Jeff Koelewyn Laboratory/Regulatory Affairs Supervisor

Transcription

1 Jeff Koelewyn Laboratory/Regulatory Affairs Supervisor

2 CLWA Basic Info Wholesaler with service area population of about 280,000, covering an area of about 195 square miles, approximately 35 miles north of downtown LA Contracted with California Department of Water Resources for 95,200 AFY from Castaic Lake (part of State Water Project, with 320,000 AF storage) Provide water to 4 local retail water purveyors in the Santa Clarita valley 2 surface water treatment plants Rio Vista Water Treatment Plant (66 MGD) and Earl Schmidt Filtration Plant (56 MGD) Saugus Perchlorate Treatment Facility removes perchlorate from 2 production wells (Saugus 1 and 2 wells) Distribution System delivers water through 26 turnouts

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6 CLWA Water Quality Laboratory Certified by California Environmental Laboratory Accreditation Program (ELAP) for microbiology, inorganics, metals, and VOCs Equipment list: 1 GC/MS with Purge/Trap concentrator 1 ICP 1 ICP-MS 3 Ion Chromatographs 1 TOC 1 automated ph/ec/alkalinity (auto-titrator)

7 CLWA Water Quality Laboratory 1 Lab Supervisor: aka QA Manager, LIMS Administrator, Data Reviewer, Project Manager 3 Chemists: aka Sample Receiving staff, and LIMS reporters 1 Chemist/Sampling Technician: aka Sample Receiving supervisor, bottle order technician

8 Annual Test Count Total Coliform (P/A) 8300 Field Temperature/Residual Chlorine 8000 Color/Odor/Turbidity 3100 ph 2200 Perchlorate (ClO4) 1400 Chloride (Cl) and Sulfate (SO4) 1100 Heterotrophic Plate Count (HPC) 860 Specific Conductance (EC) 750 VOC Hardness and Cations 500 Total Dissolved Solids (TDS) 400 Alkalinity 400 Total Coliform (MPN) 200 VOC THM 180 ICP-MS metals 160 Total Organic Carbon (TOC) 120

9 LIMS for the smaller Water Quality Laboratory TOPICS 1. Benefits of LIMS 2. Achieving benefits of LIMS 3. Selection of a LIMS vendor 4. Implementation of LIMS

10 1. Benefits of LIMS Improved sample management Reduction of data transcription errors Improved efficiency of staff Better access to results and documents Enhanced quality control of lab data Better tools for report handling and report presentation

11 2. Achieving Benefits of LIMS Projects Project Templates: Scheduling Include sample locations Assigned tests Assigned Sample Containers Pre-printed COC Pre-printed sample labels

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14 CHAIN OF CUSTODY Castaic Lake Water Agency Page 1 of Bouquet Canyon Road Santa Clarita, CA Phone: (661) COC Number Fax: (661) Lab Work Order Number C Client Name Project Name Requested Analyses Requested Turn Around Castaic Lake Water Agency Client Contact Jeff Koelewyn Address Bouquet Canyon Road City Santa Clarita 1 Daily Distribution Report - Monday Project Number [none] Project Description PO Number Color:: Field Residual Chlorine:: Field Temperature:: Odor:: ph:: Turbidity E. Coliform (P/A):: Total Coliform (P/A) Rush requests subject to additional charge. Rush requests subject to lab approval. State/Zip Shipped By Standard (days) CA, Phone Fax Tracking Number Expedited (days) (661) (661) Sampler Sampler Signature Due Date Gabriela Villasenor 10/8/2015 0:00 Preservation Code Sample Name or Field ID Sampled Date Sampled Time Sample Type Code Matrix Code Container Count G, 500mL NP SP, 100mL Na2S2O3 Temperature ( Celsius) Residual Chlorine (mg/l) Sample Comments N-2/SC-6 09/28/2015 G DW SC-2 09/28/2015 G DW SC-7 09/28/2015 G DW SC-8 09/28/2015 G DW SC-9 09/28/2015 G DW SC-10 09/28/2015 G DW V-5 09/28/2015 G DW SC-12 09/28/2015 G DW KWS-4 09/28/2015 G DW KWS-5 09/28/2015 G DW Relinquished By Date/Time Received By Date/Time Gabriela Villasenor 9/28/2015 0:00 Relinquished By Date/Time Received By Date/Time Comments

15 2. Achieving Benefits of LIMS Sample Control Sample login process Work Order ID Sample and Container ID Field Data Results

16 WORK ORDER ID FORMAT L Y MM NNN L=lab=C(LWA) Y=year=(201)4 MM=month=01 to 12 NNN= 001 to x in a month Example: C (11 th work order received in June 2014) SAMPLE ID FORMAT WORK ORDER - NN Examples: C , C (first and second samples) BOTTLE ID FORMAT SAMPLE ID - A TO Z Examples: C A, C B, C C (bottles ordered as logged in A,B,C,D etc)

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21 2. Achieving Benefits of LIMS Status Tracking Work Order Status Test Status

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23 2. Achieving Benefits of LIMS Data Transfer DATATOOL interface between instrument data files and LIMS data entry

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25 2. Achieving Benefits of LIMS Batching and Quality Control Analysis grouped by Departments: Anions Field tests Micro Metals Solids VOC Wet Chem

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27 2. Achieving Benefits of LIMS Final Reports Final Reports created as Adobe PDF files May include PDF copies of additional documents (Chain of custody) Electronic Data Deliverable (EDD) reports: Spreadsheet formats California WRITEON formats

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32 Client SampleNumber SampleName Date/TimeSampled Analyte Result Santa Clarita Water DivisionC Terri Drive 9/29/2015 8:00:00 AM Color ND Santa Clarita Water DivisionC Terri Drive 9/29/2015 8:00:00 AM Field Residual Chlorine 2.1 Santa Clarita Water DivisionC Terri Drive 9/29/2015 8:00:00 AM Field Temperature 20.6 Santa Clarita Water DivisionC Terri Drive 9/29/2015 8:00:00 AM Odor 1 Santa Clarita Water DivisionC Terri Drive 9/29/2015 8:00:00 AM Turbidity 0.12 Santa Clarita Water DivisionC Collins Road 9/29/2015 8:15:00 AM Field Residual Chlorine 1.8 Santa Clarita Water DivisionC Collins Road 9/29/2015 8:15:00 AM Field Temperature 21.3 Santa Clarita Water DivisionC Vista Del Canon 9/29/2015 8:30:00 AM Field Residual Chlorine 1.8 Santa Clarita Water DivisionC Vista Del Canon 9/29/2015 8:30:00 AM Field Temperature 22.6 Santa Clarita Water DivisionC Green Mountain Drive 9/29/2015 9:15:00 AM Color ND Santa Clarita Water DivisionC Green Mountain Drive 9/29/2015 9:15:00 AM Field Residual Chlorine 1.8 Santa Clarita Water DivisionC Green Mountain Drive 9/29/2015 9:15:00 AM Field Temperature 23.9 Santa Clarita Water DivisionC Green Mountain Drive 9/29/2015 9:15:00 AM Odor 1 Santa Clarita Water DivisionC Green Mountain Drive 9/29/2015 9:15:00 AM Turbidity 0.16 Santa Clarita Water DivisionC Running Horse Road 9/29/ :20:00 AMField Residual Chlorine 0.4 Santa Clarita Water DivisionC Running Horse Road 9/29/ :20:00 AMField Temperature 25.8 Santa Clarita Water DivisionC Live Oak Springs Canyon Road9/29/ :40:00 AMField Residual Chlorine 1.4 Santa Clarita Water DivisionC Live Oak Springs Canyon Road9/29/ :40:00 AMField Temperature 22.8 Santa Clarita Water DivisionC Comet Way 9/29/ :55:00 AMField Residual Chlorine 1.6 Santa Clarita Water DivisionC Comet Way 9/29/ :55:00 AMField Temperature 22.3 Santa Clarita Water DivisionC Gary Drive 9/29/ :05:00 AMColor ND Santa Clarita Water DivisionC Gary Drive 9/29/ :05:00 AMField Residual Chlorine 1.4 Santa Clarita Water DivisionC Gary Drive 9/29/ :05:00 AMField Temperature 26.3 Santa Clarita Water DivisionC Gary Drive 9/29/ :05:00 AMOdor 1 Santa Clarita Water DivisionC Gary Drive 9/29/ :05:00 AMTurbidity 0.14

33 WRITEON.res file: 00001AS TH A

34 Selection of a LIMS Vendor Evaluate requirements and resources of laboratory Chose a LIMS vendor that meets lab LIMS requirements, and provides the necessary training and implementation support

35 Selection of a LIMS Vendor Criteria for selection: LIMS is suitable for size of laboratory There is a match between the technical ability of the lab and the vendor training resources LIMS provides all of the features and capabilities specified by the lab Cost of LIMS and training/implementation is within the laboratory LIMS budget

36 Selection of a LIMS Vendor Company LIMS Contact Cost Pros Cons Evalution Status 1 lab based development smaller company Difficult for user quick installation smaller customer base Not as well established in labs document management 2 well established env. Lab LIMS cost Well established in env labs large customer base of env. Labs complexity Known entity continually upgraded Performs all needed functions 3 very configurable biotech focus Not Suitable no water lab experience very configurable 4 Probably Suitable Not as established in env labs 5 configurable small company Suitable own software code single programmer Lower cost, lower capability cost No WRITEON capability

37 LIMS Implementation Process Prepare a workable schedule to configure LIMS, test the LIMS, and train staff Perform a parallel test of the new LIMS with existing systems

38 LIMS Implementation Process CLWA Implementation Schedule: 2013: Evaluation of LIMS vendors and obtaining quotes March 2014: Promium ELEMENT purchased April through September 2014: weekly phone call using WEBEX April 2014: 1 week training at Promium for LIMS administrator May 2014: Onsite setup of DATATOOL August 2014: Parallel use of ELEMENT and legacy system September 1, 2014: Switched to ELEMENT October 2014: Finished final adjustments to final reports

39 Jeff Koelewyn Laboratory/Regulatory Affairs Supervisor