1. INTRODUCTION/EXEC SUMMARY: 2. FINANCIAL. PRIME July kwh.

Transcription

1 Estates Management Record Summary INTRODUCTION/EXEC SUMMARY: The Estates Management Record (EMR) return is collected each year to share estates information among UK higher education institutions and empower institutions to improve their management of the physical infrastructure. This report summarises BU s performance since 2012/13 in various areas of Estates Management, and compares this with mean averages for its three aspirational peer groups: Current, Aspirational and Stretch Aspirational, along with the median for the sector. Performance has either improved or remained static in 8 of the 17 primary measures within this report since 2015/16, particularly around energy costs although electricity costs have risen slightly. Highlights include: Recycled waste proportion has increased by 16.6% to 85.4% Residential functional suitability has reached the maximum 100% assessed as either grade 1 or grade 2 Non-residential building condition has improved 8.8% with the percentage of gross internal area assessed as condition A or B now 90.1%. Energy costs per 100kWh have reduced by 13 pence to 8.02, gas costs having fallen 30 pence to just 3.06 per 100 kwh. 2. FINANCIAL Income per metre 2 of net internal area continues to rise at BU, income increasing 4.645M to over 155M whilst net internal area has remained relatively static, reducing by 518m 2 to 69,279m 2. The 79 rise at BU maintains its position above the aspirational (+ 241) and stretch aspirational (+ 188) competitor groups. BU remains comfortably above both the sector median and the mean average of the current competitor group, the latter falling 51 per metre 2 in the last year. PRIME July 18 1

2 Total property costs have risen by 120 to 1,066 per student FTE with a 2.5M increase in total property management costs, to 14.2M, outweighing a increase in total student FTE, now 13, BU remains comfortably below all peer group averages however, all of which have seen an increase of between 17 and 166, the sector median rising 78 to 1,621. There has been a significant increase in the percentage of external property management cost with 58.4% now external as opposed to only 19.8% in 2015/16. Whilst internally incurred property costs have remained relatively static since 2015/16, increasing just 73,249 to 1.6M, externally provided property management costs have increased 1.851M (497%) to 2.223M with 2 new projects online since the previous return. This increase means BU now has a higher proportion of external property management costs than all four peer groups having had the lowest in the previous year. The sector median has continued its year on year decrease since 2013/14, falling 1.9% to 19.6% in. PRIME July 18 2

3 Maintenance costs per metre 2 of gross internal area have seen a slight increase since 2015/16 at BU, rising 1.75 to Total gross internal area has decreased slightly by 641m 2 to 104,577m 2 with total repairs and maintenance costs have increased by 167,054 to 2.7M. The sector has fallen by 1.36 this year, now just 1.33 higher than BU whilst the competitor groups have remained relatively static with exception of the current competitors whose mean average has increased by 3.11 to per m ENERGY USAGE & COSTS Energy consumption kwh per student FTE remains comfortably below all competitor group averages having fallen slightly to 1,448kWh. Whilst total energy consumption has increased this year by 1,284,491kWh to 19,238,351kWh, the increase in student FTE since 2015/16 to 13,289 ( ) has resulted in a minor fall in this measure by just 4kWh per student FTE. PRIME July 18 3

4 Over the past five years, energy consumption at BU has fluctuated between 17,953,860 in 2015/16 and 19,525,207 in 2012/13 with grid electricity making up the majority of energy used (52.9% 59.8%) followed by natural gas (35.9% %). BU did start to use CHP (Cogeneration or Combined Heat and Power) in which can be much more cost effective as the waste heat that must be discarded in separate production of electricity can be captured for heating. CHP accounts for an average of 17.2% of energy consumption from Universities utilising CHP which will impact on the total energy costs per 100kWh ratio. In CHP accounted for 0.7% of total energy consumption at BU, 0.2% electricity and 0.5% heat. BU s energy costs have been consistently higher than its competitor group averages over the past 5 years although prices have been falling steadily year on year since 2013/14, a further 13 pence drop in the last year. Energy costs at BU are now 1.98 higher than the current competitor average ( 1.90 in 2015/16), 2.11 higher than aspirational ( 1.95 in 2015/16) and 2.14 higher than stretch aspirational ( 2.30 in 2015/16). Electricity costs have risen 52 pence per 100kWh at BU since 2015/16, a trend followed by the sector with average costs from all four competitor groups increasing this year other than the stretch aspirational group (down 8 pence). BU spent 1.2M on electricity in, 61,735 more than the previous year whilst electricity consumption from the grid fell 60mWh to 10,179mWh, 46mWh coming from CHP this year. PRIME July 18 4

5 Gas costs per 100kWhhave fallen across the sector with a 30 pence fall at BU mirrored by both the sector median and the aspirational competitor set, the current competitor set seeing a fall of 64 pence to 2.38 per kwh. A rise of 22,945 in gas costs at BU to 254,510 from an extra 1,264mWh of natural gas (8,153mWh in ) compared to a fall in the sector (median) of 3,061 ( 425,070 from 13,006mWh in ). 4. WASTE & RECYCLING Waste mass per student FTE has climbed above the sector median again this year, now tonnes per FTE compare to a sector median of tonnes per FTE. Total waste mass fell to its lowest level at BU in 2015/16, just 1,031 tonnes before climbing to 2,082 this year although this remains less than half that of 2013/14 with 5,412 tonnes. Of the 2,082 tonnes of total waste mass this year, 90 tonnes (4.3%) related to the residential estate, 12 tonnes of which was recycled with the remaining 78 tonnes used to create energy. 414 (20%) tonnes relates to the non-residential estate this year with the remaining 1,578 tonnes relating to other works, 1,565t (99%) of which was recycled and only 13 tonnes going to landfill. 85% of waste proportion is now recycled at BU, more than all three comparator groups, the current competitors being the highest of these with 59%, and 33% higher than the sector median of 52%. PRIME July 18 5

6 5. SPACE BU s residential building condition has fallen this year with parts of the student village now assessed as condition C (Operational but major repair or replacement needed in the short to medium-long term). The sector median has also seen a decline this year, falling 3% to 72% of buildings being assessed as condition A or B. Functional suitability measures the capability of the space to support its existing function and considers factors such as: environment, layout/plan, location, flexibility, servicing requirements, user perception and general external environment. Although an area may be assessed as condition B (sound, operationally safe, and exhibiting only minor deterioration), it may only receive a functional suitability assessment of Fair if the room no longer meets the required electrical capacity or number of data appoints, if the need for technology has grown or if the layout of the room is no longer relative to the equipment used etc. Functional suitability of the residential estate has returned to include 100% as grade 1 (Excellent) or 2 (Good), the nonrefurbished areas of the student village having previously been recorded as grade 3 (Fair). Having previously achieved a building condition of 100% A or B for the residential estate, the decline in areas of the student village have moved BU below the averages of all three comparator groups and the sector median. The non-residential estate however has improved since 2015/16, with improvements to Royal London House, Poole House, Dorset House and Weymouth House all helping to move BU ahead of the competitor groups with 90% now assessed as condition A or B. PRIME July 18 6

7 The amount of core teaching space per student FTE has fallen by 0.2m2 to 1.5m 2, its lowest level in the last five years. This does appear to be a trend across the sector however, with the sector median falling 0.1 to 2.4m 2 per FTE and the aspirational and stretch aspirational groups also seeing a similar decline. Although teaching space has fallen this year, the utilisation of that space has improved with utilisation rates remaining much higher at BU than the sector and all three comparator groups albeit with less space. PRIME July 18 7

8 6. SPACE PI 19 PI 19 from the current (2018) set of KPIs looks specifically at student space. The performance indicator includes residential space as well as teaching and research area but does not include support, vacancy or other non-residential space. The condition of residential space has declined this year with the majority of the student village now rated as condition C (Operational but major repair or replacement needed in the short to medium-term (generally 3 years)), accounting for 31% of the residential estate. This has been largely offset by improvements to non-residential building condition however; improvements to Royal London House, parts of Poole House teaching and catering blocks, Dorset House and Weymouth House all helping to improve non-residential space to 90% in condition A & B from 81% in 2015/16, reducing the impact of the decline in residential condition on PI 19 to a fall of just 1% to 84.9%. This decline in condition of student space at BU is mirrored in the sector with the sector median falling 1.1% to 83.4%. Institutions within the Current and Aspirational competitor sets have seen improvements in the last year with the Current mean average climbing 5.9% to 69.7%, largely due to improvements in non-residential space at both Oxford Brookes (up 4.2%) and UWE (up 13%). PRIME July 18 8

9 7. ENERGY & WASTE Waste Mass Non-residential waste mass rose 149 tonnes between 2012/13 and 2013/14 at BU, to 556 tonnes, before steadily decreasing to 414 tonnes in. This, together with staff and student FTE seeing a year-on-year increase in the past five years, have seen BU s performance in this measure improve steadily in the last four years with BU now below the 12.5 percentile. The mean average for the South West providers increased dramatically between 2013/14 and 2014/15 with the inclusion of Plymouth Art (rising from 7,462t in 2014/15 to 9,120t in both 2015/16 and ), having not returned data for both 2012/13 and 2013/14. Energy: Non-residential energy consumption Energy consumption from the non-residential estate has fluctuated over the last five years at BU, ranging from 17,108mWh in 2012/13 to 14,977mWh in 2015/16, rising again in to 16,331mWh. Total Gross Internal Area rose steadily from 2012/13 to 2015/16, increasing 8,513m2 to 105,217m 2 before decreasing slightly in to 104,577m 2 with reductions in GIA in both Christchurch House Annexe and Dorset House; BU following the trend of its current competitor set when comparing to total GIA, occupying the lower inter-quartile range. BU remains below the 12.5 percentile when comparing to total staff and student FTE and comfortably below all three competitor groups. PRIME July 18 9

10 BU also performs well when comparing to both total income and total non-residential income (total income less residences, catering and conference operations), BU now within 0.75kWh per M for each. Total grid electricity consumption BU s consumption of grid electricity has reduced 735mWh since 2012/13 to 10,179 this year, maintaining BU s position below all three comparator groups and just above the 12.5 percentile when comparing against staff and student FTE. BU continues to occupy the upper inter-quartile range when comparing to total Gross Internal Area, with similar consumption to both the current and aspirational competitor sets. Grid electricity consumption has fallen 12% on average from the stretch competitors, Aston reducing 22% to 4,906mWh. Consumption per M turnover remains low at BU, above only the stretch competitors and occupying the lower inter-quartile range. Consumption from providers within the current and aspirational competitors has also seen a decrease in this period, by 6% and 5% respectively, however this is less significant than the sector median which has fallen 9% to 11,647mWh. PRIME July 18 10

11 Total natural gas consumption Natural gas consumption saw a significant decrease between 2012/13 and 2013/14 with the sector median falling 15% to 12,612mWh. Consumption remained around this level before rising to 13,006mWh in. A similar pattern has been seen at BU albeit slightly more significant, a 21% drop between 2012/13 and 2013/14 to 6,515mWh before climbing back up to 8,153mWh in. BU remains below all three competitor groups in all four comparator sets, and below the 12.5 percentile when comparing against total staff and student FTE. Non-residential water consumption Consumption of water from the non-residential estate has fluctuated over the last 5 years at BU ranging from 54,074m 3 in 2012/13 to 45,713m 3 in. The 11% decrease at BU in the last year has not been emulated across the sector with the sector median rising 6% to 56,809m 3. PRIME July 18 11

12 The aspirational group is the only competitor set to see an increase in water consumption in the last year, rising 2%, with both the current (down 6%) and stretch aspirational (down 1%) sets showing reductions. 8. SPACE TYPE As expected, teaching space occupies the largest proportion of Net Internal Area at BU with 39% (38% within sector) of total NIA in, closely followed by support space with 31% (sector 28%). Residential space occupies 15% (sector 22%) whilst Research (8% - sector 6%), Non-residential vacant (4% - sector 2%) and non-residential other (4% - sector 3%) make up the remaining NIA estate. Residential space at BU per total student FTE is much lower than all three competitor groups, however it should be noted that externally managed accommodation, such as Unite and Signpost, are not included in the EMR return, therefore only the student village and Cranborne House are currently represented here for BU. PRIME July 18 12

13 BU reported 7,592m 2 as teaching not offices specialist academic area and 758m 2 as research not offices specialist academic area in with specialist space being defined as space designed for a specialist purpose and which cannot easily be used for other non-specialist activities. BU continues to possess less specialist area per staff FTE than all three competitor groups with 4.9m 2 per staff FTE in compared to between 6.7m 2 and 7m 2 from the competitor group mean averages. 9. CLEANING & SECURITY COSTS Cleaning costs at BU remain below the sector with 1.341M at BU in compared to a sector median of Internal cleaning costs make up the majority of total cleaning costs at BU, 1.275M (95%) being internal this year. Perhaps unsurprisingly, 95% of cleaning costs are non-residential with only 0.063M being residential. Comparing BU s cleaning costs with total staff and student FTE shows costs at BU consistently below all three competitor groups and slightly below the 12.5 percentile even prior to a rise of per FTE since 2015/16. Comparing cleaning costs to total Gross Internal Area paints a slightly different picture, BU above the mean averages of both the current and stretch aspirational groups and marginally above the sector median of per m 2. Security costs have risen 0.206M since 2012/13 to 0.597M (sector 1.245) in with (77%) being nonresidential. Security costs at BU are below all three competitor groups when comparing to both staff and student FTE and total GIA although the aspirational and stretch aspirational groups have seen a reduction in the last year compared to a fairly significant increase at BU due to the 0.134M increase in security costs since 2015/16. PRIME July 18 13

14 10. APPENDIX 1 Total BU (Residential and Non-Residential) Year Institution Maintenance costs per metre2 of gross internal area Energy consumption kwh per student FTE Energy costs per 100 kwh consumption Electricity costs per 100 kwh consumption Gas costs per 100 kwh consumption Total nonresidential net internal area as percentage of total net internal area HEI income per metre2 of net internal area External Property Management costs as percentage of Total Property Management costs Total property costs per student FTE Waste mass (tonnes) per student FTE , , , / , , /15 BU , , / , , / , , , , , , / , , , Current 2014/ , , , (Mean) 2013/ , , , / , , , , , , / , , , Aspirational 2014/ , , , (Mean) 2013/ , , , / , , , , , , /16 Stretch , , , /15 Aspirational , , , /14 (Mean) , , , / , , , , , , / , , , Sector 2014/ , , , (Median) 2013/ , , , / , , , Recycled waste proportion Current includes: Brunel, Northumbria, Oxford Brookes, Portsmouth and UWE Aspirational includes: Cardiff, City University, Essex, Keele and Leicester Stretch Aspirational includes: Aston, Exeter, Reading, Southampton and Sussex PRIME July 18 14

15 3. APPENDIX 2 Year Institution Building condition as percentage of gross internal area Condition A and B (Residential) Building condition as percentage of gross internal area Condition A and B (Non-Residential) Core teaching space per taught student FTE (Non-Residential) Utilisation rate-teaching space (%) (Non-Residential) Energy consumption kwh per student FTE (Non-Residential) Average Energy costs per 100 kwh consumption (Non-Residential) , / , /15 BU , / , / , , / , Current 2014/ , (Mean) 2013/ , / , , / , Aspirational 2014/ , (Mean) 2013/ , / , , /16 Stretch , /15 Aspirational , /14 (Mean) , / , , / , Sector 2014/ , (Median) 2013/ , / , Current includes: Brunel, Northumbria, Oxford Brookes, Portsmouth and UWE Aspirational includes: Cardiff, City University, Essex, Keele and Leicester Stretch Aspirational includes: Aston, Exeter, Reading, Southampton and Sussex PRIME July 18 15