Carbon Neutral Action Report

Transcription

1 [Pick the date] Carbon Neutral Action Report Ministry of Children and Family Development

2 Carbon Neutral Action Report: Table of Contents Executive Summary... 3 Overview:... 4 Actions Taken to Reduce Greenhouse Gas Emissions, by Sector... 4 Actions to Reduce Provincial Emissions and Improve Sustainability... 5 Operational Changes... 6 Measuring Performance... 7 Emissions: vs Performance targets... 8 Carbon Offsets... 9 Overview: Plans to Continue Reducing Greenhouse Gas Emissions, by Sector Actions to Reduce Provincial Emissions and Improve Sustainability Contact Information Ministry of Children and Family Development

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4 Carbon Neutral Action Report: Overview: Actions Taken to Reduce Greenhouse Gas Emissions, by Sector Vehicles: The Ministry replaced 13 conventional vehicles with high efficiency hybrid vehicles. Currently, one in three of our Ministry s vehicles are hybrids (174/522), the largest number of any ministry! The Ministry also initiated a shrink your carbon footprint campaign aimed at vehicle fleet operators. This campaign included promoting and encouraging government s anti-idling initiative, providing defensive driver training materials, and encouraging staff to complete government s DriveSmart training tool. A vehicle fleet operations review also included carbon reducing initiatives such as ensuring that regular maintenance is performed on each vehicle, and encouraging staff to ensure vehicle tires are properly pressurized at all times. Business Travel: The Ministry promoted and encouraged the use of the Advanced Communication and Collaboration Tools (Microsoft LiveMeeting, Groove, Communicator, and OneNote) available with Upgrade 2.0, providing training sessions to staff and explaining how the tools can be used to improve service delivery and reduce business travel. The Ministry also continued to discourage business travel where practical and, where not practical, to make environmentally conscious decisions when considering travel modes and options. These actions culminated in a 54% reduction in business travel in over levels, a difference of 796 tonnes of CO 2 e 1 and $20,000 in carbon offset savings! Buildings: The Ministry successfully completed a Public Sector Energy Conservation Agreement (PSECA) funded building retrofit project at the Prince George Youth Custody Services facility. Energy efficient electrical and mechanical upgrades to the building were completed, resulting in approximate annualized savings of 25,000 kilowatt hours and $12,000. The Ministry installed a 1 Carbon dioxide equivalent 4 Ministry of Children and Family Development

5 Carbon Neutral Action Report: new high efficiency boiler system at the Burnaby Youth Custody Services facility. The Ministry also continued to conduct energy reviews of owned and long term lease buildings. The Ministry continued to encourage staff to conserve energy at work and at home, including promotion of government s Workstation Tune-Up tool, initiating turn off your monitor campaigns, encouraging staff to take stairs as opposed to elevators, and turning off lights when not in use. Paper Supplies: The Ministry promoted and encouraged staff to purchase 100% post consumer recycled paper as an environmentally responsible alternative to purchasing virgin paper or partially recycled paper. Staff were encouraged to narrow paper margins, to print double sided, and to embrace electronic forms of communication over paper forms where practical. The Ministry also achieved a 42% reduction in internal printed publication expenses for fiscal year over fiscal year - due to an increase in the use of electronic communication. A large component of this expense was paper. Actions to Reduce Provincial Emissions and Improve Sustainability The Ministry took many actions to reduce provincial emissions and improve sustainability in that did not directly contribute to reductions in our greenhouse gas (GHG) emissions as per standardized measurement and reporting on GHG production used within the provincial government: Central Initiatives: The Ministry actively participated in many central government initiatives such as the Travel Commuter Challenge, Target: Green Streets, and Spring Greening. The Ministry implemented the green totes project in collaboration with the Ministry of Citizens Services. This project resulted in the use of reusable plastic green bins for supply shipments from Distribution Centre Victoria (DCV). All orders from Victoria submitted to DCV are now shipped in reusable plastic green bins instead of cardboard boxes. MCFD continues to encourage and promote Asset Investment Recovery s battery recycling initiative. Ministry of Children and Family Development 5

6 Carbon Neutral Action Report: Ministry Specific Initiatives: The Ministry continued to organize initiatives related to global climate action projects such as Earth Hour, Earth Day, International Day for Climate Action, World Water Day, and Bike to Work Week. We continued to encourage and support office composting projects, take the stairs initiatives, recycling initiatives, greening events and meetings, etc. The Ministry also implemented a highly successful teleworking pilot. Teleworking, among other things, is an effective means for reducing GHG emissions associated with transportation. Education and Awareness initiatives: The Ministry hosted regular lunch and learns, presentations, information seminars, etc. We introduced green walls in many of our offices physical spaces in buildings dedicated to green news and events. The Ministry continued to produce quarterly green report cards for its staff, an electronic newsletter created to celebrate successes, facilitate ministry-wide communication of green projects and events and to share information that Ministry staff should find useful at home and at work. Operational Changes The Ministry experienced minor operational changes in over. While the number of full time employees (FTEs)decreased by 105 from April to April (a reduction of 2.3%), 164 FTEs joined the Ministry from Community Living BC (CLBC) on November 1, (an increase of 3.7%) to support the Children and Youth with Special Needs program which was transferred from CLBC to the Ministry. Associated greenhouse gas emissions (office space, vehicles, paper, and business travel consumption) were also transferred to the Ministry. While this transfer should not substantially affect emissions in, it will certainly contribute to a GHG emissions increase in Ministry of Children and Family Development

7 Carbon Neutral Action Report: Measuring Performance Emissions: vs. Chart 1: CO 2 e emissions (est.) : 7,344 tonnes 61.92% Buildings: 4,548 Vehicle Fleet: 1,540 Business Travel: 989 Supplies: % As shown in Chart 1 and Chart 2, the Ministry produced 8,708 tonnes of CO 2 e in and an estimated 7,344 tonnes of CO 2 e in. 2 This represents a reduction of 1,364 tonnes of CO2e (or 16%) over levels, and an associated savings of $34,100 in carbon offset purchases. 3.65% 13.46% Chart 2: CO 2 e emissions: 8,708 tonnes 52.09% 18.88% Buildings: 4,536 Vehicle Fleet: 1,644 Business Travel: 2,162 Supplies: 365 Of particular note is the 54% reduction in GHG emissions attributed to business travel and the 27% reduction in GHG emissions related to the consumption of paper supplies % 4.19% 2 Source: SMARTTool. building emissions is an estimate as data for October, November, and December is currently unavailable. business travel emissions is an estimate as data for January, February, and March is unavailable. Ministry of Children and Family Development 7

8 Carbon Neutral Action Report: Performance targets The Ministry set performance measurement targets corresponding to each emissions sector for : Emissions Sector Travel Procurement Measure Target Status Actual Litres of fuel consumed per 100km (5% reduction) 10.4 Met Target! tco2e from business travel (30% reduction) 989 Exceeded Target! tco2e from paper Exceeded consumed (5% reduction) Target! Missed (1% reduction) (est.) Target! Buildings tco2e per 100,000 occupied metres Performance Dashboard Litres of fuel consumed per 100km -The Ministry met its target of a 5% reduction in vehicle fleet fuel consumption per 100km. The Ministry attributes this reduction to the replacement of 13 conventional vehicles with high efficiency hybrid vehicles in, and promotion of defensive driving material to vehicle fleet operators. tco2e from business travel - The Ministry achieved a 54% reduction in tco2e from business travel. The Ministry attributes this reduction to a business travel restrictions policy released in in which staff were instructed to minimize non-direct client related travel, and promotion and encouragement of the use of electronic collaboration tools as an alternative to physical business travel. tco2e from paper consumed - The Ministry achieved a 27% reduction in tco2e from paper supplies. The Ministry attributes this reduction to the increased adoption of electronic forms of communication over paper communication, and an effort to minimize office expenditures. tco2e per 100,000 occupied metres - The Ministry missed its target in reducing tco2e from building emissions. The Ministry attributes this 2% increase (est.) to a particularly cold - winter (think higher heating bill). The Ministry is committed to achieving further reductions related to these emissions sectors in 2010 and beyond. Performance will be monitored and reported out on a quarterly basis. 8 Ministry of Children and Family Development

9 Carbon Neutral Action Report: Carbon Offsets Along with the rest of the provincial government and the broader public sector, the Ministry is now a fully carbon neutral organization, effective A price has been placed on the emissions we create from our operations. Below is a simplified outline of the process: 1. Greenhouse gas emissions related to the Ministry s operations (buildings, vehicle fleet, business travel, and supplies) are recorded and tracked; 2. The Ministry purchases carbon offsets for each tonne of CO 2 emitted (each tonne of CO 2 currently costs $25); 3. Payments are made to the Pacific Carbon Trust, a BC crown corporation that uses the payments to invest in carbon reducing projects around the province, thereby substantially carbon neutralizing the Ministry s carbon emissions. : The Ministry paid approximately $27,000 in carbon offsets in. 4 The Ministry was only required to pay offsets related to business travel in. 2010: It is estimated that the Ministry will pay approximately $200,000 in carbon offsets in This figure is a marked increase from and reflects the fact that, effective 2010, the Ministry is now paying for carbon emissions from four sources (business travel, buildings, vehicle fleet, and supplies). The Ministry s plan for minimizing its 2010 carbon footprint and associated carbon offset costs is described in the following section. 3 In, the Ministry was only required to be carbon neutral with regard to business travel. 4 Includes adjustments for reporting compliance (93.3%) and offset payment for Community Living BC. 5 Source: Climate Action Secretariat. Ministry of Children and Family Development 9

10 Carbon Neutral Action Report: Overview: The Ministry remains as committed as ever to reducing our carbon footprint. Given that the current economic climate and associated budgetary constraints are likely to remain for the near future, it will be more important than ever for the Ministry to continue to focus on high value, low cost carbon reducing initiatives in The Ministry will scale the scope of its plans to reflect available resources. The Ministry anticipates many benefits from reducing our carbon footprint. Firstly, we save money by reducing carbon emissions from our operations ($25 per tonne of carbon dioxide). For example, by reducing our business travel emissions by 796 tonnes in over levels, we saved approximately $20,000 in unrealized carbon offset payments. The Ministry intends to further reduce our carbon footprint from each emissions sector, simultaneously saving money in the process. Financial savings are also realized through energy retrofits and other similar projects that reduce energy consumption. While these projects typically require significant upfront costs, payback and savings are realized through the asset s useful life. For example, the Ministry completed a PSECA funded building retrofit project in Prince George. While upfront project costs incurred by PSECA were significant, the project saves approximately 25,000 kilowatt hours and $12,000 per year. The Ministry will continue to invest in energy efficiency projects where significant energy savings can be achieved, where the investment payback period is reasonable, and as funding permits. However, there is a fundamental and underlying reason why the government is managing its carbon footprint. If we reduce our carbon footprint, we reduce and decelerate the impacts of climate change. It s as simple as that. Our actions may not seem significant on a global scale or when simply evaluated in isolation. However, it is precisely these actions, taken as individuals or as small groups of people in unison around the world, groups that are divided by languages, religion, oceans and borders, but united in purpose, that will ultimately determine the fate of our world. By reducing our Ministry s carbon footprint, we are acting in the morally responsible way and we are leading by example. We will attract and retain the next generation of skilled employees as our carbon neutral vision aligns with their moral values. The actions we take now will ensure that the environment we leave for future generations of children and families is healthy, safe, sustainable, and comparable to the one which we currently enjoy. 10 Ministry of Children and Family Development

11 Carbon Neutral Action Report: Plans to Continue Reducing Greenhouse Gas Emissions, by Sector Vehicles: Continue to replace conventional vehicles with high efficiency vehicles where possible. Continue to encourage vehicle fleet operators to shrink their carbon footprint through the promotion of defensive driving and anti-idling, ensuring regular maintenance, etc. Continue to adopt technology that reduces travel (e.g. possible adoption of GPS technology in vehicles to improve trip planning, videoconferencing to reduce conventional meetings, etc.). Continue to minimize unnecessary travel. Business Travel: Continue to promote and encourage the use of collaboration tools. Continue to discourage business travel where practical and, where not practical, to make environmentally conscious decisions when considering travel modes and options. Buildings: Continue to apply for PSECA funding for building retrofit projects. Continue to conduct energy reviews of owned and long term lease buildings. Continue to encourage staff to conserve energy at work and at home, including promoting government s Workstation Tune-Up tool, initiating office energy conservation campaigns, encouraging staff to take stairs as opposed to elevators, and turning off lights when not in use. Paper Supplies: Continue to promote and encourage staff to purchase 100% post consumer recycled paper as an environmentally responsible alternative to purchasing virgin paper or partially recycled paper. Continue to encourage staff to narrow paper margins, to print double sided, and to embrace electronic forms of communication over paper where practical. Continue to reduce expenses related to printed publications. Ministry of Children and Family Development 11

12 Carbon Neutral Action Report: Actions to Reduce Provincial Emissions and Improve Sustainability Central Initiatives: Continue to participate in central government initiatives such as the Travel Commuter Challenge, Target: Green Streets, and Spring Greening. Continue to encourage and promote Asset Investment Recovery s battery recycling initiative. Ministry Specific Initiatives: Continue to organize initiatives related to global climate action projects such as Earth Hour, Earth Day, International Day for Climate Action, World Water Day, and Bike to Work Week. Continue to encourage and support office composting projects, take the stairs initiatives, recycling initiatives, greening events and meetings, etc. Continue to expand probationary teleworking arrangements where possible with a focus on cost neutrality and candidate suitability. Education and Awareness initiatives: Continue to host regular lunch and learns, presentations, information seminars, etc. Continue to produce quarterly green report cards for staff. Contact Information For more information on this report or for questions relating to climate action in the Ministry, please MCF.Green.Initiatives@gov.bc.ca 12 Ministry of Children and Family Development

13 Ministry of Children and Family Development Carbon Neutral Action Report Actions Towards Carbon Neutrality The actions listed below contribute to a reduction in greenhouse gas emissions from sources for which public sector organizations are responsible under the carbon neutral government regulation of the Greenhouse Gas Reduction Targets Act. Action Status Performance to Date Steps Taken in Steps Planned for Start Year End Year Mobile Fuel Combustion (Fleet and other mobile equipment) Vehicle fuel efficiency Replace vehicles with more fuel efficient models Complete 33 % of vehicles are fuel efficient models MCFD replaced 13 conventional vehicles with high efficiency hybrid vehicles. MCFD will continue to replace conventional vehicles with high efficiency vehicles where possible Replace larger vehicles with smaller models according to fleet "rightsizing" principles Complete MCFD continued to review its vehicle fleet according to right sizing principles. MCFD will continue to replace larger vehicles with smaller models according to fleet "right sizing" principles Perform regular fleet maintenance to improve fuel efficiency Complete 100 % of vehicles are subject to regular maintenance for fuel efficiency MCFD continued to perform regular (the sooner of 5,000km or 6 months) fleet maintenance and offices were reminded if one of their vehicles was near due for a maintenance check up. MCFD will continue to perform regular fleet maintenance and ensure that offices receive reminders if their vehicles are near due for maintenance check ups Behaviour change program Provide fleet driver training i to reduce fuel use Complete 100 % of current drivers are trained MCFD provided all fleet operators with information on green driving, including defensive driver training materials, green maintenance, and promotion of the Climate Action Secretariat's green 'DriveSmart' training program. MCFD will continue to build upon successes in and identify new ways to train our vehicle fleet. Introduce anti idling policy and/or raise anti idling awareness for fleet drivers (e.g., signs, stickers, messages) Complete 100 % of current drivers were forwarded anti idling documentation MCFD introduced anti idling awareness to its fleet operators through the distribution of anti idling documentation to fleet operators, including antiidling informational posters for regional offices and stickers for the vehicle fleet. MCFD will continue to build upon successes in and identify new ways to reduce vehicle idling within the vehicle fleet. Encourage carpooling in fleet vehicles 100 MCFD encouraged carpooling in fleet vehicles through the distribution of the Climate Action Secretariat's 'Easy Green Guides' to vehicle fleet operators. Carpooling was also encouraged in MCFD's carbon neutral action plan and carbon neutral report cards. MCFD will continue to build upon successes in and identify new ways to encourage carpooling in fleet vehicles. Promote alternatives to fleet vehicle travel where possible (e.g., bicycles, public transit, walking) 100 MCFD promoted alternatives to fleet vehicle travel through the distribution of the Climate Action Secretariat's 'Easy Green Guides' to vehicle fleet operators. Alternatives to fleet vehicle travel were also promoted in MCFD's carbon neutral action plan and carbon neutral report cards. MCFD will continue to build upon successes in and identify new ways to promote alternatives to vehicle fleet travel. Stationary Fuel Combustion, Electricity and Fugitive Emissions (Buildings) Planning/management Enrol in a building energy benchmarking program (e.g., GREEN UP) Shared Services BC partnered with the Canada Green Building Council to contribute to an energy benchmarking database for the Green Up initiative. Utility data from eight buildings were included in the initiative. MCFD will continue to expand and develop partnership with the Canada Green Building Council.

14 Ministry of Children and Family Development Carbon Neutral Action Report Action Status Performance to Date Steps Taken in Steps Planned for Start Year End Year MCFD undertook an exercise to identify and reduce underutilized space. Many of the benefits will not be realized until Reduce office space (square meters) per employee 31 is the current average rentable square meters per employee Shared Services BC launched a portfolio wide building and space rationalization initiative in to reconcile workspace allocations with government office space standards, and to consolidate customer workspaces where appropriate and available. MCFD will continue to efficiently manage space. MCFD will adopt modern space planning standards and configurations that result in reduced space needs. Owned buildings Establish energy performance baseline for owned buildings Building level energy performance target setting was identified as one of six key priorities under an Energy Management and Conservation Strategy for core government buildings. The Strategy was completed in the spring of. Shared Services BC, in partnership with government's outsource service provider for property management (BLJC WSI) launched a building level energy performance target setting initiative in December of. The results of this initiative will enable WSI operations and management teams to better monitor energy performance relative to a realistic baseline Building Energy Performance Index (BEPI) goal. The established goal BEPI is based on a combination of empirical knowledge of buildingspecific systems and energy accounting data. Issues related to tenant behaviour that may have a significant impact on the goal BEPI is being flagged for follow up with appropriate client services and green team representatives. MCFD will continue to expand and develop building energy performance and monitoring systems Register for performance labelling/certification for operations and maintenance of owned buildings (e.g., LEED EB:O&M) During the first quarter of, SSBC participated in the LEED Canada initiative. Eight buildings were selected to participate in a benchmarking exercise. A workshop was also conducted by the Canada Green Building Council, during which participants from BLJC WSI and SSBC completed a LEED certification gap analysis on selected buildings. In addition, two private sector landlords of buildings where government employees are accommodated have recognized the Province's interest in third party verification of government space. The eight buildings involved in the pilot included 3350 Douglas in Victoria, a building occupied by Citizens' Services staff. A draft LEED EB OM attainment strategy has been developed for further review during fiscal 2010/ Register for performance labelling/certification for commercial interiors of owned buildings (e.g., LEED CI) Two LEED CI certifications are being pursued at Robson Square in Vancouver. One is for showcase and hosting and one for the Asia Pacific Business Centre. Other opportunities will be explored as they arise Achieve LEED NC Gold certification at a minimum for new construction or major renovations MCFD is committed to achieving LEED Gold certification for new construction or major renovations. Project planning began for Parksville Family Place, a social ilservices co location community hub bfor children and families. This building will be built to the LEED gold standard. Any new facilities or major renovations will be constructed to achieve LEED Gold certification The Burnaby Youth Justice Services Centre was considered for LEED certification during the calendar year.

15 Ministry of Children and Family Development Carbon Neutral Action Report Action Status Performance to Date Steps Taken in Steps Planned for Start Year End Year Incorporate integrated design process into new construction or during renovations of owned buildings MCFD is committed to incorporating integrated design processes into new construction or during renovations of owned buildings. Project planning began for Parksville Family Place, a social services co location community hub for children and families. This project incorporates an integrated design process. The integrated design process will be further incorporated into procurement of new building developments as they arise Complete energy retrofits on existing, owned buildings MCFD is committed to proceeding with energy retrofit projects on owned buildings where the opportunities for GHG reductions and return on investment are supported by a business case. MCFD replaced a conventional boiler system with an energy efficient boiler system at Burnaby Youth Custody Centre. MCFD successfully completed a Public Sector Energy Conservation Agreement funded building retrofit project at Prince George Youth Custody Services facility, resulting in approximate annualized savings of $12,000 and 25,000 kilowatt hours. MCFD will proceed with energy retrofit projects where GHG reductions and return on investment are supported by a business case and as funding permits Leased buildings Establish energy performance baseline for leased buildings The same building level energy performance target setting exercise that is being applied to owned buildings is also being rolled out to leased facilities. The results of this initiative will enable WSI operations and management teams to better monitor and manage energy performance where they have influence, relative to a realistic baseline Building Energy Performance Index (BEPI) goal. The established goal BEPI is based on a combination of empirical knowledge of building specific systems, lease terms, and energy accounting data where known. Issues related to tenant behaviour that may have a significant impact on the goal BEPI is also being flagged for follow up with appropriate client services and green team representatives. MCFD will continue to expand and develop building energy performance and monitoring systems Lease space with operations and maintenance performance labelling/certification (e.g., LEED EB:O&M) In Development The known leased spaces where a green building or energy performance label has been sought (lead by landowners) include: 818 Fort Street (BOMA BESt Level 2), 1007 Fort Street (BOMA BESt Level 2), 1405 Douglas (BOMA BESt Level 2), 1802 Douglas (BOMA BESt Level 2), 3350 Douglas (BOMA BESt Level 3), 395 Waterfront (Gatehouse BOMA BESt Level 3), and 800 Johnson (LEED Gold). The following buildings have successfully passed their audits and are awaiting official confirmation of certification by BOMA; the Belmont Building (BOMA BESt Level 2), the Robert Kerr Building (BOMA BESt Level 2) and 3960 Quadra (BOMA BESt Level 3). Other opportunities will be explored as they arise Lease space with commercial interiors performance labelling/certification (e.g., LEED CI) In Development LEED CI certification was registered for one building within SSBC's portfolio (i.e., 976 Meares Street in Victoria). Other opportunities will be explored as they arise Lease space in buildings with new construction performance labelling/certification (e.g., LEED NC) MCFD is committed to leasing space in buildings with new construction performance labelling / certification as existing building leases expire and when supported by a business case. Any new facilities or major renovations will be constructed to achieve LEED Gold certification IT power management

16 Ministry of Children and Family Development Carbon Neutral Action Report Action Status Performance to Date Steps Taken in Steps Planned for Start Year End Year Install power management software which shuts down computers outside of regular business hours 99 % of computers shut down automatically outside of regular business hours In, software was applied to all MCFD computers which powers them down outside of regular business hours (unless they cannot be powered down due to critical business needs). The same software was applied to any new workstations acquired in. MCFD will ensure any new workstations acquired between have power management software installed. Implement server virtualization Shared Services BC committed to virtualizing 65% of core government servers over 5 years between and As part of this initiative, a number of ministry servers were virtualized in. As a best practice, MCFD will consider server virtualization before any additional servers are added to core government s data warehouse. Apply auto sleep settings on computer monitors and CPUs Complete 100 % of computers have auto sleep settings applied As part of the U2.0 upgrade, workstations had their setting applied so that after 5 minutes of inactivity, all workstation CPUs go into sleep mode and each monitor displays a screen saver. After another 5 minutes the monitor goes into sleep mode as well. Remove stand alone printers, copiers, and/or fax machines and install multi function devices MCFD continued to remove stand alone printers, copiers, and fax machines and install multi function devices. MCFD will continue to install multi function devices where practical. Replace computers with ENERGY STAR models during regular computer upgrades 99 % of computers are ENERGY STAR rated All MCFD workstation computers and monitors were replaced with ENERGY STAR models as part of the Government wide U2.0 upgrade. A few workstations that require specialized applications were not replaced during the upgrade. These will be replaced as new versions of the applications (compatible with the newer operating system) become available. Appliances and electronic devices Replace refrigerators with ENERGY STAR models or source ENERGY STAR models for future purchases MCFD continued to replace refrigerators with ENERGY STAR models. MCFD will continue to replace refrigerators with ENERGY STAR models. Replace other appliances or electronic devices with ENERGY STAR models or source ENERGY STAR models for future purchases MCFD continued to replace other appliances or electronic devices with ENERGY STAR models. MCFD will continue to replace other appliances or electronic devices with ENERGY STAR models or other energy efficient models. Replace desk lamp incandescent bulbs with compact fluorescent (CFL) bulbs or source more efficient desk lamps for future purchases MCFD continued to encourage the purchase of CFL bulbs and other energy efficient products through its carbon neutral action plan and carbon neutral action report cards. MCFD will continue to encourage the purchase of energy efficient workstation products. Behaviour change program Help staff reduce personal energy use through "workstation tune ups" MCFD encouraged staff to complete government's 'Workstation Tune Up' program through its carbon neutral action report cards and promotion of government's "Where Green Ideas Work" website. MCFD will continue to encourage staff to reduce their workstation's carbon footprint through the 'Workstation Tune Up' tool and other similar initiatives. Ask staff to unplug electrical equipment or switch off power bars when not in use MCFD encouraged staff to unplug electrical equipment or switch off power bars when not in use as well as other energy conservation initiatives through its carbon neutral action plan, carbon neutral action report cards, and other office initiatives. MCFD will continue to encourage staff to conserve energy at the office through a variety of initiatives. Encourage use of stairs instead of elevators MCFD encouraged staff to use stairs instead of elevators through its carbon neutral action plan and carbon neutral action reports. MCFD will continue to encourage staff to use stairs instead of elevators. Provide reminders for turning off lights (e.g., signs, stickers, messages) MCFD provided reminders to staff to turn off lights through a number of initiatives, including posting stickers next to light switches, distributing signage and stickers to regional offices, and encouraging staff through the carbon neutral action plan and carbon neutral action report cards. MCFD will continue to remind staff to turn off lights when not in use.

17 Ministry of Children and Family Development Carbon Neutral Action Report Action Status Performance to Date Steps Taken in Steps Planned for Start Year End Year Supplies (Paper) Paper Type Purchase 30% post consumer recycled paper Reduced overall office paper usage by 12.4% in vs. and usage of virgin paper (0% recycled content) by 26.8% while increasing the usage of 30% recycled content paper by 3.1% MCFD will continue to encourage the purchase of both 100% and 30% post consumer recycled paper over conventional, virgin paper. Purchase 100% post consumer recycled paper Increased the usage of 100% recycled content office paper by almost 200% while reducing overall office paper usage by 12.4% in vs.. MCFD will continue to encourage the purchase of both 100% and 30% post consumer recycled paper over conventional, virgin paper. Electronic media in place of paper Install collaborative software for electronic editing (e.g. SharePoint, Groove, etc.) Complete 100 % of staff workstations with software installed MCFD installed Microsoft Groove, LiveMeeting, OneNote, and Communicator to all workstations. MCFD will continue to identify and procure, as funding permits, electronic media that will improve operational efficiency and reduce paper consumption. Use electronic document library for filing common documents MCFD continued to increase the use of electronic document libraries for filing common documents. MCFD will continue to convert non electronic processes to electronic processes where practical. Post materials online that were previously printed MCFD continued to encourage staff to post ministry publications, brochures, reports, etc. online as much as possible and to minimize printed communication where possible. MCFD will continue to encourage staff to post materials online by running educational initiatives that encourage behavioural change in staff and by making policy changes related to printing. Switch to an electronic payroll notification system in place of paper pay stubs Complete 100 % of staff are switched to an electronic payroll system MCFD switched to an electronic payroll notification system in place of paper pay stubs on January 1,. Behaviour change program Train staff to use collaborative software for electronic editing (e.g. SharePoint, Groove, etc.) All MCFD staff were encouraged to participate in collaboration software training offered through the Public Service Agency and The Ministry of Citizens' Services. Additionally, some MCFD staff also participated in collaboration software training initiated by the MCFD green team. MCFD will continue to train staff to use collaborative software for electronic editing. Encourage staff to hold paperless meetings or presentations (i.e., no handouts) MCFD encouraged staff to hold paperless meetings and presentations through its carbon neutral action report cards. MCFD will continue to encourage staff to hold paperless meetings and presentations and to reduce their consumption of paper in general. Business Travel Policy and budgeting Create a low carbon travel policy or travel reduction goal Complete 100 MCFD issued a "Business Travel Restrictions" financial circular policy in which staff were instructed to minimize non direct client related travel. Additionally, MCFD created a travel reduction goal for vehicle fleet fuel consumption (litres of fuel consumed per 100km) and business travel (total CO2e related to business travel). Virtual meeting technology Install web conferencing software (e.g., Live Meeting, Elluminate, etc.) Complete 100 % of computers have webconferencing software installed MCFD installed Microsoft LiveMeeting web conferencing software on all workstations as part of the 'Workstation U2.0' refresh initiative. Make desktop web cameras available to staff Complete 100 % of staff have access to a desktop web camera Desktop web cameras were made available to purchase to all MCFD staff as funding permitted.

18 Ministry of Children and Family Development Carbon Neutral Action Report Action Status Performance to Date Steps Taken in Steps Planned for Start Year End Year Install video conferencing units in meeting rooms or provide mobile video conferencing units Due to funding restraints, limited mobile video conferencing units were made available to MCFD staff. No new dedicated video conferencing units were installed in. MCFD will continue to install video conferencing units and provide mobile video conferencing units for staff as funding permits. Identify and adopt new, more effective forms of communication technology as appropriate. Behaviour change program Train staff in web conferencing All MCFD staff were encouraged to participate in collaboration software training (which included training in web conferencing) offered through the Public Service Agency and The Ministry of Citizens' Services. Additionally, some MCFD staff also participated in web conferencing training initiated by the MCFD green team. MCFD will continue to train staff in web conferencing. Train staff in video conferencing or provide technical support for video conferencing set up MCFD continued to train/provide technical support to staff at each videoconferencing site. MCFD will continue to train/provide technical support to staff at each video conferencing site. Encourage staff to consider virtual attendance/presentation at events where possible MCFD encouraged staff to consider virtual attendance/presentation at events where possible through its carbon neutral action reports and through the promotion and advertisement of government's 'where green ideas work' website. MCFD will continue to encourage staff to consider virtual attendance/presentation at events where possible through a variety of communication mediums. MCFD encouraged carpooling to meetings through the promotion of the Encourage carpooling to meetings Climate Action Secretariat's 'Easy Green Guides' in carbon neutral report MCFD will continue to encourage carpooling to meetings. cards. Encourage alternative travel to meetings (e.g., bicycles, public transit, walking) MCFD encouraged alternative travel to meetings through the promotion of the Climate Action Secretariat's 'Easy Green Guides' in carbon neutral report cards and through supporting initiatives such as Bike to Work Week. MCFD will continue to encourage alternative travel to meetings.

19 Ministry of Children and Family Development Carbon Neutral Action Report Actions to Reduce Provincial Emissions and Improve Sustainability The actions listed below contribute to a reduction in greenhouse gas emissions from sources that fall outside of the reporting requirements defined in the carbon neutral government regulation of the Greenhouse Gas Reduction Targets Act. Public sector organizations can optionally use this section to report on actions that will help British Columbia meet its provincial greenhouse gas reduction targets, engage the public, and improve environmental sustainability across all aspects of their organization. Action Status Performance to Date Steps Taken in Steps Planned for Start Year End Year Education, Awareness, and Engagement Team building Create Green, Sustainability, Energy Conservation, or Climate Action Teams with executive endorsement Complete MCFD created a ministry 'green team' in with executive endorsement. This team continues to be active in implementing initiatives aimed at reducing staff carbon footprint at work and at home. MCFD will continue to expand and improve the green team where possible. Provide resources and/or dedicated staff to support teams Complete MCFD dedicated.2 FTE and a co op student (Jan August) to support climate action initiatives, including the green team. Funding was also available for 'green' initiatives. MCFD will continue to provide resources and/or dedicated staff to support teams. Providing behaviour change education/training to teams (e.g., community based social marketing) In Development MCFD green team members shared their knowledge among each other with regards to behaviour change strategies that facilitate the success of behaviour based initiatives, such as turning off lights and utilizing compost services. MCFD will continue to provide behaviour change education and training to teams. Awards/Recognition Establish a sustainability/green awards or recognition program MCFD regularly profiled a green team 'champion' in the ministry who exemplifies all things green and/or who goes above and beyond his/her duties to further climate action initiatives in his/her work and life. MCFD also included a 'green regions' section in each carbon neutral action report card which recognized green projects and activities taking place in specific regions or offices. MCFD also participated in cross ministry green team awards nominations. MCFD will continue to recognize the achievements of staff and celebrate successes. Staff Professional Development Support green professional development (e.g., workshops, conferences, training) Complete MCFD supported green professional development as funding permitted. MCFD will continue to support green professional development as funding permits. Include green options in employee performance measurement system In Development MCFD did not specifically include green options in its employee performance measurement system. However, staff had the ability to include green options as additional performance measures. MCFD will continue to encourage and support staff to include green options as part of their performance measurement Staff awareness/education Provide education to staff about the science of climate change MCFD provided education to staff about the science of climate change through a variety of communication mediums, including lunch and learn presentations, key note speakers, documentary showings, posted information on the green team Microsoft Groove site, etc. MCFD will continue to provide education to staff using a variety of communication methods. Provide education to staff about the conservation of water, energy, and raw materials MCFD provided education to staff about the conservation of water, energy, and raw materials through a variety of communication mediums, including lunch and learn presentations, key note speakers, documentary showings, posted information on the green team Microsoft Groove site, etc. MCFD will continue to provide education to staff using a variety of communication methods.

20 Ministry of Children and Family Development Carbon Neutral Action Report Action Status Performance to Date Steps Taken in Steps Planned for Start Year End Year Provide green tips on staff website or in newsletters MCFD provided green tips on its staff website through the advertisement of it carbon neutral action report cards and carbon neutral action plan and through green articles in various internal newsletters. MCFD will continue to provide green tips to staff, including a regular 'green corner' on the staff website. Other Education, Awareness, and Engagement Actions MCFD set emissions reduction targets for each emissions source (buildings, fleet, paper, and business travel) which are monitored and reported out on a quarterly basis: Set emissions reduction targets for each emissions source and report out and monitor on a quarterly basis Buildings tco2e (tonnes of carbon dioxide equivalent) per 100,000 occupied metres; Fleet Litres of fuel consumed per 100 kilometres; Business Travel tco2e from business travel, and Paper tco2 from paper consumed. MCFD will continue to set targets, and monitor and report out on performance. Revise targets as appropriate. Other Sustainability Actions Water conservation MCFD remained committed to replacing water fixtures with efficient models as appropriate and as funding permitted. Establish a water conservation strategy which includes a plan or policy for replacing water fixtures with efficient models Complete Shared Services BC's Technical Standards require water efficient fixtures when new developments and major tenant improvements are undertaken in owned government facilities. MCFD will continue to plan to replace water fixtures with efficient models as appropriate and as funding permits. Put in place a potable water management strategy to reduce potable water demand of building level uses such as cooling tower equipment, toilet fixtures, etc. and landscape features Complete Potable water management by Shared Services BC is done on a case by case basis to meet both customer programming needs and required codes and standards. Introduce a storm water management landscape strategy (e.g., vegetated roofs, permeable paving, rain gardens, bioswales) Complete Storm water management is considered on a case by case basis when determining the building site and systems design from a whole buildings perspective. Shared Services BC's Technical Standards require the consideration of indigenous plants and other water reduction strategies where appropriate. Waste reduction/diversion Put in place an operations policy to facilitate the reduction and diversion of building occupant waste from landfills or incineration facilities In Development MCFD facilitated the reduction and diversion of building occupant and waste by implementing and encouraging recycling and composting systems in offices. Shared Services BC lead the development of a solid waste reduction program in. Buy in to the program is at the discretion of Ministry customers. MCFD will continue to facilitate the reduction and diversion of building occupant waste through supporting and funding, where possible, office composting and recyclingprograms.

21 Ministry of Children and Family Development Carbon Neutral Action Report Action Status Performance to Date Steps Taken in Steps Planned for Start Year End Year Implement a hazardous waste reduction and disposal strategy In Development MCFD supported staff in disposing hazardous waste by promoting and encouraging offices to participate in Asset Investment Recovery's battery recycling program. MCFD provided educational information to staff regarding hazardous waste and proper disposal through its carbon neutral action reports. MCFD will explore options for implementing a hazardous reduction and disposal strategy. Hazardous waste reduction and disposal is managed by Shared Services BC in accordance with strict laws and regulations. Procurement (non paper supplies) Incorporate minimum recycled content standards into procurement policy for consumable, non paper supplies (e.g., writing instruments, binders, toner cartridges, etc.) In Development MCFD encouraged staff to purchase environmentally sustainable office products from the office products catalogue through its carbon neutral action report cards. However, there was no procurement policy in place that specifically instructed staff to purchase such products. MCFD will continue to encourage staff to purchase environmentally sustainable products where possible. Implement sustainable purchasing program for cleaning products, disposable paper products and trash bags Complete In, Shared Services BC's outsource service contractor for property management WSI, issued a new janitorial contract that specified the usage of Green Seal and/or Ecologo products. Performance is audited by WSI Building construction, renovation, and leasing Establish a policy to reuse materials where possible and divert construction and demolition debris from landfills and incineration facilities Complete Under the Master Services Agreement with WSI, Shared Services BC requires that 80% of waste be diverted from landfills on projects over $80k in the Lower Mainland and Southern Vancouver Island where diversion facilities are available. Incorporate lifecycle costing into new construction or renovations Complete Shared Services BC's Technical Standards are based on lifecycle costing. All major projects where the Technical Standards are applied (e.g. Major tenant improvements and new construction) have been considered under a lifecycle costing model. MCFD will continue to incorporate life cycle costing into new construction or major renovations. All new MCFD construction or major renovation is built to LEED gold standard. LEED certification considers life cycle costing. Indoor air quality Incorporate low volatile organic compounds (VOCs) standards into procurement policy for products such as paints, carpets, and furniture Complete Shared Services BC's Technical Standards include consideration for reducing volatile organic compounds. Also, VOCs have been considered for all projects where LEED certification has been pursued (see section A2). Commuting to and from home Introduce telework/work from home policy MCFD initiated a telework pilot (including a telework policy agreement) in June in Provincial Office. The pilot was successful and further telework arrangements are expected. MCFD will continue to expand teleworking arrangements with a focus on cost neutrality and candidate suitability.