County Council Meeting Round Hill School Tuesday, October 25, 2011

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1 Municipal Awareness Week October 24-28, 2011

2 County Council Meeting Round Hill School Tuesday, October 25, 2011 On October 25, 2011, the Camrose County Council Meeting was held at the Round Hill School. The entire school (110 strong) hosted the Council Meeting and Organizational Meeting. The students were able to observe the County Council in action. The students were also able to get a close first-hand look at some of the Camrose County equipment which brought to the school site. The equipment on display was set up so that the students could climb into the driver s seat and experience the view. There were several types of equipment on site; a Champion 160M Cat grader, a backhoe, loader, the Round Hill Fire truck and the Protective Services Police Vehicle.

3 Local Government 101 Cornerstone Christian Academy Kingman Wednesday, October 26, 2011

4 On October 26, 2011, Senior Administration, Reeve Gregorwich, Councillors Lyseng and Peterson had the opportunity to meet with the Grades 5 and 6 classes at the Cornerstone Christian Academy in Kingman. About 30 students saw a presentation on Local Government in Alberta and local issues and initiatives in Camrose County. All Cornerstone students were also able to get a close first-hand look at some of the Camrose County equipment which brought to the school site. The equipment on display was set up so that the students could climb into the driver s seat and experience the view. There were several types of equipment on site; a Champion 160M Cat grader, a backhoe, loader, the Round Hill Fire truck and the Protective Services Police Vehicle. A Great time was enjoyed by all. Open House / Reeve s Address / General Meeting Thursday, October 27, 2011

5 An Open House was held on October 27, 2011 from 11:00 am to 7:00 pm. Many displays were set up with valuable information in regards to each department. As the public moved freely around the displays setup in various areas of the building, staff was available to answer questions anyone had in regards to their respective department. Council members were also available for conversations during the course of the day. Outside organizations were also invited to setup displays. They included Nexen, Beaver Hills Initiative (BHI) and Alberta Drainage Council. Lunch was offered from 11:00 am till 7:00pm. Everyone was well fed! The open House also featured various presentations and workshops. Approximately 20 people enjoyed the

6 following Presentations: 4:00 p.m. Alberta Drainage Council 5:00 p.m. Beaver Hills Initiative 5:45 p.m. Reeve s Address and General Meeting

7 Municipal Road Tour Friday, October 28, 2011

8 Table of Contents Project 1. Seed Cleaning Plant Color Sorter 2. McNary Hills Estates Mail box relocation 3. Road Construction Project RR Edberg Crop Management 5. Bashaw Grader Shed Replacement Shoulder Pulling Project - RRG Rockling Bay Culvert 8. Pelican Point Parking Initiative Shoulder Pulling Project Meeting Creek Shoulder Pulling Project East Lynn Road Shoulder Pulling Project TWP Edberg Crop Management Kelsey Lunch Kelsey Community Hall Shoulder Pulling Project TWP Paradise Drainage Project 15. Nature Conservation Center erosion control 16. Rozi s Retreat 17. Sustainable Energy Willow Project (Ohaton) 18. Ohaton Regional Waterline Connections 19. Nexen 20. Road Construction TWP PW Guard Rail Project RGE PW Drainage Project RGE North Miquelon Lake Road 24. Ackenberry Trout Farm 25. Blue Bird Campground 26. Shoulder Pulling Project Hay Lakes 27. Armena Playground Steve 1. Seed Cleaning Plant Color Sorter Budget: $370,000

9 Information Item - Pipe Haul Road TWP472 Date of Application: November 9, 2009 Name of the Project: Type of Project: Total Project Cost: Funding Request: Pipe Haul Local Road Range Road 201 (1/2 mile) Township Road 472 (1 mile) Base and Pavement $1,809, (Estimated engineered cost) $1,356, (75% of total cost) Project Description

10 As a result of the industrial growth within the City of Camrose with the OSM Tubular Plant, and the expansions of the Shaw Pipe and Garneau Pipe Manufacturing Plant, Camrose County is proposing to reconstruct the base and pavement for ½ mile of Range Road 201 located at WSW W4th which runs north from 39 th Street in the City of Camrose and 1 mile of Township Road 472 located at S W4 which would connect to Provincial Highway SH833. Project Benefits This project would provide access from Highway 13 to SH833. The completion of the granular base course and paving of this road will provide a ban free, dust free haul route for the regular travelling public, regularly sized trucks and semi-trailers, gravel trucks and 80-foot long cable-steered trucks that are currently using this route through the City of Camrose. SH833 is an extremely important roadway because it provides access Nisku Industrial Park, Northern Alberta Oil Sands project, Edmonton International Airport expansion project. This route is a strategic haul route that will preserve other local roads and improve safety by becoming the designated haul route. This is a vital link servicing has a haul road for pipe transportation, gravel hauling, agricultural uses including equipment, and grain and regular traffic.

11 The high percentage of trucks using these sections of roadways results in an extremely high maintenance problem for Camrose County. These sections of roadway also serve a school bus route and serve a large diversified farming community. The construction of this project, based on the current volume of vehicle and truck traffic, the future expansion of heavy industrial and the ongoing and future economic benefits being realized by the residents within Camrose County. The benefits include a reduction in costs for road maintenance, fuel consumption, vehicle damage and a safer delivery of these industrial materials. City of Camrose / Camrose County Intermunicipal Development Plan With the Camrose Intermunicipal Development Plan, the City and County will work together in an atmosphere of cooperation and communication to allow for the orderly development of lands within an area of the County of common interest to both municipalities which provides for development opportunities in the County while protecting the ability of the City to continue to grow. Together City and County shall coordinate the planning and construction of major roads and transportation links within the Plan area.

12 2. Public Works Project - McNary Hills Estates Mail Box Relocation (tour site) Requested by Local Councillor and Built to Canada Post Standards Road Construction Project south of the Village of Bittern Lake River Valley Budget: Total Cost - $820,989 Engineering (Genivar) - $121, Construction (Prairie Erectors) - $665, Crop Damage - $12, Power Utility R.E.A. - $20, Legal Survey - $2,000.00

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14 4. Edberg Crop Management Edberg (tour site) Information Item - West Dried Meat Lake Landfill Cell Reclamation / Leachate Evaporation Pond Background: The West Dried Meat Lake Regional Landfill as part of its Alberta Environments approval is required to collect and dispose of any leachate it collects. (Leachate is the water that has ran down through the waste profile and collects in the sumps at the bottom of landfill cells) The least expensive way is to simply allow Mother Nature to evaporate it off from a collection pond. To do this the landfill Authority built a lined pond. As well as part of its approval the landfill is required to place final cap on all closed (completed) portions of the landfill consisting of.6 meters of compacted clay,.3 meters of subsoil and.1 meters of topsoil, if available. In 2010 the West Dried Meat

15 Lake Landfill tendered the completion of both of these projects; Northside Construction was the successful bidder and was awarded the contract. Timeline: June 01, 2010 to August 15, 2010 Budget: Budget for this project was $420, Total Cost - $339, split as Engineering $48,503.64, Construction costs $284, and extras of $6, which included the solar pumps and panels, seeding and fencing costs. Other: 5. Bashaw Grader Shed Replacement Background: The Bashaw grader shed was virtually on the verge of becoming a condemned building due to structural and safety reasons. Replacement was approved by Council in the 2008 budget. Deliberations considered combining both Meeting Creek and Bashaw grader sheds onto one site in a mutually beneficial area. However, due to citizen advocacy, the Meeting Creek grader shed was destined to stay and carried the Bashaw project over into Construction costs were higher than originally

16 anticipated a few years earlier when budgeting for the projects and Meeting Creek was the only grader shed constructed in Bashaw then became a priority in Timeline: Alberta Municipal Infrastructure Program (AMIP) funding approved in Request for Proposal (RFP) obtained in February, 2009 for demolition of the current building. Request for Proposal (RFP) obtained in February, 2009 for drilling a water well. Request for Proposal (RFP) obtained in March, 2009 for installing a wastewater system. Construction put on hold as County awaited word from the province on a potential site for the Meeting Creek grader shed. Hopes dashed when the province announced that they were keeping that site for themselves. Council directed on July 14, 2009 that the replacement grader shed be erected on the current site. RFP s on grader shed construction distributed week of August 10, Return of RFP s expected on August 24, Decision by Council to postpone new construction until 2010 due to budget constraints. RFP s let January 25, RFP s closed February 26, Water well dug week ending April 24, 2010 Construction started week ending June 19, 2010 Project completed September 20, 2010 Budget: $200,000 Other: o Construction $153,113 o Septic system $10,090 o Water Well $8,594 o Demolition $8,500 o TOTAL $180,297 o Initiative funded through capital budget

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18 Shoulder Pulling Project (tour site) 7. Rockling Bay Culvert (tour site) 8. Pelican Point Parking Initiative (update) Steve The Pelican Park Management Committee has recommended to Council a $67,848 proposal from Associated Engineering to re-develop parking and other amenities in order to reduce or alleviate the increased pressures at the park due to boaters and the general public Shoulder Pulling Project (tour site)

19 10 & 11 & Shoulder Pulling Project Background: Public Works currently miles shoulder pulled to date Costs vary from $30, to $40, per mile depending on if the road was pre-constructed out of clay or constructed with an elevated grader out black dirt

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21 Cost Analysis: Typical Project

22 12. Edberg Crop Management Kelsey

23 14. Public Works Project - Paradise Drainage Project Background Information: In 2010 Paradise received 5 of rain in one hour which caused severe erosion damage to residents. Public Works was instructed to survey and improve drainage if possible on paradise. In 2011 Public Works determine that it was possible to increase the grade in this portion of the road ditch to enable large amounts of storm water to get away faster. Total Cost: $ Camrose County Nature Conservation Center Erosion Control

24 Background Information: The SE Shores were being deteriorated by NW wave action and the shores required some erosion protection. Estimated gabion basket, retaining wall and concrete block systems, were very expensive. Public Works designed and built the system seen here, in house with cost and aesthetics in mind. Budgeted: $20, $9, spent units constructed Approx. $ each (materials) $11, remaining to be spent in more units Total protected shore line 182m

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26 Information Item - Camrose County Nature Conservation Centre Background Information: Purchased in 1989 from the Blatz and Gilroy Families Area contains 37acres Approximately 500,000m3 of gravel mined from Motion made by Vic McCarroll for Blatz Pit to be made into a fish pond and Picnic\Camping Area at time of reclamation Last Crushing contract Robertson Construction for 130,000 m3 Public Works Presented 3 Options to Council option A Cost to Reclaim, option B and option C Cadillac Option Council approved option B August 11, 2009 Design Genivar Engineering - $52, Bridge Design Mpa Engineering $ Timeline: 2009 Concept and design 2009 Tender Construction awarded to Prentice Creek Contracting 2009 Earth Work 2010 Landscaping, Park furniture and Bridge The Camrose County Nature Conservation Centre was officially opened by Premier Ed Stelmach on July 31, Budget: $392, Other: Pedestrian Bridge purchased from Eagle Bridge, Kitchener, Ontario Earthwork and furniture installation Prentice Creek Contracting Public Works Docks, Bridge installation, culverts, flower gardens, signs, culverts Fencing by Nichols Fencing County Ag. Department - Trees, Seeding, Fish Stocking, Ackenberry Trout Farms Maintenance Costs are unavailable at this time and will be available 2011 year end

27 Before After

28 16. Rozi`s Retreat Tour Stop - Guided tour 17. Camrose County Sustainable Wood Energy Project Background: Council became very interested in alternative energy after presentations by Alberta Agriculture and Rural Development, Kalwa Biogenics Inc. and Natural Resources

29 Canada - Canadian Wood Fibre Centre. Shortly thereafter a visit to the Whitecourt pilot project convinced Council that they wanted to be a part of this green approach to sustainability. Timeline: Wastewater Alternatives Committee meets with Richard Krygier of Natural Resources Canada on October 3, Council visits Whitecourt experimental plantation on July 11, Council approves engagement with Natural Resources Canada, Canadian Wood Fibre Centre on August 26, Determined approximately 10 acres of suitable land for willow plantation adjacent to the Ohaton Sewage Lagoon and purchased in Extensive soil and water testing - University of Alberta installed ground water sampling wells. February 2010 Camrose County enters into an agreement with the Research Foundation of State University of New York for them to supply some of newest willow varieties developed at the State University of New York (SUNY) willowbreeding program. These clones have been selected because they exhibit growth characteristics suited to the soils and climate of our area. Specifically, they are tolerant of sodium that could be an issue in varying degrees relative to the plantation site. Took possession of new wood chipper June 15, Cuttings planted week of June 27, Coppice all trees in winter of First harvest in winter of Completion of project by Natural Resources Canadain Budget: $153,870 o Initiative funded through capital budget Other:

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31 Information Item - Ohaton Reservoir Truck Fill Background: There has generally always been a concern for the quality of water in Ohaton from a composition aspect; whether private well water was hard or contained naturally occurring minerals and elements. These could not only attribute to foul smelling water and taste but also to corrosion and early life termination of hot water tanks and other associated residential/commercial water systems as well as the staining of plumbing fixtures such as toilets and bathtubs including clothes. Although there was concern, it was also generally accepted as a part of life in this region. But with the introduction of the Municipal Sustainability Initiative (MSI) Program by the provincial government, funding did not become an obstacle and projects were now not cost prohibitive. As well, with a shift by the province recognizing the insecurity of traditional water sources and realizing that water was a precious resource and should be

32 appreciated and dealt with as such, County Council deemed that Ohaton and future residents in the Country deserved a quality of life. Timeline: Construction commenced in 2008 and completed in Final disinfecting and sanitizing to hook up to the distribution system in the hamlet occurred in February of Reservoir serves as a storage for holding water for the residents of the Hamlet of Ohaton delivered from the City of Camrose by way of a pipeline 10 kms or 6 miles in length. Capacity 360 cubic meters (79,190 gallons). Reservoir also has a truckfill station. Features pre-pay automatic water dispensing. Potable water outlet and agricultural water outlet Bulk water rates - $3.98 per cubic meter Residential water rates - $2.06 per cubic meter Budget: $2,186,405 o Tender awarded for $2,430,985 o Initiative funded through provincial MSI grant funding

33 18. Ohaton Regional Waterline Connections The City of Camrose has approved 29 hook ups that can be made directly to the Ohaton Regional Water Transmission Line. Camrose County has been granted the ability to utilize their discretion to allocate these hook ups. Twenty land owners with established residences are in favour of hooking up to the regional water system. Three land owners with established residences are declining. One land owner with an established residence is undecided.

34 Five land owners have not responded. Six potential new developments have expressed interest in hooking up. 19. Nexen (tour stop guided tour)

35 Road Construction Twp. Rd. 474 Background: Township Road 474 is constructed out of black dirt and as well as safety concerns based on line of sight and therefore was selected to the local road construction priority list. The project starts at the Willowdale Road (Range Road 182) and extends west to Secondary highway 834 (Range Road 190), 4 miles. Budget: Total Cost - $ $934, Engineering - $164, Construction - $660, Crop Damage - $10,000.00

36 Power Utility R.E.A. - $36, Legal Survey - $4, Bridge File Estimate - $59,414.15

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38 22. Public Works Drainage Project RGE 220

39 24. Blue Bird & Ackenberry Trout Farm

40 Lunch in Kelsey

41 Other Information, Projects and Initiatives Information Item - Round Hill Solar Light Background: Camrose County wants to be a leader in Alternative Energy use. With that in mind the County is really interested in solar technology for street lights. As you know because of where we live in the world a normal solar light 40-54w will not work in our cold weather climate. As such, the County has been working with Enertia Engineering who are coming up with a pro-type solar light. It will have a 85w solar panel and a lithium battery. It will be the 1st of its kind in Alberta, which is pretty exciting as other municipalities will be watching to see what it does. The light will be assembled here in the next couple of weeks and installed likely in October. Cost: Cost Summary Light and pole -$3750 Cement precast base - $3500 Remove brush - $ Total $ Conventional urban street light (brush clearing) - $10,624.45

42 Information Item - Round Hill Community Playground Background: Round Hill Community Playground - Playground Structure Installation Complete - October 9, As a result of a survey of the students in the Round Hill School undertaken by the Round Hill Community Development Committee, a design of the new Community Playground was drafted. Budget: $68,191.91

43 Information Item - Kingman Access Road Base and Pavement Background: The road was paved years ago as a hard top into Kingman. It was beginning to show its age with troughing and breaking up. Integrity of road was being compromised and patching with oil and tar was not keeping up to the decay. Timeline: December / January 2010 Engineers confirming construction costs February 23, 2010 Borrowing Bylaw 1st reading March 2 and 9, st and 2nd Advertising of Borrowing Bylaw (request a vote of electors) Borrowing Bylaw Appeal Period March 10 30, 2010 (15 working days) o No petition is received, Council gives 2nd and 3rd reading to the borrowing bylaw, and the bylaw would not be valid for a period of 30 days pending an application to the Court of Queen s Bench declaring the bylaw invalid. This can be done by any individual, as per section 273(1) & (2) April 13, 2010 Council Meeting - Borrowing Bylaw 2nd and 3rd reading by Council April 14 to May 13, day appeal period bylaw invalid (individual) April 14 to May 19, 2010 Construction tender documents and process May 20, 2010 Tender Opening (Staff / Engineering Firm) May 25, 2010 Council Meeting - Staff Recommendation and Tender Award (Council) June 1, 2010 construction start date (as per construction company) October 1, 2010 project complete (construction/completion certificate) Budget: $469,800

44 Other: o Debenture (Borrowing) - $469,800 o Initiative funded through Federal Gas Tax Program and 2010 capital budget o Tender awarded for $461,920

45 Information Item - North Miquelon Lake Road Base and Pavement Background: North Miquelon Lake Road was ear tagged by Council during the fall 2007 deliberations regarding the Municipal Sustainability Initiative (MSI) Program funding from the provincial government. The road was intended to be paved to provide a safe all-weather artery to accommodate the ever growing commuting residents in this area and the high traffic volume. Timeline: December / January 2010 Engineers confirming construction costs February 23, 2010 Borrowing Bylaw 1st reading March 2 and 9, st and 2nd Advertising of Borrowing Bylaw (request a vote of electors) Borrowing Bylaw Appeal Period March 10 30, 2010 (15 working days) o No petition is received, Council gives 2nd and 3rd reading to the borrowing bylaw, and the bylaw would not be valid for a period of 30 days pending an application to the Court of Queen s Bench declaring the bylaw invalid. This can be done by any individual, as per section 273(1) & (2)

46 April 13, 2010 Council Meeting - Borrowing Bylaw 2nd and 3rd reading by Council April 14 to May 13, day appeal period bylaw invalid (individual) April 14 to May 19, 2010 Construction tender documents and process May 20, 2010 Tender Opening (Staff / Engineering Firm) May 25, 2010 Council Meeting - Staff Recommendation and Tender Award (Council) June 1, 2010 construction start date (as per construction company) October 1, 2010 project complete (construction/completion certificate Budget: $9,145,300 Other: o Debenture (Borrowing) - $6,686,310 o Initiative funded with $1,000, from MSI funding o Yearly Principle & Interest Payment - $324, & $55,000 o Tender awarded for $7,686,310

47 Information Item - Bridge File 494 Replacement Background: Existing bridge 494 is 58 years old Recommended by Mpa Engineering to be replaced, estimated cost $848, for a girder bridge. County requests replacement to Alberta Transportation. Alberta Transportation rejects due to insufficient traffic and not on their priority list. Alberta Transportation recommends to County to close bridge and remove and direct traffic 2 miles east. Transportation does not fund removal. Idea to use JimBob Bridge over existing structure was copied from Flagstaff County.

48 Timeline: June 2010 (1 week) Budget: Design Mpa Engineering $5, Bridge Purchase Northern Mat & Bridge Ltd. $48, Installation $15, Total $68, Other: Bridge 494 Existing Bridge Replacement

49 Construction Finished Product Information Item - Tillicum Boulevard Drainage repairs Background: Ice build up over this section of road has been an issue for decades. Ice is formed due to water from a spring in the embankment that drains year round across the road creating a mini Glacier that had to be removed continuously through the winter months. Public Works investigated the situation and came up with a design that would lower the spring water to allow it to run under the road and not build up in the ditch. Timeline: September 2010 Budget:

50 Total Cost - $60,000.00

51 Construction Information Item - Tillicum Park Redevelopment Background: The Park was becoming difficult to manage. Sites did not offer the public what they wanted in a camping experience and it was becoming a gathering point for mischief. Council engaged the citizens and gave it a facelift. The long-term aspect is that it can be readily expanded because engineering has allowed for a footprint beneath the surface. Timeline: Professional consultation engaged with EIDOS Consultants Incorporated and Associated Engineering. First Open House to consult and engage public held on May 20, 2008 at Daresbury School. Second Open House held September 11, 2008 at Camrose County Office Complex. Third Open House held March 10, 2009 at Camrose County Office Complex. Earthworks construction tender awarded to Prairie Ghost Contracting by Council on July 14, Pre-construction meeting held July 29, Construction and mobilization slated for start-up on August 17, Demolish all buildings including Miller s Cabin. Construct seven camping stalls with power. Re-adjust plotting of playground and install new equipment. Erect new toilet/shower/office building. Erect new out building shelter. Relocate ball diamond. Construct trail way/walking paths. Subgrade potential future camping stalls. Beautify with trees. Completed October, 2009.

52 Ravaged by August 9, 2010 storm. Repairs completed week ending September 18, Budget: $649,143 o Initiative funded through federal Recreational Infrastructure Canada Program (RInC) and capital budget

53 Information Item - County Administration Office Wood Bio Fuel Project Background: Council became very interested in renewable heat energy systems after presentations by Alberta Agriculture and Rural Development, Kalwa Biogenics Inc. and Natural Resources Canada - Canadian Wood Fibre Centre. Shortly thereafter Council arranged a visit to Madsen s Custom Cabinets in Edmonton and witnessed firsthand this green approach to sustainability in action. Council quickly decided it wanted to be a player in this technology. Timeline: Professional consultation engaged with Kalwa Biogenics Inc.

54 Partnerships developed with Natural Resources Canada, Canadian Wood Fibre Centre, Alberta Environment, University of Alberta and Alberta Agriculture and Rural Development. Council approves a partnership with Alberta Agriculture and Rural Development and Kalwa Biogenics Inc. on February 12, Feasibility study completed March Council chooses biomass heating system technology: a state of the art, fullyautomated European technology. Requires 120 tonnes of wood chips per year for bioenergy feedstock. Reduction of 148 tonnes CO 2 into the atmosphere should be realized. Estimated annual cost savings of $23,749. Camrose County gains control over their own fuel market. Expected increase in heating efficiency of up to 35%. Council engages Augustana student Jamie Sparrow in 2009 to develop information packages and promote initiative as well as apply for potential grant opportunities. Deliverables creation of a how-to module to allow others to implement their own sustainable biomass wood energy heating system. European boiler ordered November Wood chip storage silo ordered March Development and building permit acquired from the City in June Boiler assembled in Enderby, BC. Wood chip silo manufactured by Meridian Manufacturing Group Camrose. Boiler delivered August 24, Silo delivered September 29, Electrical and plumbing installation being completed. Budget: $212,065 o Initiative funded through capital budget Other:

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