September 15, Phillip Foot, Water Utilities Manager City of Hazen P.O. Box 564 Hazen, Arkansas RE: Waste Water Treatment Facility

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1 eptember 15, 2008 Phillip Foot, Water Utilities Manager City of Hazen P.O. Box 564 Hazen, Arkansas RE: Waste Water Treatment Facility AFIN: NPDE Permit No.: AR Dear Mr. Foot: On August 27, 2008, I conducted a routine compliance inspection of the waste water treatment facility in accordance with the provisions of the Federal Clean Water Act, the Arkansas Water and Air Pollution Control Act, and the regulations promulgated thereunder. This inspection revealed the following violations: Effluent sample results revealed that the Ammonia Nitrogen limits set forth in the current permit were exceeded. (Ammonia Nitrogen 23.8 mg/l; Permit Limit 7.5 mg/l). The above item requires your immediate attention. Please submit a written response to the Water Division Enforcement ection of this Department at the following address: Water Division Enforcement ection Arkansas Department of Environmental Quality 5301 Northshore Drive North Little Rock, AR This response should contain detailed documentation describing the course of action taken to correct the item noted. This corrective action should be completed as soon as possible, and the written response is due by October 10, For additional information you may contact the enforcement section by telephone at or by fax at

2 Phillip Foot, Water Utilities Manager City of Hazen eptember 15, 2008 Page 2 If I can be of any assistance, please contact me at (870) incerely, teven L. Henderson District 6 Inspector Water Division cc: Water Division Enforcement Branch Water Division Permits Branch NPDE Report Page 2

3 Form Approved OMB No UNITED TATE ENVIRONMENTAL PROTECTION AGENCY Washington, D.C NPDE Compliance Inspection Report ection A: National Data ystem Coding Transaction Code NPDE Yr/Mo/Day Inspec. Type Inspector Fac. Type 1 N A R A F I N Remarks Inspection Work Days Facility Evaluation Rating BI QA Reserved N 72 N ection B: Facility Data Name and Location of Facility Inspected (For industrial users discharging to POTW, also include POTW name and NPDE permit number) City of Hazen WWTP Highway 63 Hazen, Arkansas Prairie County, Arkansas ection 20, Township 2 North, Range 5 West Name(s) of On-ite Representative(s)/Title(s)/Phone and Fax Number(s) Chad wain, Class II Operator (870) Entry Time/Date 9:00 a.m. 8/27/08 Exit Time/Date 11:45 a.m. 8/27/08 Permit Effective Date May 1, 2004 Permit Expiration Date April 30, 2009 Other Facility Data Name, Address of Responsible Official/Title/Phone and Fax Number Phillip Foot, Water Utilities Manager (870) , (870) Cell City of Hazen P.O. Box 564 Hazen, Arkansas Yes Contacted No Permit Records/Reports ection C: Areas Evaluated During Inspection ( = atisfactory, M = Marginal, U = Unsatisfactory, N = Not Evaluated) Flow Measurement elf-monitoring Program Operations & Maintenance ludge Handling/Disposal N ampling Pollution Prevention N N N Facility ite Review Compliance chedules Pretreatment Multimedia N U Effluent/Receiving Waters Laboratory torm Water Other: CI ection D: ummary of Findings/Comments (Attach additional sheets if necessary) A compliance sampling inspection was conducted to determine compliance with the Arkansas Water and Air Pollution Control Act, the Federal Clean Water Act, and the regulations promulgated thereunder. The inspection revealed the following violation: Effluent sample collected at the time of inspection revealed that the Ammonia Nitrogen limits set forth in the current permit were exceeded. (Ammonia Nitrogen 23.8 mg/l; Permit Limit 7.5 mg/l). Name(s) and ignature(s) of Inspector(s) Agency/Office/Telephone/Fax Date ADEQ/ White Hall/ (870) / (870) eptember 15, 2008 teven L. Henderson ignature of Reviewer Agency/Office/Phone and Fax Numbers Date NPDE Report Page 3

4 ECTION A: PERMIT VERIFICATION PERMIT ATIFACTORILY ADDREE OBERVATION M U NA NE DETAIL: 1. CORRECT NAME AND MAILING ADDRE OF PERMITTEE: Y N NA NE 2. NOTIFICATION GIVEN TO EPA/TATE OF NEW DIFFERENT OR INCREAED DICHARGE: Y N NA NE 3. NUMBER AND LOCATION OF DICHARGE POINT A DECRIBED IN PERMIT: Y N NA NE 4. ALL DICHARGE ARE PERMITTED: Y N NA NE ECTION B: RECORDKEEPING AND REPORTING EVALUATION RECORD AND REPORT MAINTAINED A REQUIRED BY PERMIT M U NA NE DETAIL: 1. ANALYTICAL REULT CONITENT WITH DATA REPORTED ON DMR: Y N NA NE 2. AMPLING AND ANALYE DATA ADEQUATE AND INCLUDE: M U NA NE a. DATE AND TIME() OF AMPLING: Y N NA NE b. EXACT LOCATION() OF AMPLING: Y N NA NE c. NAME OF INDIVIDUAL PERFORMING AMPLING: Y N NA NE d. ANALYTICAL METHOD AND TECHNIQUE: Y N NA NE e. REULT OF CALIBRATION: Y N NA NE f. REULT OF ANALYE: Y N NA NE g. DATE AND TIME OF ANALYE: Y N NA NE h. NAME OF PERON() PERFORMING ANALYE: Y N NA NE 3. LABORATORY EQUIPMENT CALIBRATION AND MAINTENANCE RECORD ADEQUATE: M U NA NE 4. PLANT RECORD INCLUDE CHEDULE, DATE OF EQUIPMENT MAINTENANCE AND REPAIR: M U NA NE 5. EFFLUENT LOADING CALCULATED UING DAILY EFFLUENT FLOW AND DAILY ANALYTICAL DATA: Y N NA NE ECTION C: OPERATION AND MAINTENANCE TREATMENT FACILITY PROPERLY OPERATED AND MAINTAINED M U NA NE DETAIL: 1. TREATMENT UNIT PROPERLY OPERATED: M U NA NE 2. TREATMENT UNIT PROPERLY MAINTAINED: M U NA NE 3. TANDBY POWER OR OTHER EQUIVALENT PROVIDED: M U NA NE 4. ADEQUATE ALARM YTEM FOR POWER OR EQUIPMENT FAILURE AVAILABLE: M U NA NE 5. ALL NEEDED TREATMENT UNIT IN ERVICE: M U NA NE 6. ADEQUATE NUMBER OF QUALIFIED OPERATOR PROVIDED: M U NA NE 7. PARE PART AND UPPLIE INVENTORY MAINTAINED: M U NA NE 8. OPERATION AND MAINTENANCE MANUAL AVAILABLE: Y N NA NE 9. TANDARD OPERATING PROCEDURE AND CHEDULE ETABLIHED: Y N NA NE 10. PROCEDURE FOR EMERGENCY TREATMENT CONTROL ETABLIHED: Y N NA NE 11. HAVE BYPAE/OVERFLOW OCCURRED AT THE PLANT OR IN THE COLLECTION YTEM IN THE LAT YEAR: Y N NA NE 12. IF O, HA THE REGULATORY AGENCY BEEN NOTIFIED: Y N NA NE 13. HA CORRECTIVE ACTION BEEN TAKEN TO PREVENT ADDITIONAL BYPAE/OVERFLOW: Y N NA NE 14. HAVE ANY HYDRAULIC OVERLOAD OCCURRED AT THE TREATMENT PLANT: Y N NA NE 15. IF O, DID PERMIT VIOLATION OCCUR A A REULT: Y N NA NE NPDE Report Page 4

5 ECTION D: AMPLING PERMITTEE AMPLING MEET PERMIT REQUIREMENT M U NA NE DETAIL: 1. AMPLE TAKEN AT ITE() PECIFIED IN PERMIT: Y N NA NE 2. LOCATION ADEQUATE FOR REPREENTATIVE AMPLE: Y N NA NE 3. FLOW PROPORTIONED AMPLE OBTAINED WHEN REQUIRED BY PERMIT: Y N NA NE 4. AMPLING AND ANALYE COMPLETED ON PARAMETER PECIFIED IN PERMIT: Y N NA NE 5. AMPLING AND ANALYE PERFORMED AT FREQUENCY PECIFIED IN PERMIT: Y N NA NE 6. AMPLE COLLECTION PROCEDURE ADEQUATE: Y N NA NE a. AMPLE REFRIGERATED DURING COMPOITING: Y N NA NE b. PROPER PREERVATION TECHNIQUE UED: Y N NA NE c. CONTAINER AND AMPLE HOLDING TIME CONFORM TO 40 CFR 136: Y N NA NE 7. IF MONITORING I PERFORMED MORE OFTEN THAN REQUIRED ARE REULT REPORTED ON THE DMR: Y N NA NE ECTION E: FLOW MEAUREMENT PERMITTEE FLOW MEAUREMENT MEET PERMIT REQUIREMENT M U NA NE DETAIL: 1. PRIMARY FLOW MEAUREMENT DEVICE PROPERLY INTALLED AND MAINTAINED: TYPE OF DEVICE: 6 Parshall Flume Y N NA NE 2. FLOW MEAURED AT EACH OUTFALL A REQUIRED: Y N NA NE 3. ECONDARY INTRUMENT (TOTALIZER, RECORDER, ETC.) PROPERLY OPERATED AND MAINTAINED: Y N NA NE 4. CALIBRATION FREQUENCY ADEQUATE: Y N NA NE 5. RECORD MAINTAINED OF CALIBRATION PROCEDURE: Y N NA NE 6. CALIBRATION CHECK DONE TO AURE CONTINUED COMPLIANCE: Y N NA NE 7. FLOW ENTERING DEVICE WELL DITRIBUTED ACRO THE CHANNEL AND FREE OF TURBULENCE: Y N NA NE 8. FLOW MEAUREMENT EQUIPMENT ADEQUATE TO HANDLE EXPECTED RANGE OF FLOW RATE: Y N NA NE 9. HEAD MEAURED AT PROPER LOCATION: Y N NA NE ECTION F: LABORATORY PERMITTEE LABORATORY PROCEDURE MEET PERMIT REQUIREMENT M U NA NE DETAIL: 1. EPA APPROVED ANALYTICAL PROCEDURE UED (40 CFR FOR LIQUID, 503.8(B) FOR LUDGE) : Y N NA NE 2. IF ALTERNATIVE ANALYTICAL PROCEDURE ARE UED, PROPER APPROVAL HA BEEN OBTAINED: Y N NA NE 3. ATIFACTORY CALIBRATION AND MAINTENANCE OF INTRUMENT AND EQUIPMENT: Y N NA NE 4. QUALITY CONTROL PROCEDURE ADEQUATE: Y N NA NE 5. DUPLICATE AMPLE ARE ANALYZED >10% OF THE TIME: Y N NA NE 6. PIKED AMPLE ARE ANALYZED >10% OF THE TIME: Y N NA NE 7. COMMERCIAL LABORATORY UED: Y N NA NE a. LAB NAME: orrells Research b. LAB ADDRE: 8002 tanton Road, Little Rock, Arkansas c. PARAMETER PERFORMED:CBOD5, T, NH3-N, DO, FCB, ph 8. BIOMONITORING PROCEDURE ADEQUATE: Y N NA NE a. PROPER ORGANIM UED: Y N NA NE b. PROPER DILUTION ERIE FOLLOWED: Y N NA NE c. PROPER TET METHOD AND DURATION: Y N NA NE d. RETET AND/OR TRE PERFORMED A REQUIRED: Y N NA NE NPDE Report Page 5

6 ECTION G: EFFLUENT/RECEIVING WATER OBERVATION BAED ON VIUAL OBERVATION ONLY M U NA NE DETAIL: OUTFALL #: OIL HEEN GREAE TURBIDITY VIIBLE FOAM FLOATING OLID COLOR OTHER 001 None None None None None Clear None ECTION H: LUDGE DIPOAL LUDGE DIPOAL MEET PERMIT REQUIREMENT M U NA NE DETAIL: 1. LUDGE MANAGEMENT ADEQUATE TO MAINTAIN EFFLUENT QUALITY: M U NA NE 2. LUDGE RECORD MAINTAINED A REQUIRED BY 40 CFR 503: M U NA NE 3. FOR LAND APPLIED LUDGE, TYPE OF LAND APPLIED TO: (E.G., FORET, AGRICULTURAL, PUBLIC CONTACT ITE): ECTION I: AMPLING INPECTION PROCEDURE AMPLE REULT WITHIN PERMIT REQUIREMENT M U NA NE DETAIL: Ammonia Nitrogen results exceeded permit limit. 1. AMPLE OBTAINED THI INPECTION: Y N NA NE 2. TYPE OF AMPLE: GRAB: COMPOITE: METHOD: FREQUENCY: 3. AMPLE PREERVED: Y N NA NE 4. FLOW PROPORTIONED AMPLE OBTAINED: Y N NA NE 5. AMPLE OBTAINED FROM FACILITY' AMPLING DEVICE: Y N NA NE 6. AMPLE REPREENTATIVE OF VOLUME AND NATURE OF DICHARGE: Y N NA NE 7. AMPLE PLIT WITH PERMITTEE: Y N NA NE 8. CHAIN-OF-CUTODY PROCEDURE EMPLOYED: Y N NA NE 9. AMPLE COLLECTED IN ACCORDANCE WITH PERMIT: Y N NA NE ECTION J: TORM WATER POLLUTION PREVENTION PLAN TORM WATER MANAGEMENT MEET PERMIT REQUIREMENT M U NA NE DETAIL: 1. WPPP UPDATED A NEEDED: DATE OF LAT UPDATE: Y N NA NE 2. ITE MAP INCLUDING ALL DICHARGE AND URFACE WATER: Y N NA NE 3. POLLUTION PREVENTION TEAM IDENTIFIED: Y N NA NE 4. POLLUTION PREVENTION TEAM PROPERLY TRAINED: Y N NA NE 5. LIT OF POTENTIAL POLLUTANT OURCE: Y N NA NE 6. LIT OF POTENTIAL OURCE AND PAT PILL AND LEAK: Y N NA NE 7. ALL NON-TORM WATER DICHARGE ARE AUTHORIZED: Y N NA NE 8. LIT OF TRUCTURAL BMP: Y N NA NE 9. LIT OF NON-TRUCTURAL BMP: Y N NA NE 10. BMP PROPERLY OPERATED AND MAINTAINED: Y N NA NE 11. INPECTION CONDUCTED A REQUIRED: Y N NA NE NPDE Report Page 6

7 FLOW CALCULATION HEET Date: August 27, 2008 Time: 9:30 a.m. Head in Inches: 3.4 Feet:.28 Type & ize of Primary Flow Measurement Device: 6 Parshall Flume Name & Model of econdary Flow Measurement Device: Greyline LT 32 Date of last Calibration of econdary Flow Device: December 18, 2007 Recorded Flow at Date & Time Listed Above: gpm (Facility Flow Meter) Calculated Flow at Date & Time Listed Above: (Flow is calculated using flow charts in: ICO Open Channel Flow Measurement Handbook-5 th Edition) % Error = % Error = Recorded Value - Calculated Value Calculated Value X 100 X 100 % Error = X 100 % Error = -.05 X 100 % Error = % Comments: NPDE Report Page 7

8 DMR Calculation Check Reporting Period: From To Year Month Day Year Month Day Parameter Checked: Ammonia Nitrogen Loading Concentration Mass Monthly Mo. Avg. - lbs/day Mo. Avg. - mg/l 7-day Avg. - mg/l Reported Value: Calculated Value: Permit Value: If calculated value does not equal reported value, explain: EQUAL NPDE Report Page 8

9 Company Name Company Address Phone: Fax: - CERTIFICATE OF ANALYI - Attn: Phone: Ext: Our Lab#: FAX: Your ample ID: City of Hazen ample C Report Date: 11-ep-08 Test Group Test Result Units Analysis Date CBOD5 NH3-N-IE FC-MF T/TD FIELD Carbonaceous biochemical oxygen mg/l 8/27/2008 demand Ammonia as nitrogen 23.8 mg/l 9/11/2008 Fecal coliform H 440 cfu/100 ml 8/27/2008 Total suspended solids 10.0 mg/l 8/27/2008 Dissolved oxygen 8.41 mg/l 8/27/2008 Field ph 7.63 U 8/27/2008 Water temperature 26.8 C 8/27/2008 Page 1 of 1

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11 October 21, 2008 Phillip Foot City of Hazen P.O. Box 564 Hazen, AR RE: City of Hazen WWTP, NPDE Permit Tracking Number AR , AFIN , Response to Inspection Dear Mr. Foot: The Department has received the additional response information requested to the August 27, 2008 inspection of your facility by our District Field Inspector, teven Henderson. Your response appears to adequately address the discrepancies identified during the visit. The Department assumes the corrective actions taken will be maintained to ensure consistent compliance with the requirements of the permit. Acceptance of this response by the Department does not preclude any future enforcement action deemed necessary at this site or any other site. The Department will keep the inspection and response on file. If future violations occur that require enforcement action, the Department will consider the inspection and response as required by the Pollution Control and Ecology Commission Regulation No. 7, Civil Penalties. This regulation requires the Department to consider the past history of your company and how expeditiously the violations were addressed in determining any civil penalty that may be necessary for any future violations. If we need further information concerning this matter, we will contact you. Thank you for your attention to this matter. hould you have any questions, feel free to contact me at or you may me at incerely, Amy chluterman Enforcement Administrator Water Division Enforcement ection