1. Declarations of Pecuniary Interest under The Municipal Conflict Of Interest Act

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1 Media Release: Friday, November 23, 2018, 4:30 p.m. Regional Municipality of Waterloo Ecological and Environmental Advisory Committee Agenda Monday, November 26, 2018 Dinner: 5:30 p.m. Meeting: 6:00 p.m. Room Frederick Street, Kitchener, Ontario 1. Declarations of Pecuniary Interest under The Municipal Conflict Of Interest Act 2. Approval of Minutes September 24, 2018 Page 3 3. Delegations/Reports 3.1 EEAC , EEAC Terms of Reference Update Sub-committee Report Page Update on Environmental Planning and Sustainability Projects 4.1 Community-wide Climate Adaptation (CCA) Plan Update Should you require an alternative format please contact the Regional Clerk at Tel.: , TTY: , or regionalclerk@regionofwaterloo.ca

2 EEAC Agenda November 26, Information/Correspondence 5.1 Community Environmental Fund Update from Staff 5.2 Cedar Creek Subwatershed Study Update from Staff 5.3 Notice of Study Completion, Cambridge East Water Supply Class Environmental Assessment ( here/resources/documents/water/projects/water/cameast/docs_admin v1-Cambridge_IUS_Notice_of_Completion 06_Sep2018.pdf) Page Notice of Public Information Centre held on October 30, 2018 for Municipal Class Environmental Assessment, City of Waterloo Watercourse Erosion Master Plan ( 6. Other Business Page Active EEAC Subcommittees Page Next Meeting December 17, 2018 (Annual Year End Dinner) 9. Adjourn

3 3 3 Regional Municipality of Waterloo Ecological and Environmental Advisory Committee Minutes Monday, September 24, :01 p.m. Room Frederick Street, Kitchener, Ontario Present were: Chair A. Featherstone, A. Dean, R. Donaldson, G. Gauthier, K. Hough, S. Ramsay, N. Semper and A. Woroch Members absent: W. Caston, D. Drackley, J. Kingsbury, D. Marshall, J. Nowak, and C. Weatherall Declarations of Pecuniary Interest Under The Municipal Conflict of Interest Act R. Donaldson declared a Conflict of Interest in regards to EEAC , Proposed Isley Subdivision, Cedar Creek Spillway, Environmentally Sensitive Policy Area (ESPA 41), Township of North Dumfries, due to his employment. A. Dean declared a Conflict of Interest in regards to EEAC , Whistle Bare Campground and RV Park, Blair Swamp Environmentally Sensitive Policy Area (ESPA 37), Township of North Dumfries and EEAC , Proposed Creekside IP Park (Phase 3), 250 Allendale Road and 105 Middle block Road, City of Cambridge, due to his employment. Minutes Moved by S. Ramsay Seconded by R. Donaldson That the minutes of the Ecological and Environmental Advisory Committee of June 25, 2018 be approved

4 4 4 EEAC Minutes /09/24 Carried Delegations/Reports a) Elaine Gosnell and Laura Dietrich, Natural Resource Solutions Inc. re: EEAC , Whistle Bare Campground and RV Park, Blair Swamp Environmentally Sensitive Policy Area (ESPA 37), Township of North Dumfries Tim Van Hinte, Principal Planner Environmental gave an overview and background of the report. Elaine Gosnell, Natural Resources Solutions Inc. reviewed the site visit that the subcommittee and GRCA had and noted that winter field work is being planned. The submission will be submitted later on in the winter months. The Committee members discussed the pros of doing a site visit prior to the final submission. T. Van Hinte stated that the subcommittee was formed over the summer months, added to the subcommittee list and requested to keep that subcommittee intact, as stated in the recommendation. Moved by K. Hough Seconded by N. Semper That the Ecological and Environmental Advisory Committee take the following actions with respect to the proposed expansion of the Whistle Bare Campground and RV Park on lands within ESPA 37 (Blair Swamp) in the Blair-Bechtel-Cruickston Environmentally Sensitive Landscape: 1. Advise Community Planning staff that the Environmental Impact Statement required in support of the proposed development be scoped, as per Policies 7.B.12, 7.C.10, and 7.G.4(b) of the Regional Official Plan, to address the following: a. confirmation of an ecologically appropriate boundary of Core Environmental Features within the subject lands; b. delineation and design of suitable buffers between the proposed development and Core Environmental Features; c. a biophysical survey to identify natural habitats and/or populations of Regionally significant plant and animal species on the subject lands that might be adversely

5 5 5 EEAC Minutes /09/24 affected by the proposed development; d. maintaining quantitative and qualitative aspects of hydrological and hydrogeological regimes sustaining Core Environmental Features through design and operation of a stormwater management system required to support the proposed development; e. analysis of how the proposed development meets the additional criteria of ROP Policies 7.B.9 and 7.B.12; f. content of a during-development and post-development monitoring program; and g. stewardship plan for the portion of Core Environmental Features on the subject property. 2. That the previously established subcommittee review the scoped Environmental Impact Statement for the proposed expansion when it is submitted. Carried b) Nyssa Hardie and Elaine Gosnell, Natural Resource Solutions Inc. re: EEAC , Proposed Creekside IP Park (Phase 3), 250 Allendale and 105 Middle Block Road, City of Cambridge T. Van Hinte provided a background to the phased approach of the Intermarket lands in Cambridge and suggested that the subcommittee initiate a site visit early in the process. Nyssa Hardie stated that the client is looking to put in a submission for early November, limiting the amount of surveys that can be done, and noted the early site visit would be appreciated. It was confirmed that there is plenty of background data from the previous phases that can be accessed. Moved by K. Hough Seconded by S. Ramsay That the Ecological and Environmental Advisory Committee take the following actions with respect to the proposed Creekside IP Park (Phase 3) subdivision on lands that contain Significant Woodlands and Provincially Significant Wetlands (PSWs): 1. Advise Community Planning staff that the Environmental Impact Statement required in support of the proposed development be scoped, as per Policies 7.C.10, and 7.G.4(b) of the Regional Official Plan, and the East Side Lands (Stage 1) Master Environmental Servicing Plan (MESP) and Community Plan, to

6 6 6 EEAC Minutes /09/24 address the following: a. confirmation of an ecologically appropriate boundary of Core Environmental Features within the subject lands; b. delineation and design of suitable buffers between the proposed development and Core Environmental Features; c. a biophysical survey to identify natural habitats and/or populations of Regionally significant plant and animal species on the subject lands that might be adversely affected by the proposed development; d. maintaining quantitative and qualitative aspects of hydrological and hydrogeological regimes sustaining Core Environmental Features through design and operation of a stormwater management system required to support the proposed development; e. content of a during-development and post-development monitoring program; and f. stewardship plan for the portion of Core Environmental Features on the subject property. 2. Establish a subcommittee to review the scoped Environmental Impact Statement for the proposed development when it is submitted Carried K. Hough, G. Gauthier and A. Featherstone volunteered for the subcommittee. c) Shannon Davison, Aboud & Associates re: EEAC , Proposed Isley Subdivision, Cedar Creek Spillway, Environmentally Sensitive Policy Area (ESPA 41), Township of North Dumfries Shannon Davison, Aboud & Associates did not appear before the Committee. K. Hough provided a background to the report and gave an overview of the site visit that that the subcommittee attended

7 7 7 EEAC Minutes /09/24 The Committee discussed the portion of the recommendation which refers the project back to staff, noting that it was not the normal process. It was noted that the Committee members still had interest in the project and would like to be kept informed on its progress. Moved by K. Hough Seconded by A. Dean That the Ecological and Environmental Advisory Committee take the following actions with respect to the proposed Isley subdivision on lands contiguous to ESPA 41 (Cedar Creek Spillway): 1. Advise Community Planning staff that the Environmental Impact Statement required in support of the proposed development be scoped, as per Policies 7.C.10, and 7.G.4(b) of the Regional Official Plan, to address the following: a. delineation and design of suitable buffer between ESPA 41 and the proposed Plan of Subdivision on the subject lands; b. consideration of an appropriate setback from potential future aggregate operations to the east of the subject lands; c. maintaining quantitative and qualitative aspects of hydrological and hydrogeological regimes sustaining ESPA 41 and associated Provincially Significant Wetlands (including a water balance and potential thermal impacts to the coldwater fishery within the ESPA); d. location and design of the stormwater management system to the extent that it would affect ESPA 41; and e. measures to protect the contiguous portions of ESPA 41 during site preparation and construction. 2. Advise Community Planning staff to dissolve the subcommittee for this application and undertake a staff level review of the scoped Environmental Impact Statement for the proposed subdivision when it is submitted. Carried

8 8 8 EEAC Minutes /09/24 Information/Correspondence a) Community Environmental Fund Albert Hovingh, Environmental Planner stated that Regional Council approved the recurring funding for the Community Environmental Fund, highlighting that applications will be accepted until the end of October. Usually the applications are to be submitted in the spring and are to be completed by year end. An about the fund will be circulated to the Committee members so it can be forwarded to interested parties. b) City of Cambridge Tree By-law A. Hovingh informed the Committee that the City of Cambridge passed a Tree Bylaw, over the summer, stating that any tree over 20 centimeters in diameter is protected by the bylaw, including trees on private property. Not much further is known about the bylaw at this point. c) Cedar Creek Scoped Subwatershed Study T. Van Hinte provided a background to the study, noting that Phase 2 is underway and that a Public Consultation Centre (PCC) will be held in late November. Kate Hagerman, Manager, Environmental Planning will be the new Project manager for the study and will circulate the technical documents in advance of the PCC. d) East Side Lands Master Environmental Servicing Plan (MESP 2) Jane Gurney, Principal Planner provided an update and background regarding the East Side Lands, noting that Regional Council adopted the amendment to the Regional Official Plan (ROP) on June 27 th 2018 and there is an ongoing appeal, regarding land use, with the Local Planning Appeal Tribunal. e) City of Kitchener and City of Waterloo Zoning By-law Updates T. Van Hinte informed the Committee that the Cities of Cambridge, Kitchener and Waterloo are in the process of updating their zoning bylaws. Kitchener has sent notices to residents and Waterloo has passed a Comprehensive Zoning Bylaw for the City. Regional staff sent comments to the City of Waterloo in regards to the new bylaw. f) TES-TRP-18-12, Proposed Solution to Wildlife Crossings on Roseville Road (Regional Road 46), Township of North Dumfries T. Van Hinte brought forward the report for information and highlighted the approved wildlife crossings that are being construction in It was noted that priority three, in the report, will be paid by a developer

9 9 9 EEAC Minutes /09/24 g) Annual EEAC Appointment Process K. Hagerman updated the Committee members that three positions are up for renewal at the end of the year and one will be expired. Notice for new members will be going out in the fall. Other Business a) K. Hagerman announced that T. Van Hinte is taking a leave of absence for two years and that J. Gurney will be his replacement, during that time. The Committee members thanked T. Van Hinte for his service. Next Meeting October 29, 2018 Adjourn Moved by S. Ramsay Seconded by A. Woroch That the meeting adjourn at 7:19 p.m. Carried Committee Chair, A. Featherstone Committee Clerk, J. Rudy

10 10 10 Region of Waterloo Planning, Development & Legislative Services Community Planning Report: EEAC To: Chair and Members of the Ecological and Environmental Advisory Committee Date: November 26, 2018 File Code: D03-01 Subject: EEAC Terms for Reference Update Sub-committee Report Recommendation: For information. Report: The Ecological and Environmental Advisory Committee (EEAC) Terms of Reference (TOR) were last reviewed in As the Regional Clerks Office is currently undertaking a corporate review of Advisory Committees, a sub-committee of EEAC has been formed to discuss potential updates to the EEAC TOR and related improvements to EEAC procedures and processes. The sub-committee met on October 29, The following information, divided by the discussion topics - Membership, Mandate, Environmental Review Role and Process, and Special Projects/Monitoring, is being brought to EEAC for further consideration and input from the Committee. Membership The current EEAC TOR has the Committee size of 15 members, including one Councillor. A Chair and Vice-Chair are to be elected annually, and quorum is a majority of appointed members. To be discussed: - Is the current number of members appropriate? - Should term lengths be simplified to be staggered 2 or 4 year terms (8 years max.)? - What should be included on a list of potential expertise/specializations for EEAC? Not exclusionary, but could include:

11 11 11 November 26, 2018 Report: EEAC o hydrogeology, stormwater management, terrestrial and wetland ecology, biology, planning, environmental impact assessment, agriculture, forestry, arboriculture, ESL, consulting, research, communications, geoscience, water resources engineering, food systems, sustainable development, conservation authority regulator, education - Do you have any suggestions for improving the membership recruitment process (i.e. annual recruitment methods, selection panel, re-application for reappointment, ensuring both technical expertise and diverse community representation)? - Are there improvements that could be made to increase the effective use of subcommittees? - What should be provided for new member tutorials/training (i.e. 15 minute presentation on challenges / opportunities, resource document links)? - Are there learning opportunities that could be made available for Committee members (i.e. best practices, emerging issues)? Mandate EEAC is a technical advisory committee that complements staff resources and expertise to achieve the Region s mandated responsibilities and strategic priorities. EEAC fulfils a portion of the Provincially required Planning Advisory Committee role, shared with the Heritage Planning Advisory Committee, the Active Transportation Advisory Committee, and ad hoc planning related committees. EEAC periodically exchanges information with Area Municipal EACs, and works to ensure respective mandates do not overlap (TOR 1.6). To be discussed: - How might EEAC better connect with other EACs and environmental groups (i.e. annual gatherings, agenda/minutes sharing)? Environmental Review Role and Process Currently EEAC provides input on: - Development Review (TOR 1.1, 1.3); - Application of ROP policies (TOR 1.2.1) and related Guidelines (TOR 1.8), including input on Regional projects and plans; - Implications of Provincial, Regional or Area Municipal policy (TOR 1.2.2); - Ecological initiatives for the management of urban and rural landscapes (TOR 1.4); - Candidate ESPAs (TOR 1.5); and - Maintenance of an Ecological Database (TOR 1.7). EEAC is circulated and comments on the development of Terms of Reference and on draft plans and studies, including Environmental Impact Statements (EIS), Environmental Assessments (EA), Master Plans, aggregate applications, (Sub)Watershed Studies, Management Plans, and Restoration Plans (TOR 1.1). Document Number:

12 12 12 November 26, 2018 Report: EEAC According to the current TOR, EEAC is circulated when environmental implications are of Regional significance (TOR 1.1) and/or at the request of an Area Municipality (TOR 1.3). EEACs input is provided as advice to Regional staff by resolution (TOR 3.6) The practice to date has been for staff to circulate EEAC on development applications when: - A sub-watershed study has not been completed for general area - Matters of high ecological significance have been identified - The potential impacts to natural heritage feature have not been adequately studied - There are significant shallow groundwater concerns that may impact natural heritage features - There are potential environmental sustainability impacts (i.e. agro-bio-energy development, waste management practices, soil remediation, green procurement) To be discussed: - Are there other instances when EEAC should be asked to provide advice? Special Projects/Monitoring In addition to advising on environmental policy and the environmental review process, EEAC has been asked to comment when the Region is undertaking sustainability related initiatives (i.e. Climate Adaptation Plan, Community Energy Investment Strategy), and on Regional Forest Management Plans. EEAC may also prioritize, initiate, and undertake special projects or initiatives. The subcommittee is of the understanding that EEAC would not be interested in undertaking projects of a non-technical nature (i.e. environmental education/celebration, ancillary research, conservation projects), but could provide input on staff or community projects upon request. The subcommittee would like input on the following list of potential future work to be undertaken by the Committee: - Updating lists of Regionally significant species - Follow-up Research/Evaluation to better understand the effectiveness of EEAC recommendations, identify triggers for action, monitor cumulative impacts, etc.: o Specific areas of interest include: Review of Monitoring Reports Effectiveness of Storm water management recommendations Effectiveness of Conservation Easements Cumulative Impacts of Development/Intensification on natural heritage features (i.e. West Cambridge) Opportunities for more effective Aggregate restoration/naturalization Effectiveness of Salt Management Plans/Ground Water Quality To be discussed: Document Number:

13 13 13 November 26, 2018 Report: EEAC What special projects or initiatives could be prioritized and undertaken? The current TOR states that EEAC will monitor and report to staff on the state of the Regional Environment prior to each review of the Regional Official Plan (TOR 1.9). The State of the Environment Report as described in the TOR is to comment on a broad range of environmental aspects, subject to the availability of staff resources, including: changes to/impacts of - air quality, pollution, agricultural lands, woodland resources, aggregate extraction and rehabilitation, habitat and wildlife health, land and resource utilization, new technology, recreational uses, public conservation, quality of life, etc. To be discussed: - What information, tools, and/or resources currently exist that could be used by the Region to monitor the state of the environment (i.e. GRCA Grand River Watershed reporting)? Area Municipal Consultation and Coordination: EEAC connects with Environmental Advisory Committees within the Region and across the Province, on an ongoing occasional basis, to share information and best practices. Corporate Strategic Plan: This review supports Strategic Objective 3.5 Preserve, protect and enhance green space, agricultural and environmentally sensitive lands, and Regionally-owned forests. Financial Implications: None. Other Department Consultations/Concurrence: Input from the EEAC Terms of Reference Update discussion will be incorporated with information from the 2018 Advisory Committee Review being undertaken by Council and Administrative Services, in order to draft the Updated EEAC Terms of Reference. Attachments None. Prepared By: Kate Hagerman, Manager, Environmental Planning and Sustainability Approved By: Rod Regier, Commissioner of Planning, Development & Legislative Services Document Number:

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20 20 20 Active EEAC Sub-Committees Application Members Date Struck Status 1898 Whistle Bare Campground RD, SR, KH Aug 17/18 Awaiting submission of EIS IP Park/Creekside Phase 3 KH, GG, AF Sep 24/18 Awaiting submission of EIS Lands Isley Subdivision WC, AD, KH, SR July 5/18 To undergo staff review only Cedar Creek Subwatershed WC, KH, AF, June 25/18 Study RD EEAC Terms of Reference Review KH, SR, RD, AF, GG June 25/18 Update to EEAC on November 26, 2018 CRH/Dufferin Chudyk Pit KH, RD, WC, Mar 26/18 Awaiting submission of EIS AD, AF, DM Community Climate Adaptation Plan AD, AF Mar 26/18 Serving on Stakeholder Panel; Update to EEAC on EA for Stage 2 ION AD,WC, DM, GG, DD November 26, 2018 Sep 26/16 Comments issued May 22, 2018, awaiting detailed design Hallman/Domm Subdivision Cambridge West AD, AF, KH, WC Sep 26/16 Reported December 12/16, Appealed to OMB Transportation Master Plan AF Sep 26/16 Serving on Stakeholder Panel Waste Water Treatment Master Plan Update AF Feb 29/16 Serving on Planning and Technical Advisory Committee; Completed, Notice of Study Completion issued July 1, Vic, Main and Franklin WC AD AF NS Apr 25/16 Awaiting scoped EIS Northgate Plan of Subdivision WC RD AF NS Feb 29/16 Comments issued, Appealed to OMB East Boundary Road EA WC AD RD AF CW Oct 26/15 Second Report, Dec 12/16 June 6, 2018 Regional Council Approved Recommended Design Alternative; Notice of Study Completion has not been issued Freure Huron South Subdivision WC AD LE AF GM DD Sep 30/14 Reported June 26/17, awaiting follow up studies Ripplewood Subdivision AD AF Sep 30/14 Reported Dec 14/15; awaiting follow up studies River Road Extension E.A. DD Mar 30/04 Oct 29/13 Reported Feb. 25/14; Awaiting detailed design Revised: November 23,