inventory under Transport. Sub-sector Municipal fleet Public transport Private and commercial transport Description Vehicles owned and used by the local authority s administration. Bus, tramway, metro, urban rail transportation and local ferries used for passenger transport. Road, rail and boat transport in the territory of the local authority which refer to the transport of persons and goods not specified above (e.g. private passenger cars and freight transport). The template presents the opportunity to report at different sectoral levels in order to accommodate a certain degree of flexibility for signatories. This was essentially based on the fact that the data availability and emission inventories practices differ across local authorities, regions and countries. For instance, if you do not have energy consumption data available at the individual sectors level (residential, tertiary, etc.) in the Buildings, equipment/facilities and Industries macro-sector, you can report aggregated data at the level of the macro-sector. For this purpose, in the online template you can click on the edit subtotals and provide the energy consumption data by energy carrier concerning Buildings, equipment/facilities and Industries. The same applies if you do not have transport data disaggregated by municipal fleet, public transport, private and commercial transport, you can report only the total data of the Transport sector. In order to show which sectors are included in your inventory in the online template, please also tick the boxes corresponding to the individual sectors covered by your subtotal at the macro-sector level even if you cannot provide detailed data. You are highly recommended to provide in table A the most complete set of energy consumption data which is available to you. Only complete templates will allow the compilation of relevant statistics on the performance of Covenant Signatories to be communicated at national, European and international levels. The Covenant key sectors should be covered in the emission inventory. When additional sectors are added, related actions in the said sectors should be planned in the action plan. The data should cover the four key sectors plus other sectors in which you intend to take action, so that the result of those actions can be reflected in the monitoring emission inventories. 20

25 B) ENERGY SUPPLY In the online template, please select the options describing the diversity of your energy supply by ticking the respective boxes. In the Excel version of the template, the full tables are presented and you may choose to hide the tables which are not applicable to your situation. If your local authority does not purchase green electricity or if you do not have any local energy production plants, you can go directly to part C. CO 2 emissions. According to the box ticked, you will be asked to complete further data. Table 5 lists the energy supply options as well as the corresponding tables to be completed in the template. Table 5 Energy supply options and corresponding tables to be completed in the template. Energy supply options Municipal purchases of certified green electricity Wind Hydroelectric Photovoltaics Local/distributed electricity production Geothermal Combined Heat & Power Other Combined Heat & Power Local heat/cold production District heating (heat-only) Other Table B1 B2 B3 B4 B1. Municipal purchases of certified green electricity If the local authority is purchasing certified green electricity please provide the amount of electricity purchased (in MWh). Certified green electricity means electricity produced from renewable energy sources covered by guarantees of origins as per article 15 of directive 2009/28/EC. 21

26 If you are using IPCC emission factors, then by default the certified green electricity emission factor is zero. If you are using LCA emission factors, you should indicate the CO 2 emission factor for the electricity purchased. Note that only the green electricity purchased by the local authority should be included. Green electricity purchased by other actors should not be accounted here. B2. Local/distributed electricity production (renewable energy-only) In the case of electricity generated exclusively from renewable energy sources, you should specify the respective amount of locally generated electricity (in MWh). You may choose to report the amount by each plant type or to report only the total, in case detailed information is not available. If you are using IPCC emission factors, then by default the renewable electricity emission factor is zero. If you are using LCA emission factors, you should indicate the CO 2 emission factor for the renewable electricity generated. In order to decide whether or not to include renewable energy power plants in the inventory, you are advised to refer to the decision tree from the Guidebook (Part II, sub-chapter on Emission Factors). B3. Local/distributed electricity production In the case of Combined Heat & Power (CHP) plants, which generate heat and electricity simultaneously, or any other plants not listed, you should report here the amount of electricity produced (in MWh), both from renewable energy and non-renewable energy sources. As some CHP plants are dual-fuel (or use a back-up fuel) it becomes relevant to distinguish the electricity production that comes from renewables and non-renewable sources. You should also report the amounts of energy sources used to generate electricity (in MWh) as well as the amount of CO 2 22

27 emissions (in tonnes) related to the electricity production (both from renewable energy and nonrenewable energy sources). In the case of CHP plants, you only report here the electricity produced, while the heat/cold produced is reported in the next table (B4). You will need to report separate figures for the amounts of energy sources used for the production of electricity (in table B3) and for the production of heat (in table B4). It is recommended to use the equation reported in the Guidebook (Part II, sub-chapter on Emission Factors) to allocate the fuel use between electricity and heat/cold production. In order to decide whether or not to include electricity production from CHP plants in the inventory, you are advised to refer to the decision tree from the Guidebook (Part II, sub-chapter on Emission Factors). B4. Local heat/cold production If heat/cold is supplied as a commodity to end-users within the territory of the local authority, please indicate the amount of heat/cold produced (in MWh), both from renewable energy and nonrenewable energy sources. You should also report the amount of energy sources used to generate heat/cold as well as the amount of CO 2 emissions (in tonnes) related to the heat/cold production (both from renewable energy and non-renewable energy sources). Note that in principle, the total amount of heat/cold produced should be very close to the amount of heat/cold consumed and reported in table A. 23

28 C) CO 2 EMISSIONS C1. Emission factors Please indicate the emission factors that you have used for your CO 2 emissions calculation. You can visualise default fuel emission factors above your input fields in table C1. The emission factors are displayed based on the emission factor approach and reporting unit previously selected. If you have used these default values, you can simply select them. A list of default emission factors, including for electricity, is provided in annex I. These emission factors can be replaced by country specific emission factors or you can develop your own emission factors based on the detailed properties of the fuels used within your territory. In what regards the electricity emission factor, you should report your national electricity emission factor (NEEFE), and if applicable your local electricity emission factor (EFE). The latter only applies if there are local energy production plants in the territory of your local authority. Table 6Table 6 provides an overview of both national and local electricity emission factors. Table 6 Distinction between National and Local electricity emission factors. Emission Factor National (NEEFE) Local (EFE) Definition Emission factor for not locally produced electricity. It refers to the energy mix used to produce electricity into the national or regional grid. Emission factor adjusted for locally produced electricity and/or green electricity purchases. When to apply? If there is no local electricity production and no municipal green electricity purchases. If you have local electricity production plants in the territory of your local authority and/or municipal purchases of certified green electricity. The local electricity emission factor is calculated by applying the formula described in the Guidebook (Part II, sub-chapter on Emission Factors). Likewise, the heat/cold emission factor (EFH) should reflect the energy mix used to produce the heat/cold that is referred in table A. It is calculated by applying the formula described in the Guidebook (Part II, sub-chapter on Emission Factors). C2. Inclusion of non-energy related sectors You may voluntarily include non-energy related emission sources in the inventory, if your action plan includes actions to mitigate these emissions. For instance, you can choose to include CH 4 emissions from landfills, if one of your actions is to implement landfill gas recovery. Please tick the box only if you would like to report emissions from the sectors listed in table 8. 24

29 Table 7 Sectors not related to energy consumption. Sector Waste management Wastewater management Other non-energy related Description Refers to emissions not related to energy consumption, such as CH 4 from landfills. Refers to emissions not related to energy consumption, such as CH 4 and N 2O from wastewater treatment plants. Refers to any other non-energy related sector. Negative numbers are allowed in this cell, in case you need to report emissions reduction achieved through e.g. green infrastructures (not recommended for achieving the minimum 20% reduction target and only if you have a specific methodology and data to measure all carbon stock change on the territory). Note that when including non-energy related sectors such as waste and wastewater management, the emissions must be reported in CO 2 equivalent. C3. Emission Inventory In the online template, after completing all the data specified above, you can click on the Generate emission table button. The emission inventory output table is automatically calculated as the product of final energy consumption reported in table A and the corresponding emission factor reported in table C1. The formulas are as well incorporated in the Excel version of the template. If any data-related issue is identified by the integrated checking system, you will receive the corresponding notification at this stage in the online template. Note that if one of the energy carriers stated in table A refers to two or more energy carriers depending on the sector (e.g. several fossil fuels under the column other fossil fuels ), it is recommended to calculate a weighted emission factor for that energy carrier. Therefore, you should make separate calculations with the different energy carriers and their respective emission factors, and report the corresponding average emission factor in table C1. Example for weighted emission factor: If natural gas consumption occurs in two sectors: Municipal buildings, equipment/facilities and Transport, the respective emission factors are different. The first corresponds to stationary combustion and the second to mobile combustion. In this example, the natural gas emission factor to be reported in table C1 can be calculated by dividing total emissions (26,502 tco 2 eq.) by total final energy consumption (130,000 MWh), resulting in tco 2 eq/mwh. Sector Final energy consumption (MWh) Emission Factor (tco 2eq/MWh) Emissions (tco 2eq) Municipal buildings 100, ,200 Transport 30, ,302 Total 130,000-26,502 25

30 MITIGATION ACTIONS 1) Title Please specify the title of your action plan. 2) Date of formal approval Please indicate the date of formal approval by the Municipal Council (or equivalent decision-making body for other sub-national levels). Please note that your plan should only be submitted after being approved by the Municipal Council. You will not be allowed to enter an approval date in the future in this field. 3) Decision body approving the plan Please provide the name of the decision body approving the plan. 4) Webpage Please insert the link through which more information about your action plan can be found. 5) Business-as-usual projections (if applicable) A Business-as-usual (BAU) or reference scenario is defined as a projection of energy demand and CO 2 emissions under the hypothesis of continuing current trends in population, economy, technology and absence of changes in current energy and climate policies. It is commonly called the do nothing scenario. In case you have used this approach for the development of your action plan, you can report here your projections in terms of final energy consumption (in MWh) and CO 2 emissions (in tonnes) by the time horizon(s) corresponding to your target(s), i.e. by 2020, 2030 and/or other. Dublin has adopted a scenario-based approach. Three scenarios were developed: business-as-usual; scenario 1 which proposes a set of actions that can be easily implemented both in terms of cost and complexity; and scenario 2 which includes all measures considered in scenario 1 plus more expensive actions that can deliver greater CO 2 reductions. Dublin City Council & Codema, 2010, Dublin City Sustainable Energy Action Plan

31 tonnes CO 2 eq. tonnes CO 2 eq. 6) Methodological notes Please describe here any methodological notes you consider relevant for the understanding of your action plan. 7) Estimates of the impacts of actions in your plan s time horizon(s) If you have only inserted the Baseline Emission Inventory, you will be providing the estimates of the impacts of your actions in relation to the base year. This is called option 1 and is selected by default. However, if you have set a more distant baseline year and calculated also one or more Monitoring Emission Inventories (MEIs) you may wish to report the estimates of the impacts of your actions in relation to the data reported in MEIs. This is called option 2. You can select from the drop-down menu to which emission inventory the estimates refer. When using option 2, the actions reported are those needed to cover the gap between emissions during one of the recent monitoring years and 2020, while the target is as well calculated on the basis of BEI. Note that for signatories from EU countries, the CO 2 reduction target is set against the baseline year emissions (BEI) and not in relation to a Business-as-usual scenario. The following examples might help you better understand in which cases the choice of option 2 might be more relevant. Example 1: The emissions have considerably decreased between the BEI and a recent MEI. According to option 2, you report only the actions needed to cover the gap between the MEI year and the 2020 target. Please note that if a very significant reduction has already been achieved between the BEI and the MEI year, prior to the plan s implementation, you are recommended to set a more ambitious target to 2020 than the minimum 20% Example 2: The emissions have considerably increased between the BEI and a recent MEI. In this case, if you do not take into account the evolution between the BEI and the MEI year, you might face the risk of underestimating the reduction needed to meet your target to It is therefore recommended to report the CO 2 reduction needed to cover the gap between the MEI year and The graph below might help you better visualise the difference in the estimates according to the different options BEI 1990 MEI 2005 Target in 2020Target in 2020 Option 1 Option 2 0 BEI 1990 MEI 2005 Target in 2020Target in 2020 Option 1 Option 2 Level of emissions Reduction needed Level of emissions Reduction needed Figure 5 - CO 2 reduction needed according to Option 1 and to Option 2 - Example 1. Figure 6 - CO 2 reduction needed according to Option 1 and to Option 2 - Example 2. 27

32 If instead you have estimated the impacts of your actions against a Business-as-usual scenario, you will be able to select option 3. If your action plan includes more than one target, it is highly recommended to keep the same approach to estimate the impacts of your actions in the different time horizons. Note that if you set a per capita reduction target, the CO 2 reduction needed should be reported in absolute values and calculated multiplying the per capita reduction by the estimated population in the target year. 8) Key actions This table aims at summarising information concerning the mitigation actions planned in your action plan, both short and long term. In case your plan contains a large number of actions, you can report only the ones you define as key actions. However, the totals per sector should include all the actions foreseen in your action plan. For convenience, similar actions can be grouped under one single action (e.g. installation of PV on the roof of 10 municipal buildings, for 80 kw of total installed capacity). Depending on your Covenant commitments, i.e. 2020, 2030 and/or other, you will be requested to provide the estimated impacts of your actions by the time horizon(s) defined in your plan. As a first step, you must fill in the table with sectoral level data. This means that for each sector for which actions are defined in your plan you should report the overall estimated implementation cost (in Euros); estimated energy savings (in MWh/a), renewable energy produced (in MWh/a) and CO 2 emissions reduction (in tonnes/a) in your plan s time horizon(s), the latter three being mandatory figures. The total per sector corresponds to the sum of the expected savings of all the actions foreseen in your action plan for the said sector. It does not necessarily need to match the sum of the actions reported in the table as you may choose to report only the most significant ones. However, you are highly recommended to insert estimates for as many key actions as possible. A control cell named Estimated reductions not associated with any of the reported actions included in the table will show you the difference between the total estimates provided by sector and the sum of the estimates of the key actions reported. Note that the action plan should contain actions targeting the Covenant key sectors: Municipal buildings and equipment/facilities, Tertiary buildings and equipment/facilities; Residential buildings; and Transport. The next step consists of adding your key actions. To do so in the online template, click under the respective sector on the icon Add action :. If you wish to delete an action, please use the Delete action icon: and to edit an action, the respective Edit action icon:. Each time you click add action in the online template you will navigate to a specific action form. Table 8 outlines the information that you should provide for each action. After completing the form you will be redirected to the table, in which your action will appear listed. 28

33 Table 8 Required fields for reporting mitigation actions. Field Name * Area of intervention * Policy instrument * Origin of the action * Responsible body * Implementation timeframe * Estimated implementation cost Description You should provide the title of your action. You should select from the drop-down menu which specific area of intervention is targeted by your action. For instance, if you have an action on Thermal insulation of residential buildings you would select that the area of intervention is the Building envelope. ** You should select from the drop-down menu which policy instrument is used to implement your action. For instance, if your action is Thermal insulation of residential buildings you might decide to implement a new building regulation for new houses and in this way your policy instrument would be Building standards. In case you have actions for which there is no policy instrument to be applied you can choose not applicable. You should select from the drop-down menu the authority level which has initiated the action. This field intends to appraise how your action is dependent on other levels of policy decision. For instance, if there is a national legislation on implementing solar thermal panels in new buildings and you have incorporated this action in your action plan, you should select Other (national, regional ). If you plan to replace buses for more efficient/low carbon fuel buses and this is a decision made by the Municipal Council, you should choose Local authority. Please state the name of the body responsible for implementing each action. Within your action plan, responsibilities should be assigned to the different departments of your local authority. These might be also third Parties, such as energy utilities, Energy Services Companies (ESCos), local energy agencies or provinces/regions. Please indicate the start and end year of each action in order to differentiate the short-, mid- and long-term actions. Please provide an indication of the estimated implementation cost for each action (in Euros). The implementation cost refers to the capital required or amount originally invested to implement the action plus the associated operational and running costs involved in the implementation timeframe of such an action. Therefore the implementation cost includes both: investment and 29

34 Field Description Estimates in the plan s time horizon(s) Energy savings Renewable energy production CO 2 reduction non-investment costs. This information will provide some indications on which are the most cost-effective actions. Please enter the estimates on energy savings (in MWh/a), on renewable energy produced (in MWh/a) and on CO 2 emissions reduced (in tonnes/a) by your plan s time horizon, i.e. 2020, 2030 and/or other. Note that data on energy savings and renewable energy produced will depend on the type of action. If you have an action on installing photovoltaics in buildings, this will lead to renewable energy produced but not to energy savings. In this case you will only report the expected renewable energy to be produced and the associated CO 2 emissions reduced, while the energy savings will be zero. * Mandatory fields. ** A detailed list of categories and examples is provided in annex II. In the case of actions added under the transport sector, you will still have the possibility to tick a box in the online template in order to report if your action targets the municipal fleet, the public transport or the private and commercial transport. In addition, you can optionally identify which of your listed mitigation actions have also positive impacts for climate adaptation in your territory. You can do this, by selecting those actions at the end of the table under the field named Action also affecting adaptation. After completing the mandatory fields for each of your key actions, you can highlight some of them as Benchmarks of Excellence (BoE) by using the Select as Benchmark of Excellence icon: at the end of the corresponding row in the table. Benchmarks of Excellence are actions which your local authority has successfully implemented and that have led to significant benefits. Only ongoing and completed actions can be marked as BoE. You will be able to mark actions as BoE in both the Excel and the online versions of the template, but you will only be able to provide further information and automatically link them to your public signatory profile in the online template. After clicking on the icon to select an action as BoE in the online template, you will then navigate to the BoE form, in which you should provide more detailed information about your action, namely a short description, financing sources and key figures. You can also include links where more information can be found, a picture, a link to a video or upload a pdf document. The key figures included in the BoE form are essentially energy and financial figures. Key energy figures are the ones already included in the Key Mitigation Actions table, namely energy savings, renewable energy produced and CO 2 emissions reduced and are required fields to complete. There is an optional figure related to the number of direct jobs created. This refers to jobs that are created directly from the implementation of measures in energy efficiency or renewable energy, such as equipment and installation technicians, energy auditors, public transit operators, green building designers, architects and engineers, among others. You have also the opportunity to add other figures that you may find relevant to report for your particular action. This can be for instance the number of passenger-km travelled in public transport or the number of km of bicycle paths. Key financial figures allow municipalities to show the most cost/efficient measures they have implemented or will be implemented by A detailed description of key financial figures is provided 30

35 in tables 9 and 10. These figures are non-mandatory. If you enter the data listed in table 9 the system will automatically calculate the output figures as described in table 10. Table 9 Description of the input financial figures included in the Benchmarks of Excellence form. Input field Life expectancy of the action Discount rate applied First year of investment Financial savings Investment costs Description Number of years over which the action will generate energy savings or reduce CO 2 emissions. Discounted rate applied to discount the financial savings and the cost of investment. This rate is used to calculate the Present Value of financial savings and the Net present Value of investment. The year when the first investment has taken place (year 0). Sum of yearly energy saved (ES) times price of energy (PE)*. The additional investment linked to the improvement of efficiency or the decrease of CO 2 emissions. Additional costs Costs not related to the financing of the measure, e.g. costs incurred to keep an item in good condition and/or good working order. (Maintenance and operation costs/fte, etc.) * Please note: If possible, please use the Price of Energy (PE) related to the action in each year, otherwise please use the PE in year 1 as the reference year for the PE in the remaining years. Table 10 Description of the output financial figures included in the Benchmarks of Excellence form. Output field Present Value (PV) of Financial savings Net Present Value (NPV) of Investment Discounted Payback Period Description Sum of yearly energy saved (ES) times price of energy (PE) discounted back to its present value according to the formula: F = t=1 n (ES*PE)/ (1+r)t Where: ES = annual energy savings PE = price of energy r = discounted rate t = years of investment or years of financial saving n = life expectancy of investment or financial saving Total financial savings minus total cost of investment calculated over the life expectancy and discounted back to its present value, calculated according to the formula: NPVI = F - t=1 n I t/ (1+r)t Where: I t = investment at year t r = discounted rate t = years of investment or years of financial saving n = life expectancy of investment or financial saving Number of years taken to repay the investment. It is calculated by taking into account the present value of the (cumulative discounted) cash flow taking the start of the first period as zero point according to the formula: Discounted Payback Period = A+ B C Where: A = last period with a negative discounted cumulative cash flow B = absolute value of discounted cumulative cash flow at the end of period A C = discounted cash flow during the period after A 31

36 Output field Return on Investment (ROI) Description Calculated in % terms per year. Expected (discounted) financial savings minus the (discounted) amount originally invested/ divided the (discounted) amount originally invested times 100. After completing the form, your BoE will be immediately integrated in the online catalogue of Benchmarks of Excellence. MITIGATION REPORT The Mitigation Report is generated once the three parts of your template are completed ( Strategy, Emission Inventories and Mitigation Actions ). It aims at presenting the information entered into these parts of the template in a visual and concise manner. It shows at a glance, with summary figures and graphs, the key results of the BEI and the key actions outlined in your action plan. Figures 8 and 9 show a screenshot of the resulting report. In the online template, you can select, through simple publish tick boxes, which graphs you wish to display in the online Catalogue of action plans, under your respective public signatory profile. This allows making your progress and achievements visible to a broad audience as well as encouraging self-assessment and transparent sharing of the data reported. Note that the level of detail of the graphs you visualise in your synthesis report depends on the level of aggregation of the data entered in the template. 32

37 Key Results of the Baseline Emission Inventory 1) GHG emissions and final energy consumption per capita 2) Sectoral breakdown of the GHG emissions 3) Sectoral breakdown of the final energy consumption 4) Breakdown of the final energy consumption by energy carrier (electricity, heat/cold, fossil fuels and renewables) 5) Share of local energy production (if any reported) in overall final energy consumption and local electricity and heat/cold production (renewable and non-renewable) Figure 7 Graphical representation of the emission inventory results. 33

38 Key Elements of the SECAP on climate mitigation 6) GHG emissions reduction target in % and in tonnes per capita 7) Sectoral breakdown of expected GHG emissions reduction in ) Comparison of base year GHG emissions with projected 2020 emissions according to: i) a Business-as-Usual scenario (if applicable) and ii) the implementation of the actions outlined in the SECAP. Comments text field Figure 8 Graphical representation of the key elements of the SECAP on climate mitigation. Once the reporting process is completed, make sure to carefully review the generated graphs to spot any mistakes or if fields left incomplete during the data input steps. If need be, you can also add - explanatory and/or analytical comments in the dedicated text box to ease the understanding of the graphs and tables. You can as well publish these comments in your public profile. 34

39 ADAPTATION SCOREBOARD The purpose of the Adaptation Scoreboard is to provide a snapshot of the local authority s status in the adaptation process at a given point in time. In this tab, you will complete a self-assessment checklist, using the A-B-C-D scaling system (presented below). Please enter your status (from A to D as described above) in the Self check of the Status section for each action to be undertaken under the different adaptation cycle steps. Your average score will be automatically computed. You can also specify in the Comments section more details regarding current progress, next steps and / or areas of improvement (optional). The average status for every step is then visualised through the (automatically generated) spider graph at the top right of your screen. This shows you the areas which have been covered in greater depth (shaded in green) as well as areas you may wish to focus on in the future. The following tabs: Strategy, Risks & Vulnerabilities and Actions look at greater detail at the different steps of the adaptation cycle. 35

40 RISKS AND VULNERABILITIES This tab is about describing any Climate Change Risk and Vulnerability Assessment(s) (RVAs) your local authority has undertaken to date. A RVA determines the nature and extent of a risk by analysing potential hazards and assessing the vulnerability that could pose a potential threat or harm to people, property, livelihoods and the environment on which they depend. This can take the form of a single assessment or various assessments undertaken per sector, for example. It can also be different types of assessment, such as institutional risk assessments, a hazard assessment, a retrospective assessment of vulnerabilities to extreme weather such as a Local Climate Impacts Profile, for example. 1) Climate Change Risk and Vulnerability Assessment(s) When you fill out the first table, please specify the Year when the Risk & Vulnerability Assessment was carried out. Specify the Boundary of your risk & vulnerability assessment (e.g. municipality, urban community/metropolitan area, province/region, other) and the Method & Source(s). In case you have completed more than three assessments, please add a row in the table (in Excel: right click on the last row and select insert ). Your Risk & Vulnerability Assessment(s) must be sent to the Mayors Adapt office (helpdesk@mayorsadapt.eu) while the online template is not available for reporting. If you wish to make it / them available under your public signatory profile on the Covenant of Mayors website, please select: in the last section. Otherwise, please select:. 2) Climate hazard risks particularly relevant for your local authority or region This section gives an overview of current and anticipated climate hazard types. In order to fill in the table, please first identify the climate hazard types that concern your local authority. For the applicable ones, complete the next four sections of the table: current hazard risk level, expected change in intensity, expected change in frequency, and timeframe in which you expect the risk frequency/intensity to change, using the proposed drop-down menus. Indicative timeframes that you could use include: current (now), short-term (0-5 years), medium-term (5-15 years), long-term (over 15 years) or not known. The last section of the table (Risk-related indicators) is optional and allows you to be more specific (either through a short descriptive text or through selected indicator(s)) regarding the indicators that your local authority may use or might be developing, that link to the relevant climate hazards. 36

41 If you click on the icon underneath the table you will automatically be taken to the Indicators tab in the reporting template where you can find a few examples. Some examples of indicators include (see full list in annex IV): Vulnerability-related indicators - Number of days/nights with extreme temperature - Frequency of heat/cold waves - Number of day/nights with extreme precipitation - Number of consecutive days/nights without rainfall Impact-related indicators - Number or % of (public / residential / tertiary) buildings and other (transport / energy / water / ICT) infrastructures damaged by extreme weather conditions/events - % of grey/blue/green areas affected by extreme weather conditions/events - Number of days with public service interruptions This Indicators annex serves as a source of inspiration; none of these indicators listed are compulsory, but are rather illustrative examples. TheUsing vulnerability indicators provides information about the level of a local authority's vulnerability to climate impacts, including exposure and sensitivity to risk. The following picture gives you an example of how to complete the table. 37

42 << Current Risks >> Climate Hazard Type Current hazard risk level Extreme Heat Extreme Cold Expected change in intensity << Anticipated Risks >> Expected change in frequency Timeframe Moderate Increase No change Short-term Low No change No change Medium-term Risk-related indicators The number of heatw ave days w ill increase to 30 or even 50 Extreme Precipitation Floods Sea Level Rise Droughts Storms Landslides Forest Fires [Drop-Down] [Drop-Down] [Drop-Down] [Drop-Down] High Increase Increase Medium-term Pluvial flooding [Drop-Down] [Drop-Down] [Drop-Down] [Drop-Down] [Drop-Down] [Drop-Down] [Drop-Down] [Drop-Down] [Drop-Down] [Drop-Down] [Drop-Down] [Drop-Down] Severe w ind, rain storm High No change Increase Current [Drop-Down] [Drop-Down] [Drop-Down] [Drop-Down] Other [please specify] [Drop-Down] [Drop-Down] [Drop-Down] [Drop-Down] i Hide the row s that do not concern your local authority i To be completed for the climate hazards that concern your local authority only. i Click here to see examples of riskrelated indicators If you want to hide rows that do not concern your local authority, please right click on the row that you want to hide and click hide. 3) Vulnerabilities of your local authority or region This section asks you to describe the type of vulnerabilities faced in broad terms. This can be understood as the degree to which a system is susceptible to, and unable to cope with, adverse effects of climate change, including climate variability and extremes. For the Socio-Economic Vulnerability Type, please describe the socio-economic vulnerabilities of your territory (e.g. population composition, population density, economic situation) as well as the factors that tend to increase them. For the Physical and Environmental Vulnerability Type, please describe the main physical and environmental vulnerabilities of your territory (e.g. geographical location, topography, spatial planning, physical conditions) as well as the factors that tend to increase them. In the last section of the table, please list Vulnerability-related indicators. You can find examples in the Indicators tab which you are automatically linked to when you click on the icon underneath the table. An example of indicators can be found in the table below (see the full list in annex IV). 38

43 4) Expected impacts in your local authority or region This section asks you to list policy sectors that are impacted in your local authority. For the impacted policy sectors that you can identify, please complete the four columns of the table. You can indicate what aspects of the specific sectors are concerned and how via the Expected impact(s) column. The last column, Impact-related Indicators, can also be used for this purpose and is optional. It allows you to be more specific (either through a short descriptive text or through selected indicator(s). The table below defines the pre-defined policy sectors. Table 1 Description of the sectors Sector Buildings Transport Energy Water Waste Description Refers to any (municipal/residential/tertiary, public/private) structure or groups of structures, surrounding spaces, permanently constructed or erected on its site. Includes road, rail, air and water transport networks and related infrastructure (e.g. roads, bridges, hubs, tunnels, ports and airports). It comprises an extensive range of both public and private assets and services and excludes all related vessels, vehicles (and related parts and processes). Refers to the energy supply service and related infrastructure (generation, transmission & distribution networks, all energy types). It includes coal, crude oil, natural gas liquids, refinery feedstocks, additives, petroleum products, gases, combustible renewables and waste, electricity and heat. Refers to the water supply service and related infrastructure. It also covers water use (e.g. by households, industry, energy production, agriculture, etc.) and (waste-, rain-) water management system, that includes sewers, drainage and treatment systems (i.e. the process to render waste water fit to meet environmental standards or other quality norms, as well as to cope with excess rain or storm water). Includes activities related to the management (including collection, treatment and disposal) of various forms of waste, such as solid or non-solid industrial or household waste, as well as contaminated sites. 39

44 Sector Land Use Planning Agriculture & Forestry Environment & Biodiversity Health Civil Protection and Emergency Tourism Other Description Process undertaken by public authorities to identify, evaluate and decide on different options for the use of land, including consideration of long term economic, social and environmental objectives and the implications for different communities and interest groups, and the subsequent formulation and promulgation of plans or regulations that describe the permitted or acceptable uses. Includes land classified / designated for agriculture & forestry use, as well as organisations and industries linked to creation and production within and surrounding the boundaries of the municipality. It includes animal husbandry, aquaculture, agroforestry, beekeeping, horticulture and other agriculture & forestry management and services in the area. Environment refers to green and blue landscapes, air quality, including urban hinterland; Biodiversity refers to the variety of life in a specific region, measurable as the variety within species, between species, and the variety of ecosystems. Refers to the geographical distribution of dominance of pathologies (allergies, cancers, respiratory and heart diseases, etc.), information indicating the effect on health (biomarkers, decline of fertility, epidemics) or well-being of humans (fatigue, stress, posttraumatic stress disorder, death etc.) linked directly (air pollution, heat waves, droughts, severe flood events, ground level ozone, noise, etc.) or indirectly (food / water quality and availability, genetically modified organisms, etc.) to the quality of the environment. It also includes the health care service and related infrastructure (e.g. hospitals). Refers to the operation of the civil protection and emergency services by or on behalf of public authorities (e.g. civil protection authorities, police, fire-fighters, ambulance, paramedic and emergency medicine services) and includes local disaster risk reduction and management (i.e. capacity building, coordination, equipment, emergency planning etc.). Refers to the activities of persons travelling to and staying in places outside their usual environment for not more than one consecutive year for leisure, business and other purposes not related to the exercise of an activity remunerated from within the place visited. Any other sectors (e.g. Information and Communication Technologies (ICT), Industry, Financial) If you want to hide rows that do not concern your local authority, please right click on the specific row that you want to hide and click hide. If you click on the icon on the right underneath the table, you can see examples of impact & sector-related indicators. 40

45 ADAPTATION ACTIONS 1) Adaptation Action Plans The section 1) asks you to list your local Adaptation Action Plan and other planning documents where adaptation has been integrated (if any). For each document, specify the title, the date of adoption (in case it has been adopted by the municipal council), the language (English or national language) and provide a short description (max. 300 characters). Your local Adaptation Plan (as adopted by the municipal council) must be sent to: helpdesk@mayorsadapt.eu while the online template is not available for reporting. It will be published under your signatory profile on the Covenant of Mayors website. For the other submitted documents, you can specify in the last section if you wish to make them public ( : yes : no). You can add as many rows as necessary in this table. Please also specify how adaptation is mainstreamed into other policy fields / sector plans in the section Adaptation mainstreaming into other policy fields. 2) Adaptation Actions This section asks you to list your adaptation actions in the table. Actions can be comprehensive or can be a smaller list of selected examples demonstrating the range or types of actions that your local authority has committed to undertaking. Actions would be taken directly from one or more of the documents cited by the local authority in the section above. Start by choosing a Sector from the drop-down menu in the first column, then continue filling in the subsequent fields. Sector Title (max. 120 chars) Short Description (max. 300 chars) Responsible body/department Implementation timeframe Start End Implementation status Other Compendium of climatic assessments for the greater municipal region A report was published in the late-2000s that provides a compendium of climatic assessments for the greater municipal region. It includes maps of a variety of information that can help planners optimize new projects and retrofits for climate change. Urban climatology department Completed Land Use Planning Protecting at-risk natural areas and greening actions In line with the abovementioned climatic assessments, the city placed a large portion of the city under the protection of nature conservation orders. The city has also stepped up Urban climatology its efforts to increase the amount of green space department with a total of over 250,000 square meters of green roofs and over 30 kilometers of green tram tracks to name a few Completed Land Use Planning Building ban As a result of climatic assessments, the city administration has banned buildings in the hilly areas around the town and prevented building projects that might obstruct the ventilation effect of cold air flows at night Office of urban planning and renewal & office of environmental protection Ongoing Similarly to the Mitigation Actions part, you can optionally identify which of your listed adaptation actions have also positive impacts for climate mitigation. You can do this, by selecting those actions under the field named Action also affecting mitigation. Please also select in the following field: Select as Benchmark of Excellence if you would like to designate this action as a Benchmark of Excellence that your local authority has successfully implemented and that has led to significant benefits. For your selected Benchmarks of Excellence, filling in the subsequent fields is compulsory. These Key Actions will be promoted through the online catalogue of Benchmarks of Excellence. and other material. 41

46 Note: - Only ongoing and completed actions can be marked as Key Action/Benchmark of Excellence. - Selecting at least three actions is a compulsory requirement for those local authorities who are reporting four years following the formal signing of the commitment. Please note that at the end of this table, Investment in refers to the capital costs (in EUR) invested in the specific key action and Non-Investment refers to operating cost or other non-investment costs (in EUR). When completed the entire table will appear as follows: Sector Title (max. 120 chars) Short Description (max. 300 chars) Responsible body/department Implementation timeframe Start End Implementation status Other Compendium of climatic assessments for the greater municipal region A report was published in the late-2000s that provides a compendium of climatic assessments for the greater municipal region. It includes maps of a variety of information that can help planners optimize new projects and retrofits for climate change. Urban climatology department Completed Land Use Planning Protecting at-risk natural areas and greening actions In line with the abovementioned climatic assessments, the city placed a large portion of the city under the protection of nature conservation orders. The city has also stepped up Urban climatology its efforts to increase the amount of green space department with a total of over 250,000 square meters of green roofs and over 30 kilometers of green tram tracks to name a few Completed Land Use Planning Building ban As a result of climatic assessments, the city administration has banned buildings in the hilly areas around the town and prevented building projects that might obstruct the ventilation effect of cold air flows at night Office of urban planning and renewal & office of environmental protection Ongoing 42

47 ADAPTATION REPORT The Adaptation Report tab includes graphs and other visual elements automatically generated by the template. It aims to show at a glance where you are in the adaptation process. It summarises the information you have entered into the previous tabs ( Adaptation Scoreboard, Risks & Vulnerabilities, Actions ). These results can be used to inform and support decision-makers, but also to communicate to general public and key partners. 1) Signatory Status in the Adaptation Cycle [Source: "Signatory Scoreboard" tab] STEP 1 - Preparing the ground A B D: Not started or getting started C: Moving forw ard B: Forging ahead A: Taking the lead STEP 6 - Monitoring & evaluating C D STEP 2 - Assessing risks & vulnerabilities STEP 5 - Implementing STEPS 3 & 4 - Identifying adaptation options STEP 5 - Implementing 2) Risk Rating Matrix [Source: "Risks & Vulnerabilities" tab] STEPS 3 & 4 - Identifying adaptation options 2) Risk Rating Matrix Climate Hazard Type [Source: "Risks & Vulnerabilities" tab] Risk Level Expected change Expected change in intensity in frequency Timeframe Extreme Heat Extreme Cold Climate Hazard Type Extreme Precipitation Extreme Floods Heat Sea Extreme Level Cold Rise Precipitation Droughts Storms Floods Landslides Droughts Forest Storms Fires Other [please specify]!!!: Low : Increase : Current! Expected change Expected change Risk Level Timeframe!!: Moderate : Decrease : Short-term in intensity in frequency!!!: High : No change : Medium-term!!!! [?] [?] [?]!: [?]: LowNot Know n!!: Moderate : [?]: Increase Not know n : Decrease : : Current Long-term : [?]: Short-term Not know n!!!!!: High : No change : Medium-term!! [?]: Not Know n [?]: Not know n : Long-term!!!! [?]: Not know n!! 3) Impact Rating Matrix [Source: "Risks & Vulnerabilities" tab] Impacted Policy Sector Likelihood of Occurrence Expected Impact Level Timeframe Buildings Transport Energy Water Waste Land Use Planning Agriculture & Forestry Environment & Biodiversity Health Civil Protection & Emergency Tourism Other Possible!!!: Low : Current Likely!!!!!: Moderate : Short-term Likely!!!!!!: High : Medium-term Unlikely! [?]: Not Know n : Long-term [?]: Not know n 4) (Reported) Adaptation Actions by Sector [Source: "Actions" tab] Sector Number of reported actions 29% 0% 14% 0% Buildings Transport 0% 29% Energy Water Waste Land Use Planning Agriculture & Forestry Environment & Biodiversity Health 14% Civil Protection & Emergency Buildings Transport Energy Water Waste Land Use Planning Agriculture & Forestry Environment & Biodiversity Health Civil Protection & Emergency Tourism % 14% Tourism Other Other 0 4) Status of the (Reported) Adaptation Actions [Source: "Actions" tab] 7% 27% 13% 0% 53% Not started Ongoing Completed Cancelled Not specified Action Status Not started 1 7% Ongoing 4 27% Completed 2 13% Cancelled 0 0% Not specified 8 53% Total: 15 Number of reported actions 5) Comments 43

48 SECTION II MONITORING TEMPLATE STRATEGY STATUS Most of the fields in this part are pre-filled with the information you have provided in the SECAP template at the submission stage. Please check and update them all. In addition, the following new fields should be filled in: 4) Staff capacity allocated Please specify the nature of the staff involved in the implementation of your action plan (now mandatory). 6) Overall budget spent so far on the implementation and financing sources Please select the origin of the money already spent for implementing mitigation and adaptation actions, namely from local authority s own resources and/or from other actors resources. Please specify the amount of money already spent in euros split into investment and non-investment costs. Please note that investment costs refer specifically to the capital to be invested, while noninvestment costs integrate all operational and running costs, e.g. maintenance costs, people s wages as well as other non-investment costs. The time period is to be indicated as well. Your baseline year and the current year when you are carrying out the monitoring will appear selected by default as start time and end time respectively, but you can edit them. 44

49 7) Monitoring Process A new table appears where you can identify the main barriers encountered during the implementation of your action plan by using a qualitative intensity scale in the drop-down menu (little, fair, strong, not applicable). You can either choose to report your barriers in general for all sectors or report them individually for each Covenant key mitigation and adaptation sector. MONITORING EMISSION INVENTORY In this section, you are invited to include your latest Monitoring Emission Inventory (MEI). Covenant Signatories are encouraged to compile MEIs on a regular basis. The minimum requirement in the context of the Covenant of Mayors is to do it every 4 years. In this way, subsequent inventories may be compared with the Baseline Emission Inventory (BEI), and progress in terms of emissions reduction can be monitored. A MEI for the target year should as well be provided once you have the available data in order to assess the achievement of your CO 2 emissions reduction target. As the reporting structure for the MEI is exactly the same as for the BEI, please refer to the 'Emission Inventories' chapter of the SECAP template to get further instructions on how to fill it in. As a first step you should start by selecting the year to which your MEI corresponds in the Inventory year field. Note that some fields will be pre-filled with information that you have provided in your BEI. For instance, in the online template the sectors included in your BEI will appear ticked by default and you will also be able to visualise the emission factors entered in the BEI in table C1. Note that your CO 2 emissions calculation approach and reporting units must remain the same across the different emission inventories. Consequently, these fields are non-editable in the MEI part of the online template. Modifications in previously submitted emission inventories are not recommended, unless it is needed to ensure consistency among emission inventories. 45

50 MITIGATION ACTIONS IMPLEMENTATION STATUS This part aims at monitoring the implementation status of your actions. In the online template, the Key actions table is pre-filled with the actions you have specified in the SECAP online template. In the online template, you can add an action by clicking on Add action : under the respective sector. If you wish to delete an action, please click on Delete action :, if you wish to edit, then click on Edit action :. Note that if you delete an action that has an associated BoE it will delete as well your BoE. Regarding your pre-filled actions, if not previously done in the SECAP template, you should first identify, for each action, the area of intervention and the policy instrument as well as indicate the origin of the action. Please refer to Mitigation Action Part of Section I SECAP template for further instructions and to annex II where you can find a detailed list of the categories with examples. Please check and update, when necessary, the pre-filled fields from the SECAP template regarding your actions, e.g. area of intervention, policy instrument, responsible body, implementation timeframe, among others. One extra required field allows you to select, through a dedicated drop-down menu, the implementation status of your actions: - Completed for actions that are concluded; - Ongoing for actions that are currently being implemented; - Postponed for actions whose start time has been postponed compared to initial schedule (as defined in the SECAP template, implementation timeframe columns); - Not started for actions that will start at a later stage, according to schedule. - New for new actions that are included at the monitoring stage. This could be for instance the case of corrective actions. In the implementation cost spent so far field, please specify the amount of money spent (in euros) for implementing the actions. The implementation cost refers to the sum of the capital invested and the associated operational and running costs (all funding sources included). You should also update the impacts of the actions that you can already assess. This is the case of some of your completed actions. 46

51 For example, if you have completed an action described as Improving the building envelope of the public library, you can report the measured savings based on information reported on the energy bills for the base year and for the monitoring year. If instead you have completed the action Building code: energy performance standards for refurbished buildings, in most cases just a minor part of the expected annual savings in 2020 will have been achieved in the monitoring year, e.g. 15 buildings have already been refurbished according to the standards foreseen in the related action line and it is expected that 30 more buildings of the same construction type will be refurbished between the monitoring year and 2020, with similar annual unitary savings. In such case, the signatory can: - Revise the 2020 estimates based on the knowledge gained from the first group of refurbished buildings; - Keep the same estimates as reported in the SECAP, if they are well in line with the savings achieved by the first group of buildings. If relevant, you might also check and update the 2020 estimates for ongoing, postponed or not started actions. It is important to highlight that all the estimates are to be reported as annual figures in your target year(s), assuming that at that time the action will have reached its full potential. You are not required to report estimates based on present level of implementation of the action. Finally, in the online monitoring template you have to highlight a minimum of three actions as Benchmarks of Excellence. To do so, click on the Select as Benchmark of Excellence icon: the end of the corresponding row in the table. If you have already selected actions as BoEs in your SECAP template, please check that the information previously provided is still up-to-date (especially the associated figures). Please refer to section 8 of the Mitigation Actions part of the SECAP template for further instructions. 47

52 MITIGATION REPORT Similarly to the Mitigation Report available for your action plan, the Monitoring Report is generated at the end of the completion of the monitoring template. The resulting graphical elements ease the follow-up of the implementation of your action plan (e.g. the degree of implementation of the actions per sector, the budget spent so far), and showcase the progress already achieved (e.g. by comparing the results of the BEI with the results of the successive MEIs), thus enabling a meaningful trend analysis over time. Figures 10 and 11 provide an illustration of the Monitoring Report. In the online template, you can select, through simple publish tick boxes, which graphs you would like to display in the online Catalogue of Monitoring reports, under your public signatory profile. Your SECAP implementation progress on climate mitigation 1) Implementation status of reported actions (completed / ongoing / not started) by sector 2) Overall budget spent 3) Sectoral breakdown of the money spent 4) Estimated GHG emissions reduction by implementation status of the actions and by sector Figure 9 Graphical representation of your SECAP implementation progress on climate mitigation. 48

53 MWh/year MWh/year MWh MWh Tonnes CO2/CO2eq Tonnes CO2 / CO2 eq. Tonnes CO2 (eq) /capita Your performance towards energy sustainability and climate mitigation Your performance towards energy sustainability 5) Greenhouse gas emissions and final energy consumption per capita 6,6 6,4 6,2 6 5,8 5,6 5,4 20,5 year tonnes/capita ,5 19, ,1 18, , ,5 17 year MWh/capita GHG emissions Final energy consumption MWh /capit a 5) Evolution of the GHG emissions and final energy consumption per capita over time 6) Greenhouse gas emissions (influence of the National Electricity Emission Factor) Total GHG Total GHG emissio Emission emissions ns factor (updated (constan for electricity not local t not not locally produced EF for local EF with electricity) constant National for Electricity Emission electricit Factor y) t CO2/MWh t CO2 / COCO2 / CO2eq BEI year 0, with updated National Electricity Emision Factor MEI year1 0, MEI year2 0, BEI year MEI MEI year MEI year2 0,336 MEI ) Evolution of the GHG emissions according to constant and updated National Electricity Emission Factor to show the effect on emissions reduction triggered by a change in the national power grid mix and not directly related to local actions. 7) Greenhouse gas emissions per sector Municipal Municipal Tertiary Tertiary Residential Public lighting Residential Industry Public lighting Transport Industry Other Non-energy related 0 0 Transport 0 0 Other 7) Evolution of GHG emissions by sector over time Non-energy related 8) Final energy consumption per sector Municipal Tertiary Municipal 2500 Residential Tertiary Public lighting Residential Industry Transport Public 5000 lighting Other Industry 8) Evolution of the final energy consumption by sector over time Transport Other 9) Final energy consumption per energy carrier Renewables Fossil fuels Heat/cold Electricity Electricity Heat/cold Fossil fuels Renewables ) Final energy consumption by energy carrier (electricity, heat/cold, fossil fuels, renewables) * Renewables - for non-electricity uses. ** The energy mix of heat/cold and electricity is not identified. 10) Local energy production Share of local energy production to overall final energy consumption 7% 10) Share of local energy production (if any reported) in overall final energy consumption Electricity 600 Heat/cold and local electricity and heat/cold production Electricity consumption Heat/cold consumption (renewable and non-renewable) Non-RES electricity production RES electricity production RES Heat/cold produced Non-RES heat/cold produced Comments: Comments text field Figure 10 Graphical representation of your performance towards energy sustainability and climate mitigation. 49

54 ADAPTATION ACTIONS Four years after adhesion, signatories are required to report on at least three key adaptation actions. Only ongoing or completed actions can be marked as Benchmarks of Excellence. For more information, see the Adaptation Actions section under Section I SECAP Template of these guidelines. STEP II UPLOAD DOCUMENT Action Plan upload When filling in your template online, as soon as you complete the different parts, you can proceed to the next step and go to the Upload document under the Action Plan section. You must upload here your action plan document. You can also upload your adaptation strategy and/or other related planning documents (where adaptation is mainstreamed) in case they are separate documents. Further supporting documentation or annexes may also be uploaded under the Other documents section (e.g. your risk and vulnerability assessment(s)). Specify the filename and the language. The filename should not contain any special characters or spaces. Use the Browse button to locate your file and click the save button so that your file can be duly stored. Your action plan s document will be automatically available in your public signatory profile. You may also decide to make other documents public or not by ticking the published online box. For the document upload, you should use the PDF format. Other file formats (also zipped or compressed) will not be accepted by the system. Both commercial and free tools to convert files to PDF format are widely available on the internet. Monitoring report upload At the monitoring stage, only the monitoring template is required to be completed and submitted. Therefore, you may upload a document reporting in greater details the implementation of your action plan (or eventually an updated version of your action plan if you have any) or directly proceed to the next step (see step 3). The uploading procedure is the same as above. 50

55 STEP III CHECK AND SUBMIT Preliminary integrated checking 6 (for the mitigation part of the template only) Before proceeding to the final online submission, the system gives you the opportunity of a preliminary checking of your template, allowing the detection of errors or inconsistencies. For this, you should click on the See notification checklist button. Table 11 presents examples of some of the checks to be carried out in the SECAP template. Another set of checks will be carried out on the monitoring template. Table 11 Examples of checks to be carried out to the data inserted in the SECAP template. Type of checks What? Where? Completeness Internal consistency Comparison with default values Correctness vis-avis Covenant methodological principles The emission inventory data for each key sector and for certain energy carriers (e.g. electricity) is complete. The implementation cost data and expected impacts in the target year are given for most of the actions reported. The key actions reported account for at least 70% of the total estimated impacts in the target year. The estimates on CO 2 emissions reduction and energy savings provided in the Key Mitigation Actions table are lower than the ones reported in BEI for Buildings, equipment/facilities and Transport. If heat/cold consumption is reported in table A, heat/cold production must be reported in table B4 and vice versa. The IPCC/LCA emission factors (for most of the energy carriers but also for certified green electricity and electricity not produced locally when applicable) are compared with default values, as defined in annex I. If the value differs significantly from a predefined threshold, the difference is pointed out. Total emissions are compared with national averages for the respective year. Final energy consumption by energy carrier and by sector is compared with respective national averages. The electricity generated locally is higher than the electricity consumed. The criteria for including the local electricity production plants in your emission inventory are respected (large power plants with more than 20MW should be excluded). Emission inventories Mitigation actions Mitigation actions Emission inventories Mitigation actions Emission inventories Emission inventories Emission inventories Emission inventories Emission inventories Emission inventories Mitigation actions The biomass and biofuels considered in your emission inventories come from a well-identified and sustainable source. Emission inventories The preliminary checking system is merely proposed to ensure that your template is internally consistent and the basic Covenant requirements are met. These checks are mainly informative and are run through a parallel online application, developed and managed by the JRC. If notifications 6 The Preliminary checking tool will be available in Checks concerning the adaptation fields could be added at a later stage. 51

56 are reported, it is up to you to address or to acknowledge them before proceeding with the final submission of your action plan or monitoring template. The preliminary automatic checking in the JRC s application will not guarantee that your action plan will be accepted. The system tries to detect the most obvious mistakes. However, the submission of an ineligible action plan will not be prevented: this automation has limitations and some eligibility criteria cannot be expressed in a binary fashion. The Feedback Report (sent by by the JRC after human analysis) is the only document that prevails in the end. Submission Before submitting your action plan in the Covenant online reporting platform, you will have to acknowledge that your SECAP template is well in line with the action plan document, the latter being officially approved by an appropriate decision-making body. To do so, tick the corresponding box next to the disclaimer. The official submission of either your action plan or monitoring template takes place when you press the Submit button. A notification acknowledging the submission will appear on the screen. Without submission, all the reported or uploaded data are simply saved in the Covenant extranet without being recognised as officially submitted. Thus, this leads you to fail in meeting your pre-defined submission deadlines. After submission, modifications are still possible - if revisions are needed - before the plan s analysis by JRC starts. It means that it is the latest version available at the analysis stage which will be considered by the JRC for its analysis. However note that during the analysis of your action plan, the SECAP template will be locked and you cannot modify it during the analysis period. 52

57 ANNEX I DEFAULT EMISSION FACTORS This annex presents for each energy carrier a set of default emission factors for CO 2 and for CO 2 equivalent according to IPCC and LCA (Life cycle assessment) approaches. IPPC provides emission factors for fuel combustion which are based on the carbon content of each fuel (IPCC, 2006) 7. LCA emission factors (JRC, 2009) 8 take into consideration the overall life cycle of each energy carrier, i.e. include not only the greenhouse gas emissions due to fuel combustion but also emissions of the entire energy supply chain exploitation, transport, processing. In the case of local energy production within the territory of the local authority, this annex also provides the formulas to calculate the local electricity and heat/cold emission factors. 1. Emission factors for fossil fuel combustion Energy carriers IPCC LCA SECAP Template Standard denomination t CO 2 /MWh t CO 2 eq. /MWh t CO 2 /MWh t CO 2 eq. /MWh Natural gas Natural gas Liquid gas Liquefied Petroleum Gases n.a. n.a. Natural Gas Liquids n.a. n.a. Heating Oil Gas/Diesel oil Diesel Gas/Diesel oil a) Gasoline Motor gasoline a) Lignite Lignite Anthracite Coal Other Bituminous Coal Sub-Bitominous Coal Other fossil fuels Municipal waste (non-biomass fraction) Peat a) If choosing to report in CO 2 eq, please consider that the emission factors for the transport sector are with up to 3% higher than the values provided here, which are characteristic for stationary sources. 2. Emission Factors for renewable energy sources 7 IPCC, Guidelines for National Greenhouse Gas Inventories. Prepared by the National Greenhouse Gas Inventories Programme. Eggleston H.S., Buendia L., Miwa K., Ngara T. and Tanabe K. (eds). Published: IGES, Japan. Available at : 8 JRC, European Reference Life Cycle Database (ELCD). LCA data sets of key energy carriers, materials, waste and transport services of European scope. Available at : 53

58 SECAP template Plant oil Biofuel Other biomass Energy carriers Standard denomination Other Liquid Biofuels Biogasoline Biodiesels Sustainability criteria a) t CO 2 /MWh IPCC t CO 2 eq. /MWh (s) (ns) (s) (ns) (s) (ns) t CO 2 /MWh LCA t CO 2 eq. /MWh Biogas n.a. n.a. Municipal wastes (biomass fraction) Wood (s) (ns) Wood waste Other primary solid biomass n.a n.a a) IPCC emission factor should be reported zero if the biofuels/biomass meet sustainability criteria (s); if biofuels/biomass do not meet sustainability criteria (ns) fossil fuel emission factors are instead used. 3. Emission factors for local renewable electricity production IPCC LCA Technology t CO 2 /MWh t CO 2 eq. /MWh t CO 2 /MWh t CO 2 eq. /MWh Wind power 0 0 n.a a) Hydroelectric power 0 0 n.a Photovoltaics 0 0 n.a b) a) Based on results from one plant, operated in coastal areas with good wind conditions. b) Source: Vasilis et al., 2008, Emissions from Photovoltaic Life Cycles, Environmental Science & Technology, Vol. 42, No. 6, p

59 4. Emission factors for electricity by country IPCC [t CO 2/MWh] * a) Country Austria Belgium Bulgaria Croatia Cyprus Czech Republic Denmark Estonia Finland France Germany Greece Hungary Ireland Italy Latvia Lithuania Luxembourg Malta Netherlands Poland Portugal Romania Slovak Republic Slovenia Spain Sweden United Kingdom EU * When reporting in CO 2 eq : the same emission factor should be used by signatories from: Latvia, Lithuania, France and Sweden tco2eq/mwh should be added to the factors used by signatories from: Croatia, Slovak Republic and Luxembourg tco2eq/mwh should be added to the factors used by signatories from: Austria, Belgium, Hungary, Ireland, Italy, Slovenia, and Spain tco2eq/mwh should be added to the factors used by signatories from: Cyprus, Finland, Malta, Netherlands, Portugal, Romania and United Kingdom tco2eq/mwh should be added to the factors used by signatories from: Bulgaria, Germany and Greece tco2eq/mwh should be added to the factors used by signatories from: Czech Republic, Denmark, Estonia and Poland b) Methodology for the calculation according to: UNFCCC, 2012 (Tool to calculate the emission factor for an electricity system). Sources for the calculation: data on national energy consumption and national energy production per energy carrier from International Energy Agency, 2010 Energy Statistics of OECD Countries; International Energy Agency, 2010 Energy Statistics of non-oecd Countries); data on carbon intensity of each type of fuel from IPCC, 2006 (Guidelines for National Greenhouse Gas Inventories, Chapter 2 Stationary Combustion); data on efficiency of each carrier according to the technology of electricity production: European Life Cycle Database, 2013 (electricity emission inventories). Consistency checks have been performed comparing results with EDGARv4.2 and v4.2ft2010 for the CO 2 emissions from fuel combustion (cfr. Emissions Database for Global Atmospheric Research (EDGAR) see also Olivier and Janssens-Maenhout, 2011). 55

60 Country LCA [t CO 2 eq./mwh] b) Austria Belgium Bulgaria Croatia Cyprus Czech Republic Denmark Estonia Finland France Germany Greece Hungary Ireland Italy Latvia Lithuania Luxembourg Malta Netherlands Poland Portugal Romania Slovak Republic Slovenia Spain Sweden United Kingdom EU c) Source for LCA emission factors: the European Reference Life Cycle Database (ELCD) has been used as primary source of life cycle emissions related to the different technologies of electricity production (year 2002). Data on national electricity production from different energetic vector is acquired from International Energy Agency, 2010 (Energy statistics of OECD Countries). IMPORTANT: Regular updates of the default values are foreseen. Please check for the latest version in the Covenant website Library. 56

61 ANNEX II CATEGORISATION OF THE ACTIONS Areas of intervention A1 A11 A12 A13 A14 A15 A16 A17 Municipal, Residential, Tertiary buildings, equipment/facilities Building envelope Renewable energy for space heating and hot water Energy efficiency in space heating and hot water Energy efficient lighting systems Energy efficient electrical appliances Integrated action (all above) Information and Communication Technologies Examples of actions Thermal insulation of walls, windows, roofs; external shading. Installation of thermal solar panels for hot water. Tax deduction for the replacement of old boilers with condensing boilers. Adhesion of 20 SMEs to the European Commission s GreenLight Programme. Incentives for the replacement of domestic appliances for new ones. Retrofitting of residential buildings, bundling together technology improvements and insulation measures. Deployment of smart meters in households; installation of Building Energy Management Systems (BEMs) in commercial buildings. A18 Behavioural changes Demand Response programmes. A19 Other - A2 Public lighting A21 Energy efficiency Replacing light bulbs and luminaries by efficient ones. A23 Integrated renewable power Installation of renewable energy powered street lighting and traffic lights systems. A24 Information and Communication Technologies Optimal regulation of light intensity in response to changing environmental conditions. A25 Other - A3 A31 Industry Energy efficiency in industrial processes Replacement to more efficient boilers or CHP for process heating, replacement of motors, etc. A32 Energy efficiency in buildings Ventilation with heat recovery. A33 Renewable energy Use of solar cooling for industrial processes. A34 Information and Communication Technologies A35 Other - A4 Transport Installation of Building Energy Management Systems (BEMs). A41 Cleaner/efficient vehicles Reduced taxes for low emissions vehicles. A42 Electric vehicles (incl. infrastructure) Introduction of charging infrastructure. A43 Modal shift to public transport Improvement of the public transport infrastructure; Intermodal improvement; Park & Ride. A44 Modal shift to walking & cycling Improvement of the walking & cycling infrastructure. A45 Car sharing/pooling Introduction of car sharing or car pooling schemes. A46 Improvement of logistics and urban freight transport Improvement of rail links with ports. 9 Construction of roundabouts in order to reduce A47 Road network optimisation congestion. A48 Mixed use development and sprawl containment Implementation of policies to contain urban sprawl in new developments. 9 Note that according to several studies, measures in this area might induce extra traffic and subsequently increase emissions. 57

62 A49 A410 Information and Communication Technologies Eco-driving A411 Other - A5 Local electricity production Teleworking; traffic management; digital signage. Education and training of drivers to adopt a fuelefficient driving style. A51 Hydroelectric power Development of a small-scale hydropower plant. A52 Wind power Installation of 30 domestic wind turbines. A53 Photovoltaics Building-integrated photovoltaics. A54 A55 A56 Biomass power plant Combined Heat and Power Smart grids A57 Other - A6 A61 A62 A63 Local heat/cold production Combined Heat and Power District heating/cooling plant District heating/cooling network (new, expansion, refurbishment) A64 Other - A7 A71 Other Urban regeneration Construction of a woody biomass power plant (1 MW thermal energy input). Construction of a natural gas CHP plant to cover the needs of the local hospital (15 MW thermal energy input). Implementation of smart grids or smart grids demonstration projects. A72 Waste & wastewater management Zero waste campaign. Construction of a biomass CHP plant to supply district heating/cooling. Construction of the waste to energy facility to supply district heating. Renovation of the existing district heating network. Redevelopment of de-industrialised areas, according to sustainable energy criteria. A73 Tree planting in urban areas Campaign one tree for every new-born. A74 Agriculture and forestry related Use of more efficient agricultural machinery. A75 Other - 58

63 Policy instruments B1 B11 B12 Buildings Awareness raising / training Energy management Campaign to encourage the installation of thermostatic valves. Adoption of an Energy Management System for municipal properties. B13 Energy certification / labelling Display energy certificates on municipal buildings. B14 B15 B16 Energy suppliers obligations Energy / carbon taxes Grants and subsidies Distribution of low-flow shower heads and faucet aerators to citizens by the energy supplier. Imposing higher taxes on fuels depending on their carbon content. Tax credits for the replacement of boilers by more efficient ones. B17 Third party financing. PPP Retrofit of social housing through an ESCo system by Third Party Financing (TPF). B18 Public procurement Energy efficiency criteria for the purchase of electrical appliances. B19 Building standards Replacement of single glazed windows with low-e double glazing for retrofitted buildings under municipal buildings regulation. B110 Land use planning regulation Construction of new residential areas in proximity of a district heating network. B111 Not applicable - B112 Other - B2 Public Lighting B21 Energy management Implementation of an energy monitoring system for street lighting. B22 Energy suppliers obligations Street lighting refurbishment by the energy supplier. B23 B24 Third party financing. PPP Public procurement ESCo mechanism by TPF or Public Private Partnerships (PPP) for the replacement of traffic lights. Introduction of energy efficiency requirements for street lighting. B25 Not applicable - B26 Other - 59

64 B3 Industry B31 Awareness raising / training Publication of best practices for industries. B32 Energy management Energy audits. B33 Energy certification / labelling Introduction of energy certification of industrial buildings. B34 Energy performance standards More efficient use and regulation of waste heat. B35 Energy / carbon taxes Tax reduction for companies which invest in energy efficiency measures. B36 Grants and subsidies Financial incentives for rational energy use. B37 Third party financing. PPP B38 Not applicable - B39 Other Eco-industrial parks. B4 Transport Involvement of an Energy Service Company (ESCo) by TPF for improving the efficiency of compressed air systems. B41 Awareness raising/training Information campaign to facilitate optimal tyre pressure check. Promotion of sustainable transport. B42 Integrated ticketing and charging Introduction of integrated tariff system, allowing people to use several transport modes with a single ticket. B43 Grants and subsidies Municipal incentives for purchasing electric bicycles. B44 Road pricing Congestion charge. B45 Land use planning regulation Policy to limit parking provision near dwellings. B46 B47 Transport / mobility planning regulation Public procurement Introduction of freight traffic limitations in the centre; speed limitation. Introduction of energy efficiency requirements for bus or municipal vehicles. B48 Voluntary agreements with stakeholders Multi-operator ticketing. B49 Not applicable - B410 Other - 60

65 B5 B51 Local Electricity Production Awareness raising / training Education campaign on the installation of wind microturbines. B52 Energy suppliers obligations Installation of PV plants by the energy supplier. B53 B54 B55 B56 Grants and subsidies Third party financing. PPP Building standards Land use planning B57 Not applicable - B58 Other - B6 B61 B62 B63 B64 B65 Local heat/cold Production Awareness raising / training Energy suppliers obligations Grants and subsidies Third party financing. PPP Building standards Contribution to citizens for the purchase of wind micro turbines. Establishment of a private-public partnership between the local authority (51%) and a private company (49%) for the construction of a CHP plant. New buildings should have PV panels for 25% of roof area. Identification of areas where the installation of power plants is encouraged (e.g. old industrial areas). Planning of new districts having into account the renewable energy potential. Training courses for the construction sector on how to integrate local heat production in new buildings. Installation of district heating systems under energy suppliers obligations. Subsidies for condominiums connected to a district heating network. Development of an ESCo project by TPP to build a small scale district heating system. New buildings should be set up for the connection to a district heating network. B66 Land use planning regulation New residential area next to a district heating network. B67 Not applicable - B68 Other - B7 B71 B72 Other Awareness raising / training Land use planning B73 Not applicable - B74 Other - Promote awareness of climate change mitigation and adaptation through work-shops and publications. Urban expansion areas should always foresee a minimum green surface area. 61

66 ANNEX III EXAMPLES OF INDICATORS FOR MITIGATION You can find below some examples of indicators that could be used by your local authority to monitor progress (the lists are non exhaustive): Examples of indicators & required parameters that are not included in the template Indicators GHG emissions per unit of Gross Domestic Product (GDP) [t CO 2 or t CO 2 eq./ million ] Energy intensity of buildings [kwh/m 2 ] Carbon intensity of transport [CO 2/km] Public transport ridership [pkm/capita] Energy expenditure in the municipal sector [ /year] Energy expenditure in the residential sector [ /year] Share of household income spent on fuel and electricity [%] Share of population without access to electricity or commercial energy [%] Access to public transport [number] Primary energy use per capita [MWh/capita] Emissions of air pollutants from road transport [μg/m3 or mg/m3] Parameters required Municipal GDP Square meters of building floor area km driven by transport category Passenger-km in public transport Municipal energy expenditure Residential end-use energy price per energy carrier Annual household energy expenditure; Average household income Number of population without access to electricity or commercial energy Number of people within 0.5 km of public transit Primary energy consumption Emissions of nitrogen oxides (NOx), Sulphur oxides (SOx), fine particulates, carbon monoxide (CO). Examples of progress-based indicators for each area of intervention Area of intervention Indicator Municipal - Residential - Tertiary Buildings Building envelope Energy efficiency in space heating and hot water Number/surface area of buildings insulated [-/m2] Number of boilers replaced [-] Energy efficient lighting systems Number of lamps replaced [-] Energy efficient electrical appliances Number of electrical appliances replaced [-] Renewable energy for space heating and hot water Integrated action ICT Surface area of solar thermal panels installed [m2] Number/surface area of buildings retrofitted [-/m2] Number of buildings with smart meters installed [-] / Number of new buildings with domotic systems [-] Behavioural changes Number of participants in awareness raising campaigns [-] / Number of CFLs distributed [-] Public Lighting Energy efficiency Number of conventional traffic lights replaced by LED [-] Integrated renewable power Renewable power installed (kw) ICT Number of remote control systems installed [-] 62

67 Industry Energy efficiency in industrial processes Number of boilers replaced [-] Energy efficiency in buildings Number of lamps replaced [-] Renewable energy Municipal - Public - Private Transport Renewable power installed (kw) Cleaner/efficient municipal vehicles Number of vehicles replaced [-] Municipal fleet - efficient driving behaviour Example: no. of courses given on total planned (%) Cleaner/efficient public transport Number of new CNG buses purchased [-] Public transport infrastructure, routes and frequency Network extension (km) / Number of services per day [-] Electric vehicles infrastructure Number of charging points [-] Car sharing Number of car share vehicles and locations [-] Walking &cycling Number of bicycle parking spaces [-] ICT Efficient driving behaviour Local Electricity Production Hydroelectric power Wind power Photovoltaics Biomass power Combined Heat and Power Local heat/cold Production District heating/cooling network (new, expansion, refurbishment) Combined Heat and Power Other Waste management Number of roads with Variable Speed Limits (VSB) introduced [-] / Number of teleworking schemes in place [-] Example: no. of courses/campaigns realised on total planned (%) Power installed [MW] Power installed [MW] Power installed [MW] Power installed [MW] Power installed [MW] Network extension [km] / Number of customers [-] Capacity installed [MW] Amount of waste recycled [tonnes]/urban waste subject to separate collection (%) Wastewater management Number of water pumps replaced [-] Tree planting in urban areas Net tree gain [-] Agriculture and forestry related Number of farm machinery replaced [-] / Number of pumps replaced for irrigation [-] 63

68 ANNEX IV EXAMPLE OF INDICATORS FOR ADAPTATION The indicators provided in this serve as a source of inspiration. It provides vulnerability, impact and outcome indicators. None of these indicators listed below are compulsory, but are rather illustrative examples. Note that the indicators are classified according to the different sectors and categories you can found in the previous tabs of this present template. You will also find a list of indicator examples (non-exhaustive). You can select any indicators that your local authority is using to measure progress and complete the list with your own - simply add / hide the rows according to your needs. Vulnerability-related indicators Vulnerability Type Climatic Climatic Climatic Vulnerability-related indicators Number of days/nights with extreme temperature (compared to ref. annual/seasonal temperatures at day/night times) Frequency of heat/cold waves Number of days/nights with extreme precipitation (compared to ref. annual/seasonal precipitation at day/night times for each season) Unit Number of days/nights Average per monthly/year Number of days/nights Climatic Number of consecutive days/nights without rainfall Socio-economic Current population vs. projections 2020/2030/2050 Socio-economic Socio-economic Socio-economic Population density (compared to national/regional average in year X in country/region X) % share of sensitive population groups (e.g. elderly (65+)/young (25-) people, lonely pensioner households, low-income/unemployed households) - compared to national average in year X in country X % of population living in areas at risk (e.g. flood/drought/heat wave/ forest or land fire) Number of days/nights Number of inhabitants People per km 2 Socio-economic % of areas non-accessible for emergency / fire-fighting services % Physical & environmental Physical & environmental Physical & environmental % change in average annual/monthly temperature % % change in average annual/monthly precipitation % Length of transport network (e.g. road/rail) located in areas at risk (e.g. flood/drought/heat wave/ forest or land fire) % % km Physical & environmental Physical & environmental Physical & environmental Physical & environmental Physical & environmental Physical & environmental Physical & environmental Other [please specify] Length of coastline / river(s) affected by extreme weather conditions / soil erosion (without adaptation) % of low-lying or at altitude areas % % of areas at coasts or rivers % % of protected (ecologically and/or culturally sensitive) areas / % of forest cover % of (e.g. residential/commercial/agricultural/industrial/touristic) areas at risk (e.g. flood/drought/heat wave/ forest or land fire) Current energy consumption per capita vs. projections 2020/2030/2050 Current water consumption per capita vs. projections 2020/2030/2050 Other [please specify] km % % MWh m3 [please specify] 64

69 Impact-related indicators Impacted Sector(s) Buildings Transport, Energy, Water, Waste, ICT Land Use Planning Transport, Energy, Water, Waste, Civil Protection & Emergency Transport, Energy, Water, Waste, Civil Protection & Emergency Health Health Civil Protection & Emergency Impact-related indicators Number or % of (public/residential/tertiary) buildings damaged by extreme weather conditions/events Number or % of transport/energy/water/waste/ict infrastructure damaged by extreme weather conditions/events % of grey/blue/green areas affected by extreme weather conditions/events (e.g. Heat Island Effect, Flood, Rockfalls and/or Landslides, Forest/Land Fire) Number of days with public service interruptions (e.g. energy/water supply, health/civil protection/emergency services, waste) Average length (in hours) of the public service interruptions (e.g. energy/water supply, public transport traffic, health/civil protection/emergency services) Number of people injured/evacuated/relocated due to extreme weather event(s) (e.g. heat or cold waves) Number of deaths related to extreme weather event(s) (e.g. heat or cold waves) Average response time (in min.) for police/fire-fighters/emergency services in case of extreme weather events Unit (per year / over a certain period) (per year / over a certain period) % hours (per year / over a certain period) (per year / over a certain period) Health Number of water quality warnings issued % Health Environment & Biodiversity Environment & Biodiversity Environment & Biodiversity Environment & Biodiversity Agriculture & Forestry Agriculture & Forestry Agriculture & Forestry Agriculture & Forestry Agriculture & Forestry Agriculture & Forestry Agriculture & Forestry Number of air quality warnings issued % of areas affected by soil erosion / soil quality degradation % % of habitat losses from extreme weather event(s) % % change in number of native species % % of native (animal/plant) species affected by diseases related to extreme weather conditions/events % of agriculture losses from extreme weather conditions/events (e.g. drought/water scarcity, soil erosion) % of livestock losses from extreme weather conditions % % change in crop yield / evolution of the annual grassland productivity % % of livestock losses from pests/pathogens % % of timber losses from pests/pathogens % % change in Forest composition % % change in water abstraction % Tourism % change in tourist flows / tourism activities % Other annual direct economic losses (e.g. in commercial/agricultural/industrial/touristic sectors) due to extreme weather event(s) min. % % /year Other annual amount of compensation received (e.g. insurance) /year 65

70 Outcome-related indicators Concerned Sector(s) Outcome-related indicators Buildings % of (public/residential/tertiary) buildings retrofitted for adaptive resilience % Transport, Energy, Water, Waste, ICT Land Use Planning Land Use Planning Land Use Planning Land Use Planning Land Use Planning Land Use Planning Water % of transport/energy/water/waste/ict infrastructure retrofitted for adaptive resilience % change in green & blue infrastructure/areas (surface) % % change in connected green and blue areas % % change in sealed surfaces / soil moisture level % % change in runoff of rainwater overflows (due to change in soil infiltration) % change in shading (& related change in the Urban Heat Island effect) % % of coastline designated for managed realignment % % change in water loss (e.g. due to leakage in the water distribution system) Water % change in storage of rain water (for reuse) % Waste Environment & Diversity Agriculture & Forestry Agriculture & Forestry Agriculture & Forestry % change in solid waste collected / recycled / disposed of / burned % of habitats restored / % of species protected % % change in crop yield due to adaptation measures % % change in water consumption for agriculture/irrigation % % of forest restored % Tourism % change in tourist flows % Tourism % change in tourism activities % Other Other % change in costs for recovery and reconstruction associated with extreme climate events investment in adaptation research (e.g. soil conservation, water/energy efficiency ) by the city / by other stakeholders Other investment in education / in health & emergency systems by the city Other Number of awareness-raising events targeting citizens and local stakeholders - Other Number of training sessions targeting staff - Unit % % Other Number of direct beneficiaries involved in adaptation process milestone decision making through community participatory activities - 66

71 ANNEX II GLOSSARY OF KEY ADAPTATION TERMS Key Adaptation Terms Adaptation Hazard Exposure Sensitivity Vulnerability Impact Adjustment in natural or human systems in response to actual or expected climatic stimuli or their effects, which moderates harm or exploits beneficial opportunities. Various types of adaptation can be distinguished, including anticipatory, autonomous and planned adaptation. The potential occurrence of a natural or human-induced physical event or trend or physical impact that may cause loss of life, injury, or other health impacts, as well as damage and loss to property, infrastructure, livelihoods, service provision, ecosystems, and environmental resources. In this template, the term hazard usually refers to climate-related physical events or trends or their physical impacts. The presence of people, livelihoods, species or ecosystems, environmental functions, services, and resources, infrastructure, or economic, social, or cultural assets present in hazard zones that are thereby subject to potential losses. Sensitivity is the degree to which a system is affected, either adversely or beneficially, by climate variability or change. Degree to which a system is susceptible to, and unable to cope with, adverse effects of climate change, including climate variability and extremes. Impacts generally refer to potential effects (without adaptation) on lives, livelihoods, health, ecosystems, economies, societies, cultures, services, and infrastructure due to the interaction of climate change or hazardous climate events occurring within a specific time period. Impacts are also referred to as consequences. Risk The potential for consequences where something of value is at stake and where the outcome is uncertain, recognizing the diversity of values. Risk is often represented as probability of occurrence of hazardous events or trends multiplied by the impacts if these events or trends occur. Risk results from the interaction of vulnerability, exposure, and hazard. The term risk is used primarily to refer to the risks of climate-change impacts in the present template. Climate Hazards Flood The overflowing of the normal confines of a stream or other body of water, or the accumulation of water over areas that are not normally submerged. Floods include river (fluvial) floods, flash floods, urban floods, pluvial floods, sewer floods, coastal floods, and glacial lake outburst floods. Drought Storm A period of abnormally dry weather long enough to cause a serious hydrological imbalance. An atmospheric disturbance that can be manifested in strong winds and accompanied by rain, snow, or other precipitation and by thunder and lightning. 67

72 Adaptation Process Risk & Vulnerability Assessment(s) (RVA(s)) Determines the nature and extent of risk by analysing potential hazards and assessing vulnerability that could pose a potential threat or harm to people, property, livelihoods and the environment on which they depend it allows the identification of areas of critical concern and therefore provides information for decision-making. This can take the form of one assessment, or several assessments undertaken reflecting different local priorities. They can include different types of assessments (for example, institutional risk assessments, hazard assessments, retrospective vulnerability assessments in the case of extreme weather events). Adaptation Strategy Outlines the vision of the local authority for a more climate resilient future; Specifies the priority areas of action as well as the mechanisms for stakeholder Involvement, funding and resource mobilisation, continuous monitoring and review. Adaptation Action Plan Defines a set of concrete adaptation actions, together with time frames and assigned responsibilities, which translate the long-term strategy into action. Adaptation Actions (or measures) Adaptation Option Assessment Technologies, processes, and activities directed at enhancing our capacity to adapt (building adaptive capacity) and at minimising, adjusting to and taking advantage of the consequences of climatic change (delivering adaptation). The practice of identifying options to adapt to climate change and evaluating them in terms of criteria such as availability, benefits, costs, effectiveness, efficiency and feasibility. Mainstreaming Mainstreaming adaptation into policy processes focuses on integrating adaptation issues into other ongoing (sectoral) policy processes. Evaluation A process for systematically and objectively determining the effectiveness of an adaptation measure in the light of its objectives. Sectors Buildings Transport Energy Water Waste Refers to any (municipal/residential/tertiary, public/private) structure or groups of structures, surrounding spaces, permanently constructed or erected on its site. Includes road, rail, air and water transport networks and related infrastructure (e.g. roads, bridges, hubs, tunnels, ports and airports). It comprises an extensive range of both public and private assets and services and excludes all related vessels, vehicles (and related parts and processes). Refers to the energy supply service and related infrastructure (generation, transmission & distribution networks, all energy types). It includes coal, crude oil, natural gas liquids, refinery feedstocks, additives, petroleum products, gases, combustible renewables and waste, electricity and heat. Refers to the water supply service and related infrastructure. It also covers water use (e.g. by households, industry, energy production, agriculture, etc.) and (waste-, rain-) water management system, that includes sewers, drainage and treatment systems (i.e. the process to render waste water fit to meet environmental standards or other quality norms, as well as to cope with excess rain or storm water). Includes activities related to the management (including collection, treatment and disposal) of various forms of waste, such as solid or non-solid industrial or household waste, as well as contaminated sites. 68

73 Land Use Planning Agriculture & Forestry Environment & Biodiversity Process undertaken by public authorities to identify, evaluate and decide on different options for the use of land, including consideration of long term economic, social and environmental objectives and the implications for different communities and interest groups, and the subsequent formulation and promulgation of plans or regulations that describe the permitted or acceptable uses. Includes land classified / designated for agriculture & forestry use, as well as organisations and industries linked to creation and production within and surrounding the boundaries of the municipality. It includes animal husbandry, aquaculture, agroforestry, beekeeping, horticulture and other agriculture & forestry management and services in the area. Environment refers to green and blue landscapes, air quality, including urban hinterland; Biodiversity refers to the variety of life in a specific region, measurable as the variety within species, between species, and the variety of ecosystems. Health Civil Protection and Emergency Tourism Other Refers to the geographical distribution of dominance of pathologies (allergies, cancers, respiratory and heart diseases, etc.), information indicating the effect on health (biomarkers, decline of fertility, epidemics) or well-being of humans (fatigue, stress, posttraumatic stress disorder, death etc.) linked directly (air pollution, heat waves, droughts, severe flood events, ground level ozone, noise, etc.) or indirectly (food / water quality and availability, genetically modified organisms, etc.) to the quality of the environment. It also includes the health care service and related infrastructure (e.g. hospitals). Refers to the operation of the civil protection and emergency services by or on behalf of public authorities (e.g. civil protection authorities, police, fire-fighters, ambulance, paramedic and emergency medicine services) and includes local disaster risk reduction and management (i.e. capacity building, coordination, equipment, emergency planning etc.). Refers to the activities of persons travelling to and staying in places outside their usual environment for not more than one consecutive year for leisure, business and other purposes not related to the exercise of an activity remunerated from within the place visited. Any other sectors (e.g. Information and Communication Technologies (ICT), Industry, Financial) Sources OECD Glossary of Statistic Terms EUROSTAT Reference and Management of Nomenclatures INSPIRE Glossary More definitions IPCC Glossary of Terms (2012) Climate-Adapt Online Glossary 69

74 LD-NA EN-N doi: / ISBN