EHS. environment health and safety office. to protect people and plan e t. Working together

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1 Working together to protect people and plan e t EHS environment health and safety office environmental management biosafety radiation protection industrial hygiene safety

2 o n e o f f i c e f i v e p r o g r a m s o n e c a l l 2-ehss (617) web: campus address: building N We l c o m e t o E n v i r o n m e n t H e a l t h a n d S a f e t y a t M I T This pamphlet is designed to introduce you to MIT s Environment, Health and Safety Office and the Environment, Health and Safety Management System (EHS-MS) that serves as a tool for environmental, health and safety policies, practices and initiatives at the Institute. The EHS Office is a centralized department consisting of five disciplines: Biosafety, Environmental Management, Industrial Hygiene, Radiation Protection and Safety. Each specialized functional area supports the EHS-MS and the Institute s commitment of Working Together to Protect People and Planet. The EHS-MS was crafted to further MIT s commitment to protecting the environment, health and safety of its employees, students, visitors and surrounding community while supporting the unique requirements of a research and academic center of learning. The EHS-MS serves as an environmental, health and safety tool for all departments, laboratories, and centers at MIT. We suggest acquainting yourself with the EHS-MS to gain a broader understanding of the importance of the EHS-MS at MIT and to learn how it governs environmental, health and safety at MIT. (

3 O r g a n i z a t i o n President Executive VP Chancellor Provost institute oversight Institute Council on EHS Managing Director of Environmental Programs D e ans/vp Research DLC Head/Director Radiation Protection Committee BioHazard Assessment Committee Toxic Chemicals Committee Human Subjects Animal Care MIT EHS Office EHS Office Lead Contact EHS Coordinator PI/Supervisor Biosafety Env. Management Industrial Hygiene Radiation Safety EHS Representative DLC EHS Committee Senior Faculty Chair EHS Coordinator, co-chair EHS Office Lead Contact DLC Senior Faculty/Researchers A b o u t U s the environment, health and safety office The EHS Office provides support and services to MIT s various departments, laboratories, and centers in order to make certain that the environment, health and safety of the MIT community and the public are protected. The overall goal of the EHS Office is to raise environmental, health and safety awareness, make our campus more environmentally sustainable and to support regulatory compliance throughout the Institute. Five distinct programs reside in the EHS Office in support of this goal: Biosafety Program, Environmental Management Program, Industrial Hygiene, Radiation Protection Program, and the Safety Program. ( the environmental programs office The Office of Environmental Programs and Emergency Operations, works closely with faculty, administration and members of various departments, laboratories and centers to ensure sustainability of initiatives and to establish MIT-wide environmental, health and safety policy. The Environmental Programs Office (EPO) and the Environment, Health and Safety (EHS) Office work collaboratively to manage MIT s environmental, health and safety programs and to coordinate regulatory responses. (

4 the environmental, health and safety management system Continuing its tradition of environmental excellence and stewardship, MIT has designed and implemented an Environmental, Health and Safety Management System (EHS-MS). The system is designed to support a comprehensive and integrated approach to managing environmental, health and safety procedures and practices while ensuring the integrity and independence of research and teaching. The design and implementation of the EHS-MS was overseen by an Ad Hoc EHS Subcommittee co-chaired by the Vice President for Research and Associate Provost and EPO s Managing Director for Environmental Programs, and representatives of many of MIT s departments, laboratories and centers. ( S p e c i a l t y P r o g r a m s a n d S e r v i c e s o f t h e E H S O f fi c e biosafety program Administer the MIT Human Embryonic Stem (HES) Cell Research Oversight Committee (ESCRO) for review and approval of all HES cells based research Administer the Biological Research Registration process for the MIT Committee on Assessment of Biohazards (CAB) including risk assessment for research, laboratory inspections, training and personnel proficiency Review laboratory practices and procedures for the safe handling and disposal of research materials and equipment Administers the Autoclave Validation Program including distribution of validation vials, materials, autoclave tags Provide assistance with selection of personal protective equipment and control measures for working with biological agents Analyze indoor air and water samples for microbial contamination Administer the MIT Medical Surveillance Program Responsible for registration of laboratories using Select Agents and Toxins Provide assistance, training and shipping materials for the Shipping Biological Materials Program Oversee the MIT Food Sanitation Audit Program Administer the OSHA Bloodborne Pathogen Program

5 environmental management program Prepare regulatory briefings for environmental standards and spill prevention Provide hazardous waste removal service and waste water discharge advice Manage Air Emissions Programs Assist and provide technical support for site assessments for MIT Secure environmental permits Manage Oil Spill Prevention Program Develop hazardous waste release contingency plans Conduct Emergency Planning and Community Right-To-Know Programs Monitor Underground Tank Program Oversee Universal and Special Waste Programs Promote Waste Minimization and Pollution Prevention Programs industrial hygiene program Administer Chemical Hygiene and Hazard Communication Programs Provide assistance with understanding the toxicity of materials and on substitution of less toxic substances Evaluate potential health hazards in laboratories and workplaces by analysis of air, water and human biological specimens (blood, urine) Review ventilation hoods and other control measures, as well as assist in designing new ventilation systems Measure exposure to noise levels and heat with recommendations for control measures Evaluate indoor air quality concerns Review and design proper computer terminal work stations, ergonomic training Review research protocols for the safe use of hazardous materials Provide services to control hazards during renovation and maintenance, such as asbestos fibers, lead dust, noise and odors Dispense proper respiratory protective equipment for short-term use and supply procurement of respirators for long-term use Provide information on proper personal protective equipment for spill clean-up and decontamination radiation protection program Review proposed experiments using radioactive material and other radiation sources Conduct surveys of radiation in laboratories, including environmental monitoring for exposure to radiation Review the handling of radioactive material and proper use of radiation producing equipment Administer the Personnel Dosimeter Program to monitor exposure to ionizing radiation, including whole body counting and urine bioassay Calibrate and repair radiation survey instruments Collect and manage radioactive waste Measure and evaluate non-ionizing radiation fields Oversee the purchase of all radioactive material in accordance with federal and sate regulations Register Class 3b and Class 4 laser systems Perform hazard analysis on Class 3b and Class 4 systems

6 safety program Conduct safety evaluations to mitigate potential hazards Review new construction and renovation projects for potential hazards Provide emergency preparedness and response expertise Develop fire safety procedures including prevention training and preparedness Investigate potentially hazardous conditions Maintain an injury/illness/incident reporting system Provide safety training for MIT Community Provide guidance on safety compliance matters Manage records regarding compliance and permits E H S Tr a i n i n g C o u r s e s Environmental, health and safety training is a key component of the EHS-MS. The Environment, Health and Safety Office offers a myriad of classes, web based and/or instructor led, to support the MIT community in meeting their environmental, health and safety requirements and in ensuring regulatory compliance. ( general safety Confined Space Overview* Electrical Safety* Emergency Preparedness Plans* Emergency Response* Fall Protection* Fire Extinguisher Familiarization* Hearing Protection Awareness* Hoists/ Cranes Safety* Hotwork Safeguards* Lock Out Tag Out* Materials Handling Material Safety Data Sheets OSHA Compliance Overview for General/Construction Safety* Powered Industrial Trucks* Tower Climbing Safety* Use of SCBA Respiratory Protection*

7 b i o s a f e t y Aseptic Techniques* Biohazardous Waste Disposal* Biosafety Awareness for Non-Researchers Biosafety Training for Work with Pathogens* General Biosafety Training for Researchers* OSHA Bloodborne Pathogens for Researchers* OSHA Bloodborne Pathogens for Non-Researchers* OSHA Bloodborne Pathogens for MIT Police Department* OSHA Bloodborne Pathogens for MIT Medical, CRC, ER and First Aid Care* Shipping Biological Materials* chemical hazards Asbestos Awareness* Complying with Regulations for Transporting Hazardous Materials* General Chemical Hygiene Training* Hazard Communications Training Program* Hydrofluoric Acid Training Managing Hazardous Wastes* Lead Awareness* Oil Spill Prevention* e r g o n o m i c s Computer Workstation Ergonomics radiation safety Analytical X-Ray Safety Training* Gamma-Cell Irradiator Training* 125I Iodinations and Large Radioactive Source Training* Laser Safety* Radiation Detection and Measurement Radiation Safety Awareness* Radiation Safety Training: Safe Use of Radioactive Materials* Radio-Frequency/Microwave Radiation Safety Awareness Static (DC) Magnetic Field Safety Awareness * Provided to meet regulatory requirement useful environmental, health and safety web sites Environment, Health and Safety Homepage Training Needs Assessment EHS Management System Awareness Pamphlet Environment, Health and Safety Policy

8 mit environmental, health and safety policy MIT is committed to excellence in environmental, health and safety stewardship on our campus, in the larger community of which we are a part, and globally. This long-held commitment is demonstrated through our contributions to environmental, health and safety research and teaching, as well as through our institutional conduct. MIT is committed to being at the forefront of large academic research institutions: in minimizing, as feasible, the adverse environmental, health and safety impacts of our facilities, activities and operations to protect human health and the environment (which is one way we define sustainability); in achieving and maintaining compliance with federal, state and local environmental, health and safety laws and good practices in all of our departments, laboratories, research centers, facilities and operations; in achieving a high standard of institutional accountability for environmental, health and safety stewardship, while maintaining the independence of research and teaching; in providing educational opportunities to our students and other members of our community, to reinforce the values exemplified in this policy and influence their activities during and after their tenure at MIT; and in measuring and continuously improving our environmental, health and safety performance. Adopted by Academic Council, April 2001 Working together to protect people and plan e t Massachusetts Institute of Technology Environment, Health and Safety Office Building N Massachusetts Avenue Cambridge, MA Telephone: (2-EHSS)