Ferndale City Council REQUEST FOR COUNCIL ACTION Department Prepared By: CITY CLERK S OFFICE

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1 Ferndale City Council REQUEST FOR COUNCIL ACTION Department Prepared By: CITY CLERK S OFFICE TITLE: AGENDA BILL # Ordinance Resolution Motion Info Only Discussion Date Council Action Requested: April 21, 2014 Prepared by: Susan Duncan, Deputy City Clerk Reviewed By: Date: 04/16/2014 SUBJECT: Committee: P&LU PW&U F&A PS&NS Mayor Water Softening Project Bid Award City Administrator City Clerk s Office Community Development Dept Public Works Department City Attorney s Office Finance Director Police Department Board/Commission Hearings Examiner ACTION REQUESTED: VOTE NEEDED TO PASS: SUMMARY: Please see staff report DISCUSSION/ANALYSIS/ISSUES: with recommendation for approval. Public Works & Utilities Committee members unanimously forwarded to full Council RECOMMENDATIONS: Approval of AB # FISCAL IMPACT: ALTERNATIVES: ATTACHMENTS: Staff Report Supplemental Documentation G 53

2 City of Ferndale CITY COUNCIL STAFF REPORT MEETING DATE: September 6, 2011 AGENDA BILL # SUBJECT: Water Treatment Plant Water Softening Project Project WA# DATE: April 14, 2014 FROM: Janice Marlega, Public Works Director PRESENTATION BY: Janice Marlega, Public Works Director RECOMMENDATIONS: That City Council award the construction bid, including Alternative Bid Item B1, for the Water Treatment Plant Water Softening Project to Tiger Construction, Ltd. in the amount of $1,889, with a contingency allowance of $188,927.12, for a total amount of $2,078, BACKGROUND: Council gave staff approval to advertise for construction bids for the Water Treatment Plant Water Softening Project after the Washington State Department of Health reviewed and approved the construction drawings and specifications prepared by Wilson Engineering for this project. The call for bids was March 19, ANALYSIS: Construction bids for this project were received on April 10, 2014, from five contractors. The low bid was received from Tiger Construction in the amount of $1,541, (base bid) and $347, (Alternative Bid Item B1- Additional Reverse Osmosis Package) for a total of $1,889, The engineer s estimate for this project is $1,776, (base bid) and $456, (Alternative Bid Item B1) for a total of $2,233, Attached is a copy of the Bid Tabulation Sheet. Staff is recommending that Alternative Bid Item B1 Additional Reverse Osmosis (RO) Package be accepted for the following reasons: The installation of the third RO Package will increase treatment capacity from a minimum of 1,700 GPD to 2,550 GPD. Additional capacity will be needed nominally by about However, this projection is based on the moderate growth forecast of 2.8%. A higher growth rate could move this need forward several years. The third unit would not be used until the additional capacity is needed, at which time the RO membranes would be purchased. 54

3 The proposed bid price for the third unit is a very good price. The manufacturer s cost is low and the contractor is charging a low price for the installation, including all piping and electrical connections. If rebidding this item in the future, it could be expected that the cost would be considerably higher. ALTERNATIVES CONSIDERED: The Council has the following alternatives: 1. Award the contract as recommended. 2. Do nothing at this time. 3. Direct staff to proceed in another way. FISCAL REVIEW: This project will be paid for using available funds from the Water Utility. LEGAL REVIEW: N/A CONCLUSION: Staff recommends that the construction bid, including Alternative Bid Item B1, for the Water Treatment Plant Water Softening Project, be awarded to the apparent low bidder, Tiger Construction Ltd., in the amount of $1,889, In addition, staff is requesting Council approve a construction contingency allowance of $188,

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5 April 9, 2014 Ms. Janice Marlega Public Work Director City of Ferndale PO Box 936 Ferndale, WA Re: Review of Tiger Construction Supplemental Bidder Responsibility Criteria Dear Janice: I have reviewed the Tiger Construction Supplemental Bidder Responsibility Criteria Form submitted for the City of Ferndale WTP Water Softening Project. The information was submitted within 24 hours of the bidding opening as required. The submitted materials demonstrate without question that Tiger Construction meets all of the Supplemental Bidder Responsibility Criteria. Very Truly Yours, WILSON ENGINEERING Andrew Law, PE (360) , ext. 225 alaw@wilsonengineering.com WILSON ENGINEERING, LLC 805 Dupont Street, Suite 7, Bellingham, WA T (360) F (360) ww.wilsonengineering.com 57