INTRODUCTION. The purpose of this Employee Handbook is to provide guidance to California Auto. It is the responsibly of each CAD SCGP member to
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1 INTRODUCTION The purpose of this Employee Handbook is to provide guidance to California Auto Dismantlers Stormwater Compliance Group Program (CAD SCGP) members and their employees on proper and acceptable operating practices for auto dismantling and parts recycling operations and activities. The Best Management Practices (BMPs) described in this Handbook are designed to prevent pollution of stormwater and surface runoff; provide for the safe handling and storage of hazardous wastes and materials; and provide for a clean and safe work place for the CAD SCGP member s employees and the public. It is the responsibly of each CAD SCGP member to ensure all employees follow the BMPs described in this Handbook at all times
2 OPERATIONAL ACTIVITIES BMP Intent: To prevent stormwater and surface drainage from coming in contract with industrial-related pollutants and/or their sources Operational activities (i.e., processing activities) include receipt of salvaged vehicles and core parts; dismantling of vehicles for used parts recovery and recycling; and draining of waste automotive fluids from dismantled and recovered auto parts. BMPs to be implemented, and maintained at all times, include the following: 1. Receipt of Salvaged Vehicles and Core Parts Upon receipt of salvaged vehicles do the following: a. Inspect the vehicles and core parts for leaks. If leaking parts or hoses are discovered, do the following: Immediately remove the fluid from the leaking part; and/or Immediately remove the leaking part from the vehicle; and/or Stage the leaking vehicle in a designated holding area and provide containment of the leaking fluid until the part or fluid can be removed; and/or Store the leaking part or core part inside a building, with secondary spill containment or undercover, off the ground and with secondary spill containment b. Remove, or bag and maintain with the vehicle until DMV clearance, any loose trash, debris or parts inside the vehicle body, trunk and/or engine compartment. Auto Dismantling Pollutants and Pollutant Sources Leaking engines, transmissions, brake lines & radiators; Chipped & corroded metallic parts & painted surfaces; Filters, tires & rims, engine blocks, drive lines, mufflers; Motor oils & fluids, fuels, solvents, antifreeze, wash waters & detergents; Dirt, trash and debris Scrap metal, plastics and glass Broken glass and plastic parts, shredded liners, seat covers, loose bolts, values, and gaskets.
3 2. Draining and Dismantling Activities a. Drain automotive fluids prior to outdoor storage of vehicles and/or parts. Processing (i.e., draining and dismantling) activities shall only be conducted in designated work areas and only under the following conditions: Drain/dismantle inside a building or enclosed structure; and/or Drain/dismantle undercover on a bermed concrete pad or paved surface; and/or Drain/dismantle on an uncovered concrete pad or paved surface. Absorbent material must be laid out on the pad prior to draining a vehicle or part to collect/contain any leaks or spills. Note: Under this option processing activities may only be conducted during dry weather conditions; and Collect and treat all stormwater that has come in contact with work areas, storage areas and/or stored vehicles and auto parts prior to offsite discharge GOOD PROCESSING PRACTICES POOR PROCESSING PRACTICES
4 b. Only during dry weather may sheet metal parts and non-fluid bearing parts (windows, doors, mirrors, seats, etc) may be dismantled in the storage area; c. Drain motor oils, fuels, freons, antifreeze, transmission and brake lines upon arrival, during the 30 day holding period, but always prior to storage; d. Maintain spill clean-up supplies at all draining & dismantling areas; waste storage areas; receiving and holding areas; vehicle and parts storage areas; e. Never leave full drip pans or open waste containers unattended. Transfer wastes to the proper containers as soon as practical, but at the minimum at the end of each shift; f. Only employees properly trained on the Facility s operational procedures and spill control measures shall perform draining and dismantling activities Train all employees at the time of initial employment, then at least annually thereafter.; g. All employees shall inspect their work areas daily and clean up all spills, trash; store all drained automotive fluids in the proper hazardous waste drums; and store all parts in the designated parts storage areas. What are the good and the poor processing practices in these photos? Photo 1 Photo 1: Good Practices Performed undercover on concrete pad Work area organized and clean Photo 2: Poor Practices Performed outside w/out cover on concrete pad w/out berm or containment Excessive oily stains, spills Improper spill cleanup Unorganized, cluttered, dirty Which photo best matches your yard? Photo 2
5 STORAGE PRACTICES Storage activities include both staging/storing vehicles prior to processing (i.e., draining fluids and removing parts) and long-term storage of processed vehicles and inventoried parts. NOTE: A Vehicle Is Considered Stored 30 Days After DMV Clearance Is Received BMPs to be implemented, and maintained at all times, include the following: 1. Erosion and Sediment Control BMPs Unprotected, bare dirt surface conditions No auto dismantling and/or parts recycling activities (i.e., receiving, shipping, draining/dismantling, car crushing, storage, parts cleaning, equipment repair or maintenance, metal scrap/core parts stockpiling, etc) shall be allowed, at anytime regardless of weather conditions, to take place on bare, unprotected, uncovered dirt. All outdoor (i.e., outside w/out cover and containment) auto dismantling/parts recycling-related activities and operations shall only be conducted on stabilized and/or protected (i.e., impervious) surfaces limited to the following: a. Concrete or asphalt /concrete paved surfaces. NOTE : Do not conduct activities and/or operations on asphalt- only paved surfaces if there is the potential for motor oils and/or fuels to spill or leak to the ground ; and/or b. Fully (100% covered) vegetated surfaces; and/or c. Rock (hard) armored surfaces
6 Acceptable Stabilized And Protected Surface Conditions For Outdoor Auto Dismantling Activities Rock Armored Concrete Paved 2. Holding Areas: a. Each facility shall designate a holding area separate from the facility's vehicle storage area; b. Vehicles being held for processing and/or revised junk vehicles may only be staged in the designated holding areas; c. Vehicles may be "held" up to thirty (30) days from the date that the Department of Motor Vehicles (DMV) releases the vehicle to the facility for dismantling and/or resale; d. Vehicles must be processed (i.e., fluids drained and/or fluid-bearing parts removed) within the 30 day holding period; e. Vehicles shall not be stored in such a manner so that the axles and/or underbody of the vehicle is in contact with the ground surface, regardless whether the ground surface is paved/protected or not. Vehicles shall be stored on tires, rims, racks, stands or some devise which prevent contact of underbody and axles with the ground surface; f. Burned vehicles and severely damaged vehicles shall be stored off the ground and under complete cover. Tarps may be used to cover burned and severely damaged vehicles under the following conditions: i.tarps must be made of plastic or water resistant cloth material and must be a minimum of 9 mil in thickness and have reinforced eyelets; ii.tarps must be of sufficient size to completely cover the burned and/or
7 damaged areas of the salvaged vehicle; and iii. Tarps must be secured in place with a strap or other type of tie-down device in such a matter to prevent the tarp from sagging or pulling loose during a storm event. g. Maintain spill clean-up supplies accessible at the designated holding area; h. Inspect vehicle holding areas daily for evidence of leaks or spills of motor oils/auto fluids. Immediately clean-up any leaks or spills and properly manage spill residues, contaminated dirt, oily rags and absorbents as hazardous wastes; i. Keep hoods and trunk lids down and doors closed at all times during wet weather conditions when vehicles are not being processed. For vehicles without hoods or trunk lids, cover exposed engine/trunk compartments with tarps, sheet metal or other types of covering to protect from stormwater exposure; j. Maintain holding areas in an organized, orderly condition free of accumulated trash, debris and litter. 3. Revised Junk a. The only exception to the 30 day holding time limit is when a vehicle is classified as "revised junk". A vehicle that has been classified as revised junk will be sold as-is, without any processing; b. If a revised junk vehicle has not sold within 180 days, the vehicle will be reclassified for dismantling or scrap. The re-classified vehicle will then be processed within 30 days of re-classification. 4. Vehicle Storage Areas a. Each facility shall designate a vehicle storage area separate from the facility's vehicle holding area; b. Vehicles held for more than the 30 day period are considered "stored"; c. Any vehicle in the facility's designated storage area shall be drained of all automotive fluids (and/or all fluid-bearing parts removed), including motor fluids; transmission and break fluids; coolants; and windshield washing fluids, and all batteries and mercury switches removed ; d. Store all vehicles with parts which contain automotive fluids inside or undercover (including fluid bearing parts which remain on the vehicle during storage) so there is no contact with stormwater;
8 e. Oil/fluid bearing parts may only be left on the vehicle under the following conditions: i.the fluid is removed from the part; and ii.all lines, valves, plugs and/or ports are closed, plugged and/or crimped and taped to prevent any leak or spill; and iii.the part is kept undercover at all times; and iv.the vehicle is stored so that the axles are at least 10" off the ground to provide a clear view of the area beneath the vehicle; and v.no part or component of the underbody, including drive train, fluid lines, etc, are allowed to extend beyond the underbody of the vehicle; and vi.vehicles stored in the designated storage yard with fluid bearing parts shall: Be marked with the date that the vehicle was processed for storage; and Once every 90 days, the stored vehicle s fluid reservoirs will be checked to determine if residual fluids have collected in the reservoirs during storage; and If fluids are detected in the reservoirs, the accumulated fluids will be removed within five working days. f. Vehicles shall not be stored in such a manner so that the axles and/or underbody of the vehicle is in contact with the ground surface, regardless whether the ground surface is paved/protected or not. Vehicles shall be stored on tires, rims, racks, stands or some devise which prevent contact of underbody and axles with the ground surface; g. Burned vehicles and severely damaged vehicles shall be stored off the ground and under complete cover. Tarps may be used to cover burned and severely damaged vehicles under the following Good Vehicle Storage Practices
9 conditions: Tarps must be made of plastic or water resistant cloth material and must be a minimum of 9 mil in thickness and have reinforced eyelets; Tarps must be of sufficient size to Poor Vehicle Storage Practices completely cover the burned and/or damaged areas of the salvaged vehicle; and Tarps must be secured in place with a strap or other type of tie-down device in such a matter to prevent the tarp from sagging or pulling loose during a storm event. h. Maintain spill clean-up supplies accessible at the designated holding area; i. Inspect vehicle storage areas daily for evidence of leaks or spills of motor oils/auto fluids. Immediately clean-up any leaks or spills and properly manage spill residues, contaminated dirt, oily rags and absorbents as hazardous wastes; j. Keep hoods and trunk lids down and doors closed at all times regardless of weather conditions. For vehicles without hoods or trunk lids, cover exposed engine/trunk compartments with tarps, sheet metal or other types of covering to protect from stormwater exposure; k. Maintain vehicle storage areas in an organized, orderly condition free of accumulated trash, debris and litter. 5. Parts Storage a. Store all parts containing fluids and/or chemical residues, inside a building or fully enclosed structure equipped with secondary spill containment; b. Store drained fluid-bearing parts: i.inside a building or enclosed structure equipped with secondary spill containment; and/or Good Parts Storage Practices
10 ii.undercover and off the ground with spill containment to prevent contact with rainfall or surface drainage; c. Do not store drained and/or fluid-bearing parts and/or any part containing chemical residues on top of vehicles or on top of roofs; d. Waste tires shall not be stock-piled Poor Parts Storage Practices onsite and can only be stored onsite either in rows or neatly stacked. No more than 500 waste tires may be stored onsite at any one time unless the site is a permitted Waste Tire Storage Facility; e. Sheet metal parts and non-fluid bearing parts (i.e., windows, doors, bumpers, seats, wheel rims, etc) must be stored up off the ground at a minimum; f. Inspect all parts storage areas daily for evidence of leaks or spills of motor oils/auto fluids. Immediately clean-up any leaks or spills and properly manage spill residues, contaminated dirt, oily rags and absorbents as hazardous wastes; g. Maintain all parts storage areas in an organized, orderly condition free of accumulated trash, debris and litter Good Parts Storage Practices
11 (Very) Poor Parts Storage Practices What Does Your Yard s Parts Storage Areas Look Like?
12 HAZARDOUS MATERIALS AND WASTE STORAGE Wastes typically generated at auto dismantling sites include hazardous wastes and trash and debris. BMPs to be implemented, and maintained at all times, include the following 1. Material Storage Practices a. All hazardous materials and wastes shall be stored inside a building or enclosed structure, on a concrete or paved pad and equipped with secondary spill containment; b. Hazardous waste storage containers shall be DOT approved for the waste being stored and shall be free of dents, rust or other structural damage; c. Hazardous waste drums must be equipped with a cap or lid that can be locked into place; d. Liquid wastes shall only be stored in closed-top drums or tanks; e. Label waste containers with the facility s name, a description of the waste and the current storage start date; f. Keep the containers, spill containment and storage areas clean, dry and free of spills, oil residues, trash, debris. Typical Hazardous and Regulated Wastes Generated From Auto Dismantling Activities Waste Oils Waste Antifreeze Waste Fuels Used Tires Used Oil Filters Scrap Metal Scrap Glass/Plastics Freons Mercury Switches Air Bag Propellants & Explosive Devices Used Degreasers & Solvents Wash Waters Oil Rags and Absorbents Oil Contaminated Soils g. Do not store parts on waste drums; h. Do not mix wastes together. Keep incompatible wastes separated from each other;
13 i. No not Good store Hazardous hazardous wastes Materials onsite and for more than 90 days from the accumulation start date; Waste Storage Practices j. All hazardous wastes must be transported to an EPA approved waste treatment/disposal/recycling facility by EPA approved haulers only; k. Maintain spill clean-up supplies in the waste storage areas. Poor (and illegal) Hazardous Materials and Waste Storage Practices
14 l. Inspect hazardous materials and wastes storage areas daily for proper implementation and maintenance of control measures and containment integrity. Clean up any spills, leaks, contaminated absorbents and trash at least daily; m. Do not allow spilled liquids, trash and debris to accumulate within the secondary spill containment system; n. Used/waste batteries shall be stored inside a building or enclosed structure; o. Used/waste batteries shall not be stored near waste oil storage or generation locations due to the possibility of fire; p. No more than 10 used/waste batteries may be stored onsite at any one time. If more then 10 used/waste batteries are stored onsite, they must be stored as a regulated hazardous waste (i.e., inside a labeled storage container for no more than 90 days) q. Trash/ waste drums and scrap bins shall be kept covered at all times when not in use to prevent rainfall from coming in contact with the container s contents What s The Problem Here? What s The Problem Here?
15 Facility Maintenance & Housekeeping Practices Good housekeeping practices are designed to maintain a clean and orderly work environment. A clean work environment reduces the possibility of accidental spills caused by mishandling of chemicals or equipment and should reduce safety hazards to facility personnel. The following good housekeeping measures shall be implemented and monitored: 1. Facility equipment (crushers, forklifts, welders, tools, etc) shall be maintained and operated in accordance with the manufacturers recommendations; 2. At a minimum, a maintenance log shall be kept for each piece motorized and energized equipment that shows what maintenance or repair was done, the date performed and by whom, and the next date the maintenance is scheduled; 3. There shall be no wash-downs of facility grounds or parking areas unless the wash water is captured and/or diverted away from storm drains, stormwater drainage ditches, gutters, creeks and/or adjacent grounds and surfaces. At no time shall wash waters or associated dirt, oils and debris be allowed to come in contact with stormwater or surface drainage, and/or be allowed to drain/discharge offsite; 4. All spilled or leaked (both inside a building/structure and outside) oils, antifreeze, fuels or other hazardous material or waste fluids shall be cleaned immediately upon discovery using dry techniques such as absorbents (rags, grease sweep, kitty litter, etc), sweeping and/or shoveling; 5. After use, immediately collect and properly containerize & store all used/contaminated spill clean supplies and wastes. Do not leave used/contaminated dry absorbent (i.e., kitty litter, Dry-Sweep, oily rags) on the ground unattended; 6. Soils stained with oils, or other wastes shall be removed to a depth that shows no evidence of staining or adsorption, then back-filled with clean dirt. All clean-up wastes shall be properly managed and stored to prevent contact with stormwaters and/or stormwater runoff; 7. Maintain sufficient spill cleanup supplies at waste storage areas, draining and dismantling areas and parts storage areas. When spill cleanup supplies are used up or become contaminated immediately replace with clean, unused supplies;
16 Inadequate Spill Control and Cleanup Practices
17 8. Filtration systems shall be used and maintained year-round to remove suspended and floating dirt, debris and pollutants from stormwater prior to off-site discharge. Filtration systems include vegetated infiltration trenches/strips; fiber rolls; oil & sediment traps; inlet filter bags; and other engineered and/or proprietary (i.e., off-the shelf ) filtration systems or devises staged immediately up-gradient of the point of discharge (for offsite sheet flow) and/or at/in onsite storm drain inlets. All stormwater that is allowed to discharge offsite must be pretreated prior to discharge to remove sediments, oils and greases; Adequately Installed & Maintained Drain Inlet Protection Filtration Systems Inadequately Installed & Maintained Drain Inlet Protection Filtration Systems
18 9. Sweep all paved work areas, storage/staging areas and parking areas at least weekly and immediately before a forecasted storm event; 10. Inspect the site daily to insure proper implementation and maintenance of waste control and housekeeping procedures. Clean up all spills and leaks immediately. Clean up all trash and debris from all inside and outside work areas; vehicle and parts holding & storage areas; waste and hazardous materials storage; and shipping and receiving areas throughout the day, but at least once a day at the end of shift and immediately before to a forecasted storm event. Poor & Inadequate Housekeeping Practices
19 Good & Adequate Housekeeping Practices
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