Executive Order RP 49 Quarterly Energy Report for Texas A&M University September 2012

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2 Executive Order RP 49 Quarterly Energy Report for Texas A&M University September 2012 A. The extent to which the agency has met the percentage goal it established for reducing its usage of electricity, gasoline, and natural gas: Energy consumption per gross square feet has been reduced by 40% (364 mbtu per GSF to 215 mbtu per GSF) over a ten year period from FY02 FY12. The goal in the 2005 Energy Conservation Plan was to achieve an EUI of 275 by FY10 which was achieved and surpassed. Total real energy consumption has decreased over 25 percent during this same ten year period, from 6.8 trillion Btu in FY02 to less than 5 trillion Btu in FY12, while the campus square footage grew by 25 percent, from 18.5 million GSF to 23 million GSF. Energy consumption reduction measures over this same ten year period (FY02 FY12) have generated over $140 million in avoided cost. Texas A&M University has provided exemplary leadership in the area of energy efficiency improvement and conservation with these accomplishments. (see attached charts and summary of fast facts). The most recent energy consumption data comparing FY11 at 5.26 trillion Btu to FY12 at 4.89 trillion Btu, reflects a real energy consumption reduction of almost 7 percent in the last year alone, with much of this reduction resulting from the startup of a newly completed combined heat and power (CHP) Plant. B. The steps the agency may take to increase the percentage goal for reducing its usage of electricity, gasoline, and natural gas: Texas A&M University has established and actively manages an Energy Action Plan (EAP) 2015 which targets further reduction of energy consumption per gross square foot over five years from FY10 through FY15. The goal of EAP 2015 is to reduce the overall campus Energy Use Index (EUI) from the FY10 baseline of 238 mbtu/gsf to 190 mbtu/ GSF by the end of FY15, or a reduction of 20% over 5 years. (see attached Energy Action Plan 2015 and EUI Chart ) In January 2012, Texas A&M completed a $15 million energy efficiency project with Siemens acting as the Energy Services Company (ESCO) that included consumption reduction measures in 18 buildings and 5 parking garages. These efficiency improvements in the facilities included lighting upgrades, building automations system retrofits, and HVAC system improvements. These capital improvements have resulted in cost avoidance with simple payback of less than ten years, while also significantly improving lighting standards and occupant comfort. In March 2012, the campus completed a $75 million upgrade to the combined heat and power (CHP) production facilities, campus electrical distribution system, and plant auxiliaries increasing the power generating capacity of the campus to 50 megawatts.

3 An updated Utilities and Energy Management Capital Plan was also completed in 2012, which documented and justified $45 million in production and major infrastructure improvements that are required over the next five years. These projects were placed on the University Capital Plan for the period of FY13 FY17. The Texas A&M Board of Regents approved design to proceed on the first phase of capital improvements, starting in FY13. The initial FY13 utility production upgrade project has a $15.4 million budget and will increase capacity for a growing campus, replace aging equipment, and generate $1.25 million annually in cost avoidance through improved operating efficiency. The scope of the FY13 Utility Production Upgrade Project includes: o Replacement of Chiller 103 at Satellite Utility Plant 1 (SUP1) o Installation of Thermal Energy Storage at SUP1 o Replacement of Chiller 09 at Central Utility Plant (CUP) o Addition of Heat Recovery Chiller at SUP2 o Chilled Water Plant Optimization at SUP1 o Chilled Water Plant Optimization at CUP The retro commissioning program on the campus continues to prove successful by identifying the low hanging energy conservation opportunities as well as identifying system wide improvements needed to the campus Building Automation System (BAS). C. Any additional ideas the agency has for reducing energy expenditures relating to facilities: Based upon the results of the ESCO project in 18 buildings and 5 parking garages, Utilities & Energy Services is evaluating the potential of another project that will focus on making efficiency and operational improvements in additional campus buildings. In addition to identifying opportunities to improve operating efficiency of building HVAC, BAS, and lighting systems, UES is evaluating opportunities to more precisely regulate the face velocity in the over 1,000 fume hoods located on the Texas A&M University campus.

4 D. Any additional ideas the agency has to minimize fuel usage in all vehicles and equipment used by the agency. The following procedures have been and still are in place: Reduced bus routes focus on efficiencies Reduced fleet vehicles retiring older, less efficient vehicles Photocell lighting used on exterior of all garages Replaced lights in automotive shop with more efficient fixtures Photocell lighting used at the fuel island Fuel island offers biodiesel (B20) and have dedicated one 12,000 gallon underground storage tank for biodiesel storage Continue to use B20 biodiesel in all Transit buses Preventive Maintenance schedules have increased to 3 per year instead of twice a year improving fuel efficiency Signs have been posted at the fuel center with helpful tips encouraging customers to conserve fuel Conservation tips have been posted on our website A brochure has been produced regarding fuel conservation We continue to communicate our efforts with Communication Representative from EAP 2015 Advisory Committee and offer assistance where needed with University wide conservation efforts Purchased 12 Hybrid vehicles. Purchased one electric vehicle, 2012 Chevrolet Volt. Replaced lighting in heavy equipment shop with more efficient fixtures. The following procedures and communication efforts are proposed for immediate action: Continue to investigate use of hybrid and electric vehicles in the fleet Utilizing biodiesel in other university vehicles Update brochure regarding fuel conservation and signage at the fuel island University Fleet Fuel Consumption University Fleet FY2004 FY2005 FY2006 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 Reduction from FY04 Fuel Type Units % Actual Diesel Gallons 979, , , , , , , , ,538 B20 Gallons 22, , , , , ,471 Total Diesel 979, , , , , , , , ,009 50% (488,729) Gasoline Gallons 812, , , , , , , , ,119 66% (539,962) Propane MMBTU % (960)

5 Energy Action Plan 2015 Purpose: In support of the Texas A&M University Vision 2020: Creating a Culture of Excellence and Action 2015: Education First Strategic Plan, the Energy Action Plan (EAP) 2015 has been established to continue improving the efficiency and effectiveness of mission-critical utilities and energy services. Building on an annual energy efficiency improvement of 40 percent per square foot achieved since 2002, EAP 2015 has a goal to continue improving services while reducing energy consumption per square foot by 20 percent for the five year period of FY11 through FY15. This goal is challenging but can be accomplished through implementation and management of the following comprehensive plan. Title Owner Initiative 1: Energy Stewardship Program (ESP) UES with entire Campus Community Energy Stewards work closely with students, faculty, staff, building occupants, departmental representatives, facility managers, building proctors, and technical staff to educate, inform and raise awareness about opportunities for improving energy efficiency and conservation, obtaining feedback to ensure customer needs are met while improving building operating conditions, eliminating waste, and effectively stewarding the responsible use of energy. Objective 1.1: Educate and raise awareness about the cost and environmental impact of energy and water consumption at Texas A&M University. Objective 1.2: Establish and maintain trusting relationships with customers, ensuring both customer needs and goals to reduce cost and environmental impact are met. Objective 1.3: Educate users on campus building space temperature standards and help ensure standards are properly maintained. Objective 1.4: Identify, report, and correct problems with HVAC, mechanical, electrical, and plumbing systems to improve service, optimize performance, and eliminate waste. Objective 1.5: Promote energy conservation and efficiency and enroll all members of the campus community to be effective stewards of these essential resources, through programs such as the Green Office Campaign, Energy Action Team, Sustainability Pledge, etc. Objective 1.6: Educate and inform the campus community on plans, programs, initiatives, and accomplishments in the areas of energy efficiency and conservation. Objective 1.7: Maintain ongoing communication and dialogue with building occupants, facility managers, building proctors, and departmental representatives. Obtain feedback and coordinate to ensure energy requirements for cooling, heating, electrical power, water supply, steam, etc. are efficiently and cost-effectively achieved. Objective 1.8: Coordinate with departmental representatives, facility managers, and users to establish HVAC run time and setback schedules to meet customer needs while reducing unnecessary energy consumption.

6 Title Owner Initiative 2: Energy Awareness, Education, Outreach, and Engagement UES, Marketing & Communications, Office of Sustainability Develop a comprehensive program in support of the ESP to engage energy consumers, raise awareness, and gain involvement to meet objectives essential for success. This involves developing promotional material such as an EAP 2015 information on website, videos, presentations, charts, data, and written correspondence to communicate goals, objectives, accomplishments, challenges, and results Objective 2.1: Provide educational & informational videos and communications Objective 2.2: Regularly present for students, faculty, staff, and the departments in which they work and learn. Provide tours and UES overview as requested. Objective 2.3: Install energy kiosks in high traffic areas in campus buildings to raise awareness of energy consumption and cost, to promote broader participation and support for energy conservation. Objective 2.4: Heighten awareness about energy consumption and cost avoidance: Develop marketing and promotional materials Membership program to establish Energy Action Team Active engagement using social media networks Energy consumption, cost, and environmental impact reporting using kiosks and other means Advertising program (e.g. Battalion, Eagle, bus ads, TAMUtimes, Distribution A) Scheduled tours of utility plants, building mechanical equipment & HVAC automation systems for students, faculty, staff and other stakeholders Energy Conservation Alerts - Request campus support to reduce energy consumption during periods of peak load and high energy cost

7 Title Owner Initiative 3: Comprehensive Building Automation System and HVAC Management UES, with support from Facilities Services Leverage the building automation system to achieve an optimal balance of occupant comfort and energy consumption through effective building automation and control. A building automation system is the integrating component to fans, pumps, and air handling units, with components such as flow control valves, air dampers, mixing boxes, instrumentation and thermostats. Monitoring and optimizing temperature, pressure, humidity, and flow rates (both air and water) are key functions of effective building occupant comfort, safety, and efficiency. Objective 3.1: Respond to all customer comfort (hot/cold) calls in a timely manner meeting comfort needs while ensuring efficient operation of building energy systems. Document results. Objective 3.2: Closely coordinate with Facilities Service to request and achieve prompt repair of building mechanical, electrical, and plumbing (MEP) systems as required. Objective 3.3: Significantly reduce Facilities Services work load related to first response and comfort calls, thereby freeing up resources to allow them to proactively perform more preventive, predictive, and reparative maintenance. Objective 3.4: Ensure that campus temperature, humidity, and air flow standards are clearly understood by customers and effectively maintained.

8 Title Owner Initiative 4: Precise Utility Metering, Data Management and Cost Recovery UES Leverage the existing campus-wide utility metering capabilities and database to raise awareness and reduce consumption, while effectively managing ~$70 million annual cost recovery associated with energy procurement, production, distribution, and consumption. Use available data to raise awareness about energy cost at the department, college, and building levels through reporting metered data for commodities such as electricity, chilled water, heating hot water, domestic water, domestic hot water, and steam. Cost recovery based on actual consumption and cost, together with useful data and information, encourages conservation. Objective 4.1: Communicate the cost associated with operating a large teaching and research campus using available data and reports. Objective 4.2: Provide insight to Division of Finance, individual colleges, auxiliaries, and agencies about utility cost associated with facility operation. Meet to discuss and identify ways to optimize service, consumption, cost, and efficiency. Objective 4.3: Use data to raise awareness of students and faculty on the cost and environmental impact of operating classrooms and labs and identify specific ways they can help reduce energy consumption. Objective 4.4: Use data to raise awareness of researchers, students, and academic departments about the high cost to operate labs and research facilities, and ways energy consumption can effectively be reduced. Objective 4.5: Provide utility statements to Division of Finance and E&G departments to raise awareness of consumption, cost, and savings achieved. Objective 4.6: Continue providing accurate, easy to read utility statements and billing. Educate customers and raise awareness about billing and ways that consumption and cost can be reduced.

9 Title Owner Initiative 5: Building Energy System Retro-Commissioning UES, with support from Facilities Services and Energy Systems Laboratory Optimize efficiency of building automation, heating ventilation and air conditioning (HVAC), mechanical, and electrical systems. The primary focus is to optimize building energy consuming systems and ensure efficient operation of both building systems and campus distribution/delivery systems, while effectively and efficiently meeting customer needs. Objective 5.1: Test and optimize building chillers, boilers, and HVAC system reliability and operating efficiencies. Objective 5.2: Raise awareness of retro-commissioning and system optimization process and educate others about the benefits, while obtaining input and support to identify needs and ensure needs are met. Objective 5.3: Report on building energy consumption and cost, before, during, and after retrocommissioning process to raise awareness of opportunities and results achieved. Title Owner Initiative 6: Server Room Consolidation and Virtualization CIS with support from UES, Facilities Coordination, Facilities Services, and Academic Departments Identify and implement opportunities to improve efficiency of operation and reliability of electrical power and environmental control in server rooms and data centers across campus. An essential step to accomplish this is to identify the high cost associated with operating multiple small server rooms on campus and raise awareness about the savings and higher reliability of service available through consolidation and virtualization. Establish a shared vision and common goal with broad support for a university-wide server room / data center consolidation program FY12 Objective 6.1: Raise awareness of the ~300 server rooms located around campus and the cost associated with this inefficient use of space and energy. Objective 6.2: Support College of Engineering server room consolidation plan and leverage success of recent consolidations to gain support for campus-wide program. Objective 6.3: Estimate potential campus energy savings to develop justification and gain support for campus-wide server room consolidation and virtualization initiative.

10 Title Owner Initiative 7: Utilities and Energy System Capital Planning UES The purpose of this initiative is to keep the UES Capital Plan current and broaden the scope to include a comprehensive plan for all utilities and energy. Ensure campus needs are met and provide effective support for the Action 2015 Strategic Plan, Academic Master Plan, and Campus Master Plan. Complete Q Complete Q Request BOR approval Aug 2012 Objective 7.1: Thoroughly evaluate and document utility infrastructure requirements and establish plan with schedule for completion for capital replacement and upgrade. Objective 7.2: Establish energy efficiency standards for construction of new university facilities and renovation of existing facilities. Objective 7.3: Identify and recommend specific projects to optimize operating efficiency for utility production and distribution (supply-side), and energy consumption (demand-side). Title Owner Initiative 8: Utility Production and Distribution Optimization UES The purpose of this initiative is to ensure that the production and distribution facilities are operated in the most safe, reliable, and efficient manner, with clear standards of service to campus Objective 8.1: Create performance measures for each facility and track performance. Continue to optimize production and distribution infrastructure. Objective 8.2: Make highly effective and timely Make or Buy decisions for electricity on a daily basis and closely coordinate nominations. Objective 8.3: Fully leverage on-site Combined Heat and Power generation as an energy and costsaving system as well as an educational and environmentally beneficial system.

11 Title Owner Initiative 9: Academic and Research Collaboration and Partnering Academic and Research Community with support from UES and other departments Partner with academic and research departments to provide support for grant proposals and smart energy campus initiatives such as those listed below. Partner with academic and research departments to meet operational requirements while supporting teaching and research initiatives. Partner and support projects such as: photovoltaic (PV) system installations electric vehicle (EV) charging station infrastructure smart campus metering, monitoring, and power control building efficiency and building automation system optimization load shedding strategy and program more efficient utilization of assigned building space Title Owner Initiative 10: Building Energy Efficiency Upgrades and Optimization Capital Investment UES with support from Facilities Services and FPC The purpose of this initiative is to fully leverage available funding to improve the performance of thermal distribution loops, building HVAC & automation, MEP systems, envelope, and lighting, paying for improvements and debt service through reduced purchased energy cost. Completed 2012 New project approval in 2012 Objective 10.1: Initial $15 million project to increase energy efficiency and improved standards in 23 campus facilities (18 building and 5 garages). Objective 10.2: Update and modernize the building automation systems and improve facility lighting quality, while improving operating efficiency. Objective 10.3: Ensure that building operating efficiency and optimization are given full consideration when prioritizing and implementing the deferred maintenance program. Objective 10.4: Identify opportunity and funding to improve CHW and HHW thermal distribution loop efficiency by reducing pressure and flow, together with improved building delta T.

12 Title Owner Initiative 11: Sustainability (Environmental Benefit) and GHG Reduction UES and Office of Sustainability Develop specific goals and reduction targets for the Green House Gas (GHG) emissions produced, directly and indirectly, by the university. Monitor and report emission levels and results achieved. Objective 11.1: Raise awareness of the campus GHG footprint, contributing sources, and ways the campus community can help reduce emissions. Report results achieved with effective metrics. Objective 11.2: Use existing GHG emission baseline with target reduction established for FY15 and beyond to intentionally reduce GHG emissions. Objective 11.3: Publish GHG data from previous years and track progress toward goal attainment. Objective 11.4: Actively manage emission reduction program to identify innovative ways to continue improving and enrolling others to help establish and achieve challenging and worthwhile goals. Title Owner Initiative 12: Energy Action Plan 2015 Advisory Committee UES and participating members of the advisory committee Work closely with faculty, students and staff who serve on the EAP 2015 Advisory Committee to obtain feedback and provide collaboration and cooperation with the campus community. Started in 2012 Objective 12.1: Conduct routing meetings to discuss objectives and results, and obtain feedback. Objective 12.2: Document results, identify ways results can be improved, and adjust strategy and priorities as required to optimize results.

13 UTILITIES ENERGY SERVICES 400 Energy Use Index (Energy Consumption per GSF) Texas A&M University, College Station, Texas 364 Energy Use Per Gross Square Foot (mbtu consumption per GSF) Achieved 40 percent reduction of energy consumption per GSF over ten years (from FY02 baseline through FY12) $140 million cost avoidance realized over 10 years (from FY02 baseline through FY12) EAP 2012 goal is to reduce overall EUI 20% over 5 years (from FY10 baseline) years 5 years Fiscal Year Notes: FY10 through FY15 data projected with new CHP operating in FY12

14 UTILITIES ENERGY SERVICES 26.0 Total Campus GSF Divergent Energy Chart Texas A&M University, College Station, Texas 10.0 Total Campus (million GSF) Total Campus Energy Consumption Campus Square Footage Energy consumption per GSF reduced by 40 percent over 10 year period (FY02 FY12) $140 million in purchased energy cost avoidance Campus Energy Consumption Significant growth in campus square footage requires continuous optimization and improved operational efficiency Total Campus Energy Consumption (trillion Btu) 12.0 Actual Projected Fiscal Year 4.0 Note: From FY02 to FY10, gross square footage of facilities served increased by 17.9% while total energy consumption decreased by 22.9%

15 Utilities & Energy Services Leading into the future World Class Customer Service Energy Action Plan 2015 Texas A&M System-wide Energy Management Program - serving all A&M System campuses New UES Capital Plan approved beginning September 1, 2012 Organizational development to support expanded services UES Master Plan Update Completed January 2012 Identified specific utility production capital improvements needed to most reliably and efficiently serve growing campus through FY17 Defined utility infrastructure and funding requirements Utility production and distribution system optimization Building automation system and HVAC optimization standards High-efficiency design standards for new buildings and major renovations Comprehensive analysis for energy consumption, financial, and environmental impact Opportunities to leverage academic and research collaboration and partnering Texas A&M System-wide Energy Management Program (EMP) Develop energy consumption and cost baseline for each campus Identify existing capabilities and opportunities for improvement Identify and quantify opportunities for energy and cost savings Implement low hanging energy consumption reduction opportunities Identify and assist with organizational, operational and efficiency improvements Establish and manage ongoing program to ensure responsiveness, proactivity, and continuous improvement To learn more, contact UES at or visit Operational Excellence World Class Service How Does Texas A&M University Effectively Manage Utilities and Energy? The Utilities & Energy Services (UES) Department produces, delivers, and manages utilities and energy serving 23 million GSF on the Texas A&M University campus. UES determines purchased energy requirements, manages extensive utility production and delivery systems for electricity, cooling, heating, water, and other services, manages building automation to reliably and efficiently regulate environmental conditions, meters and recovers all cost for utilities and energy services, while ensuring customer needs are effectively met. Other services provided include solid waste and recycling management, domestic water production and delivery, and operation of two wastewater treatment facilities. How Have Utilities and Energy Services Been Improved? $200 million invested in utility infrastructure since 2002 to upgrade capacity, reliability and efficiency of services provided 40 percent reduction in energy consumption per gross square foot over the last ten years (FY02 to FY12), yielding $140 million in savings Measurable improvement in safety, reliability, efficiency and customer service Expanded role by UES for building HVAC system operation and management Major HVAC and lighting efficiency upgrades in campus buildings Improved operation and management of utility and energy infrastructure Utility Infrastructure Expansion and Upgrade Since 2002 Connected additional 4 million GSF of facilities into campus utility infrastructure Major upgrades in all four campus utility plants and distribution systems Upgraded on-site Combined Heat and Power (CHP) generation to 50 MW in 2011 Installed 11 high-efficiency chillers and 16 high-efficiency boilers in utility plants 2,000 revenue-quality utility meters installed in 500 buildings and four plants Utility plant monitoring, control, and optimization upgrade Electrical generation, distribution, and monitoring upgrade Extensive cooling tower, pumping, and auxiliary system upgrades Significant improvement in capacity, safety, reliability, and efficiency of utility plant and building utility/energy systems Reduced Consumption and Cost Since % reduction in energy consumption with 25% increase in campus GSF Over 25% reduction in domestic water consumption 40% reduction in Green House Gas (GHG) emissions $140 million in energy cost avoidance reinvested in upgraded infrastructure Over 50% of solid waste from campus diverted from landfill to recycled material Energy Action Plan (EAP) 2015 Energy Stewardship Program (ESP) reduces energy consumption and improves customer service through education, engagement, and increased awareness Comprehensive Building Automation and HVAC System Management Precise Utility Metering, Data Management and Cost Recovery Building Energy System Retro-Commissioning Server Room Consolidation and Virtualization Utility Production and Distribution Optimization Academic and Research Collaboration and Partnering Building Energy Efficiency Upgrades and Optimization Environmental Benefit (Sustainability) and GHG Reduction Collaboration through EAP 2015 Advisory Committee Improved Building Automation and Control 125 buildings on Siemens building automation system one of the largest and most sophisticated building monitoring and control systems in the world $15 million HVAC control and lighting upgrade in 23 facilities completed in 2012 improved conditions with additional $1.5 million annual cost avoidance Precise control of environmentally sensitive areas such as BSL3 research labs Assumed additional responsibility in 2011 for comprehensive management of all building automation and environmental control resulting in improved safety, comfort, efficiency and customer service Utilities & Energy Services Division of Administration Texas A&M University August 2012