ENVIRONMENTAL MANAGEMENT FRAMEWORK. For Vietnam Distribution Efficiency Project

Transcription

1 Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized SOCIALIST REPUBLIC OF VIETNAM VIETNAM ELECTRICITY ENVIRONMENTAL MANAGEMENT FRAMEWORK For Vietnam Distribution Efficiency Project April 2012

2 ABBREVIATIONS CIPR DARD DONRE DPC EA ECOP EIA EMF EMP EPC EVN MOIT MONRE MARD PC PPC TOR Construction Investment Project Report Department of Agriculture and Rural Development Department of Natural Resource and Environment District People s Committee Environmental Assessment Environmental Codes of Practice Environmental Impact Assessment Environmental Management Framework Environmental Management Plan Environmental Protection Commitment Electricity of Vietnam Corporation Ministry of Industry and Trade Ministry of Natural Resource and Environment Ministry of Agriculture and Rural Development Power Corporation Provincial People s Committee Terms of Reference i

3 TABLE OF CONTENTS 1. INTRODUCTION CLASSIFICATION OF COMPONENT 1 AND 2 SUBPROJECTS LEGAL FRAMEWORKS Applicable Vietnamese Legislations World Bank Safeguard Policies ENVIRONMENTAL SCREENING ENVIRONMENTAL IMPACTS AND MITIGATION MEASURES Potential Impacts Mitigation Measures PROCESS FOR PREPARATION OF EMP AND APPROVAL Overall Guidance for Developing EMP Specific Guidance for PCBs Management Specific Guidance for Public Consultation and Information Disclosure Institutional Arrangement for the EA Process Implementation, Supervision, Monitoring, and Reporting Stafing Requirements and Capacity Building Consultation During EMF Preparation Budget for EMF Implementation. 12 ANNEXES Annex 1: Rapid Environmental Assessment Checklist...13 Annex 2: Environmental Consultation Summary 16 Annex 3: Environmental Monitoring Plan.. 16 Annex 4: Institutional Arrangements for EMP Implementation Annex 5: Reporting Procedures 19 Annex 6: Cost Estimate Annex 7: Guidance for Preparing EMP for Subprojects.. 20 Annex 8: TOR for Construction Supervision Consultant (CSC).23 Annex 9: Environmental Codes of Practice (ECOP) ii

4 Environmental Management Framework for Distribution Efficiency Project 1. INTRODUCTION The project development objective of the Distribution Efficiency Project is to strengthen reliability, quality of supply and enhance demand side efficient use of electricity to improve the efficiency of power distribution and retail supply services of Vietnam s Power Corporations (PCs), and reduce greenhouse gas (GHG) emissions.. The project objective would be achieved through: (i) the reinforcement and expansion of the distribution networks of the 5 PC s from 110 kv voltage down to 0.4 kv system; (ii) the introduction of smart grid technologies focusing on advanced metering systems and automation to improve the efficiency of distribution services, integrate renewable generation, and implement load response programs; and (iii) provision of technical assistance and capacity building to PCs, as well as technical assistance to the Electricity Regulatory Authority of Vietnam (ERAV) in the Ministry of Industry and Trade (MOIT) to enhance the tariffs and efficiency regulatory framework and the monitoring systems. The project will comprise three components: a) Component 1: System Expansion and Reinforcement. This component will cover construction and reinforcement of 110 kv, medium voltage (MV) and LV networks, including distribution lines and substations of 110 kv, 35 KV, 22kV, and to 0.4 kv. The investments under this component will help the PCs to efficiently meet load growth, address load supply constraints due to distribution system congestion, reduce losses, and improve reliability and quality of power supply. The project areas would be scattered all over the country. b) Component 2: Introduction of Smart Grid Technologies in Distribution. This component will focus on the automation of distribution network operations and introduction of advanced metering infrastructure systems (AMI) at key substations and electricity consumers of PCs. The AMI will include tools for the systematic gathering, storing, processing, analyzing and monitoring of consumption data, as well as two-way communication between the PC control centers and their customers. c) Component 3: Technical Assistance and Capacity Building. This component will include technical assistance and capacity building for the five PCs, and for ERAV to develop and implement new and enhanced regulations for promoting efficient use of electricity, and monitoring and communication frameworks. The three components will be implemented by the five PCs, and Component 3 also by ERAV in MOIT. To maximize initial impact, Component 2 will start by focusing on key distribution substations and the larger electricity customers. The Project is proposed to be Environmental Category B according to World Bank environmental assessment policy OP/BP The Project may bring both negative and positive impacts to the 1 For details on the classification of projects, see OP/BP 4.01: Environmental Assessment. 1

5 Project areas. The negative impacts will occur during pre-construction, construction, and operation. Most negative impacts will be minor, due to their temporary and/or small-scale nature. The positive impacts will occur mostly during operation. Positive impacts will likely be significant and positive due to their long term nature at both the local and regional level. Siting of substations, access roads, distribution right of way (ROW), towers etc. should follows the guidance described in Section 4 in order to avoid adverse socio-environmental impacts. In order to present a more detailed evaluation of the Project s negative and positive impacts, environmental screening should be conducted early in the Project cycle, i.e. soon after the information become available. Guidance on conducting an environmental screening for the DEP Project is found in Section 4. If the screening shows that a sub-project may cause adverse impacts on socio-environmental sensitive areas, then instructions given in Section 4 will be followed. If the screening reveals that negative impacts are minor, then the sub-project is confirmed to be environmental Category B and the focus of safeguard work should turn to developing an Environmental Management Plan (EMP). 2 Guidance on developing an EMP for Category B for the DEP Project is found in Section 6. Further guidance on assessment methodologies and common impacts associated with transmission and distribution projects are found in: World Bank, Environmental Assessment Sourcebook, Volume 3; and IFC, Environmental, Health, and Safety Guidelines on Electric Power Transmission and Distribution. In addition to the guidance given in the main text of this Framework, this document contains 9 annexes with examples and forms that can be used as reference for environmental screening and various steps during the preparation of EMPs for Distribution Efficiency Sub-Projects within Vietnamese contexts. 2. CLASSIFICATION OF COMPONENT 1 AND 2 SUBPROJECTS The subprojects are classified into groups based on types of investment and construction items. Groups include: (i) Subproject group of new construction and installation and rehabilitation of 110kV voltage lines and substations; (ii) Subproject group of new construction and installation and rehabilitation of medium and low voltage power networks; and (iii) Subproject group of introduction of advanced metering systems and establishing SCADA systems and remote control facilities. Most activities of the Component 1 subprojects will involve construction and installation of subtransmission and distribution lines, substations including transformers, power towers, poles, and wiring. Some subprojects under Component 1 may also include access roads, clearance of right of way (ROW), etc. Component 2 includes installation and adaptation of advanced metering and specialized Supervisory Control and Data Acquisition (SCADA) systems software and equipment which are not associated with significant environmental issues. 3. LEGAL FRAMEWORKS 2 If significant negative impacts are identified in the screening process, then an EIA report will be required, following guidance of OP/BP

6 3.1. Vietnamese Legislations The following Vietnamese legislations are applicable to the Project: Environment Protection Law 52/2005/QH11 passed by the National Assembly dated on November 29, 2005, regulating responsibilities of individuals and organizations regarding environmental protection. Law on Forest Development and Protection No. 29/2004/QH11, Law on Cultural Heritage No. 28/2001/QH10, The Law on Water resources No. 08/1998/QH10 dated May 20, Government Decree N 0 80/2006/ND-CP dated August 9, 2006, by Vietnamese Government on detail regulations and guidance on the implementation of some Articles of the Environment Law. Decree 29/2011/NÐ-CP dated 18 April 2011 regarding regulations on strategic environmental assessment, environmental impacts assessment and environmental protection commitments, and Circular 26/2011/TT-BTNMT dated 18 July 2011 detailing some articles of that Decree. Decree 106/2005/ND-CP dated August 17, 2005, on detailed regulations and guidance on implementation of some Articles of the Law on Electricity related to safe protection of high voltage networks. Decree 81/2009/ND-CP dated October 12, 2009, on revision and addition of some Articles of Decree 106/2005/ND-CP on detailed regulations and guidance on implementation of some Articles of the Law on Electricity related to safe protection of high voltage networks. Circular 12/2011/TT-BTNMT dated April 14, 2011, regarding the management of hazardous wastes. National Technical Regulations: QCVN01:2009/BYT - National technical regulations on quality of drinking water; QCVN02:2009/BYT - National technical regulations on quality of domestic water; QCVN08:2008/BTNMT - National technical regulations on quality of surface water; QCVN09:2008/BTNMT - National technical regulations on quality of groundwater; QCVN05:2009/BTNMT - Air quality Standards for ambient air quality; QCVN06:2009/BTNMT - Air quality Maximum allowable concentration of hazardous substances in the ambient air. EVN Guidance 2623/CV-EVN KHCN&MT, dated 28 May 2007 regarding the management and pollution prevention and exposure to PCBs World Bank Environmental Safeguard Policies Environmental Assessment (OP/BP 4.01): Preliminary environmental screening has been carried out by the World Bank Environmental Team based on the experiences of the other similar projects and the list of the proposed subprojects furnished to the Bank by PCs. The impacts are likely to be sitespecific, not sensitive or irreversible, and in every case, mitigation measures can be designed and implemented to reduce the negative impacts. Therefore, the Project has been proposed to be Environmental Category B. Due to their similar nature, the Environmental Guidelines of the Rural Distribution Project were adapted for this project s Environmental Management Framework. The lessons learned from implementation of the Rural Distribution Project and the updated Vietnam environmental regulations have been taken into count. The Environmental Management Framework (EMF) sets out the requirements and provides guidance for the preparation of environmental safeguard tools applicable to 3

7 each subproject. As the subprojects are scattered over 44 provinces of Vietnam and their impacts would be minor and sub-project specific, it is not proposed to carry out a stand-alone environmental impact assessment. All Component 1 subprojects will be clearly defined and with safeguard instruments prepared by the project appraisal. Safeguard documents for Component 2 subprojects will be prepared in accordance with the guidelines provided in the EMF during project implementation. Natural Habitats (OP/BP 4.04): Subprojects involve distribution system expansion and upgrading. Rehabilitation of portions of the existing PC system, distribution lines and substations usually would be along existing right-of-ways (ROW). System expansion, which involves the construction of new lines, on the other hand, involves construction activities. The distribution lines or substations are expected to take place along existing roads. There would be no natural habitats or critical natural habitats along the existing or proposed works. The subprojects would not cause any significant loss or degradation of any important natural habitats. Therefore, this policy is not triggered. All possible efforts shall be made to avoid site selection in sensitive areas, which might cause impacts on natural habitats. An exclusion list has been developed to exclude any subproject that could have significant adverse impacts on natural habitats. Forests (OP/BP 4.36): The project investment activities including distribution lines or substations are expected to take place along existing roads or power lines and will not involve forests or their management, protection or utilization. As a result, this policy is not triggered. Pest Management (OP/BP 4.09): The project will not use herbicides or any other pesticides for rightof-way vegetation maintenance, or chemical products for wood preservation for poles and associated wood construction materials. Therefore, this policy is not triggered. Physical Cultural Resources (OP/BP 4.11): There are not expected to be any impacts on cultural property as the location of substations and design of the ROW will avoid all objects of known archaeological, paleontological, historical, architectural, religious or cultural significance within the project area. The policy is, therefore, not triggered. Nevertheless, chance find procedures are included in the EMF that detail the steps and process that will be undertaken in case where objects of historical/cultural values are discovered during construction phase. Safety of Dams (OP/BP 4.37): No dams involved in this project. Projects on International Waterways (OP/BP 7.50): This project is not located within international waterways. Projects in Disputed Areas (OP/BP 7.60): This project is not located in or near disputed areas. 4. ENVIRONMENTAL SCREENING To avoid adverse environmental impacts which cannot be adequately mitigated by the Project, an initial screening would be carried out to identify proposed subprojects that may cause serious impacts which would not be easily mitigated with the project s current set of safeguard instruments, and therefore not eligible for the Project financing. Any proposed subproject that can create significant loss or damage to physical cultural resources, including sites having archeological (prehistoric), paleontological, historical, religious, cultural and/or unique natural values will not be eligible for the Project. 4

8 The criteria for exclusion of subprojects have been developed with reference to Annex III of Decree No.29/2011/ND-CP (listing the projects subject to appraisal by MONRE) as detailed below: i) Subprojects that use land of national parks, natural reserves, nationally protected landscapes, biosphere conservation sites; ii) iii) Subprojects that use land of world heritage, archaeological, paleontological, historical, architectural, religious or cultural significance such as reserved areas recognized by traditional local communities (e.g. sacred groves), etc; and Subprojects that cause conversion of natural forests including mangrove forests, watershed protection forests, waves/wind shield forests, etc; During the eligibility screening, careful selection of the possible subprojects should be made considering the above-mentioned criteria. Once the subprojects are selected, the applicable Bank safeguard policies should be determined for each subproject identified. The Project Management Unit (PMU) of each PC, or consultants hired by the PMU, carries out environmental screening, using the Rapid Environmental Assessment Checklist shown in Annex 1. For most of the subprojects, screening should show no significant environmental problems and the sites are eligible for inclusion in the Project. An EMP can be prepared and this is sufficient for the purpose of environmental assessment (EA) of the projects (see Section 6). 5. POTENTIAL IMPACTS AND MITIGATION MEASURES 5.1. Potential Impacts The overall impact of the project is positive and includes improved reliability and quality of PCs distribution services (reduced frequency and duration of interruptions in electricity supply caused by distribution), reduction of PCs losses, and reduction in consumption of targeted electricity consumers. Potential negative impacts of the project include (i) land acquisition; (ii) tree cutting associated with construction of substations and distribution lines; (iii) increased levels of dust, noise, and other emissions from excavation activities, land clearing activities, material stockpiles, heavy equipment, and truck traffic; (iv) construction site waste generation; (v) rural traffic disturbance and road damage due to the transportation of building materials and equipment; (vi) soil erosion, sediment, and landslide risks; (vii) unexploded ordnance risks; (viii) leakage or disposal of polychlorinated biphenyls (PCBs), sulfur hexafluoride (SF6), and fuels; and (ix) health and safety issues for workers and community during both construction and operation phases Mitigation Measures Given that most of the key impacts will occur due to small civil works and transportation of construction/waste materials, many of the potential negative impacts on physical, biological, and social environment could be mitigated through a set of general measures that are typically applied to most of construction projects to minimize impacts such as noise, dust, water, waste, etc. As part of the Environmental Management Plan (EMP) for the project these general measures have been translated into a standard environmental specification namely the Environmental Codes of Practice (ECOPs) (Annex 9) and it will be applied to mitigate typical impacts of small civil works. 5

9 The ECOP describes typical requirements to be undertaken by the contractors and supervised by the construction supervision engineer during construction. They have been designed for this project to be applicable to the range of small to medium sized civil works. The ECOPs will be included as an annex in the bidding and contract documents during detailed design stage. Scope and content of the ECOPs is as follows: Scope: Construction activities for small works governed by these ECOPs are those whose impacts are of limited extent, temporary and reversible, and readily managed with good construction practices. The typical mitigation measures have been identified for the following aspects: Dust generation Air pollution Impacts from noise and vibration Water pollution Drainage and sedimentation control Management of stockpiles, quarries, and borrow pits Solid waste Management of dredged materials Disruption of vegetative covers and ecological resources Traffic management Interruption of utility services Restoration of affected areas Worker and public safety Communication with local communities Chance findings However, there may be site-specific impacts that require site-specific measures both during construction and operation stages such as site-specific mitigation measures for UXO clearance, for impacts on irrigation canals, wiring of underground cable, etc. These measures are to be identified and incorporated into the subproject EMPs. 6. PROCESS FOR PREPARATION OF EMP AND APPROVAL PROCESS 6.1 Overall Guidance for Developing the EMP Considering the nature of the Project, one of the important steps is preparation of an appropriate EMP. The integration of mitigation and environmental monitoring measures into project implementation and operation is supported by clearly defining the environmental requirements within the EMP. The EMP will include a brief description of the subproject; environmental and social background of the subproject area, including a good map showing locations of the subproject and site specific activities and/or process as appropriate; the potential impacts and proposed mitigation measures; and the implementation and monitoring arrangement and budget. Public consultation is to be carried out as part of the EMP preparation. At a minimum, the EMP will include the standard ECOP. All site-specific impacts that are either not covered in the general ECOPs or of an order of magnitude that require mitigation measures not covered in the ECOPs, are described in more detail in the EMP. Activities to be carried out to mitigate 6

10 impacts due to land acquisition and resettlement or impacts that relate to ethnic minorities are presented separately (RP, RPF, EMDP) and these will be carried out and monitored separately. Annex 7 provides a sample content of the EMP as well as technical guidelines for EMP preparation, consultation and information disclosure. Subproject activities and associated impacts and mitigation measures are grouped into (i) new installation and rehabilitation of distribution lines, (ii) new installation and rehabilitation of substations, and (iii) small construction activities. This would make it easier for identifying alignment and area impacts and mitigation measures. The table below provides specific occupational health and safety in working with power lines and electric magnetic field. Live Power Lines - Prevention and control measures associated with live power lines include: - Only trained and certified workers are allowed to install, maintain, or repair electrical equipment. - Deactivating and properly grounding live power distribution lines before work is performed on, or in close proximity, to the lines. - Ensuring that live-wire work is conducted by trained workers with strict adherence to specific safety and insulation standards. Qualified or trained employees working on transmission or distribution systems should be able to achieve the following: Distinguish live parts from other parts of the electrical system. Determine the voltage of live parts. Understand the minimum approach distances outlined for specific live line voltages. Ensure proper use of special safety equipment and procedures when working near or on exposed energized parts of an electrical system. - Workers should not approach an exposed energized or conductive part even if properly trained unless: The worker is properly insulated from the energized part with gloves or other approved insulation; or, The energized part is properly insulated from the worker and any other conductive object; or, The worker is properly isolated and insulated from any other conductive object (live-line work). - Where maintenance and operation is required within minimum setback distances, specific training, safety measures, personal safety devices, and other precautions should be defined in a health and safety plan. (Recommended minimum safety setbacks for workers are as below: o 2-15 kv: 0.6 m o kV: 0.71 m o kv: 1.01 m Working at height on poles and structures Prevention and control measures for working at height include: - Testing structures for integrity prior to undertaking work. - Implementation of a fall protection program that includes training in climbing techniques and use of fall protection measures; inspection, maintenance, and replacement of fall protection equipment; and rescue of fall-arrested workers, among others; - Installation of fixtures on tower components to facilitate the use of fall protection systems. - Safety belts should be of not less than 16 millimeters (mm) two-in-one nylon or material of equivalent strength. Rope safety belts should be replaced before signs of aging or fraying of fibers become evident. - When operating power tools at height, workers should use a second (backup) safety strap. - Signs and other obstructions should be removed from poles or structures prior to undertaking work. - An approved tool bag should be used for raising or lowering tools or materials to workers on structures. Electric and magnetic fields (EMF) Occupational EMF exposure should be prevented or minimized through the preparation and implementation of 7

11 an EMF safety program including the following components: - Identification of potential exposure levels in the workplace. - Training of workers in the identification of occupational EMF levels and hazards. - Establishment and identification of safety zones to differentiate between work areas with expected elevated EMF levels compared to those acceptable for public exposure, limiting access to high risk zones. - Personal exposure monitoring equipment should be set to warn of exposure levels that are below occupational exposure reference levels (e.g. 50 percent). Action plans to address occupational exposure may include limiting exposure time through work rotation, increasing the distance between the source and the worker, when feasible, or the use of shielding materials. To ensure effective implementation of the EMP, the following actions will be carried out during the implementation of the Project: a) During detailed design and preparation of bidding contract documents - During the detailed design of technical specifications and preparation of bidding and contract documents, the technical design consultant will incorporate into these bidding and contractual documents the parts of the ECOPs specific to that contract, as well as the specific measures identified in the EMP. - In preparing the bidding and contract documents, make an effort to ensure that the contractors are aware of the safeguard obligation and commit to comply. b) During Construction stage The PMU will assign the Construction Supervising Consultant (CSC) and/or field engineer to be responsible for supervision of safeguard performance of contractor on a daily basis. A generic Terms of Reference (TOR) is provided in Annex 8. The CSC and/or field engineers will carry out, but not limited to, the following tasks: - Before the commencement of the construction, confirm that all compensation for land and facilities are provided and relocation and/or land acquisition/donation has been completed. - Closely supervise the implementation of safeguard measures throughout the construction period. - Confirm the compliance with the agreed environmental plan and inspect any damages incurred by the contractor. If necessary, prepare an order to compensate/restore the construction sites as specified in the contracts. Contractor safeguard performance will be included in the subproject progress report. The annexes in this document provide detailed guidelines for preparing some key sections of a typical EMP: Annex 1: Rapid environmental assessment checklist Annex 2: Environmental consultation summary Annex 3: Environmental monitoring plan Annex 4: Institutional arrangements for EMP implementation Annex 5: Reporting procedures Annex 6: Cost estimate Annex 7: Guidance for Preparing EMP for Subprojects Annex 8: TOR for Construction Supervision Consultant (CSC) 8

12 Annex 9: Environmental Codes of Practice (ECOP) 6.2 Specific Guidance for PCBs Management Polychlorinated Biphenyls (PCBs) were widely used as a dielectric fluid to provide electrical insulation, although their use has been largely discontinued due to potential harmful effects on human health and the environment. Under the DEP project, it is not allowed to use PCBs. However, rehabilitation works of the Project may involve the replacement of old transformers containing PCBs. At the time this Framework is prepared, official guidelines on the handling and management of PCB in Vietnam is not yet available. The EVN Guidance no. 2623/CV-EVN KHCN&MT, dated 28 May 2007, regarding the management and pollution prevention and exposure to PCBs will be used for the project. In no case liquid wastes containing PCBs are allowed to be discharged into water or sewer systems. All of the equipment being replaced and liquid waste containing PCBs shall be stored in areas that meet the following requirements: Adequately roof and walls to prevent rainwater from reaching the stored PCBs. Adequate flooring made of an impervious material such as cement concrete with a continuous, 6-inch high minimum curbing. The floor and curbing must provide containment volume of at least two times or 25 percent of the internal volume of the largest PCBs item or container stored, whichever is greater. Warning signs shall be placed at storage area to prevent leakage or spillage. No drain valves, floor drains, expansion joints, sewer lines, or other open areas that would permit liquids to flow from the curbed area. Facility should not be located below the 100-year floodwater elevation. PCBs items and containers in the storage area must be inspected for leaks at least once every 30 days. Removal of the equipment from the storage is not allowed unless test results confirm that PCB concentration is below 5 ppm. The equipment having PCB concentration greater than 5 ppm shall be stored safely until there is official guidance from EVN regarding safe disposal of such equipment. In cases where PCB leakage occurs, the following procedures shall be applied: Any leaking PCBs items must be transferred to non-leaking containers. Any spills or leaks must be cleaned up immediately using sorbents like sand. PCBs contaminated area needs to be cleaned by using suitable solvents such as kerosene and turpentine. EVN and PCs shall ensure that during the implementation phase, GOV/EVN s legal updates on PCBs handling management shall be timely incorporated into the Project s policy and practices. 6.3 Specific Guidance for Public consultation and Information Disclosure The Bank s safeguard policies require the Client/PMUs to facilitate public consultation and information disclosure. Accordingly, consultation with project affected people (PAPs) and local NGOs is recommended for Category B projects. 9

13 During the preparation of EMP document, public consultation must be carried out in a form convenient to the local people (e.g. survey, meeting, leaflet, signboard etc.) and information on the main findings of environmental impacts and proposed mitigation measures must be provided in the local language understandable for the majority of the affected people. Records of feedback from public consultation should be attached to final draft EMP while the main EMP should include a section summarizing public concerns and suggestions. The EMP should clearly state that environmental concerns and suggestions for environmental improvement made by the public have been incorporated. It is required that EMPs include a summary table (see Annex 2) to show the number of meetings, the place, the number of PAPs attended meetings. The PCs should confirm with the Bank that copies of draft EMP (in Vietnamese) are displayed at the subproject area accessible to the public and the time for such disclosure. The PCs should also confirm the release of EMP for disclosure at the Vietnam Development Information Center (VDIC) in WB Hanoi office, and in the Info Shop. 6.4 Institutional Arrangements for the EA Process The responsibility of preparation of the subproject specific EIA/EPC/EMP documents is with the PMU on behalf of its PC. The PMUs reviews the documents to ensure compliance with National Environmental Guidelines and the World Bank's relevant Safeguard Policies. Thereafter, the EMP is forwarded to the World Bank for review and clearance. The PMUs are also responsible for ensuring close coordination with DPC/DONRE/MONRE during project preparation. PMUs will supervise the preparation of EIA/EPC report until written approval by relevant environmental management authority is granted. Each subproject will be stand-alone, and will therefore require separate review of the safeguards issues through preparation of EIAs/EPCs/EMPs. By appraisal, the EMPs of the first phase subprojects have been reviewed by the Bank. Second phase subprojects will have EMPs prepared according to the guidelines in the EMF, and will be individually appraised by the PMUs and EVN before being accepted for financing with provisions for random review by the Bank. The table below presents the environmental clearance process of the DEP project. Steps Table 1: Environmental Clearance Process Environmental Clearance Procedure 1 Basic investment report (feasibility study) submitted to PMUs and then to EVN 2 EIA/EPC are prepared by the PCs in accordance with Decree 29/2011/ND-CP dated 18 April 2011 and Circular 26/2011/TT-BTNMT dated 18 July 2011 guiding the preparation of strategic environmental assessment, environmental impact assessment, and environmental protection commitment. Public consultation on main findings of EIA/EPC/EMP is conducted 3 Draft EIA/EPC are submitted to relevant Vietnamese authority for approval 4 Draft EMPs (and where necessary EIA or other documents) are submitted to WB for comments 5 EMPs are revised taking into the Bank s comments 10

14 6 WB provides clearance and No Objection letter to EMP 7 Disclosure of EMP locally at project sites and at Info Shop in Hanoi or in Washington 6.5. Implementation, Supervision, Monitoring, and Reporting The overall responsibility for implementation of environmental safeguard policies rests with the PCs as implementing agencies. EVN is responsible for overall coordinator and monitoring, as well for training PMUs staff on environment management. During Project implementation, the PMUs is responsible for its subprojects ensuring effective implementation of safeguard measures (RAPs, EMDPs, EMPs/ECOP) in close consultation with local authorities and local communities. The PMU will assign at least one full time staff (as the safeguard focal point) to be responsible for forging effective implementation of RAP, EMDP, EMP/ECOP of the subproject. During construction, The PMU will assign the Construction Supervising Consultant (CSC) and/or field engineer to be responsibility for monitoring and supervision of contractor performance on a daily basis. The results will be part of the subproject progress report and the safeguard focal point will be responsible for ensuring proper documentation of safeguard activities. The Bank will conduct regular safeguard supervision, monitoring, and post review both at the subproject and Project levels. 6.6 Staffing Requirements and Capacity Building As overall coordinator, EVN will ensure appointment of a project environmental staff. Together with consultants, EVN s project environmental staff will provide training to the PMU s environmental staff in environmental planning and programming process. Environmental staff will carry out spot-checks during the course of project implementation to ensure that the procedures set out in this Framework are being applied. The project will be implemented by an existing PMU in each PC, which have experienced staff. Except Hanoi PC Hanoi, the other four PCs have long working experience with the Bank since 1995 including on safeguard issues. As for Hanoi PC, though this is the first Bank s project, it has experiences with projects funded by international donors, including ADB. EVN have experience in implementation of several projects funded by the Bank and other donors. Additional training will be provided to the PMU staff for the implementation of World Bank safeguard policies. 6.7 Consultation During EMF Preparation Two public consultations were carried out in the process of preparing this EMF, one in September 2011 and the other in December Participants included staff of implementing PCs, representatives of MoIT, EVN, and local consultants. Consultation with people and households directly or indirectly affected by the Project, local authorities, central and local state agencies, and mass organizations will be done at the subproject level. Opinions and concerns provided during the consultations were taken into account in the preparation and finalization of the EMF. 6.8 Budget for EMF Implementation The EVN will be responsible for overall coordination of the subproject implementation, including coordination of safeguards implementation and safeguard training for the subproject staff. 11

15 The cost for implementation of mitigation measures during construction, including consultation with local communities, environmental monitoring by contractors, and compensation for damage (if any) will be part of the subproject construction cost. The cost for supervision of contractor performance will be part of the subproject supervision cost. The budget for safeguard training of staff will be part of the project management cost. 12

16 ANNEX 1 Environmental Rapid Assessment Checklist Sub-Project: Province: District: Commune: Screening Question Yes No Remarks 1. Project's sitting: Is the Project site adjacent to or within any of the following environmental sensitive areas? Cultural heritage site Protected areas such as National Parks, Nature Reserves, Bioconservation areas, bird yards, mangrove forest etc. Wetlands Forests Estuaries Buffer zone of Protected areas - In the case select "yes", describe detailed information such as: name of historical property, nature resource, nearest distance from the sensitive area to the Project site etc. Rivers and reservoirs - Name of main water bodies (rivers), lakes, reservoirs and nearest distance to the Project site Canals and irrigation system - Assess the density of the canal system in the Project's area Agricultural land 2. Potential environmental impacts Will the Project cause: Encroachment on historical/cultural areas Encroachment on critical ecosystem (e.g. sensitive or protected area, national park, nature reserve etc...) Disfiguration of landscape and increase waste generation If select " yes", please describe and briefly assess impact's level Removal of vegetation cover or cut down of trees resulted from clearance at the substation and along ROW? Change of surface water quality or water flows Increase water turbidity due to run- If select " yes", please list of main reasons 13

17 Screening Question Yes No Remarks off and erosion Waste water from camping sites is directly discharged to the surface water resources or not? Construction waste is directly discharged to the surface water or not? Increase the dust level? Increase noise and/or vibration? Permanent land acquisition Temporary land acquisition Resettlement of households? If yes, how many households? Would the resettlement site is environmentally and/or culturally sensitive Is there any risk of disease dissemination from construction workers to the local peoples (and vice versa)? Is there any potential for conflict between construction workers and local peoples (and vice versa)? Are explosive and hazardous chemicals used within the Project? In the past, there was any accident incurred due to landmines or explosive materials remaining from the war? Will Project's construction cause disturbance to the transportation in the Project's site? Project's construction will cause any damage to the existing local roads, bridges or other rural infrastructures? Will soil excavation during Project's construction cause soil erosion? Will Project need to open new access roads? If select " yes", please list of main reasons If select " yes", please list of main reasons If select " yes", please list of land area for permanent acquisition, type of soils, and purpose of acquisition If select " yes", please list of land area for permanent acquisition, type of soils, and purpose of acquisition, duration of acquisition If select yes briefly describe the potential impacts - Estimated number of groups of workers to be hired for project construction in the commune/district - If select "yes", please list of these materials - If select "yes", please assess the impact level: + Significant impact + Medium impact + Minor - If select "yes", please assess the impact level: + Significant impact + Medium impact + Minor - If select "yes", please briefly estimate number of temporary access roads and their locations 14

18 Screening Question Yes No Remarks Will Project cause fragmentation of habitat of flora and fauna? - If select "yes", please describe Will Project cause impact on air quality? Will Project cause accident risks for workers and community during construction phase? Will Project generate hazardous wastes including PCBs from the replacement of transformers? Will Project cause risk to safety and human health (electric and magnetic fields, electric shock etc.)? If select yes ", please describe 15

19 ANNEX 2 - Environmental Consultation Summary No. Sub-Project Location where Consultation took place Date and Time Number of Participants List of Local authority and household representatives attended * Summary of Issues or concerns discussed/raised * Attached a separate list of people consulted ANNEX 3 Environmental Monitoring Plan Impacts Parameter to be monitored Where to monitor How is the parameter to be monitored I. Effects on Vegetation II. Effects on rural Traffic When is the parameter to be monitored/frequency of measurements or continuous Construction Phase Clearing technique and scope Along ROW Observation Weekly in the first Removed vegetation disposal At disposal site month, then monthly method Road surface condition and traffic Along transportation Observation, Weekly when materials density route interview & equipment are Quantity, loads and intensity of locals mobilized to the site project vehicles/construction intensively, then plants used monthly Cost Responsibility Contractors Supervisor of PMU Contractors Supervisor of PMU Community 16

20 Impacts Parameter to be monitored Where to monitor How is the parameter to be monitored III. Effects on runoff, sedimentati on and erosion IV. Air Pollution Drainages, sedimentation traps weather condition (season), level of vegetation clearance and slope Tightness of truck bottom and whether sand/soil on trucks are covered properly Check the uncovered spoils V. Noise Noise level generated from construction plants and activities, Time of the day when materials/equipment are unloaded or construction is going on VI. Sanitation VII. Safety 1. Electric and Magnetic Field Municipal and construction wastes and disposal method Briefing on workplace safety regulations, availability of first aid kits, storage of danger materials, warning signboards, Electric and Magnetic Field Intensity 2. Noise Noise level, distance to complained household 3. Safety Frequency of inspection and maintenance works Fire fighting instruments equipped Within the sub-station boundary, along ROW, nearby water sources and slops within project areas Along transportation route and nearest house nearest house, community centre along the route Observation Observation Listen and interview Drainage, camps and Observation waste disposal site At the sub-station, Observation, camps, unfinished pole interview, foundation, wire check site log installation along road book Operation Phase At house nearest to Electromagnetic ROW house owned by complainer at the administration building and within the sub-station meter Noise measurement instrument check log book, plan, observation When is the parameter to be monitored/frequency of measurements or continuous During and after heavy rain Before departure of filled trucks, in hot, dry and windy days While construction activities is generating high noise level /when there are complaints Weekly and before acceptance of works There are report/complaints about noise impacts There are complaints six-monthly or annually Cost Responsibility Contractors Supervisor of PMU Contractors Supervisor of PMU Contractors Supervisor of PMU Contractors Contractors PCs Community PCs PCs 17

21 ANNEX 4 Institutional Arrangements for EMP Implementation Role Responsibilities Organizati Project Owner - Ultimately responsible for overall project management, including on EVN, PCs environmental management. Environmental Officer Project Implementation and management Agency - Specific responsibility and point of contact for environmental issues. - Responsible for coordination and management of overall project implementation, including guiding and supervising implementation of the EMP. - Planning and implementation of environmental management activities during construction - Coordinating with other parties in relation to environmental management activities. - Carrying out internal monitoring and supervising - Supervising and providing budget for monitoring activities. - Reporting on environmental information to concerned parties PMU PMU Project Operator - Responsible for operation of the project including operation stage environmental management and monitoring activities. Consultant - Responsible for preparation of EMP documentation. Construction Supervision consultant Construction Contractor - Responsible for supervision of civil works contractors during construction, including implementation of environmental management activities under the EMP Responsible for construction works and following contractor specifications outlined in the EMP. This includes: - Take actions to mitigate all potential negative impacts in line with the objective described in the ECOP. - Actively communicate with local residents and take actions to prevent disturbance during construction. - Ensure that at least a staff is assigned to monitor EMP compliance during the preconstruction and construction periods. - Ensure all the construction activities having sufficient documents from the related organization. - Ensure that all staff and workers understand the procedure and their tasks in the environmental management program. - Report to the PMU on any difficulties and their solutions - Report to local authority and PMU if environmental accidents occur and coordinate with agencies and keys stakeholders to resolve these issues PCs Supervisors of PMU Contractor chosen by PMU 18

22 ANNEX 5 Reporting Procedures Report Prepared by Submitted to Frequency of Reporting 1 Contractor to the Employer PMU Once before construction commences and monthly thereafter 2 Construction Supervision consultant PMU Monthly 4 Community Monitoring (if available) PMU If any complains 5 Power Corporation EVN Six-monthly 6 EVN WB Six-monthly ANNEX 6 Cost Estimate Activity Construction Phase Operation Phase 1 Implement Mitigation Measures* The costs are covered in Contract with Construction Contractors The cost is covered in production cost of the provincial power service 2 Environmental monitoring during construction phase by Construction Supervisor* 3 Capacity Building Etc. Total Cost * Costs of mitigation measures in construction phase and environmental monitoring by construction supervisors are included in relevant construction/supervision contracts. 19

23 ANNEX 7 - Guidance for Preparing EMP for Subprojects This appendix is prepared as a technical guideline to provide the environmental specialists with the tools to prepare the EMP report for different subprojects that require EMP report for submission to the World Bank. Public consultation and public disclosure are also required by the World Bank and are considered mandatory. They must be conducted during preparation of subproject specific EMP and EIA/EPC (to be submitted to the Vietnamese relevant authorities). I. Introduction In the introduction, the consultant should provide a brief description of the objectives of the EMP; the role of EMP, that is to summarize the environmental mitigation measures proposed in the subproject EIA process; present monitoring and institutional measures to be considered during project implementation and operation to avoid or control adverse environmental impacts; and to recommend actions that are believed to be necessary for implementation of proposed measures. This section should also provide a description of how it is related to the EMF and the subproject as a whole. II. Policy, Regulations, and Institutional Frameworks 2.1 GoV s environmental regulations Provide a brief description (preferably in bullet form) of GOV regulations related to subproject EIA and standards that have been applied to the proposed subproject. 2.2 WB s safeguard policy List the Bank safeguard policies that have been triggered by the proposed subproject. III. Project Description Provide a detailed, but to the point, description of subproject including a location map showing the location of subproject in relation of the project area as well as details at the subproject level for the reader who is not familiar with the project to have a better understanding of the subproject. It is important to recognize that EMP is a stand-alone report and should be self contained. IV. Environmental Background (Baseline data) Provide significant information on the environmental background of the subproject as well as its relation to the main project. Provide clear data on topography, water resources (surface and groundwater), soil types, water flow direction, water quality, pollution level, vegetative cover, etc. It is also important to provide a brief description of socioeconomic status in the subproject area and whether there are any ethnic minorities who might be affected or benefited by the subproject activities. V. Potential Impacts and Mitigation Measures Using results of the completed safeguard Screening Checklist (Appendix 1) for the sub-project, identify the potential positive and negative impacts of the subproject on biophysical and social environment and state the appropriate mitigation measures. The impacts should be identified and subdivided for pre-construction, construction, and implementation/operation stages. Using a ranking 20

24 matrix should assist the one preparing the report and the reader to better understand the relationship and relevance of the impacts and proposed mitigation measures for minimizing/preventing the effects of subproject activities on the environment. VI. Environmental Management Plan (EMP) 6.1. Mitigation measure: Describe in some detail the mitigation plan to be implemented. The proposed EMP should include as a minimum, the mitigation measures to be implemented during different phases of the subproject development (engineering design, pre-construction, construction and implementation/operation). Details of relevant ECOP and monitoring should be provided as an annex to the EMP report or included in the main text. The EMP should also clearly indicate the impacts, proposed mitigation measures, who will be assigned to implement the proposed mitigation or monitoring activities and who will be responsible to ensure the proposed mitigation and/monitoring activities are actually implemented (responsible agency) Environmental monitoring: Specify which issues and parameters to be monitored, where and when and who to carry out the monitoring, frequency of monitoring and related costs. In this Project, the contractor, construction supervisors, and environmental staff of the PMUs will be the key people who directly carry out environmental monitoring in construction phase. Community and local authorities are encouraged to be involved in monitoring activities. Use Annex 3 as reference for preparing the Environmental Monitoring Plan. VII. EMP Implementation Arrangement and Training Needs In this chapter, the responsibilities and the required capacity of the responsible agency to carry out the EMP activities should be clearly stated. Responsibility for EMP implementation: Specify the responsibilities of: (i) Contractor / Construction Supervisors / Local community and authorities; (ii) Power Corporations / DONRE and other relevant authorities at provincial and district levels / EVN; and (iii) WB. Use Annex 4 as reference for preparing the institutional arrangements for EMP implementation. The performance of the tasks within the EMP includes: o Implementing mitigation measures. o Monitoring the implementation of mitigation measures in construction phase o Carrying out environmental inspections. o Coordinating activities during the implementation of EMP and ensure the cash flow for operations. o Organizing/attending training courses, seminar etc. Capacity Building for EMP Implementation: If current capacity of the institutions identified for carrying out the EMP related activities or the responsible authority are not adequate for full implementation of the proposed mitigation and monitoring measures in the EMP, the training needs should be clearly identified and the cost tables for training programs should be provided as well as implementation schedule and the process to ensure EMP activities are fully integrated into subproject activities. Propose training course, seminars, topics to be covered, timeframe, trainees and costs. 21